On-Premise Printing Solution for Today’s Mobile Workforce

- Scalable Architecture, Designed to Expand - Multiple Layers of Security - Print Management Compatibility

Ricoh HotSpot Enterprise

Mobile Printing Solution

www.ricoh-usa.com/hotspot

Effortless Mobile Printing for the EnterpriseInnovations in wireless

technology continue at a

remarkable pace, enabling

organizations of all sizes to

build a vital core – the mobile

workforce. Indeed, far greater

efficiency has been achieved

through the use of smartphones,

tablets, notebooks and laptops,

systems that today provide

an essential communication

pathway. What’s needed,

however, to fully leverage this

investment is the ability for

mobile users to seamlessly

print documents.

By 2015, the world’s mobile worker population will reach 1.3 billion, representing 37.2% of the total workforce.SOURCE: IDC 2012

Scalable Architecture, Designed to Expand

Within a single deployment, HotSpot Enterprise can handle thousands of users and print devices, even traverse entire networks, so your service can accommodate your organization’s expanding mobile-user base. For large-scale deployments, HotSpot Enterprise can be configured to distribute print jobs across multiple processing servers, offering scalability, load balancing and redundancy. Through a clustered installation, you achieve increased capacity and uninterrupted job processing, for optimum service reliability.

On-Premise Deployment for Enhanced Security

HotSpot Enterprise software is installed on a server on your network, so data stays within a secure infrastructure. With all document processing and encryption done on site, HotSpot Enterprise acts as a “Private Cloud” that safeguards each stage in the document lifecycle. With user authentication (secure login), only authorized users can access your HotSpot Enterprise Service.

Keep your “Private Cloud” behind closed doors, while mobile users print from anywhere.

HotSpot Enterprise Benefits

• Versatility There are multiple ways to print a document… via email, web upload, mobile app or Windows desktop print driver.

• Even select special settings, e.g., page range, duplex, color, etc.

• Compatibility Works with any computer operating system (PC/Mac), as well as any smartphone or tablet. Also supports virtually any make/model of output device, enabling you to leverage your investment in mobile, network and office technologies.

• Mobile device, printer and network agnostic (Wi-Fi, 3G).

• Mobile printing bridges disparate networks.

• Convenience With GPS and criteria-based search capabilities, use your smartphone to quickly locate the nearest output device, anywhere in the world.

• Productivity Mobile printing maximizes productivity, whether printing locally or globally.

• Security Multiple layers of security safeguards print jobs from start to finish.

• On-Premise Document Processing Only the HotSpot Enterprise Server processes and routes print jobs; no print jobs leave your network.

• User Authentication Seamless integration with existing LDAP/Active Directory and Access Control List systems, ensuring that only authorized users gain access to print resources.

• Release Codes To protect document privacy, Ricoh-manufactured printers/MFPs can be optionally equipped to support Secure Release. Only users with a valid release code can print a document.

• SSL (HTTPS) Protocol Print data is secured using 128-bit AES encryption.

• SSL/TSL Protocols Encrypts print/email data transmitted over the Internet, adding important layers of security.

• Scalability A highly-customizable architecture means that HotSpot Enterprise can meet changing workflow and network requirements.

• Fully redundant and resilient for local and global deployments.

• Complete API suite to facilitate integration with ERP packages.

• Print Management Supports co-deployment with the most popular print management, tracking or auditing services.

Four Easy Ways to Print

SUBMISSION AUTHORIZATION PROCESSING PRINTING

1 2 3 4• Document conversion

• Encryption

• Compression

• Secure release (optional)

• FlexRelease (optional)

PrintAnywhere

Servers (PAS)

Print Delivery

Station (PDS)

Mail Server

Web Service

• Access control

• Guest printing

1 2 3 4 5 6

• Email

• Mobile app

• Web upload

• Laptop/PC

• Windows driver

WEB Visit the HotSpot Enterprise Web Portal, choose

a printer, upload a document and submit for printing.

MOBILE APPS Pinpoint the closest printer and submit a

job from any mobile handheld device; free apps make it simple. For added convenience, set a default for an easy File > Print operation.

WINDOWS DRIVER Print from any Windows-based

computer using the PrintWhere driver to a remote output device using the standard File > Print command.

