RISK ASSESSMENT PROCEDURES

RISK ASSESSMENT FORM

Assessors name: Emilie Darabasz/Daryl Kilner/David Turrell

Date of Assessment: 4th January 2021

Activity/Task: Using School post COVID-19 pandemic lock-down in September

Directorate: Education Service: Secondary Schools Group:

Heads of School: Emilie Darabasz & David Turrell

Hazards Who may be

harmed & How Existing Controls Risk Rating Further Controls Residual Risk

Actions by

whom & when

Implemented Y/N

Exposure to COVID-19

Anyone exposed to the virus or an infected person. May contract Covid-19 – with associated range of health outcomes

SLT to check latest Government guidance on a daily basis. https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools

Updated 4th January 2021

Established protocols deployed during lockdown #1 key worker/vulnerable provision

Likelihood: 3 Consequence:3 Risk Level:9

Regular communication with parents/carers/staff advising of procedure if anyone in household displays symptoms. Procedures in place for dealing with symptomatic pupils. Procedures in place to deal with suspected outbreak. Latest updates to be communicated with staff and parents where appropriate. Year group bubble zones Classroom layout, including 2m exclusion zone for teachers.


SLT (daily)

Y

This risk assessment identifies minimum controls measures. Please complete the blank areas, add any additional control measures for your setting and risk rate this to make specific. Secondary

Version 5 4/01/2021

Mass testing centre to be created – risk assessment will be added on as soon as plan is created TBC

Shortage of staff

Students & Staff Staff to be able to park on site. Absence reporting procedures ensure sufficient time to implement cover arrangements.


SLT and HR have been in regular contact with staff to support staff back to work and monitor wellbeing. Weekly staff briefings have been taking place. Contact made with staff that have previously provided agency cover. Daily monitoring and tracking of availability.


SLT Y

Virus entering premises

Staff, Students & Contractors and their families.

Parents & Staff issued with guidance on daily checks to undertake before bringing their child to school. Contractors and visitors asked health check questions on arrival. Covid visitor guidance at reception being filled in


Regular communication with parents/carers/staff advising of procedure if anyone in household displays symptoms. Procedures in place for dealing with symptomatic pupils. Procedures in place to deal with suspected outbreak. Limited meeting with parents/ carers Visual prompts and reminders through notices Hand washing and sanitization stations throughout site at


SLT Y

entry/exit points.

Reception Staff, students, parents, contractors & visitors

Communicate electronically rather than face to face where possible Use cashless payments where possible. If cash handling or handling of deliveries takes place staff must wash or sanitise their hands after handling. Covid-secure reception. A physical barrier (additional tables) prevents visitors approaching the reception desk area. Mark out 2m distancing Restrict numbers in reception to enable social distancing A space in the public part of reception has been identified, where deliveries and “forgotten” items (e.g. packed lunch or PE kit) brought in by parents can be left for student to collect. A non-contact signing in system for visitors and pupils who are late or leaving site is in place. Single use visitor id badges are used See also contractors section See also ventilation section


Parents will be advised to make appointment prior attending school. Parents will be advised not to drive on site.


SLT Y

Clothing Staff, Students & Contractors and their families.

Students and parents to be reminded to wash the uniform frequently; staff to be reminded also of the above. Usual uniform policy as this has been highlighted as a low risk in the new guidance. Students will wear their PE kit to school on days they have PE this will avoid the use of changing rooms. Rules related to wearing of coats inside has been relaxed to support the opening of windows to allow ventilation

Likelihood: 2 Consequence: 2 Risk level :4

If further guidance published we will modify the uniform policy accordingly.

Likelihood: 2 Consequence: 2 Risk level :4

SLT Y

Arrival & Departure

Staff/Students/parents/carers

Health check signage to be displayed on entry gates. Staff on duty at the gate reminded students to direct themselves to their zone and about social distancing. Staggered departure time for each year group.

designated outdoor areas for each group

different entrance/exit doors to the building 2m social distancing to be advised markings on ground to show students where to stand and wait if applicable. Hand sanitiser to be used at entry and exit points.


