Pride ~ Progress ~ Possibilities

Riverside Municipal Building 5200 Springfield Street, Suite 100

Riverside, Ohio 45431

September 5, 2019

Work Session

6:00 P.M.

Council Meeting

7:00 P.M.

City Council

WILLIAM R. FLAUTE, MAYOR

BEVERLY CAMPBELL KENNETH W. CURP

MIKE DENNING BRENDA FRY

SARA LOMMATZSCH DAN TEAFORD

Mark Carpenter, City Manager

Katie Lewallen, Clerk of Council

Calendar for Year 2019 (United States)

January

SM

TW

TF

S

: 5: 14

: 21

: 27

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

February

SM

TW

TF

S

: 4: 12

: 19

: 261

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

28

March

SM

TW

TF

S

: 6: 14

: 20

: 281

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

April

SM

TW

TF

S

: 5: 12

: 19

: 26

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

May

SM

TW

TF

S

: 4: 11

: 18

: 26

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

June

SM

TW

TF

S

: 3: 10

: 17

: 25

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

July

SM

TW

TF

S

: 2: 9

: 16

: 24

: 31

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

August

SM

TW

TF

S

: 7: 15

: 23

: 30

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

September

SM

TW

TF

S

: 5: 14

: 21

: 28

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

October

SM

TW

TF

S

: 5: 13

: 21

: 27

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

November

SM

TW

TF

S

: 4: 12

: 19

: 261

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

30

December

SM

TW

TF

S

: 4: 12

: 18

: 26

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

Jan 1

New Year's Day

Jan 21

Martin Luther King Jr. Day

Feb 14

Valentine's Day

Feb 18

Presidents' Day (Most regions)

Mar 17

St. Patrick's Day

Apr 15

Tax Day

Apr 21

Easter Sunday

May 5

Cinco de M

ayo

May 12

Mother's Day

May 27

Memorial Day

Jun 16

Father's Day

Jul 4

Independence Day

Sep 2

Labor Day

Oct 14

Columbus Day (Most regions)

Oct 31

Halloween

Nov 11

Veterans Day

Nov 28

Thanksgiving Day

Nov 29

Black Friday

Dec 24

Christmas Eve

Dec 25

Christmas Day

Dec 31

New Year's Eve

Please place all cell phones in silent mode before the meeting begins.

RIVERSIDE CITY COUNCIL

Riverside Administrative Offices 5200 Springfield Street, Suite 100

Riverside, Ohio 45431

Thursday, September 5, 2019 Work Session 6:00 P.M.

Business Meeting 7:00 P.M.

1) CALL TO ORDER

2) ROLL CALL

3) EXCUSE ABSENT MEMBERS

4) ADDITIONS OR CORRECTIONS TO AGENDA

5) APPROVAL OF AGENDA

6) WORK SESSION ITEMS

A) Dayton Chamber Presentation of 25 Years of Membership to City of Riverside

B) Parks and Recreation Commission Candidate - Kevin Allen

C) 10-Year Paving Plan Budget Scenarios – Kathy Bartlett

7) RECESS

8) RECONVENE

9) PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE

10) MINUTES – Consider approval of the minutes of the August 15, 2019 regular Council meeting.

11) PROCLAMATION – 2020 Census Awareness Day

12) ACCEPTANCE OF WRITTEN CITIZEN PETITIONS

13) CITY MANAGER’S REPORT

A) Monthly Update – Finance

B) Monthly Update – Administration

C) Monthly Update – Economic Development

14) PUBLIC COMMENT ON AGENDA ITEMS

15) NEW BUSINESS

A) ORDINANCES

I) Ordinance No. 19-O-703 making supplemental appropriations for current expenses and other expenditures of the city of Riverside, State of Ohio, for the period January 1 through December 31, 2019, declaring an emergency. (1st reading, 2nd reading, public hearing, adoption)

B) RESOLUTIONS

I) Resolution No. 19-R-2514 authorizing the city manager to enter into a contract with ODOT for the resurfacing and repairs of E. Springfield Street from Woodman Drive to the Riverside Eastern City Limits (ECL).

II) Resolution No. 19-R-2515 authorizing the city manager to enter into an intermunicipal waste services agreement with Montgomery County to provide for continued membership in the Montgomery County Solid Waste Management District under certain conditions of the agreement.

16) PUBLIC COMMENT ON NON-AGENDA ITEMS

17) COUNCIL MEMBER COMMENTS

18) EXECUTIVE SESSION

A) Section 103.01 (d)(3) Conferences with any attorney representing the City as counsel, concerning disputes involving the city, its council, boards, commissions, officials and employees that are the subject of pending or imminent court action or discussions of any matters which are properly covered under the attorney-client privilege as recognized by the law of Ohio.

B) Section 103.01 (d)(7) To receive and consider from an applicant for a permit, license, variance, zoning change or other similar privilege granted by the City, the following information confidentially received from an applicant: C. Production techniques and trade secrets.

C) Section 103.01 (d)(1) Unless the City employee or official requests a public hearing; to consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a city employee or official or the investigation of charges or complaints against a City employee or official.

19) RECONVENE

A) Resolution No. 19-R-2516 authorizing the city manager to enter into a lease agreement with Javapeno Jim’s, LLC.

20) ADJOURNMENT

If you need special accommodations to attend this meeting, please notify the City of Riverside at least 72 hours in advance by calling 937.233.1801.

From: WordPressTo: Katie LewallenSubject: Boards and Commissions ApplicationDate: Wednesday, August 21, 2019 9:35:02 AM

BOARDS AND COMMISSIONS APPLICATION:

Name: Kevin AllenAddress: Phone: Email:

Serve (choice 1): Parks and recreationServe (choice 2): PersonnelYears in Riverside: 10Offices Held:Last Year of School Completed: 13 - CollegeCertificates or Degrees: CPR InstructorEmployment History: 01/27/2014-present Montgomery County Environmental ServicesConvicted of a Crime? NoIf Yes:Additional Info: I have been serving the youth in our community by being involved with the youth football andbasketball programs looking to give back

To respond to this request, please create a new email to the email address shown above.

CITY OF RIVERSIDE, OHIO CITY COUNCIL COMMUNICATIONS

MEETING DATE: September 5, 2019

AGENDA ITEM NO(S): 10

AGENDA ITEM CAPTION: Minutes

ADMINISTRATIVE COMMENTS: Consider the approval of the August 15, 2019 regular council meeting.

STAFF RECOMMENDATION: It is respectfully recommended that the Mayor and City Council approve the

minutes of the referenced meetings.

EXHIBITS: Draft minutes.

SUBMITTED BY: Katie Lewallen, Clerk of Council

APPROVED FOR COUNCIL CONSIDERATION: Mark Carpenter, City Manager

ACTION TAKEN

MOTION:

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__________________________________________________________________________________

__________________________________________________________________________________

MADE BY: _____________________________ SECOND BY:_________________________________

FOR: _____________________________________________________________________________

AGAINST:__________________________________________________________________________

APPROVED ( ) DENIED ( ) TABLED ( )

OTHER (EXPLAIN):

__________________________________________________________________________________

__________________________________________________________________________________

COMMENTS/STAFF FOLLOW UP:

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Thursday, August 15, 2019

Page 1 of 20

ITEM 1: CALL TO ORDER: Mayor Flaute called the Riverside, Ohio City Council Meeting to order at 6:00 p.m. at the Riverside Administrative Offices located at 5200 Springfield Street, Suite 100, Riverside, Ohio, 45431. ITEM 2: ROLL CALL: Council attendance was as follows: Ms. Campbell, present; Mr. Curp, present; Deputy Mayor Denning, present; Ms. Fry, present; Ms. Lommatzsch, present; Mr. Teaford, present; and Mayor Flaute, present. Staff present was as follows: Mark Carpenter, City Manager, Chris Lohr, Assistant City Manager; Tom Garrett, Finance Department; Chief Frank Robinson, Police Department; Chief Dan Stitzel, Fire Department, Kathy Bartlett, Service Department; Tamara Ennist, Zoning Administrator; and Katie Lewallen, Clerk of Council. ITEM 3: EXCUSE ABSENT MEMBERS: There were no absent members. ITEM 4: ADDITIONS OR CORRECTIONS TO AGENDA: No changes were made to the revised agenda. ITEM 5: APPROVAL OF AGENDA: Deputy Mayor Denning motioned to approve the revised agenda. Mr. Teaford seconded the motion. All were in favor; none opposed. Motion carried. ITEM 6: WORK SESSION ITEMS:

A) Census – Ms. Janice Atwater stated she is a partnership specialist from the Philadelphia office assigned to work in the county she lives in. She is responsible for Montgomery, Greene, and Clark Counties. Her commission is to get the most complete and accurate count for the City of Riverside, which is coming April 1, 2020. They plan to conduct a high-quality census to fulfill the goal to count everyone once, only once, and in the right place. She stated that every resident not counted in 2020 potentially costs Ohio thousands and thousands of dollars for the next 10 years. Each resident that is not counted is worth $1,000 in federal funds so they would be worth $10,000 as the census is done only every 10 years. She stated that the 2020 census is safe and easy and will have an online option for the first time. It will be available in numerous languages and is the most secure way for people to answer the questionnaire. This is the way they would like to expedite and have everyone respond. There is also the ability to do the census by phone and by mail. The mail will be going only to non-respondents. She stated that Title 13 of the U. S. Code authorizes data collection and restricts data to statistical use only, which means they will not release any private information; it is for statistical information. The information cannot be used against anyone by any agency or court; the information is not releasable for 72 years. She added that all census workers must pass a background check and take of oath of confidentiality for life. The penalty for not doing so is five years in prison, $250,000 fine.

She stated that the census is a constitutional mandate, Article 1, Section 2; it affects the number of seats in the U.S. House of Representatives. It also affects the redistricting at federal, state and local levels. It helps communities plan for the future. The census helps to provide statistical support for grant applications such as FEMA and the Red Cross coming out for the recent tornadoes. The census also determines the distribution of $675 billion federal dollars to the states. Ms. Atwater stated there are some challenges with hard-to-count groups such as renters, non-English speakers, low-income/low education, living in rural or isolated areas, and children ages 0 – 5 years old. The recently added natural disaster victims. The guidance for natural disaster residents has been updated and affects those in Montgomery County. People who are temporarily displaced by natural disasters are

Thursday, August 15, 2019

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to be counted at their usual residence to which they intend to return. She used the example of her home being destroyed and living somewhere temporarily, when she answers the census she needs to answer with the place she plans to return to live and not her temporary situation. People living in temporary group shelters that are established for natural disaster victims, they will be counted where they live and sleep most of the time. If they do not have a place they intend to go back to, then they will be counted at the facility where they reside. Deputy Mayor Denning asked if even after April 1, 2020, date if they aren’t going to move in until June 2020? Ms. Atwater replied that is where they intend to reside. Deputy Mayor Denning stated that is was not where they are April 1, but where they intend to reside unless they don’t intend to go back to their original place. Ms. Atwater confirmed that is correct. Ms. Atwater reviewed the timeline for the census. People are out and about now until October 2019 canvassing addresses to physically match the address to the building or residence. If a building or home has been destroyed or changed that is what they are collecting so they have better data collection when census takers are on the ground. From February to July 2020 they will have ‘group quarters’, which is dormitories, assisted living facilities, shelters, and the like. They will canvas those areas during that time. Internet self-response is the online questionnaire that will be coming out in March 2020. Everyone will receive an invitation to go online and fill out the 10-minute questionnaire. They expect to get their biggest count that way. Mayor Flaute asked how they will be getting email addresses. She stated a letter will be sent in the mail beginning in March. The full-blown campaign of census advertising will begin in January and the word will get out that way as well. They will visit locations that don’t have access to mail and do the census questionnaire in person. Once all the information has been collected, they will do a non-response follow up to those areas and that is when more census takers will be visible in residential neighborhoods. She explained the formation of a Complete Count Committee (CCC). It is a plan where she visits communities and speaks with leaders to form a committee consisting of local government and community leaders. The committee then develops plans on how to implement the 2020 census campaign as everyone at the table has a stake in making sure everyone counts. She stated a chair is designated and the committee is made up of the highest heads of different agencies (faith-based communities, universities, library, non-profits, etc.…) in the City of Riverside. She provided a folder for each of the council members that provides more detail on the CCC. Her goal is to convince them to form a CCC and designate a leader and invite key individuals and groups to participate. Then, she requested a proclamation be issued to support the 2020 census and the formation of the CCC. She asked for 2020 census info to be displayed everywhere, through the website, email, and other places. She also requested the city help to identify hard-to-count groups, and to help develop strategies to increase awareness and encourage participation for the census. She stated they are bringing jobs to the area as they are recruiting for census workers. Census takers are now federal government employees, which is a change from the previous census. Workers must be at least 18-years-old, a U.S. Citizen, and be able to pass a background check. They will have a census office in the Dayton area that will serve the surrounding area including Cincinnati. The office will be opening mid-August. Jobs range from $13 - $40 per hour and is a good opportunity for college students and retirees because the jobs are intermittent as different aspects of the census take different amounts of time.