HotSpot Mobile Printing Process Diagram

EMAIL Forward an email (with attachment) from any handheld

device or computer (with Internet access) to the remote MFP or printer’s

email address.

RICOH

Ricoh Americas Corporation, Five Dedrick Place, West Caldwell, NJ 07006Ricoh® and the Ricoh logo are registered trademarks of Ricoh Company, Ltd. All other trademarks are the property of their respective owners. The content of this document, and the appearance, features and specifications of Ricoh products and services are subject to change from time to time without notice. Products are shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions in these materials. Actual results will vary depending upon use of the products and services, and the conditions and factors affecting performance. The only warranties for Ricoh products and services are as set forth in the express warranty statements accompanying them.

www.ricoh-usa.com

R3402

HotSpot Enterprise Specifications www.ricoh-usa.com/hotspot

• Dedicated physical server or virtual machine

• Intel-compatible processor with 2GHz multi-core processor

• 2GB RAM minimum (4GB recommended)

• 2GB of free disk space for HotSpot Enterprise (PrinterOn) Server software and third-party applications

• Windows Server 2008 (32-bit or 64-bit), with current patches installed

• Internet Explorer 7.x or greater, with current patches installed

• Microsoft Office 2007 or later (recommended)

• Including Word, Excel, PowerPoint and Visio

• If integrating with Microsoft Exchange, installing Microsoft Outlook is recommended

• Apache Tomcat (included with installation)

HotSpot Enterprise supports most PCL or PostScript printers/MFPs. For printers that are not PCL or PS compatible, a PDF conversion module is utilized to render data most printers support.

Supported File Formats*

• Microsoft Excel, Word, PowerPoint (97-2010)

• Apache OpenOffice

• Adobe PDF

• JPEG, BMP, GIF, TIFF, PNG

HotSpot Enterprise can be configured to release print jobs at the printer/MFP either automatically (standard feature) or via optional solutions. The options that support Secure Release include…

• HotSpot Enterprise Secure Release

•FlexRelease with Ricoh’s Enhanced Locked Print NX and FlexRelease Server

• Some 3rd Party Secure Release Solutions

*Note: Over 100 additional file formats are supported.

Hardware Requirements

Software Requirements

Supported Devices

Print Release Method

Description Product Code1, 2, 6 HotSpot Enterprise - 10 Device ENT-T1-PS11, 2, 6 HotSpot Enterprise - 25 Device ENT-T2-PS11, 2, 6 HotSpot Enterprise - 100 Device ENT-T3-PS11, 2, 6 HotSpot Enterprise - 500 Device ENT-T4-PS11, 2, 6 HotSpot Enterprise - 1,000 Device ENT-T5-PS11, 2, 6 HotSpot Enterprise - 2,500 Device ENT-T6-PS11, 2, 6 HotSpot Enterprise - 5,000 Device ENT-T7-PS1

1, 2, 6 HotSpot Enterprise - 10,000 Device ENT-T8-PS1

1 Product comes with 1 Year Annual License Fee included. Annual License Fee is required as long as customer uses product. Product will stop functioning if maintenance expires.2 Product licensing applies to the number of devices supported in each Tier.4 1 Yr Annual License Fee is required after first year. Annual License Fee is required as long as customer uses product. Product will stop functioning if License expires. Annual License Fee includes incremental updates and phone based technical support.6 Completion of HotSpot Enterprise Customer Needs Analysis and SOW are required prior to proposing this solution to a customer.

Annual License Fee Options Product Code4 1 Yr Annual License Fee HotSpot Enterprise - 10 Device R-ENT-T1-PS14 1 Yr Annual License Fee HotSpot Enterprise - 25 Device R-ENT-T2-PS1

4 1 Yr Annual License Fee HotSpot Enterprise - 100 Device R-ENT-T3-PS14 1 Yr Annual License Fee HotSpot Enterprise - 500 Device R-ENT-T4-PS14 1 Yr Annual License Fee HotSpot Enterprise - 1,000 Device R-ENT-T5-PS14 1 Yr Annual License Fee HotSpot Enterprise - 2,500 Device R-ENT-T6-PS14 1 Yr Annual License Fee HotSpot Enterprise - 5,000 Device R-ENT-T7-PS14 1 Yr Annual License Fee HotSpot Enterprise - 10,000 Device R-ENT-T8-PS1