Staff supervising the arrival and departure of students. Parents advised not to bring their students to school as drop off will be limited. Site staff to monitor vehicle entrance to school in the mornings and at end of day. Students advised to walk to school and avoid using public transport where possible. Signage directing one way movement and designated zones for each bubble.


SLT Y

One way system in place and marked on the ground

Departmental Offices

Staff Office space has been reviewed and will be reconfigured where necessary to maintain social distancing. New signage created for each space Additional work areas for staff will be created; layout defined by SLT to ensure social distancing. Further adaptation of space following visit from the HSE See ventilation section. Maintain 2m social distance. Offices will be included in cleaning schedule. Where possible equipment should not be shared. If sharing is necessary then it should be cleaned before and after use.


Staff to be further trained on risk management. Hand sanitizers and wipes available in offices. Alternative working places organised across the site: - free classroom timetable - New Library - Staff room - Mezzanine level in canteen


SLT Y

Technician Work

Staff/students The capacity of the offices allow social distancing for technicians. See ventilation section. Maintain 2m social distance. Include in cleaning schedule. Where possible, equipment should not be shared. If sharing



SLT Y

is necessary then it should be cleaned before and after use. Deliver materials before the start of the morning and afternoon sessions Suitable gloves to be worn during preparation. See section on competence of PPE.

Laboratories/ workshops/art & music technology rooms

Staff/students Windows to be opened to maximise ventilation. Disinfection regimes are in place between sessions. (Energy source isolation must take place before disinfection process begins for powered equipment)



SLT Y

Teaching Staff/students Social distancing is the main method of control available to schools to reduce the spread of the virus. Teacher space to be marked out 2m away from students. One metre zone marked in some classrooms to indicate zone of operation Where space allows, teacher zones to be larger Year groups will be allocated a zone to minimise movement of students around the school. Students will be allowed straight into the classrooms in an orderly manner. Cleaning protocol in place where



SLT Site team

Y

students are moving between classrooms. Supervision to be in place in higher risk areas. See ventilation section. Hand sanitizers and cleaning wipes in all classroom Staff and students wash their hands on regular basis.

Transmission between groups

Everyone See ventilation section. See cleaning section. Specific areas of the school have been allocated to year groups to minimise movement across the school. Where possible, classes will be kept in one area and teachers will move from class to class. Cleaning protocol in place where students are moving between classrooms.


A one way system is in place for students and staff, around the school. This will be marked by signage on walls and arrows on floors. Student year groups will enter and exit the school using different doors. Each year groups will be using different toilets Different outside areas have been allocated to each year group for breaks. Lunch times have been staggered.


ED/DK Y

Staff & Student Competence

Anyone in building

Staff to receive briefing and complete hand washing e-learning; Students to receive briefing and watch handwashing e-learning. Daily reminders to be communicated to students on


Reiteration of key messages to staff and students weekly through appropriate channels.


SLT Y

handwashing.

Competence of any staff wearing PPE

Staff using PPE & anyone exposed following onward transmission

In addition to general items listed in section above. Staff to complete:

Infection Prevention & Control e-learning;

Putting on and taking off PPE e-learning;

Competence Quiz. Staff to achieve 80% pass rate in the quiz to undertake work using PPE. 1 resit is allowed before all the training must be repeated. First aid protocol is in place.



ED/DK Y

Play/Sport/ Exercise

Staff/Students Social distancing must be maintained during all play/sport/exercise sessions due to the increased droplets created by physical exertion. Where play/sports/exercise cannot take place outdoors, Class Groups will be rotated to restrict numbers so that social distancing can be maintained. Any equipment used must be capable of being easily sterilised (e.g. plastic). Sterilisation must take place after each session. If team sports are to be played, then a separate risk assessment must be carried out in line the Governing body for the sports guidance.



PE staff

Y

Changing areas will not be used other than to store bags.

Lunch Staff/students/Catering staff

Students to wash hands before and after eating. Students will be allocated outside space at lunchtime and separate serving areas. Good ventilation will in place (e.g. Opening all windows and doors where possible). Student lunches will be staggered so that they do not share space.


Designated midday supervision teams according to zones Students are sanitising their hands on entry to the dining room.