Thursday, August 15, 2019

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She stated they are starting their messaging and branding of the 2020 census and will provide promotional material as needed. She is also looking for the CCC to develop arrangements or a strategy so they can get the most people to do the census online. This may be just to provide a place and laptops and/or partnering with someone to do the census to make it easy for the residents. Any type of event or activity that allows for partnering to promote the census is also highly encouraged. She added that she does not run the CCC; it is completely up to the city on how to run it. She is available for speaking engagements. Ms. Fry asked with the online ability to do the census, will people have to receive a letter to access it. Ms. Atwater replied that a letter is not necessary. The census is mandatory. Ms. Campbell reviewed the information that will not be requested like SSN, bank account numbers, etc.; she asked if people had to put their income down. Ms. Atwater stated that they ask for the income range as that is part of the statistics they provide. Ms. Campbell asked if some of the questions do not get answered will that questionnaire still be counted. Ms. Atwater replied that the census questionnaire has to be complete in order for it to be counted. This is why they would like for as many who can to do it online because each question must be answered. Mr. Curp stated that an area in Page Manor referred to as The Prairies is in Riverside. He asked how the census bureau makes sure the head count takes place there. Ms. Atwater stated with the military count they will count where they live when the census comes out. If they are deployed temporarily and away for six months to a year and intend to come back they will be counted where they will come back. They will get credit for those who are deployed. Mayor Flaute asked when she expects the CCC to be formed, there will probably be a new mayor and will the new mayor take over that responsibility? Ms. Atwater replied that the CCC designated chair can be whomever they select. It can be anyone the group selects. She says they are currently behind because it takes awhile to get the group together, develop plans and strategy and that could be six weeks or better down the road. The CCC needs to start as soon as possible. She stated one of the quickest ways to get the ball rolling is to issue the proclamation recognizing the 2020 census and formation of a CCC. Mayor Flaute asked if the first action item would be for the clerk to put up a proclamation as soon as the next meeting. Then they would decide what the second action item is after that. Deputy Mayor Denning added if Mayor Flaute was elected the chair, he would stay the chair whether he was mayor or not. He asked if the census has a record of areas in the past that had troubles with getting the count. Ms. Atwater replied she would see about getting that information. Deputy Mayor Denning stated rather than having the committee think up the hard groups to census, if they had a starting point of an area that was difficult in the past that committee could focus on it. She indicated she would look into that. She explained how the data would be color coded for Montgomery County and would show the hard to count populations. She stated the members of the committee would share the local knowledge and would have an idea of hard-to-count groups like the schools would know the 0 - 5-year-old population. Ms. Campbell asked if people are required to fill out the census questionnaire, and if they don’t want to fill it out what do they do? Ms. Lommatzsch stated it is required by law. Ms. Atwater replied there is a lot of distrust with the government, but it is mandatory and is their civic duty to do it. She is aware that not all do it, but they need to do their best to provide a winning situation for them even though the information is not shared with any government agency. Ms. Campbell asked about her zip code as she lives in Riverside, but her zip comes up as Dayton; she asked how the city is

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separated out? Mayor Flaute stated they have four or five different zip codes that are shared, and wondered how do they know which ones are in Riverside. Ms. Atwater stated she will have to find that information out for her.

B) STP/FLAP/2020 CIP – Ms. Kathy Bartlett stated the application deadline for the STP applications is early October. There are two different applications the standard application and the resurfacing application. The resurfacing application isn’t always available, but this year there are extra funds. Her proposal for the resurfacing application is Spinning Road (Eastman to Linden). Funds would be available in 2022 and would follow the OPWC application they are doing with Montgomery County in 2021. The estimated cost is $300,000 and has a 30 percent match, which will give them the maximum points. The cost to the city would be $90,000 plus engineering fees, which would be around $10,000. In order to apply for these funds, all ADA ramps must be compliant before the application deadline. There are three ADA ramps that need to be reconstructed by October; the estimated cost for that is $13,275. They reached out to LJ DeWeese, who is doing the Tall Oaks project, and they indicated they could move them up to do the ramps first by the deadline. There are funds left over from the Valley Street Sidewalk Project that could be utilized and make the application happen. She stated that MVRPC is being strict and they must have a statement that says they are ADA compliant.

The STP standard application proposal is for Valley Street Phase II from Broadmead to Harshman. This would reconstruct and widen to three lanes with sidewalks on both sides. The estimated cost of the project for construction is $3.0 million. The 20 percent match would score six out of 10 points; the cost to the city would be $900,000 plus engineering and right-of-way. She added it is a messy right-of-way project as there are a lot of properties they would have to purchase some frontage from. She did not have a good number for that cost. Funds would be available in 2024/2025 and there would be additional dollars with the OPWC grant then. Ms. Campbell asked when the Valley Street Phase I was done. Ms. Bartlett replied she was told it was about 12 years ago. Ms. Campbell stated she thought they already had the grant for Valley Street part two. Ms. Bartlett stated she was proposing they try to do a piece of thoroughfare already started. She reached out to Dayton to see if they could resurrect the last 2500 ft. of Springfield Street, but they are not interested in submitting this year. Next year, she would like to be in a position to submit Woodman Drive as they would have the feasibility study done by then and have some good cost information. This may be a 2020 and a 2021 application as there may be two phases on this. Ms. Campbell asked if the Valley Street project would have three lanes. Ms. Bartlett replied that it would be just like the first phase with three lanes. Ms. Campbell asked if it would block people from going right or left when they come out of their driveway as that was a previous complaint. She stated there is an island there where people couldn’t come out of their driveway; they would have to go right. Ms. Bartlett commented they would not put islands in. Ms. Campbell asked if they would take out the island that is there. Deputy Mayor Denning stated that is Phase I and it is before Broadmead that would not be part of this. Mayor Flaute confirmed that Phase I was done 12 years ago and that was when the island was installed. Mr. Curp clarified by asking if an island would be put in for Phase II, and is the island put in during Phase I going to be taken out. Ms. Bartlett replied that there would be no islands proposed in the new section. The one already out there already that may have had an entryway sign would be nice to be removed, but they could not make it part of the project. Ms. Campbell stated she did not see how they would put three lanes in. Ms. Bartlett indicated they would have to buy right-of-way. Deputy Mayor Denning asked if it would impact the sidewalk recently put in. Ms. Bartlett replied no. The whole project is already laid out; from Harshman about midway it is already three lanes though there is no sidewalk with that. Mr. Garrett asked what Phase I covered. Ms. Bartlett replied it was from Dayton to Broadmead. Ms. Campbell

Thursday, August 15, 2019

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commented she did not think Valley Street is that busy to put in those turn lanes. Ms. Bartlett stated she wanted to get council’s feeling on the two applications. Are there other projects they would like to see? Mayor Flaute stated she was setting it up to have Woodman Drive with the wall to do next; what about Woodman Drive from Airway to the city limits to the south? He thinks that road is probably in worse shape than Valley. Ms. Fry asked what the value is to the city for doing Valley Street. Ms. Bartlett replied that it would get the sidewalk on both sides; she does not know how much pedestrian traffic is along there, but it would make a nice uniform look for businesses to come and have a nice frontage. She said they could even add decorative street lights if they wanted to go to that expense. Ms. Campbell replied that sidewalks would be fine, but she couldn’t see putting three lanes there. She has not seen it be that busy to need that turn lanes. Deputy Mayor Denning commented it was likely to make it consistent with the rest of Valley Street. Ms. Lommatzsch stated it is an entry way from Dayton to people who go out to 444. Mayor Flaute stated that three lanes are how roads are done these days and it would be nice. Deputy Mayor Denning stated another possibility would be from Harshman to the city limits going towards Route 4, also. Mayor Flaute commented he did not think that was in as bad a shape as Airway going toward Dayton. Deputy Mayor Denning added they were just discussing projects in general. Mayor Flaute stated it would be nice for Valley Street to have some sidewalks and curbs. Ms. Bartlett stated that the Federal Lands Access Program (FLAP) grant is a federal grant and she is proposing a submittal on East and West Springfield Street. The call for projects opens in September for years 2020 – 2022 with the deadline of December 16, 2019. She hopes there will be $800,000 available to Ohio. This program has to be reauthorized by Congress and she does not know how that stands. They are calling for projects should it be authorized. She added that projects must be sponsored by a Federal Land Management Agency (FLMA) for the city it is WPAFB. There is a required 20 percent match, but other grants such as what they have with STP can be used to meet this. ChoiceOne will submit this for the city. They think putting both projects combined will give the city the best chance of getting some funding. Ms. Bartlett stated for the 2020 CIP projects are in the notebooks at their seats. The thoroughfare projects proposed for paving next year include: North Union School House Road (PCI 39), Community Drive (PCI 43), Schwinn Drive (PCI 38), and some spot mill and fills on thoroughfares they are not going to be paving or overlaying anytime soon like Linden or Burkhardt. These are 10’ x 20’ squares where there has been significant pot holes and it really helps from repeatedly going and patching the same areas. The $125,000 for spot mill and fill won’t cover everything, but it made the budget numbers work. She listed the estimated costs for each project along with the PCI. The numbers are very low for thoroughfares, especially when looking at the traffic. She added the PCI will drop three to five points every year. Airway East was in the 20s when residents were up in arms and something needed to be done. These are the critical thoroughfares. Mr. Curp asked if Eastman was considered a thoroughfare. Ms. Bartlett replied it was, and they are submitting an OPWC application to be done in 2021. Mr. Curp asked the PCI number for Eastman. Ms. Bartlett stated she did not have that number, but it was most likely in the range of listed thoroughfares (38 – 43). For residential streets, she is proposing they do Forest Ridge Boulevard (PCI 36) and Meadowsweet Drive (PCI 31). Forest Ridge Boulevard has more traffic than some of their thoroughfares. The guys spent a lot of time out there this winter patching potholes and had them treat it with salt like they do the thoroughfares because of the traffic. The cost for Forest Ridge Boulevard is $355,000 including engineering costs. She proposed doing this street in 2019, but was shifted otherwise and next year would be a good time to do it. They can also do Meadowsweet Drive that will keep them in the same neighborhood gaining them benefit from the contractor not having to remobilize his paving crews. This is what she proposes for residential streets without a street levy.

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Mayor Flaute asked if she was requesting $1.1 million to be put in the budget for these projects. He asked how much they put in this year. She replied this year they put in $350,000 for residentials. She reviewed the thoroughfares stating they would be paid out of permissive tax money not out of gas tax money. They separated CIP projects out this year and they do not have any major engineering expenses next year like they did for the East and West Springfield Streets so they have a lot more money to put towards paving streets in 2020. Mayor Flaute stated she did not a flat out $1.1 million, then. Ms. Bartlett stated no. Deputy Mayor Denning asked if the $540,000 she has for the thoroughfares is permissive tax. She confirmed that Schwinn, Community, and North Union School House are all permissive tax. She stated in the notebooks she has a section for gas tax funds, for permissive tax funds, and for state highway funds. Ms. Campbell asked if the Valley Street project that will cost $3 million was all grant money. Ms. Bartlett replied with STP they can get up to 70 percent grant money for construction. They would still need to pay $900,000; these are just estimates. When they go to do the application, ChoiceOne would do a better estimate. The STP grant money will not allow them to submit on a project larger than $3 million; should that part of Valley be over $3 million, they could split it into two projects. Ms. Bartlett reviewed other CIP projects using gas tax funds in the 2020 budget: guard rail replacement maintenance and contract, traffic signal replacement/maintenance and contract, traffic control/sign replacement and maintenance, PMG renewal – license and consulting and data management, PMG 10-Year paving plan, Woodman Feasibility Study, Needmore/Old Troy intersection engineering, bridge maintenance, and Olentangy Drive bridge replacement engineering. She stated the PMG 10-year paving plan took a different direction yesterday when they met with the street levy consultant as they seem to think they will need this 10-year paving plan by mid-September so she will speak with James at PMG to see what they can do. He is already behind schedule on other things, but is willing to work with her. The Woodman Feasibility study would come after the safety study that ODOT will be doing for them; this would prepare them to submit for the STP application next year. She stated the Needmore/Old Troy project is getting underway and they will have to fund part of the engineering on this. Deputy Mayor Denning asked if when they do that engineering are they factoring in that Dayton may be putting in 250 additional houses into that area. Ms. Bartlett replied yes. She has the developer for that housing development preparing a traffic study that they have to submit to Riverside for review. It will feed into the engineering. She added they have a small contract with LJB to review the developers work as ChoiceOne is the developers engineer. Ms. Lommatzsch asked if it is unheard of for them to approach Dayton to get involved with the cost of redoing that intersection because the southwest corner is theirs. Ms. Bartlett replied that the line is actually beyond the signal and their costs is like $11,000. Ms. Lommatzsch stated she was talking about the work to get it done. Ms. Bartlett stated there has to be coordination. Ms. Lommatzsch commented about the housing complex going by the fire station on Brandt Pike and then this housing area, the traffic volume is already high and that is all Dayton people, no Riverside people. She said they need to get them to buy in.

ITEM 7: RECESS: Council recessed at 7:13 pm. ITEM 8: RECONVENE: The meeting reconvened at 7:25 pm. ITEM 9: PLEDGE OF ALLEGIANCE/MOMENT OF SILENCE: Mayor Flaute had Fire Chief Dan Stitzel lead the Pledge of Allegiance. Ms. Lewallen read the names of the victims from the Oregon District Shooting: Megan Betts, Monica Brickhouse, Nicholas Cumer, Derrick Fudge, Thomas McNichols, Lois Oglesby, Saeed Saleh, Logan Turner, and Beatrice Warren-Curtis.

