Road Map

• Intro – Background• Not a natural

• Wiki page resources• Why Data?• Data Templates• Needs Assessments• Examples• Goal Setting• Demos

Takeaways

• Walk away with a wealth of free resources

• Learn why data collection and presentation is critical

• Become familiar with different types of data

• Understand how to collect data efficiently

• Learn not to fear data

• How to use data templates to simplify your life

• How to develop SMART program goals

• Be inspired to be awesome

• Have a good time learning this stuff.

Lebanon School District

Demographic ProfileArea: 81.9 square miles

Total Population (2010 U.S. Census Bureau estimate): 25,477Enrollment 2014-15: 5,072

Ethnic Diversity White: 36% Black: 6%

Hispanic: 52% Native American: .18%

Asian: .84% Multi-Racial: 4.13%

Free and Reduced Lunch: 85%

Lebanon School District

Demographic ProfileArea: 81.9 square miles

Total Population (2010 U.S. Census Bureau estimate): 25,477Enrollment 2014-15: 5,072

Ethnic Diversity White: 36% Black: 6%

Hispanic: 52% Native American: .18%

Asian: .84% Multi-Racial: 4.13%

Free and Reduced Lunch: 85%

Pre-Survey

Why do we have so many “hang-ups” regarding data and statistics?

http://cedars.lebanon.k12.pa.us/groups/karlliedtka/

Wiki Address:

• Landscaper Effect– See the fruits of your labor– Decrease frustration– What’s working / what’s not working - Really!– Counteract students’ “Blank Stare Defense”

• Educate the Publics– Administrators, Parents, Teachers, Students

• Schools / School Counselors have evolved…• We need to educate people on the role of the modern

school counselor

• The numbers don’t lie - that ‘s a lie!– Savvy researches can manipulate the numbers to fit

their interest – We have to be prepared to advocate for our

programs and prove their effectiveness

• Accountability– Testing…PSSA, Keystone, SAT, PSAT, District Report Card

– Prove what you do - Educate – Do it your way - before it is forced upon you

• Unification of department - on the same page philosophically -

“One Team One Goal”

• Department identity - we take charge of identifying what counseling

programs are supposed look like

• Increased Department credibility with all stakeholders

• Increased Department influence on the school

• Teachers and students see counselors in classrooms and in action

~ teaching kids! ASCA Model

• Role clarification - people don’t have to guess what you do - they

see it!

Factor Analysis, Multivariate ANOVA’s and You…

• You don’t need to be complicated to be effective

– You don’t have the time for complicated

– Simple, clear and consistent is better than complex

• Data do not have to cause fear!

• Think about the data report - in the beginning - before you gather the numbers - what is your purpose? Build your intervention around that purpose.

– Making Data Work template

• ANOVA? Factor Analysis, MANOVA - none of this need apply -

– Pre-Post surveys, means, averages, sums, qualitative responses

• Take Dr. Sabella’s Counselor Computer Boot Camp - save yourself

months of frustration

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Advocacy• Constantly tell others about what your program is doing for

the students in your school ~ Identify an advocacy group

• Maintain a presence and be an influence - don’t make people guess what you do …educate parents, students, administrators

• Meet at least twice yearly with your advocacy group to share your results

Paradigm Shift: A New Professional Identity

We have the power to change how we function AND how we are perceived…

• Support Role Essential Role

• Passive Control Active Control

• Process Oriented Data Driven

16

Speaking of Data… Data should measure student growth in the academic,

personal/social, and career domains

Data may be both Quantitative and Qualitative - both are necessary and useful

Data should ‘tell the story’ of your counseling interventions and represent results based on your yearly goals

Data should be collected from all forms of intervention;

Classroom, Small Group, and Closing the Gap

Data should direct future program goals and interventions

Where do you start?

• Needs Assessment

Needs Assessment• Rationale for completing needs assessment

– Do you know what you think you know?– Faculty / Student input– Are your goals the right goals?– Identify gaps in your program.– You would never start a business before determining

if there was a market for your service. The same is true for you counseling program.

– Identify priorities and importance

• There are several basic Needs Assessment techniques.