Likelihood: 2 Consequence:2 Risk Level:

SLT Y

Catering Staff/students/ Catering staff

Each servery area will be made Covid secure. Catering staff will wear gloves and masks where they are working with food. Food will be packaged separately and left in a designated area to be picked up by students. Biometric readers will be used and wipe after each student. New Perspex screens added at tills following advice from the HSE



ED/DK Y

Emergency evacuation

Staff/students/contractors

Where practicable social distancing will be maintained on evacuation routes. If impracticable priority is evacuation.


Evacuation routes will be marked appropriately to ensure social distancing. The evacuation area is a practical space for social distancing.


ED/DK Y

PEEPS should be reviewed and amended accordingly.

First Aid & administration of medicines

Staff/Students Students to be directed to undertake own first aid where applicable (e.g. washing grazes, application of self-adhesive dressings). If first aider needs to get closer to injured party/suspected infection with Corona virus to assess or treat they are to wear disposable aprons, gloves, face shield and RPE (FFP2) - (see also PPE competence, hand to mucous membrane transfer, and PPE transfer sections of r/a) Temperature checks with thermometer gun if requested by parents/carers


A First Aid protocol is in place and appropriate training on the use of PPE will be provided


ED/DK Y

Student Behaviour

Anyone in building

Review risk assessments relating to individual behaviour and introduce controls to prevent the spread of virus through various transmissions routes.


We do not have this type of students. Behaviour protocols updated to suits expectations and social distancing. Students will be briefed on regular basis during registration.


SLT Y

Access/egress in building

Staff/Students/Contractors

Access & Egress through common areas will be kept to minimum. Each year group will have their own entrance to the building, providing easy access to their allocated classrooms. One way systems will be in place


Hand sanitizing stations will be in place at every entrance and students will be asked to clean their hands when entering the building.


SLT Y

internally except for the Y7 and Y8 areas as they are contained and will only be used by these year groups.

Toilets Staff/Students/ Contractors

Each year group bubble will be allocated a separate set of toilets to use. In shared staff toilets, disinfectant wipes/spray will be provided for disinfection between users. The number of toilets within an area is restricted to maintain social distancing as far as possible. Access to toilets will be clearly marked to control access and ensure distancing between users. Liquid anti-bacterial soap and paper towels will be provided. Everyone to wash hands. Use sanitiser before entering classroom or other areas.


Cleaning intervals built into timetable throughout day.


ED/DK Site team daily

Y

Hand to mucous membrane transfer (eyes, nose, mouth)

Staff, Students & Contractors

Regular hand washing or sanitising- in particular:

On arrival/before leaving the school building

Entering the classroom

Before eating

Before donning PPE/after removing PPE

After using the toilets Cold/warm running water


Increased volume and prominence of reminder notices / signage


ED/DK Y

available for hand washing, with liquid detergent and paper towels at easily accessed areas.

Surface transfer


Cleaning schedule in place which details all items/areas to be cleaned/sanitized/disinfected and the frequency. Method statements will be used for each item of equipment. This includes :

Product to be used;

Method of application; including dwell time;

Cleaning order;

Disposal of product;

PPE. Hourly spot cleaning of highly used areas e.g. handles, hand rails, toilet areas. Cleaning logs in place in these areas. Cleaning protocol in place where students are moving between classrooms. Fogging process in September and November



ED/DK Y

Contractors working on site


Only essential maintenance work or essential repairs (e.g. school has no lighting), or work in segregated compounds to be undertaken. Contractors not to work in classrooms when occupied by class group. Contractor’s operatives to use


Contractors to wear face coverings when on-site.


ED/DK Site Team

Y

social distancing or appropriate PPE if tasks being undertaken cannot be completed whilst maintaining social distancing.

Transfer of virus onto/off PPE

Staff and potential onwards transfer

Wash hands before handling PPE. Put on & remove PPE in specified order. After use double bag disposable PPE, storing securely (dry) for 72 hours and then add to normal rubbish arrangements. Re-usable PPE (e.g. rubber gloves used for general disinfection tasks) should be immersed in disinfectant, rinsed in clean running water and left to dry. Wash hands at end of processes.