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ITEM 10: MINUTES: Consider approval of the minutes of the July 25, 2019 special Council meeting and August 1, 2019 regular Council meeting. Deputy Mayor Denning motioned to approve the minutes as presented. Ms. Fry seconded the motion. All were in favor; none opposed. Motion carried. ITEM 11: ACCEPTANCE OF PRIOR MONTHS FINANCIAL REPORT: Deputy Mayor Denning motioned to approve the financial report from July. Mr. Teaford seconded the motion. All were in favor; none opposed. Motion carried. ITEM 12: ACCEPTANCE OF WRITTEN CITIZEN PETITIONS: Mayor Flaute advised citizens to fill out a form if they wished to speak about agenda or non-agenda items. ITEM 13: CITY MANAGER’S REPORT: Mr. Carpenter: I just wanted to add one thing to the information in your packet; Ms. Bartlett alluded to it, we did bring on a company to help us with the messaging and the information for the road tax levy and the charter amendments and so we did have an initial meeting yesterday. There will be more meetings scheduled ahead and they will be speaking with council and members of the community. Mayor Flaute: You had your meeting with WPAFB, yesterday? Mr. Carpenter: We had that meeting on Monday. Ms. Lommatzsch, Mr. Curp, and Mr. Denning were able to attend with Ms. Bartlett and I. It was a good meeting; we had Col. Sherman, Ms. Wirth, and Mr. Mott and Myra Saxon. There was a lot of discussion about working together on the roadway projects surrounding the base. We mentioned the Center of Flight property and had some good communication. Mayor Flaute: Will there be a follow-up meeting? Mr. Carpenter: We talked about keeping the lines of communication open; we didn’t set a date for a future meeting, but we definitely would like to. Mayor Flaute: I just wondered if there were any actions items from that. Deputy Mayor Denning: The suggestion from the colonel was that a breakfast meeting would be easier to do into his scheduled then to try and do anything else during the day. Mayor Flaute: Are there any federal grants? Deputy Mayor Denning: They were going to look on their side, and they were going to help us with the FLAP grant. Ms. Lommatzsch: Ms. Bartlett has communication lines open with the appropriate people out there. She has already followed up with them. Mayor Flaute: I apologize I had to miss that meeting. It sounds like we got things going. Ms. Campbell: This is on the Valley Street sidewalk. I noticed going down the road on the other side of it, it looks like there is a drop off, are they going to level that up? Mr. Carpenter: At the end near McDonalds? Ms. Campbell: Yeah, on the other side of that trailer park. It looks like a big drop off on the other side of the wall. Mr. Carpenter: That kind of ramps down, where the trucking company….Ms. Lommatzsch: No, the backside…Ms. Bartlett: There is going to be a handrail installed; it isn’t complete yet. Ms. Campbell: I didn’t know if they were going to level it with dirt. Ms. Bartlett: No, there will be a hand rail. Ms. Lommatzsch: I would be interested in knowing when the next meeting about the levy is. I think we are already almost out of August. Mr. Carpenter: I was going to have that conversation on the 24th as well about the entire schedule. We took some notes yesterday and we also have a call tomorrow, a conference call tomorrow, but I don’t have the entire schedule in front of me. Ms. Lommatzsch: Schedule of….Mr. Carpenter: The milestones. Ms. Lewallen: The rollout. Mr. Carpenter: I will ask for that tomorrow. They do expect it sooner than later, they agreed we need to get the ball moving. Ms. Fry: I noticed that the council request sheet is out of sync with the list of council requests at the end of the memo. Are we moving things around or do we need to update the council request sheet? Ms. Lewallen: That was the last thing I had updated; that is what I have. Mr. Carpenter: You mean the one that is at the end of the PAR? Ms. Fry: Well, kind of the routine we are trying to get into is that once I add the information and view it as completed then we would remove it from the spreadsheet, and I would answer it at the end of the PAR. Is that what you are asking? Ms. Fry: There was something I asked to be added to the council request sheet last time, the schedule of the plan. Mr. Carpenter: The timeline of the plan. Ms.

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Fry: I am looking at it and I thought it was in this list, but maybe it is not on either list. Mr. Carpenter: No, it needs to be added there. Ms. Fry: Add that to the list. The second thing is on the council calendar, do you plan on adding our budget discussions in that list? Mr. Carpenter: Yeah, we will update that as well. Ms. Fry: That would be helpful. Mr. Teaford: Back to the sidewalk on Valley Street, there were some kids playing with the wires that are hanging really low. Can we contact, I think they are phone lines or cable lines, but now that the sidewalk is there, they are about 4’ high and some kids today were playing with them. It could cause problems. Deputy Mayor Denning: Nobody uses landlines any more. Mr. Teaford: It just looks like a dangerous situation. Deputy Mayor Denning: Those lines have come down off one of the poles; they go from this pole to this pole, and there is a pole here, but they don’t go up to it. Mr. Carpenter: Okay, we will make that call. Mayor Flaute: On the Woodman Drive, Springfield to Airway, we need a council person to volunteer for the field review team, when is that going to happen? Ms. Bartlett: It is not scheduled, yet, we are probably looking a month or two, but if you want to decide who that is, I can keep that person informed. Deputy Mayor Denning: I would be more than willing to do that. Mayor Flaute: We have two volunteers. Ms. Bartlett: We can have more than one, they just wanted at least one. Mayor Flaute: If it is okay with council we will have Deputy Mayor Denning and Ms. Lommatzsch on that review team. Ms. Bartlett: Okay. Mayor Flaute: You said all the debris seems like it has been picked up from the tornado. The only place I have noticed is debris, maybe building supplies is in front of the American Legion on Burkhardt, it has been there about a month and I don’t know who is expected to do what with that, but it has been laying there a long time. We either tell the legion to get their folks to get rid of it or we need to get rid of it. Ms. Lewallen: That was put out after the last day of pickup. Mayor Flaute: I think it has to do with the tornado. Ms. Lewallen: I am sure it does, but it was put out after the deadline. Mayor Flaute: Right, because that is when they had done the repairs. Ms. Lommatzsch: Well, they hadn’t done the repairs yet. Ms. Lewallen: It has been sitting there, but it was after the deadline of when they were picking up. I’ve been watching it not move. Mayor Flaute: Detective Cooper downloaded and analyzed zero cell phones and it has surgery, what does that mean? Chief Robinson: It is actually in my report tonight. Detective Cooper’s still out from surgery. Mayor Flaute: You are going to talk about that in your report? Fine. Monthly Update Police Department – Chief Frank Robinson: Detective Cooper is still out after his surgery. That is why the phones have not been done. Mayor Flaute: Every month they do so many of them and this time they did not. Chief Robinson: Right, because he has been out. Sgt. Jackson is still on light duty. She is working at the PD in the property room, which has been beneficial to get that taken care of, and she does other tasks too; she answers phones. As of this week, last week she started working a couple days in the zoning helping out there because of Mr. Gibbs being out. We are expecting her to come back mid-September. Major Colon went to supervisor training this week; I saw some of the classes he has taken that is pretty good. Hopefully he will be able to come back and use some of that knowledge that he gained this week. Some general information, we talked about the shooting in Dayton and because we are so close, obviously, we had five officers respond to Dayton that night. Two of which were actually there for about 100 minutes. I know the fire department was there as well, and I know they did their thing because I heard that and know they did a great job there. Two of our officers were there over 100 minutes assisting them that is how fast they got there. We have made it mandatory all five go to EAP and talk to someone about what happened and what they saw. I saw some of the body camera footage they had on them and it was pretty bad; if you can just imagine a war zone that is what it looked like. We want to make sure we take care of them folks and get them in there talking to somebody about what they’d seen and what they had to do for that night. It was very somber; I want to move on from that.

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Officer Toscani attended the Day of Giving Back at Mad River School for book bags, school supplies, and they gave out food. We also provided eight officers for the State Route 35 security regarding the President’s arrival this past week. Only one of those was actual overtime and it was for a few hours; it wasn’t very much. I was out there myself with the two majors, we just locked down 35. It was a mess because we locked it down so long, but that is just what happens when the President comes to town. Obviously, school is starting; we are going to do extra patrol with traffic in the school zones to make sure we are out there being seen so people know we are out and about to slow them down and make sure all the kids get to school safely. We also had officers participate in the 2019 Police and Youth Camp for Montgomery County. If you don’t know what that is, that is where they have a camp where kids come together and learn through some stuff with police officers and they stay there. It is a really good program; it has been going on for years. We are still doing the STEP grant, we still have that, which is an extra target for traffic enforcement for OVI’s. We still have some money left in that grant so it is not costing us anything so that is always a plus to get more bodies out there then we like to pay for them. I did have one Coffee with a Cop on the 28th. That was a Sunday morning, 8 – 9 am, we stayed a little bit longer after 9 am, but not much longer. Really, it was just me and Major Colon, and three folks from the city so it wasn’t a great turn out, but we had some good conversation and I think that some of the people there got to ask a few things they wanted to ask. There wasn’t a lot we could tell them, obviously, the Cheryl Coker case is really big and not a whole lot we can say other than what has been out there already. I think they came away with a little bit of where we are in reference to it. I will tell you and everybody else, there are two people or two entities, if you will, that want this to be solved in any way possible and that is going to be Cheryl Coker’s family and the Riverside Police Department. I promise you that. We are working tirelessly still, today, trying to follow up on any leads or anything that we can possibly do to get an answer to any of the questions we want to have answered. I know in the future you will hear some information that will come out; I can’t speak of it today, maybe in a couple of weeks, and I will follow up with you then. I will leave it at that. Last thing I want to talk about is the National Night Out. I thank all of you for your support; I appreciate it every year. Obviously, our city administration over there, those guys without those guys I can’t get this done either so I appreciate them. And, of course, the other departments within the city service, fire, all those folks; they all have a part in it and we appreciate that. We kind of got it, but everyone kicks in; in fact, I had Chief Stitzel handing out cookies, it was crazy. We had a lot of support from the businesses, not only in this city, but other cities that helped us out. I want to make sure you know we have a lot of support in this city. Also, we have a lot of departments and other businesses that bring in their equipment to let people go through and jump on and do whatever the Army, Sandy’s, all the trucks, and Montgomery County, and Soin; if you were at that event, you would’ve seen that parking lot was full and I knew we had a lot of people within the first 55 minutes as I went to Soin and the lady said, “I’ve never had this many people come to this Soin truck ever here.” I asked her how many she had. She said she had 120 in the first 55 minutes. I was like are you kidding me? That wasn’t on the side I thought was busy; the other side is what I thought was really busy. We guessed that over 500 people showed up for this event. We gave out almost 400 hamburgers, 260 hot dogs, 40 pizzas, and the list goes on and on. And 7-Up, you have to make sure they get a shout out because they provided all the drinks and the water. It was a great event and I appreciate everyone who was involved in it. Thank you very much. Ms. Lommatzsch: I assume they all get appropriately thanked. Chief Robinson: Yes, ma’am, they all get certificates. Ms. Lommatzsch: I was concerned this morning. I saw an almost it frightened me because I happened to be the first car at the light at Woodman and Burkhardt at school starting time at St. Helen’s. I probably wouldn’t have been in it, but a school bus could not make that turn because of the backed-up traffic going into St. Helen’s. A Mad River School bus was stuck and, of course, cars decided they were going to go around the school bus. So, I know if was the first day and I know all the moms and dads take kids the

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first day and all of that. Hopefully carpooling will happen, but, if possible, if somebody could monitor that in the morning. This was like at 7:30 am. It is crazy down there. Chief Robinson: We normally have that issue every year then we have to do something with them. It does slow down a little bit, but St. Helen’s that is so busy, you are right, exactly, it is very busy there. We normally end up talking to St. Helen’s about some other way we can get this done because it is always so congested like that. Ms. Lommatzsch: Monitor the intersection of Woodman and Burkhardt, too, because I watched almost two bad collisions because people are so impatient. The bus could not move; the bus was stopped at an angle trying to turn on to Burkhardt. I don’t know if maybe they can reroute the bus; the bus didn’t appear to have a lot of kids on it. I don’t know if maybe they need to go another route at that time of the morning. Chief Stitzel: I will speak with Major Sturgeon tomorrow morning and I will make sure we address the issue. Ms. Lommatzsch: It wasn’t pretty, between people trying to get gas and people trying to drop their kids off. Mayor Flaute: In addition to today is what the Catholics call Holy Day of Obligation. There is an 8:15 am mass and everybody was trying to get to mass, too; and church was full. I know that has been an issue I heard from last year, too. Today was an extra heavy day. Ms. Fry: I noticed on some social media and email traffic that there have been recent breaking and entering and trespassing going on; I notice that is not necessarily a statistic that we get in our report. So, can you share about that or is there any trends with that type of criminal activity? Chief Robinson: I have not heard any trends. It happens periodically, it is mostly young people, late at night. Sometimes we get calls, sometimes we don’t. I don’t think it is a big trend. It is like anything else, it comes and goes. You will see that when it is warm or right before school. Sometimes you see it, not much. Monthly Update Fire Department – Chief Dan Stitzel: Just finishing up with what the chief started with the incident in Dayton, just so you guys know our role, we sent two medic units down there. One actually made a removal; the other was in staging for awhile then there was a working structure fire a few blocks from there so they were tagged to go to that. They assisted crews there. They had on that house fire a ladder truck from Englewood so it let’s you know how big this response was; people came from all over the Miami Valley. It was fairly well coordinated and crews are doing well; they are getting anything that they need. Thank you to the Dayton Fire Department for afterwards reaching out to us and being there to continue their support with our crews and how they helped. They have been a great resource for our crews in making sure they get everything that they need. They have specialists coming in from the fire department of New York and from around the state to help with all the responders that came in also. Thank you to them; they are doing a great job in supporting their mutual aid people that came in to help. Since the PAR, the only updates I really have is the part-time candidates; we have three that we are moving forward towards their physical agility tests, drug screens, and physicals that should take a couple of weeks to get all that done and then maybe another week to get them in to where they get uniforms and gear, and then probably another few months of training to get them cleared to actually start riding in a medic unit. We ended up with four applicants and we will move three on at this point. So far, those three are still in the process. I still have not heard anything back from the SAFER grant. Still crossing our fingers; I check my emails multiple times a day. I check the website multiple times a day to see if they are posting anything. All it says is coming soon so I am still waiting. As soon as I know, I will be sure to share it with everybody. I think we are going to go ahead and move forward with posting for a full-time hiring process just to establish an eligibility list so we can have it in case we need it for anything that comes up, or if we do get the grant we are already in the process of getting that done. Because if we get it, we want them starting the first week of January that is my plan. Just a couple of other little issues to keep you informed, our oldest medic unit we still continue to have several maintenance issues with that. It has been down to the mechanic, I think four or five times in the last few weeks trying to chase a problem, we finally think we got it figured out. It is down there right now so we are still working on that. We had a trailer fire up on Valley Street over the weekend, and we were hooked into one of