– direct observation – questionnaires – consultation with persons in key positions, and/or with specific

knowledge – review of relevant literature – interviews – focus groups – tests – records & report studies – work samples

Needs Assessment

Needs Assessment

• Sample needs assessment tool

• Another sample needs assessment tool

• Sample of results

• Rationale for completing needs assessment– Do you know what you think you know?– Faculty input– Are your goals the right goals?

Goal Setting• S.M.A.R.T. goals

• You have to know where you are headed in order to get there…otherwise you end up where ever…which is nowhere.

• Avoid random acts of guidance – hate it!

• Are your goals linked to the district/school mission statement? They should be…

• Sample goal setting sheets

• How to measure your goals

S.M.A.R.T. Goals• Specific Issue

What is the specific issue based on your schools’ data?

• MeasurableHow will we measure the effectiveness of our interventions?

• AttainableWhat outcome would stretch us but is still attainable?

• Results Oriented (3 types)Is the goal reported in results oriented data (process, perception

and outcome?)

• Time BoundWhen will our goal be accomplished?

Types of Data• Process

– Who did what and when?– Interventions used, # of students involved in interventions, # of staff members involved in programs,

# of students logging in to a specific program.

• Perception– What do they know, or think they know?– How have their beliefs, attitudes, and knowledge regarding the issue been affected by your

programming. – Data are collected using surveys, needs assessments, opinion surveys

• Outcome – “So what?” – What numbers have moved. What testing needle or attendance number has changed as a result of

your intervention. Reports from the student information system. Grades, attendance, discipline, test results.

Valerie K. Hardy

Valerie K. Hardy

Valerie K. Hardy

Valerie K. Hardy

Valerie K. Hardy

Valerie K. Hardy

Group Activity

Goal Setting

Good Goals – Sample Elementary Schools

Good Goal - Sample

Good Goal - Sample

Good Goal - Sample

Good Goals – Sample Lebanon Middle School

Good Goals – Sample Lebanon High School

Lebanon School District- Mission Statement

The mission of the Lebanon School District is to graduate responsible twenty-first century citizens who will be principle-orientated, career-directed, competent in communications, capable of problem solving, skillful in creative and critical thinking, and knowledgeable of our global and multicultural society.

Lebanon School District Counseling Program Mission Statement.

The mission of the Lebanon School District’s school counseling department is to provide a comprehensive, developmental program addressing the academic, career and personal/social needs of all students. Lebanon School District’s counselors are professionals who, in cooperative partnerships with administrators, teachers, students and their families, local businesses and agencies, and post-secondary institutions, offer a thorough program to assist students in maximizing their potential and opportunities. Our programs strive to deliver equal access and equity for all students and provide them with the tools and knowledge necessary to cope with life issues and be prepared with the skills required to accomplish their personal goals and become productive members of society.

Reporting your findings

Examples of reports

Needs Assessment Results Presentation - Faculty

Advisory Council – ASCA and Chapter 339

2014-2015Survey Presentation.pptx

Data Templates• Needs Assessment

– Form – Needs Assessment Tool– Another Needs Assessment tool

• S.M.A.R.T Goal setting– Forms – S.M.A.R.T. Goals Template– Sample reports

• Counselor Time and Task Analysis– Template for Counselor form

• Student Contact Analysis– Tips for Student Contact form

• Lesson Data Master• Monthly and Year End Reports Samples

In Summary…• Using data provides you with an opportunity to examine

your program through the lens of the ASCA model.

• Data can help you conduct valid audit of your program - what’s working?

• Be Patient - Fluid - Determined– Time will help you build a model program.

• No two programs are the same. The ASCA model provides the framework for programming that meets the needs of your learning community.

When people ask what your program does…– Can you tell them?– Can you tell them that it is working?

–Why/why not?–How are you adjusting?

– Can you prove it? – How are kids different because of your programs?

Can you stand up for your program and the needs of the kids you work for and make a legitimate argument?

www.ezanalyze.com

Tim Poynton School Counselor Educator at

Suffolk University in Boston, Massachusetts

ASCA National Model

Great Resource

Electronic Version

Many Templates

Great Resource

Many Templates

Dr. Russ Sabella

Data Boot Camp