ED/DK Y

Suspected case of COVID-19 in School

School Staff/Teachers/Parents/Visitors to School

Room assigned where the staff/pupil/visitor etc. can be isolated whilst waiting for collection (meeting room adjacent to reception). Window for ventilation present If masks are available and the person is an adult, a mask should be put on the person who is suspected of Covid-19. If it’s a pupil/child, the mask should be worn by the supervising adult in the isolated area. 2m distancing should be in place. Isolation of the area where the person has been in contact and


A room (off of reception) where the staff/pupil/visitor etc. can be isolated whilst waiting for collection is in place. A separate toilet has been allocated that will be deep cleaned after every use. The room is well ventilated. A first aid protocol exists for such circumstances to ensure the appropriate PPE is used by first aid staff. Isolation of the area where the person has been in


SLT Y

deep cleaning of the area. Separate toilet assigned for use only by the person with a suspected case.

contact and deep cleaning of the area.

A face mask should be put on the person who is suspected of Covid-19. PPE should be worn by the supervising adult in the isolated area. 2m distancing should be in place.

Those with specified health conditions

Staff/pupils Those with specified medical conditions which make them more vulnerable to COVID-19 should follow Government advice. For such individuals, individual Risk Assessments will be completed for staff and appropriate controls introduced (including BAME staff). Children with underlying conditions should follow any advice issued by their medical practitioner relating to their attendance.


Guidance has been presented and discussed with staff at staff briefing. Updates will continue where guidance changes Individual risk assessment meetings to be held with staff


SLT Y

Communal Areas E.g. Halls, staff areas, reprographics areas

Staff/Students/Visitors

The use of communal areas will be minimized where social distancing cannot take place easily. Risk Assessment to be carried out for use of any of these areas, to include how the transmission risk will be managed and ventilation will be maximised.



SLT Y

Educational Visits

Staff/Students/Volunteers/Memb

All educational visit risk assessments must consider risks

Likelihood: 2

Likelihood: 2

SLT Y

ers of the Public from Corona Virus. Government guidance will be followed.

Consequence:2 Risk Level:4

Consequence:2 Risk Level:4

Airborne Transfer Risk Ventilation

Staff/Students/Visitors

Open windows and doors to create an airflow Fire doors will only be held open by automatic release devices. Air conditioning systems set to fresh air input not recirculating. Compulsory for staff and students to wear face coverings in communal areas e.g. corridors, canteen and toilets


Updated instructions to staff following the updated Government guidance (21/10/20) Staff have been instructed that open windows and doors is compulsory Doors wedged open or fire doors have automatic release mechanisms Single use occupancy rooms – ensure door is open after each use and time allowed between each use


SLT Y

Review date: 4th January 2021 Date communicated to staff: Union meeting held 16/7/20 Staff meeting held 14/7/20 Sent to staff on 25/8/20 Updated on 22/10/20

Update sent to staff: 27th November on website Updated on 24/11/20 with new guidance

Updated with new guidance and posted on website 4/01/20210

Is a safe system of work required Yes

A safe system of work is needed when hazards cannot be physically eliminated, as in the case of Covid-19 virus. Specific changes to cleaning operations, changes to work layouts and work methods in addition to employees working away from school or alone have been implemented. The Risk Assessment acts as a safe system of work in this case. Task and Risk have been assessed, hazards identified, methods of mitigation discussed, implementation through clear accountabilities is in place and monitoring are being undertaken on a regular basis .

If a new activity/equipment/any changes have been identified then Risk Assessment must be reviewed otherwise it should be reviewed annually.

Risk Matrix The matrix below is designed to help you in identifying a risk level for a given task or activity. Using your experience, the available evidence and existing precautions/ control measures in place you will have already determined the consequence of harm, and the likelihood of the harm being realised. The level of risk for the respective task or activity can now be determined using the following matrix.

Catastrophic

Major

Moderate

Minor

Insignificant

Ve

ry lik

ely

Lik

ely

Fa

irly

lik

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Unlik

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Ve

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Documents

RISK ASSESSMENT PROCEDURES