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Dayton’s fire hydrants, but it was right there at the border. The hydrant broke and it actually lifted up out of the ground with our hose still hooked to it and a bunch of gravel got sucked up and went into the pump. We got it shut down; we were sweating it there for a few days, we ended up getting it all flushed out. They took it out for a pump test where they hooked it up to another fire engine and blew water through the pump and we flushed out every piece of gravel we believe was in there. They ran a pump test on it and it passed. We came unscathed with that one. That was kind of an iffy situations, but those are some things that kind of happen that are completely unpredictable and unexpected that can cost thousands and thousands of dollars if we had to replace that pump. For right now, I think we are okay. We will still keep an eye on it and hopefully everything is okay with that. Deputy Mayor Denning: Was that one of our new engines? Chief Stitzel: Yes. Engine Five. Mr. Curp: You mentioned having four applicants and three got through the initial screening; do we have a recruitment plan, what is our recruitment plan in general? Chief Stitzel: Right now, our recruitment plan has periodic email blasts that we send out through the different list serves in the area; we have flyers posted at the fire academies and the EMT training academies at Sinclair, Clark State, Scarlett Oaks. Being down at Sinclair quite a bit, I am able to talk to the instructors and when the instructors are talking to these kids going through fire school they give them recommendations and ideas on where to go to try to find a part-time job after they get done with class if they have both certifications. A lot of them come out of there with one certification and then they have to go to another class to get the EMS certification or vice versa. We have the flyers advertising the positions at all the hospitals and the EMS rooms where the crews go to type their reports and remake their cots after a call so I have seen them myself down there at Miami Valley right now. People that work on other departments that are looking for other jobs or if they are volunteering looking for part-time, we are trying to get that in front of where they will see them, and I have email lists of pretty much every fire chief in the Miami Valley whenever we are wanting to put on a process maybe a month prior to that I will send out that email blast then and tell them to let their people know if anyone is looking we are going to go through another process. As soon as I get you know maybe four to six applicants stacked up I will schedule interviews, bring them in, we go through the process. We accept applications 365 days a year online, and, of course, we use social media. We have people share our postings and through different fire fighters are all friends on Facebook throughout the region so they can share with each other and everybody gets to see it. Mr. Curp: If we are looking at the possibilities of getting the SAFER grant and we are putting the word out there that we are looking for people, why do we think we only get four applicants, or do we have more than four and those were the ones that came through. Chief Stitzel: This is for part-time; you have to have your EMT basic and your Level I fire fighter at a minimum. They straggle in. Sometimes there are two or three in during a very close period and sometimes you get one and you don’t see another one for another few months. It just depends on the graduation time period. Sinclair graduates a Firefighter I class and all those kids who had their basics or vice versa; they are able to be hired some place, that is when they go out and start putting in applications. I think they are talking to other firefighters and every fire department out there that runs part-time is recruiting them. Now, for full-time with the SAFER grant, that is a full-time position. Mr. Curp: Yeah, I made a faux pas there, but I am still concerned why we only get four applicants even for part-time. Chief Stitzel: I’ve asked around; I don’t know that there is any type of research I can do to get us a definitive answer. I can tell you from talking to people, some of it is a pay issue, some of it is in conjunction with our call volume; we are very busy small department. There are other departments out there that pay better than we do that maybe do a quarter of the run volume that we do. The work load is a lot less on some of these other departments. You get up into your more small towns where it is a combination of volunteer and part-time; I know some are paying up near $20/hour. They are doing maybe 1,000 calls a year. Ours tops out at $15 right now for a paramedic so I think there is a combination of those things. There are other departments that staff their apparatus a little better and they can rotate around. They don’t spend every shift on the medic unit. With out staffing level the way it is, you come in and you are riding the medic and the engine every shift in most cases.

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Some days when we are heavy on staff, we can put maybe two people on an engine and they don’t ride that medic. Again, there are other departments out there where you are on a rotation; you ride the medic a couple of shifts and then you jump into an engine for a couple of shifts and that is what these guys are wanting. I would say that 95 – 97 percent of people on the job out there want to fight fire. Their passion isn’t EMS; they like the big red trucks. They look for places to go and that is one of our positive points that we do have a call volume that attracts people looking for action. We do get those type in and those are probably the better type than the ones that prefer to sit around and watch TV all day. They don’t do that in Riverside; there is just no time to do that. Your smaller volunteer combination departments that is a normal thing; it is a much more relaxed work environment. We work. Ms. Lommatzsch: At the pleasure of the council, I would like to suggest that we at some point when the staff members are in the right place that we recognize the firemen and police that responded that night with something as simple as a thank you certificate of some sort when the directors feel like it is an appropriate time to do so. Chief Stitzel: Chief and I will discuss that and we will get something with the city manager. Ms. Lommatzsch: I would like to see them thanked for their…that had to be a horrific evening. Chief Stitzel: Yeah, we will do that. Monthly Update Public Services Department – Ms. Kathy Bartlett: Since the PAR report was done, I just want to add that the paving projects were finished last Saturday; they came back and actually finished up on a Saturday. There are some outstanding items. Stone on the soft shoulder streets: Brantley, Elverne, and Tyrone that needs to be done yet; and the crosswalk and school markings need to be put down on Enright. We will get that done as soon as we possibly can. Mayor Flaute: I did hear from about two or three folks they are very pleased to see the street cleaner out there. I said, yeah, because we have one that works. They are noticing it. Ms. Bartlett: We have been picking up lots and lots of debris. Mr. Curp: On your operations report, second bullet that mentions preparing to fix or replace pipe in the Danis property that drains Yorktown parking lot, can you walk us through that, please? Ms. Bartlett: We were notified, and I don’t know all the details, but we were notified there was a problem with Yorktown Colony not draining under Springfield Street and the Danis property from what I understand there is not an owner we can contact so Yorktown could not go onto private property. We are actually repairing this pipe; most of the work has been completed at this point. We put in a French drain in and the pipe was under pressure because it was collapsed so we have taken care of the issue. Ms. Lommatzsch: Can I ask a question? What do you mean you can’t find an owner for the Danis property? Mr. Curp: It’s called the Danis property for a reason. Mr. Carpenter: The owner has passed away. Ms. Lommatzsch: I understand that, but somebody…Mr. Carpenter: It is behind on taxes and nobody will claim it so it sits right now. Mayor Flaute: That is why we need a solar farm. Ms. Lommatzsch: So, we have no recourse to make anybody responsible for that? This doesn’t sound like it is a major issue, but it is still a dollar issue for the taxpayers and who knows what is going to come after that. So, we have no recourse? Mr. Carpenter: Nobody claims it; everybody just walks away from it. Mayor Flaute: We can buy it, but we don’t want it. Mr. Carpenter: I will see what possible recourse there may be; I will check into that. Ms. Lommatzsch: Send them a bill, but if we don’t know anybody to send the bill to…I can’t believe…Deputy Mayor Denning: I can’t believe that Yorktown drains into the Danis property. Ms. Bartlett: There is a creek or stream; there was pipe all the way back to the stream. Deputy Mayor Denning: And, it went through the Danis property? Ms. Bartlett: Yes. Monthly Update Planning and Program Management Department - Ms. Tamara Ennist: It has only been two weeks, but pretty much the same things are happening in our departments that was happening on the last report that you had. We continue to try to work

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with the community on property maintenance issues. We are continuing to issue zoning permits. We’ve discussed several developments with several different developer. The Circle K has called the people are interested in developing that; they’ve sent in a site plan for a pre-review. We have an applicant that will be applying for a conditional use with planning commission in September with property there on Woodman across from K-Mart. We have talked to a couple of other people in that same area for different developments. We have several things we are discussing with planning commission. Those are continuing items and you have seen those on your past PAR reports. Since the last planning commission meeting, we have been extremely busy with property maintenance issues. The code enforcement officer is now on medical leave and he will be gone for seven to ten weeks. We have Angie from the police department filling in some so that will help a little bit with some of Rob’s duties. For the planning commission we got really overloaded this month and I delayed addressing their needs as we were busy with some FOIA reports and so I missed getting their packets to them in time so we decided that we would wait and discuss those items in September. I’m continuing to learn your different policies or ordinances and I found that planning commission their process is a little different at what they are used to doing is a little different than what your code requests so we are working through those issues. We are continuing to mow properties. We had to hire a new mower and now we have had to stop that mower from continuing because we are not very satisfied with the invoice that he gave us or the way he invoiced the properties. Right now, we are without a mower until we can get that straightened out. The contract requires that he bills us per crew hour and in 15-minute increments, and we are not seeing that on the invoice. We require that he provide before and after photos and he hasn’t properly labeled those so it is hard to tell which photo goes with which invoice. I know that we had some discussion over the last couple of weeks about accessory structures in the front yard; I don’t know if you would like me to explain some of that or if you have that worked out or not. We had a request from Montgomery County Environmental Services to put in an accessory structure in what I would consider, well, between the front elevation of a building and the right-of-way, which is normally called your front yard area. Initially, when I started to talk with them about it, I read through your code. Reading through your codes a lot of times when you have worked elsewhere you have in your head what the code says so sometimes when you read the code you are thinking you read right over it because you know what it said before you read it. Initially, I thought, well they can’t do that. Obviously, you can’t put a shed in the front yard; nobody allows that, you know, without a variance. So, I told them no and they would need to go to BZA and then when I am writing up my staff report, I realize that I had to look at the code closer when I wrote the staff report. So, when I was writing the staff report I realized that I missed one word. Your code says that no accessory building shall be erected in any ‘required’ front yard or the required minimum side yard. Because I knew you couldn’t have them in the front yard, I didn’t even see the word ‘required’ until I went to write my staff report. Well then, I had to explain to the applicant that he didn’t need a variance at all, but I felt uncomfortable approving a permit for this person even though your code would have allowed it. In a B-2 and B-1 zoning district there is no required front yard. He could set it there without it being in a required yard. I could have issued the permit, but I really felt that maybe everybody else perceived that an accessory structure shouldn’t be between the front of a building and the right-of-way line so I told them that was a major accessory structure and they would have to go to planning commission for their review, which is what we did. They did approve that because it is for a lift station, a necessity for that area. It is a loop hole that we would like to close up in your regulation because the reality is right now if a house is sitting 40’, 50’ from their property line and they are required to have a 20’ front yard setback, that allows them to have 20’ or 30’ in front of their house where they could put a shed and I would have to issue the permit as it stands today. I understand how everyone could misunderstand this regulation. Councilman Curp was able to understand it and his suggestion is sound that we just need to take out that one word and that will close up that loop hole. I appreciate that he identified

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that. Mr. Curp: Is that on a future agenda for the planning commission or does the council need to put a moratorium in place to help you manage that until you can get it in front of the planning commission. Ms. Ennist: Well, actually, I wasn’t planning on opening the can of worms up. I was hoping planning commission could get it fixed and it wouldn’t be a problem, but now that it has been opened up, it is in the public view. I am expecting to get quite a few permit requests the next couple of days. Really, there aren’t that many properties where they are not setting on the setback line. Most builders have their setbacks to give them a buildable area and most builders are going to build the house right at the front setback line. You do have properties that are setback and it could happen. Mayor Flaute: In the old township there were quite a few that way off of Sheller and Burkhardt in front of St. Helen’s; I could see quite a few places. Ms. Ennist: Right, and I have seen a couple of sheds situated in front yards. I have to guess they got their variances in the past. These are usually corner lots that don’t have a rear yard and they had no other options. I am hoping they were given variances in the past. I am sure everybody got their variance. Mr. Curp: Don’t go searching though those records. Mayor Flaute: So, is it council’s pleasure to have a resolution to do that? To do the moratorium. Mr. Teaford: I think it would be good. Mayor Flaute: Planning is not meeting until September, now. Deputy Mayor Denning: I understand that, but does it have to go through planning commission first for us to drop that one word from the UDO, does it have to go through them first? Ms. Ennist: Yes, basically what happens there is only three way: a citizen can come and make an application to do a text amendment or a zoning map amendment, or planning commission by a motion can initiate a text amendment, or council by a motion can initiate that; but regardless of who initiates it, it has to go to the planning commission and they have to recommend it to you. They have to make a recommendation to the council. It will have to have a public hearing at the planning commission level. Because I am not as familiar with your code and your text, I am still trying to figure out that process; it’s not completely clear in your text about the public hearing process. I had a lot of confusion with the first month with the planning commission just understanding what is a public meeting and what is a public hearing. Public meetings are advertised in the beginning of the year so everybody knows you have a scheduled meeting. Not everything is a public hearing. Your book is a little weak on some parts whether they go to a public hearing or they don’t. For instance, a major accessory structure it had to go to planning commission for their approval before I could issue a zoning permit, but it didn’t say it had to be a public hearing. At the same time, because it was controversial and because I had a neighbor who was opposed to it, I went ahead and advertised that just as if it were a variance request because of the nature of that. So, planning commission need to hold a public hearing and when I first took it to them, I thought I can’t initiate a public hearing for that text amendment because your code doesn’t allow staff, most codes allow staff to initiate, but this one doesn’t it, so I took it to planning commission just to have discussion. I didn’t want to tell them what the fix was; I wanted them to discuss it and decide what they wanted the fix to be. So, we discussed it and it was going to be discussed again, but I missed understanding that in my staff report I need to tell them you need to do this to get it to be a public hearing. Now, I’ve read it and I am a little more familiar with it and in September, I believe we can schedule that as a public hearing and they will have to discuss it. What I will take to them is this is what the code says, this is what I would suggest you doing. Then, they will have to review that and they will still have to come back the next month before they can recommend it to you all. Deputy Mayor Denning: So, it would be two to three months before we would have the actually ordinance change in our hands. Mayor Flaute: Let’s do a motion tonight because if we wait for a resolution that will be even three more weeks. So maybe it would be prudent if we could do some kind of motion tonight. Deputy Mayor Denning motioned to put a moratorium on placing accessory buildings in front yards. Ms. Lommatzsch seconded the motion. All were in favor; none opposed. Motion carried.

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Mayor Flaute: Is there anything more you want to discuss? Ms. Ennist: We could discuss all night. One of the other things they are discussing are decks. Your ordinance does not describe, it doesn’t give a definition of a deck, doesn’t give a definition of a front porch. I am having to tell people I can’t give them a permit because they are coming in with deck permits on the front of their house. I don’t know how that got in here. I am assuming a deck is a wood structure, but at the same time, what if they come to me and they want to put a concrete deck in front of their house. You say no decks in the front yard. It doesn’t give me a definition as to what a deck is. A deck is a concreted deck, a wood deck; anyway, we are going to try and change this up a little bit so maybe you all would approve to have front entry structures. Maybe they won’t be like a backyard deck, hopefully the planning commission can make a determination of what they want the community to look like. Ms. Ennist: Bayside and Spinning, I know that has become an issue with you all with that swimming pool and I have talked to the lady twice. I have gone out and talked with her. She had told me she’d take it down; she didn’t. She is trying to stretch it through the summer from what I’ve heard from other employees in the past this happened last year. I wasn’t aware of it until later. She is just waiting until maybe she takes it down for the fall. A notice was sent today advising her that if it does not disappear she will be taken to court. She has 10 days and then I will start court proceedings for her if you would like us to spend money to take her to court. She has been warned. If it goes up in the spring, we will start right with the court paper. That is the best that I can do on that one. The other one that Jan had complained about that was given a permit is on a corner lot. As long as a pool is 48” tall and secured by sides, it makes no sense to put a fence around it because it is the same size. You aren’t securing it any better. She takes the stairs out; I’ve never seen the stairs left in it so there is not anything I can site her for. Ms. Fry: So, for the two issues you brought up, the text amendment and the front deck, do you have what you need to proceed. Do you need us to make a motion for the text amendment? Ms. Ennist: No, they will come to you. But first, planning commission will discuss it and review it and maybe they will decide to put something together and then they will have a public hearing and make a recommendation to you and you will have to hold a public hearing before a text amendment can be changed. Mr. Curp: In the report you talk about the Claypool building and the individual who is looking at putting residential…Ms. Ennist: We did have a call from the management firm and he has requested to put residential in 2,000 sq. ft. of residential for one unit for a person who is living there currently and then that person would act as the property manager and maintenance person. But then, he also said he would really like to take the whole top floor and change that to resident apartments and have the elevator extended to it can go to the third floor and only be for the people who live there. Mr. Curp: When I first looked at that I thought maybe this is a possibility for Live/Work depending on the residency stuff, but now that you have explained it, he is looking at doing more than just one for the caretaker. Ms. Ennist: He would like to have at least one, but he said he never thought of it before and now he is thinking that would be a good idea to maybe even have a whole floor of residents. Mr. Curp: The other thought I had was perhaps for exploring redevelopment for that entire area, all those buildings that are vacant or semi-vacant and have a large vacancy rate, maybe that is a good candidate for an urban core rezoning. Ms. Ennist: Does that allow the business and residential mixed use? Mr. Curp: Yes. Ms. Ennist: That would be awesome. I know in Dayton they have had a lot of success with loft apartments. You are talking about retrofitting older, existing buildings and the building department have a lot of hoops to jump through to do it, but it could be done. Mr. Curp: We have a whole section in the UDO or somewhere in the code dealing with urban core. Maybe that is a candidate. Ms. Ennist: I will look into that. I’m not as familiar with that; I am more familiar with heavy commerce because we have been working with the K-Mart property. Mr. Curp: We haven’t applied that yet because we put it in place to have a tool in the tool box and also with the Center of Flight with and eye towards Center of Flight. But, that section of Linden and Woodman might be a good candidate for that, also. Ms. Ennist: It does talk about a linear building; a building that

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conceals a larger building such as a public garage as designed for occupancy by retail, service, and/or office uses on the ground floor with the upper floor also configured for those uses or for residences. It would be a mixed-use district that could be applied there. Mr. Curp: That would give enhanced development potential to those owners. That could be a win-win for everybody. Ms. Ennist: Are you talking about going ahead and rezoning it as the council or are you talking about each person coming in as they are willing to develop it and rezoning? Mr. Curp: I think that would be a discussion for you and planning commission to take a look at what is the best opportunity for that area. Ms. Ennist: Well, I can’t initiate it; your code doesn’t allow me to initiate it where other codes do allow that. Deputy Mayor Denning: We could make a motion that we send it to the planning commission. Ms. Ennist: That would be a good motion for you all to make. Deputy Mayor Denning motioned for the planning commission review the Claypool building and Linden quadrant for rezoning to urban core. Mr. Teaford seconded the motion. All were in favor; none opposed. Motion carried. Ms. Fry: Why did you need a motion for that and not the other two things. Ms. Ennist: Because planning commission is already looking at those and that was one of the things that has confused me that I am finding in your code there is the code and then there is the perceived way we have been doing business for years. Ms. Fry: So, since they are already looking at it, we don’t need to ask them to. Ms. Ennist: Now, it is sort of after the fact and they didn’t feel they need to make the motion now because they are already in the middle of it. Ms. Lommatzsch: I don’t know how many of you are aware, but you need to be aware. I don’t know if you are a customer or not, but I received a notice from the Chase Bank that they are closing the branch on October 31, on Woodman Drive. That makes another big hole. Mayor Flaute: Just an update on that, I had asked them for a meeting with the city manager and I to see what kind of options we have. That meeting has not been set. I just got an email today trying to get a date to talk to those folks to see if there is something we can do or at least find out who owns the property and what their plans are for it. Ms. Ennist: I am getting a lot of calls for retrofitting some of the buildings along Woodman. Mayor Flaute: That would be good because we got Goodyear, and Chase Bank, and we got the Quicken Loans or whatever. There are three in a row there. Mr. Curp: For used car lots or for real business? Ms. Ennist: We have a conditional use permit request for a car sales in the building between Speedway and the one next to it between Cashland and Speedway. Mayor Flaute: There is a muffler shop there now. Ms. Ennist: Right, he is looking to purchase that and is applying for a conditional use to do car sales there. Ms. Lommatzsch: They already have a varied selection to choose from. Ms. Ennist: Roy’s Automotive will be leaving the plaza and they are looking to relocate down that way, too. Mayor Flaute: Is that working, is that going to happen? Ms. Lommatzsch: Who’s leaving? Mayor Flaute: Roy’s, who is at the corner of Harshman and Valley wants to move into the Goodyear. I’ve known that for a long time, but he has been having problems. I think if you remember, I brought it up a couple of months ago that maybe we can assist him in that effort. Now you have more news? Ms. Ennist: No, that is basically the only news. We aren’t sure where he is going to locate; Lori is working with him to try and find him a place. He doesn’t want to leave the community because he has a good following here, so he wants to stay. Mayor Flaute: He only has three bays there; he would have six bays other there. Ms. Ennist: The Jalapeno mobile food truck there also looking to edge towards a brick-and-mortar type of business, but want to do something innovative in the meantime. He is talking maybe converting one of the buildings with the bays into a mobile food restaurant. Deputy Mayor Denning: Mobile food court? Ms. Ennist: Yeah, sort of, he would at least have his clientele would be able to be inside and he would have a food court and eventually lead to building an internal kitchen and having a full brick-and-mortar. Right now, it would be an interim business. Ms. Lommatzsch: That could be a fun thing. Ms. Ennist: Yes, I thought so, too; actually, it would

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be really nice over here at Huberville if we had that mobile food park. We could create a really nice thing over there. ITEM 14: PUBLIC COMMENT ON AGENDA ITEMS: No one wished to comment on agenda items. ITEM 15: OLD BUSINESS

A. ORDINANCES

I) Ordinance No. 19-O-701 determining to proceed with the improvement of certain streets between certain termini in the City of Riverside, Ohio, by lighting the same with electricity. (2nd reading, public hearing and adoption)

Deputy Mayor Denning motioned to read Ordinance No. 19-O-701 by title only. Ms. Lommatzsch seconded the motion. The clerk read the title of the Ordinance No. 19-O-701. Mayor Flaute opened the public hearing for Ordinance No. 19-O-701. No comments were made by the public. Mayor Flaute closed the public hearing. All were in favor; none opposed. Motion carried.

II) Ordinance NO. 19-O-702 declaring city property located at 558 Ketcham Street to no longer be needed for municipal purposes and to be surplus and authorizing the city manager to execute documents necessary to sell said property. (2nd reading, public hearing and adoption)

Deputy Mayor Denning motioned to read Ordinance No. 19-O-702 by title only. Mr. Teaford seconded the motion. The clerk read the title of the Ordinance No. 19-O-702. Mayor Flaute opened the public hearing for Ordinance No. 19-O-702. No comments were made by the public. Mayor Flaute closed the public hearing. Mr. Curp: This does now carry the emergency clause so this can go in effect right away instead of waiting 30 days. All were in favor; none opposed. Motion carried. ITEM 16: NEW BUSINESS

A. RESOLUTIONS

I) Resolution No. 19-R-2506 authorizing the purchase of road salt for 2019-2020.

Deputy Mayor Denning motioned to approve Resolution No. 19-R-2506. Mr. Teaford seconded the motion. All were in favor; none opposed. Motion carried.

II) Resolution No. 19-R-2507 recognizing Hope4Riverside as a function that promotes the public health, general welfare, and contentment of the citizens of the City of Riverside.

Deputy Mayor Denning motioned to approve Resolution No. 19-R-2507. Ms. Fry seconded the motion.

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Deputy Mayor Denning: This is for $250. Mayor Flaute: Yes, I think that is what it says. All were in favor; none opposed. Motion carried.

III) Resolution No. 19-R-2508 appointing Eva Lewis to serve on the Health and Safety Commission.

Ms. Lommatzsch motioned to approve Resolution No. 19-R-2508. Deputy Mayor Denning seconded the motion. All were in favor; none opposed. Motion carried.

IV) Resolution No. 19-R-2509 authorizing the assessment of delinquent charges for the cutting and removal of weeds, vegetation and/or grass to be placed on the Montgomery County Property Tax Duplicate.

Deputy Mayor Denning motioned to approve Resolution No. 19-R-2509. Mr. Teaford seconded the motion. All were in favor; none opposed. Motion carried.

V) Resolution No. 19-R-2510 authorizing the city manager to enter into a lease/purchase agreement for six Toshiba digital copy machines under the State of Ohio Cooperative Bid Program.

Deputy Mayor Denning motioned to approve Resolution No. 19-R-2510. Ms. Lommatzsch seconded the motion. Ms. Lommatzsch: Could I make a suggestion? Like an example tonight, we had a second copy that took five pages, double paged, of all of the residents with the lighting. Why can’t the clerk reference last months if you want to go back and look back and reference the fact that they were in last month’s agenda rather than copying them all again. Mayor Flaute: We could just give direction. Ms. Lommatzsch: It just seems like it is redundant to have five pages of them front and back last month and then turn around and they are back in this packet. That could be other issues as well, if it is something, a really, really hot issue maybe you need to do that, but on something that is pretty routine I think to keep copying and copying, I think we could be a little more conservative. Mayor Flaute: Okay, so if there is no opposition from members of council we will make that direction to the clerk and city manager. Mr. Curp: I oppose. How do you know if it is routine if you don’t have a copy in front of you to see whether or not there have been changes that you don’t know about? Ms. Lommatzsch: I’m just talking about the list of houses. Mr. Curp: I understand. Ms. Lommatzsch: You can reference last months. Ms. Fry: How would we ask the clerk to exercise judgement on whether it is appropriate to do it and whether it is not? Ms. Lommatzsch: I don’t care. Mayor Flaute: Let’s let that one simmer for a little bit. Ms. Lommatzsch: Well, no, I withdraw my suggestion. All were in favor; none opposed. Motion carried.

VI) Resolution No. 19-R-2511 authorizing the city manager to submit an application to the Ohio Public Works Commission for a grant in the amount of $374,999 and loan in the amount of $1,125,000 for the Springfield East Project PID 103653.

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Deputy Mayor Denning motioned to approve Resolution No. 19-R-2511. Mr. Teaford seconded the motion. Mayor Flaute: So, the loan is for ten years? Ms. Bartlett: Twenty years; zero percent. Mayor Flaute: I guess if that is the best we can do; it’s good enough. Deputy Mayor Denning: Twenty years same as cash. All were in favor; none opposed. Motion carried.

VII) Resolution No. 19-R-2512 authorizing the city manager to submit an application with Montgomery County to the Ohio Public Works Commission for a grant in the amount of $268,153 for the Lynnhaven/Meyer Plat Project.

Deputy Mayor Denning motioned to approve Resolution No. 19-R-2512. Mr. Teaford seconded the motion. Mayor Flaute: Now I know last time we said the water department was going to pay for some of that million-dollar amount besides the $268,000. Ms. Lommatzsch: This is our part. Ms. Fry: That is 80 percent. Ms. Bartlett: When I presented it there was a loan portion that they hadn’t told me no to, so I had said we were going to get a loan amount to lower the $1.0 million. Since that time, because they have never done it with another municipality they don’t have a system set up to bill us for 20 years over the life of the loan so they wouldn’t budget on doing it on a first time. Mayor Flaute: Well, hopefully we can get something going. All were in favor; none opposed. Motion carried.

VIII) Resolution No. 19-R-2513 authorizing the city manager to submit an application with Montgomery County to the Ohio Public Works Commission for a grant in the amount of $341,746 for the Spinning Road/Eastman Road Project.

Deputy Mayor Denning motioned to approve Resolution No. 19-R-2513. Ms. Fry seconded the motion. All were in favor; none opposed. Motion carried. ITEM 17: PUBLIC COMMENT ON NON-AGENDA ITEMS: There was no public comment on non-agenda items. ITEM 18: COUNCIL MEMBER COMMENTS: Deputy Mayor Denning: I would like to make a motion that all minutes for work sessions only, only the work session part, be summarized minutes instead of verbatim minutes. Mayor Flaute: Your reason for doing that? Deputy Mayor Denning: If you look our work sessions, when we did just work sessions, we made them summary minutes so making our work sessions…the business meetings will still be verbatim minutes, but the work sessions would be summarized because we don’t need to reread the census bureau’s complete report every time and I don’t think the clerk needs to type that word for word. We don’t make any motions or do any business per se during the work sessions. It is mostly just discussion and I don’t know that that needs to be word for word. If somebody wants to go back and see what we meant by it they can obviously go to the video. Ms. Fry seconded the motion.

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Roll call was as follows: Mr. Denning, yes; Ms. Fry, yes; Ms. Campbell, yes; Mr. Curp, no; Ms. Lommatzsch, no; Mr. Teaford, yes; and Mayor Flaute, yes. Motion carried. Ms. Lommatzsch: The InCrowd is going to be at the Event Connection with the Famous fried chicken, what is their name? Mayor Flaute: Far Hills Development. Ms. Lommatzsch: Far Hills are going to be the producers of our dinner on the 17th of September. Mr. Curp: There is a for sale message on the message board of the church at the corner of Beatrice and Harshman, if we have anybody who is interested in purchasing that. Deputy Mayor Denning: $500,000. Mr. Curp: Is that what it is? Deputy Mayor Denning: We checked on it. Mayor Flaute: I had a discussion with a gentleman by the name of Cary Noble, thinks he could get it for half of that. I don’t know. Deputy Mayor Denning: We may call him back, that was over a year ago that we talked to him about that. Mr. Curp: That might be a good place for city hall then this space could be rented out and generate revenue. Mayor Flaute: It would be a big city hall. Deputy Mayor Denning: I believe we looked at that before we got this; Bryan told us it would be $1.0 million to renovate it and that is when we said no. Mayor Flaute: First of all, I did three weddings in the last two weeks. Also, on Sunday, we had a nice tribute to one of our residents Pat Bidwell in Shellabarger Park thanks to Ms. Lommatzsch and the Garden Club and for everyone else who worked on that and attended that event; it was a very moving event. National Night Out, thank you all for all your great work and it was well attended. The VFW had a nice community event on Saturday for the whole community. It was a lot of food, band, and it was a very nice event. Day-in-the-Park is coming up on August 31 at noon at Community Park. Please spread the word. It will be a good day and good celebration for Riverside. We’ve already discussed that the budget retreat will be on Saturday, August 24 here at the City building if anyone is interested in that they should come to that. National League of Cities is having their conference on November 20, a week after is Thanksgiving so I hope someone from here would like to go that it is in San Antonio. All the elections will be over so it will be a nice break. I hope that we can continue to be involved with National League of Cities. If nobody goes, I could go, but I really hope that someone decides to go. ITEM 19: ADJOURNMENT Ms. Campbell motioned to adjourn. Deputy Mayor Denning seconded the motion. All were in favor; none were opposed. The meeting adjourned at 8:45 pm. _________________________________ ________________________________ William R. Flaute, Mayor Clerk of Council

M E M O R A N D U M Date: September 5, 2019 To: Mayor, City Council & Department Heads From: Mark Carpenter, City Manager Re: City Manager’s Report The City Manager’s report includes the following items:

(1) FYI

a. Council Request Sheet b. Council Agenda Calendar

c. City Manager’s Project and Activities Report

d. Financial Reports

e. Income Tax Scorecard

f. Open PO Report

(2) Monthly Verbal Updates

a. Finance Department

b. Administration Department

c. Economic Development Department

If you have any questions regarding the items listed above, please advise. Thank you for your time and attention to this matter.

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5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

MEMORANDUM TO: Riverside City Council FROM: Mark Carpenter

City Manager

DATE: August 30, 2019 SUBJECT: Bi-Monthly Projects & Activities Report CC: City Department Heads PERSONNEL & HUMAN RESOURCES:

• Started estimates for 2020 personnel costs. • Performed health insurance dependent audit to ensure that all employee dependents are

eligible for coverage on the City policy. • Updated FormFire account information, removing old employees and adding new, in

preparation of October completion of the health questionnaire. • Worked with Fire Chief on Firefighter/Paramedic hiring process

PUBLIC SERVICES AND GENERAL CONSTRUCTION:

Major Projects:

Valley Street Sidewalk: Construction continues. Outstanding items include edge line on roadway, handrailing and domes on handicap ramps. Possible change order due to design issue. Meeting in field with ODOT September 3, 2019 to discuss.

Airway West Reconstruction: Scheduled for bid 10/24/19 thru ODOT.

East Springfield Reconstruction: R/W acquisition continues with OR Colan. Sale date is set for February 2021. An OPWC grant and loan application was submitted. FLAP Grant started. Conversations with WPAFB and Dayton Development Coalition to get the project expedited. Looking at failing joints since plans were started. Possible additional work to be included in plans. Choice One developing new cost estimates.

West Springfield Reconstruction: ROW Acquisition work continues. Stage 3 plans are due Spring 2020. Sale February 2022.

Woodman Drive and US 35 Interchange: ODOT is leading the design with their consultant, EL Robinson. Stage One plans are underway. ODOT’s consultant is working on quantities/costs for the bridge aesthetics. To be presented at an upcoming Council Work Session.

Woodman Drive (Springfield to Airway) Safety Study: Fred Tito from WPAFB to be on the Project Field Review Team. Council members Denning and Lommatzsch volunteered for Field Review Team. Waiting for ODOT’s consultant, Jacob’s to get notice to proceed on study. Study to be completed by end of January.

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

Needmore/Old Troy Intersection Improvement: Awaiting project kick-off meeting to be rescheduled.

Minor Projects:

2019 Paving Program: Paving complete. Stone gravel to be placed on soft shoulder streets late this week. Final inspection was done and punch list of items prepared for contractor.

2019 Crack Sealing Program: All work is complete.

2019 Paint Striping Program: Work continues. 95% complete.

Residential Tree Trimming: Gray’s Tree Experts are underway trimming trees hanging into the street. Over three hundred properties will be trimmed.

Project Preparations:

• Pavement Management Group (PMG) provided a proposal for a ten-year Paving Plan. Project will be delivered by end of September. Necessary for the upcoming street levy.

• Tall Oaks Phase 2 ADA ramps contract documents were signed. Property Owner Right of Entry forms were delivered. Construction began last week.

• Spinning Road ADA Ramps. A Purchase Order has been generated. Work to begin in early September. Using extra funds from Valley Street budget.

• Requested quotes from three contractors to do spot mill and fill work on Woodman Drive with extra funds in budget.

Miscellaneous:

• Attended lunch meeting with WPAFB on common interests, namely street improvements, Center of Flight and Air Force Museum.

• OPWC Applications were submitted on Springfield East, Spinning/Eastman, and Lynnhaven Plat. Selections to be made in late October.

• Municipal Bridge application was submitted to ODOT on Olentangy Drive bridge replacement. Presentation is scheduled for September 16 at ODOT Central Office.

• Met with Vectren to discuss their upcoming projects to schedule around paving projects. Asked for a ten-year plan.

• Met with Impact Group on upcoming street levy. • Attended Council Retreat to discuss the CIP budget/projects and street levy. • Responded to two complaints for parking near two separate intersections that warrant

signing and painting curb. • Meeting with Linda Peck with EMH&T scheduled on September 4 about upcoming

projects.

Operations:

In last month, maintenance crews have performed the following:

• Seal coated Rohrer parking lot; Using Aeromark to stripe. • Completed pipe work on the Danis Property that drains Yorktown Colony parking lot • Ordered signs to start sign replacement in Beverly Gardens Plat • Street sweeping continues on residential streets.

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

• Asphalt patching with Hot Mix continues. • General sign maintenance, building maintenance, vehicle and equipment maintenance. • Mowing parks, emptying trash. • Brush line/right-of-way mowing and spraying weeds along guardrail, fence line and

signs. • 3 damaged property guard rail repairs were prepared and sent to Lake Erie for repair. A

4th one is being prepared on WB US 35.

Building Maintenance:

• Bonham Electric was called to address the electrical issues at station 6. • Bonham was called to address outlets not working at Community Park. • Stebbins Plumbing repaired the clogged pipe in station 5. • Buckeye Power Equipment is repairing the generator at Station 6.

PUBLIC SAFETY:

Police Service Information:

For the period of 8/16/2019 – 8/29/2019 Training

• Daily roll call training • ARIDE training for all patrol Officers (Advanced OVI detection) • Dynamic vehicle control for all patrol officers • Skye Roberts basic academy for new victim advocates

Significant Events

• Road Patrol conducted 136 traffic stops and issued 91 citations/offenses • Officers investigated 36 traffic crashes. 6 were injury crashes. • Officers investigated 14 domestic violence calls. • Officers responded to two overdoses and three narcotics calls • Officers responded to two sexual assault offenses • Officers attended 22 different court hearings • Officers responded to 887 total incidents • Downloaded and analyzed zero cellphones. • Road Patrol responded to 40 alarms • Highest volume calls for the week was suspicious activity (68) • Sgt. Angela Jackson is on light duty and will be assisting the zoning dept. • Theft of a cruiser resulting in double fatality crash in Dayton. • All five officers who responded to the Oregon District shooting have been

evaluated by our EAP at MVH • Officer Ritchie broke his hand off duty and will need surgery. • Detective Cooper is off duty due to back surgery

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

Community Interaction

• August 16th-21st Facebook posts reached over 2,600 people this past week. We are upto 5,237 followers. Post included Riverside Day in The Park, residential tree timing project,natural disaster reference guide and the Mad River School Districts Day of Giving Back.

• August 22nd-29th Facebook posts reached over 3,950 people this past week. We are upto 5,255 followers. Post included Coffee with a Cop, statement regarding the double fatalaccident in Dayton, A Day in the Park event and the residential tree trimming project.

FIRE/EMS SERVICE INFORMATION:

Staffing (part time / full time)

• 3 part time candidates are starting next week. All passed and hiring memo signed.• Fulltime: Probationary FF Gisi resigned to pursue other career interests. Fulltime lateral

and entry level postings are out. SAFER Grant award has not been announced fromFEMA yet. Expect by the end of September.

Community Paramedicine • ONGOING: Outreach may not be able to support the program in 2020. We are looking

for options to continue the program and find new support.

Significant Events • Children's Good Night Lights with Engine 5• Began providing EMS standbys for high school football games• Safety preparation and expectations meeting with DPS security and Eastmont principal

ECONOMIC DEVELOPMENT:

Opportunities

• 601 Woodman (Kmart Property): Followed up with Leslie Hersha with a call andemail.

• Sky Graphics & Engraving: Owner stopped into the office and we talked aboutrelocating to Riverside from his current 2029 Needmore location (operations are in ahouse). I sent him small leasable warehouse space on Intercity, Airway and gave himour list of properties/building for sale or lease.

• Airway and Woodman: Message from Wellert Corporation (Cleveland Area) requestingpermit information for proposed Circle K store and gas station; forwarded to Zoning.

• 151 Woodman Drive:

o Simon Commercial Real Estate: Requested contact information or ‘any other’information on the Goodyear property.

o Automotive Repair company looking at this property.

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

Business Expansion and Retention

• 5439 Burkhardt: Received call to discuss purchase of the dental practice for a pizza restaurant. Referred him to Tamara for zoning questions.

• MTC Owner: Checking status of property with owner.

• LITE RETENTION SURVEY: The Business First! Survey is mentioned in the September INSITE newsletter. Emailing the survey early September to all business with an email address.

o The information will be collected during Business visits; resuming in September.o The Survey will be emailed to the Wright Point tenants.

Community Development

• Montgomery County Development Office: Tawana Jones; sent invite to discussdistressed residential areas/neighborhoods, funding options, developers, and TrailerPark blight (i.e., Prince Albert/Valley).

• Land Bank, Susan Consindine: sent invite to discuss Riverside commercial properties:Priority Projects: MTC, Kmart, Center of Flight.

Wright Point Office Park

Meeting: Meeting with Altick and Corwin (8/5) to discuss SPGlobal lease and ‘Consent to Lease’ request, Stealth Entry and Simply Management.

Prospects:

• Met with Business and Sales Manager, showed different areas for relocating theirCorporate Office to Wright Point.

• Sent an email follow-up. They are working on a strategic business plan and will let usknow as they proceed. Projected move date is February 2020.

Tenants: • Tenet3, Suite 210- Currently have 6,778 square feet. September to January (2020)

they will be adding 50-70 employees. Projected by December 2020 to add 100employees.

o Three meetings completed to discuss expansion.o A letter of Intent/Options will be outlined and reviewed prior to sending.

- Total Expansion square feet estimate: 13,832

• SPGlobal & GlobalFlyte: Project being delayed due to required electrical work.

• CDO Technologies: Completing financial analysis and Letter of Intent.

• UTC/Goodrich, Suite 401: Proposed Floor layout for expansion into Suite 419.

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

• Javapeno Jim’s LLC: New tenant prospect, Suite 111, Office 106. Letter of Intent signed, for Sept. 5th Council review/Resolution.

• Gold-N-Touch Landscaping: Requested to lease additional office space; next to their

current space. An addendum to the current lease was prepared. I will review with you prior to sending. Does it need to go through Council??

• Stealth Entry: Held conference call to discuss lease agreement.

Improvement Projects

• Worked with Turner Property Management on repair of building fire doors and stairwell doors as required by recent Fire Department inspection results.

• Arranged for repair of 5200 building elevator, CDO HVAC, and replacement of a number of light ballasts.

• 5100 - Suite 509 - Electrical Work: Met with Ben Miller (Garmann/Miller Architects- Engineers) for project estimates:

o Mr. Miller submitted a project quote. • Elevator Report- Per the ThyssenKrup Technician:

o Three elevators are original to the buildings o There is not a single problem to fix, because of the age and date of mechanisms,

all parts/components will continue to break down and need replaced. o Seeking estimates for replacements.

Planning and Zoning

For August 9th, 2019 – August 29th, 2019 Planning and Zoning

• Taco Bell-2076 & 2084 Harshman Road – Continuing discussions with LS Design Group regarding the replat of the property and on the development procedures for the new construction.

• 1332 Woodman Drive A group called Clean Slate is now an occupant of the Office building located at 1332 Woodman Drive.

• 602 Woodman Drive We are still working with Mohammed Rihan on his conditional use application to develop the previous Cashland site for Auto Sales. This is within the B-2, General Business zoning district. His request will be heard at the September Planning Commission meeting.

• We received inquiries from the Halo Pino Food Truck about obtaining a brick and mortar building to use as a year round location for the mobile food truck restaurant. We are still in discussions on this.

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

• We are continuing discussions with Timur Dursunov for a Hookah Lounge & Cafe business use in the Harshman Station Plaza. This is in the B-2, General Business zoning district. We are reviewing an application for a Certificate of Zoning Occupancy.

• We sent information to AT&T regarding placement of small cell antennas within the public right-of-way.

• The Planning Commission discussions include the following issues; o Mobile Food Vehicles o Leaf litter in the streets and how to regulate it. o Decks vs. Porches o Accessory Buildings [UDO Sec. 1115.01(C)(1)(b)] - prevent location between the

front of a structure and the required front yard. o Recommendation for rezoning a portion of Linden Ave to Urban Core Mixed Use. o 602 Woodman Drive – Conditional Use application o Replat – 4766 Airway Road – Lot 268, 272 & Pt lot 267, Aerial Park Plat 1st Addition

and Vacated Fickel Road. • Board of Zoning Appeals

o Conditionally Approval a variance for 4350 Silverberry Avenue to allow a porch cover to extend five (5) feet into the required front yard to cover his existing front porch deck. The conditions restrict any future enclosure of the space.

Zoning Permit Applications • Twenty-eight (28) zoning permit applications received.

o Accessory Structures – 8 Sheds – 2 Fences – 6

o Patio cover – 2 o Signs – 3 o Dumpster - 1 o Rights-of-way - 4 o Certificate of Zoning Occupancy - 2

Property Maintenance Complaints Filed • Forty-Four (44) property cases activated due to complaints received from residents. Some

complaints involved multiple issues.

o Grass / Weeds/Vegetation complaints – 11 o Trash / Debris – 2 o Property Conditions – 11 o Outside Vehicle Storage – 6 o Fences - 4 o Signs – 2 o Odors – 1 o Vacant Property – 1 o Structure Condition – 3 o Tree - 2

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

Signs • Numerous Illegal signs are removed from the public rights-of-way on a daily basis.

We are still also receiving assistance on sign removal from the Public Service Department, The City Manager, The Clerk of Council, Administrative Assistants and others while our Code Enforcement Officer is out on medical leave.

Callers and Walk-ins (Tamara only): • Over eighty-five calls, or meetings with the public. • Various number of on-site contacts with citizens while inspecting properties. • FOIA requests. • Meeting with Montgomery County Land Bank regarding the NIP properties. Assessment

of these properties has begun. • We have interviewed a Planning and Zoning intern and he will begin next week.

GENERAL ADMINISTRATION AND FINANCE:

Parks and Rec • Met with Parks and Recreation Commission to finalize arrangements for A Day in the Park. • Coordinated with vendors, food trucks, performers and volunteers regarding A Day in the

Park. • Dedicated significant time to promoting A Day in the Park on social media.

IT

• Worked with MVECA on finding backup solution for City data. MVECA is working on finalizing an alternative to the current Unitrends devices.

Miscellaneous

• Finalized street lighting assessments file and provided to Finance Department to send to Montgomery County.

• Posted for interns and interviewed one prospective candidate. • The Green Lantern was purchased. Staff is meeting the new owners to review their

plans for the property on September 3rd. • Completing draft of Nuisance Abatement RFP for advertising for bids. • Meeting with Mr. Bunt from Chase Bank. The local branch is closing October 31st. The

building is owned by Chase Bank and they are planning to sell the property. • Received estimates for removing trees along the fence line at 2257 Hazelton.

Council Requests

• Leaves Issue: Zoning Administrator Ennist, is working with the Planning Commission to address leaf litter in the roadway.

• Teradata: Have reached out to Teradata for information on email archiving and backing up data.

• Landscaping at Wright Point: Sending cost comparison memo to Council.

2019 City Council Calendar

8. Resolution: Copier purchase/lease 9. Resolution: OPWC Grant for Springfield East 10. Resolution: OPWC Grant for Lynnhaven Plat 11. Resolution: OPWC Grant for Spinning/Eastman

SEPTEMBER 5, 2019

1. Work Session: DDC to present Riverside with 25 years of membership certificate , Parks & Rec applicant – Kevin Allen; 10-Year paving plan budget scenarios

2. Proclamation: Census Awareness Day 3. Monthly Update: Finance, Administration, Economic Development 4. Ordinance: Supplemental Appropriations 5. Resolution: ODOT – E Springfield St 6. Resolution: Montgomery County Solid Waste services 7. Executive Session: Atty conference, Trade Secrets, and Personnel 8. Resolution: Lease Agreement for Javapeno Jim’s, LLC.

SEPTEMBER 19, 2019

1. Work Session: US 35/Woodman Bridge Aesthetics 2. Monthly Financial Report 3. Monthly Update: Police, Fire, Service, Planning and Program Management 4. Resolution: STP Application (TBD Roadway) 5. Resolution: Hometown Holiday 6. Resolution: Appointment to Parks & Rec Board

OCTOBER 3, 2019

1. Work Session: Airway West 2. Presentation: Pat Turnbull, Montgomery County Environmental Services – water and sewer

services 3. Monthly Update: Finance, Administration, Economic Development 4. Resolution: STP Resurfacing Application Woodman Dr. (Springfield to Airway)

OCTOBER 17, 2019

1. Work Session: 2. Monthly Financial Report 3. Monthly Update: Police, Fire, Service, Planning and Program Management

NOVEMBER 7, 2019

1. Work Session: 2. Monthly Update: Finance, Administration, Economic Development

2019 City Council Calendar

NOVEMBER 21, 2019

1. Work Session: 2. Monthly Financial Report 3. Monthly Update: Police, Fire, Service, Planning and Program Management

DECEMBER 5, 2019

1. Work Session: 2. Monthly Update: Finance, Administration, Economic Development

DECEMBER 19, 2019

1. Work Session: Mayor Flaute Retirement Ceremony 2. Monthly Financial Report 3. Monthly Update: Police, Fire, Service, Planning and Program Management

CITY OF RIVERSIDE, OHIO CITY COUNCIL COMMUNICATIONS

MEETING DATE: September 5, 2019

AGENDA ITEM NO(S): 14) A) I)

AGENDA ITEM CAPTION: Ordinance No. 19-O-703 making supplemental appropriations for current expenses and other expenditures of the city of Riverside, State of Ohio, for the period January 1 through December 31, 2019. ADMINISTRATIVE COMMENTS: 1st reading, 2nd Reading, Public Hearing, and Consideration of Adoption

STAFF RECOMMENDATION: It is respectfully recommended that the Mayor and City Council approve the attached Ordinance.

FISCAL IMPACT: see memo

SOURCE OF FUNDS: N/A

EXHIBITS: Ordinance

SUBMITTED BY: Mark Carpenter, City Manager

APPROVED FOR COUNCIL CONSIDERATION: Mark Carpenter, City Manager

ACTION TAKEN MOTION:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

MADE BY: _____________________________ SECOND BY:_________________________________

FOR: _____________________________________________________________________________

AGAINST:__________________________________________________________________________ APPROVED ( ) DENIED ( ) TABLED ( ) OTHER (EXPLAIN):

_________________________________________________________________________________

__________________________________________________________________________________

COMMENTS/STAFF FOLLOW UP:

__________________________________________________________________________________

__________________________________________________________________________________

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

MEMORANDUM TO: Councilmembers

FROM: Thomas F. Garrett Finance Director

DATE: Aug 28, 2019

SUBJECT: Rationale for Supplemental Appropriation

CC: C. Mark CarpenterCity Manager

The original 2019 appropriation overbudgeted expenditures in the Federal Transportation Grant Fund. Because the Valley Street Sidewalk project is being administered by the Ohio Dept of Transportation, the City will incur no expenditures beyond the local share which was previously invoiced and paid. Right of Way acquisition for Springfield West is also below earlier estimates. This Ordinance reduces the appropriation to the correct City expenditures.

This Ordinance uses part of the Federal Grants reduction discussed above to increase Operating expense in the Service Fund to pay to prepare a 10-year residential street paving plan ($8,400) and to construct ADA curb ramps on Spinning Road ($11,125) to get ready for an upcoming project. Additional amounts cover a change to the residential paving project ($20,000) where more curb replacement was needed. Finally, $44,000 is asked to perform spot mill and fill paving on Woodman Drive.

Additionally, the Police Department requests re-appropriation of $425.00 exam fees received from applicants as a replenishment of operating expenditures.

This supplemental appropriation reduces approved spending by $349,534.

19-O-703

AN ORDINANCE TO MAKE SUPPLEMENTAL APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF RIVERSIDE, STATE OF OHIO, FOR THE PERIOD JANUARY 1 THROUGH DECEMBER 31, 2019, AND DECLARING AN EMERGENCY. WHEREAS, the Finance Director does report and recommend that certain supplemental appropriations be made. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF RIVERSIDE, STATE OF OHIO: Section 1: That the Council of the City of Riverside, State of Ohio, to provide

for current and other expenditures for the period January 1 through December 31, 2019, the following additional sums and amounts as listed in Exhibit “A” attached hereto and incorporated herein by this Ordinance be and they are hereby set aside and appropriated as a supplemental appropriation to the existing appropriation.

Section 2: That the Finance Director is hereby authorized to draw warrants on

the City Treasury for payments from the foregoing supplemental appropriation as authorized by legislation of Council to make appropriations.

Section 3: That this Ordinance, being an Appropriation Ordinance, shall take

effect immediately upon its passage as provided for in the Charter. PASSED THIS __________ DAY OF _________________________, 2019. APPROVED: MAYOR ATTEST: CLERK

CERTIFICATE OF THE CLERK

I, __________________________________, Clerk of the City of Riverside, Ohio, do hereby certify that the foregoing Ordinance is a true and correct copy of Ordinance No. 19-O-703 passed by the Riverside City Council on the _______ day of ________________________, 2019. IN TESTIMONY WHEREOF, witness my hand and official seal this _______ day of _________________________, __________. ________________________________ CLERK

EXHIBIT A SUPPLEMENTAL APPROPRIATION 09/05/19 Ord. No. 19-O-703

That there be appropriated within and from the Service Fund the following: 202.202. Service Fund

Transfers In Increase by $83,525 Operating Expense Increase by $83,525

That there be appropriated within and from the Police Fund the following: 203.203. Police Fund

Operating Expense Increase by $425

That there be appropriated within and from the Federal Transportation Grants Fund the following: 229.229. Federal Transportation Grants Fund

Grants Revenue Decrease by $350,000

Operating Expense Decrease by $433,484

CITY OF RIVERSIDE, OHIO CITY COUNCIL COMMUNICATIONS

MEETING DATE: September 5, 2019

AGENDA ITEM NO(S): 14) B) I) AGENDA ITEM CAPTION: Resolution No. 19-R-2514 authorizing the city manager to enter into a contract with ODOT for the resurfacing and repairs of E. Springfield Street from Woodman Drive to the Riverside Eastern City Limits (ECL).

ADMINISTRATIVE COMMENT:

STAFF RECOMMENDATION:

FISCAL IMPACT: SOURCE OF FUNDS: EXHIBITS: Memo

SUBMITTED BY: Kathy Bartlett, Public Services Director

APPROVED FOR COUNCIL CONSIDERATION: Mark Carpenter, City Manager

ACTION TAKEN MOTION:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

MADE BY: _____________________________ SECOND BY:_________________________________

FOR: _____________________________________________________________________________

AGAINST:__________________________________________________________________________ APPROVED ( ) DENIED ( ) TABLED ( ) OTHER (EXPLAIN):

_________________________________________________________________________________

__________________________________________________________________________________

COMMENTS/STAFF FOLLOW UP:

__________________________________________________________________________________

__________________________________________________________________________________

5200 Springfield Street, Suite 100 Riverside, OH 45431-1265 P: 937.233.1801 F: 937.237.5965 www.riverside.oh.us

Memo

To: Mark Carpenter

From: Kathy Bartlett

Date: August 29, 2019

Re: East Springfield Street Legislation

This legislation is required by ODOT for the upcoming East Springfield Street Improvement. It gives ODOT permission to administer the construction inspection on behalf of the City. It states that cooperation in payment participation shall be made. It states Right of Way and any utility relocation shall be made available. It states maintenance responsibilities will remain with the City. Lastly, it gives the City Manager authority to sign required documents of the projects

19-R-2514

PRELIMINARY LEGISLATION Participatory

Rev. 6/26/00 Ordinance/Resolution #: 19-R-2514 PID No.: 103653 County/Route/Section: MOT E. Springfield St. Improvement The following is a Resolution enacted by the City of Riverside of Montgomery County, Ohio, hereinafter referred to as the Local Public Agency (LPA). SECTION I – Project Description WHEREAS, the (LPA/STATE) has determined the need for the described project: East Springfield Street from Woodman Drive to the Riverside ECL-Mill and resurfacing. Full depth repairs will be performed in critical areas and failing storm sewer inlets will be replaced. The existing barrier curb will be replaced with new ODOT Type 6 barrier curb. The pavement width will remain the same as existing but will utilize a road diet; current 4 lanes reduced to 3 lanes. The traffic signals at the Air Force Museum and the Base Entrance will be upgraded. Highway lighting will be added for the entire length of the project. NOW THEREFORE, be it resolved by the City of Riverside of Montgomery County, Ohio. SECTION II – Consent Statement Being in the public interest, the LPA gives consent to the Director of Transportation to complete the above described project. SECTION II – Cooperation Statement The LPA shall cooperate with the Director of Transportation in the above described project as follows: The LPA agrees to participate in the cost of the project. The LPA further agrees to pay 100% of the cost of those features requested by the LPA which are determined by the State and Federal Highway Administration to by unnecessary for the Project. The LPA further agrees that change orders and extra work contracts required to fulfill the construction contracts shall be processed as needed. The State shall not approve a change order or extra work contract until it first gives notice, in writing, to the LPA. The LPA shall contribute its share of the cost of these items in accordance with other sections herein. The LPA further agrees to pay 100% of the cost to install and/or repair curb ramps at all necessary intersections to ensure compliance with the Americans with Disabilities Act.

19-R-2514

PID No.: 103653 SECTION IV – Utilities and Right-of-Way Statement The LPA agrees to acquire and/or make available to ODOT, in accordance with current State and Federal regulations, all necessary right-of-way required for the described Project. The LPA also understands that right-of-way includes eligible utility costs. The LPA agrees to be responsible for all utility accommodation, relocation and reimbursement and agrees that such accommodation, relocations, and reimbursements shall comply with the current provisions of 23 CFR 645 and the ODOT Utilities Manual. SECTION V – Maintenance Upon completion of the Project, and unless otherwise agreed, the LPA shall: (1) provide adequate maintenance for the Project in accordance with all applicable State and Federal law, including, but not limited to, Title 23, U.S.C., Section 116; (2) provide ample financial provisions, as necessary, for the maintenance of the Project; (3) maintain the right-of-way, keeping it free of obstructions; and (4) hold said right-of-way inviolate for public highway purposes. SECTION VI Authority to Sign I, _____________________ of said City of Riverside is hereby empowered on behalf of the City of Riverside (Contractual Agent) to enter into contracts with ODOT pre-qualified consultants for the preliminary engineering phase of the Project and to enter into contracts with the Director of Transportation which is necessary to complete the above described project. Upon request of ODOT, the _____________________ is also empowered to assign all rights, title, and interests (Contractual Agent) of the City of Riverside to ODOT arising from any agreement with its consultant in order to allow ODOT to direct additional or corrective work, recover damages due to errors or omissions, and to exercise all other contractual rights and remedies afforded by law or equity.

19-R-2514

PID No.: 103653

CERTIFICATE OF COPY STATE OF OHIO

City of Riverside of Montgomery County, Ohio I, __________________________, as Clerk of the City of Riverside of Montgomery County, Ohio, do hereby certify that the foregoing is a true and correct copy of Resolution No. 19-R-2514 adopted by the legislative Authority of the said City of Riverside on the ______________ day of ________________, 2_____. That the publication of such resolution has been made and certified of record according to Law; that no proceedings looking to a referendum upon such resolution have been taken; and that such resolution and certificate of publication thereof are of record in Resolution 19-R-2514. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal, if applicable, this _____________ day of __________________ 2______. ___________________________________ (Clerk) (CITY SEAL) City of Riverside of Montgomery County, Ohio (If the LPA is designated as a City then the “City Seal” is required. If no Seal, then a letter stating “No Seal is required to accompany the executed legislation.) The aforegoing is accepted as a basis for proceeding with the project herein described. For the City of Riverside of Montgomery County, Ohio. Attested: _____________________ _________________________ Date _______________ (Contractual Agent)

For the State of Ohio

Attested: _____________________ __________________________ Date ________________ (Director, Ohio Department of Transportation)

19-R-2514

Passed: ________________, 2______. (Date) Attested: _______________________ ___________________________ (Clerk) (Officer of LPA – title) Attested: _______________________ ___________________________ (Title) ( President of Council) The resolution is hereby declared to be an emergency measure to expedite the highway project and to promote highway safety. Following appropriate legislative action, it shall take effect and be in force immediately upon its passage and approval, otherwise it shall take effect and be in force from and after the earliest period allowed by law.

CITY OF RIVERSIDE, OHIO CITY COUNCIL COMMUNICATIONS

MEETING DATE: September 5, 2019

AGENDA ITEM NO(S): 14) B) II)

AGENDA ITEM CAPTION: Resolution No. 19-R-2515 authorizing the city manager to enter into an intermunicipal waste services agreement with Montgomery County to provide for continued membership in the Montgomery County Solid Waste Management District under certain conditions of the agreement.

ADMINISTRATIVE COMMENT:

STAFF RECOMMENDATION:

FISCAL IMPACT:

SOURCE OF FUNDS:

EXHIBITS: Legislation, one-page overview, and Exhibit A

SUBMITTED BY: Mark Carpenter, City Manager

APPROVED FOR COUNCIL CONSIDERATION: Mark Carpenter, City Manager

ACTION TAKEN MOTION:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

MADE BY: _____________________________ SECOND BY:_________________________________

FOR: _____________________________________________________________________________

AGAINST:__________________________________________________________________________ APPROVED ( ) DENIED ( ) TABLED ( )

OTHER (EXPLAIN):

_________________________________________________________________________________

__________________________________________________________________________________

COMMENTS/STAFF FOLLOW UP:

__________________________________________________________________________________

__________________________________________________________________________________

19-R-2515

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERMUNICIPAL WASTE SERVICES AGREEMENT WITH MONTGOMERY COUNTY TO PROVIDE FOR CONTINUED MEMBERSHIP IN THE MONTGOMERY COUNTY SOLID WASTE MANAGEMENT DISTRICT UNDER CERTAIN CONDITIONS OF THE AGREEMENT.

WHEREAS, the City of Riverside is a member of the Montgomery County Solid Waste Management District, and the District has completed an update of the Intermunicipal Waste Services Agreement; and

WHEREAS, Montgomery County Solid Waste District has made changes to its overall operations and to its rules and policies, and there have been changes in state and federal laws governing the way the district operates; and

WHEREAS, Montgomery County Solid Waste District and the City of Riverside share a common goal of properly and efficiently managing municipal waste vital to public health and welfare.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERSIDE, STATE OF OHIO:

Section 1: That the council authorizes the City Manager to execute the agreement attached as Exhibit A, reflecting the mutual goals of the District and its member, the City of Riverside

Section 2: That the Clerk be and is hereby authorized and directed to forward a certified copy of this Resolution to the City Manager and Finance Director.

Section 3: That this Resolution shall take effect and be in full force from and after the earliest date allowed by law.

PASSED THIS _________DAY OF __________________________, 2019

APPROVED:

_________________________________ MAYOR

ATTEST:

_________________________________ CLERK

CERTIFICATE OF THE CLERK

I,______________________________, Clerk of the City of Riverside, Ohio do hereby certify that the foregoing Resolution is a true and correct copy of Resolution No. 19-R-2515 passed by the City of Riverside Council on the ________day of ___________________, 2019.

IN TESTIMONY WHEREOF, witness my hand and official seal this _____ day of _____________________, __________.

________________________________ CLERK

CITY OF RIVERSIDE, OHIO CITY COUNCIL COMMUNICATIONS

MEETING DATE: September 5, 2019

AGENDA ITEM NO(S): 18) A) AGENDA ITEM CAPTION: Resolution No. 19-R-2516 authorizing the city manager to enter into a lease agreement with Javapeno Jim’s, LLC..

ADMINISTRATIVE COMMENT:

STAFF RECOMMENDATION:

FISCAL IMPACT: SOURCE OF FUNDS: EXHIBITS:

SUBMITTED BY: Mark Carpenter, City Manager

APPROVED FOR COUNCIL CONSIDERATION: Mark Carpenter, City Manager

ACTION TAKEN MOTION:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

MADE BY: _____________________________ SECOND BY:_________________________________

FOR: _____________________________________________________________________________

AGAINST:__________________________________________________________________________ APPROVED ( ) DENIED ( ) TABLED ( ) OTHER (EXPLAIN):

_________________________________________________________________________________

__________________________________________________________________________________

COMMENTS/STAFF FOLLOW UP:

__________________________________________________________________________________

__________________________________________________________________________________

19-R-2516

A RESOLUTION BY THE COUNCIL OF THE CITY OF RIVERSIDE, OHIO AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH JAVAPENO JIM’S, LLC. WHEREAS, the City of Riverside is owner of the office building addressed as 5100 Springfield Street; and WHEREAS, the City Manager has reported to Council that Javapeno Jim’s, LLC, wishes to locate within the 5100 Wright Point Office Park to Suite 111, Office 106 and has signed a letter of intent to enter into a lease with the City; and WHEREAS, the City Manager further reports that a new lease has been negotiated; and

WHEREAS, it is the recommendation of the City Manager that the City Council authorize the execution of the aforementioned lease agreement with Javapeno Jim’s, LLC;

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERSIDE, STATE OF OHIO, THAT:

Section 1: In accordance with the recommendation of the City Manager, this Council does determine that it is in best interest of the City to enter into the aforementioned lease with Javapeno Jim’s, LLC. Accordingly, the City Manager is hereby authorized to enter into said lease agreement.

Section 2: That the Clerk be and is hereby authorized and directed to forward a

certified copy of this resolution to the City Manager, Director of Finance, and the duly recognized agent of Javapeno Jim’s, LLC.

Section 3: This Resolution shall take effect and be in force from and after the date

of its passage.

PASSED THIS ________ DAY OF ___________________, 2019. APPROVED: _________________________________ MAYOR ATTEST: ________________________________ CLERK CERTIFICATE OF THE CLERK

I, ___________________________, Clerk of the City of Riverside, Ohio, do hereby certify that the foregoing is a true and correct copy of Resolution No.19-R-2516, passed by the Council of the City of Riverside on the ______ day of ____________________, 2019.

IN TESTIMONY WHEREOF, witness my hand and official seal this ______day of _____________________, _________. _______________________________ CLERK

CITY OF RIVERSIDE

PERFORMANCE EVALUATION NON-MANAGEMENT POSITIONS

Employee Name (Last, First, MI) Date of Evaluation

Position Title Department

Division Evaluation Period

From ___________To _____________

Clerk of Council

PURPOSE OF THE EVALUATION Provides the opportunity for communication between managers and employees to discuss what is expected from the other and how well those expectations are being met; and to provide the Organization with specific, job related information on which to base employment decisions, including, but not limited to training needs and opportunities, pay, promotion, transfer or continued employment.

CITY OF RIVERSIDE

PERFORMANCE EVALUATION FORM

Identify the level of proficiency at which the skills listed below were demonstrated while attaining

GENERAL FACTORS: Exceeds Standards

Meets Standards Below Standards

1. Contribution to Organization Purpose: Contributes new ideas, seeks new approaches to traditional problems and situations. Develops/contributes to effective copy strategies; demonstrates good creative judgment; stays abreast of competitive activities and trends.

COMMENTS: -Supervisor: -Employee: 2. Quality of Work: Produces thorough, accurate, neat, timely, and effective work relative to established or expected standards for products and services.

COMMENTS: -Supervisor: -Employee: 3. Communications: Clearly and effectively conveys information to co-workers, citizens, and others both verbally and written. Effectively works with peers, management and other departments.

COMMENTS: -Supervisor: -Employee:

GENERAL FACTORS: Exceeds

Standards Meets Standards

Below Standards

4. Administrative Support: Provides courteous, timely, and helpful service to co-workers, citizens and others. Maintains and effectively uses administrative equipment.

COMMENTS: -Supervisor: -Employee: 5. Dependability: Effectively meets commitments and assignments as scheduled; performance can be counted on. Keeps supervisor informed of progress.

COMMENTS: -Supervisor: -Employee: 6. Attendance/Punctuality: Regularly reports for work on-time and adheres to work schedules.

COMMENTS: -Supervisor: -Employee: 7. Teamwork: Contributes positively to department and organization results. Makes an effort to provide assistance to and effectively cooperates with others. Motivate others to take effective action (leadership potential).

COMMENTS: -Supervisor: -Employee:

GENERAL FACTORS: Exceeds Standards

Meets Standards

Below Standards

8. Decision Making: Understands tasks and dynamics of the job, recognizes problems, searches for alternative, and select correct solutions in a timely manner. Seeks help when necessary.

COMMENTS: -Supervisor: -Employee: 9. Job Knowledge: Understands facts and information related to work assignments. Possesses and utilizes technical skills necessary to perform all aspects of job.

COMMENTS: -Supervisor: -Employee: 10. Judgment: Actions and decisions in carrying out assignment are based on sound reasoning and interpretations with consideration of consequences.

COMMENTS: -Supervisor: -Employee: 11. Adaptability/Flexibility: Alters activities, plans, etc., within scope of policy, to accommodate new or changed situations.

COMMENTS: -Supervisor: -Employee:

After carefully considering all of the preceding factors relating to performance and the performance level definitions below, indicate your rating of the employee’s overall performance in the section provided by checking the most appropriate level. Exceeds Standards – Performance exceeds the criteria or standards of performance for practically all aspects of work. Employee performs even the difficult and complex parts of the job competently and thoroughly, including extra or unique tasks assigned. Decisions are usually sound and the associate is often innovative. Meets Standards – Performance meets the minimal criteria required for all aspects of work. The employee’s performance is consistent and reliable, and is maintained with minimal supervision. Decisions are usually sound and the employee is generally able to accomplish all established objectives. May be some room for improvement in specific job related areas. Below Standards – Performance is below the criteria or standards of performance for almost all aspects of work.

OVERALL PERFORMANCE RATING CONCLUSION SUMMARY

EXCEEDS STANDARDS MEETS STANDARDS BELOW STANDARDS High Low Final Evaluation Comments: Date of Evaluation: ___________________________ Current Annual Wage: _______________________ Approved Wage Increase (as a percent): _________ Effective Date of Wage Increase: ______________ Department Head/Manager: ____________________________________Date:________

(Signature) Employee: __________________________________________________Date: _______

(Signature) City Manager: _______________________________________________ Date:_______

(Signature)