Roberts Rules Overview 5-8-07

8/6/2019 Roberts Rules Overview 5-8-07

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Why have rules?Why have rules?

Need for some formal controlNeed for some formal control

Keeps people on targetKeeps people on target

Roberts Rules of Order Newly RevisedRoberts Rules of Order Newly Revised Allows meetings to go smoothlyAllows meetings to go smoothly

Work out solutions to the greatest number ofWork out solutions to the greatest number ofissues in the least amount of timeissues in the least amount of time

As strict as necessary for the meetingAs strict as necessary for the meeting


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MotionsMotions

Motion: Formal proposal in meeting that a groupMotion: Formal proposal in meeting that a group

take a certain actiontake a certain action Main motion: bring business before boardMain motion: bring business before board

No debate before a motion is madeNo debate before a motion is made

Specific languageSpecific language I move approval of case #07I move approval of case #07--0202

I move approval of the minutes from the June 12,I move approval of the minutes from the June 12,2007 meeting2007 meeting


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MotionsMotions

Second: A motion must be secondedSecond: A motion must be seconded

before it can be considered by the groupbefore it can be considered by the group

I move approval of case #07I move approval of case #07--0101 SecondSecond


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Putting the questionPutting the question

After seconding, the chairAfter seconding, the chair putsputs the questionthe question

Chair:Chair: It is moved and seconded to approveIt is moved and seconded to approvecase #07case #07--0101

Putting the question makes it clear whatPutting the question makes it clear whatmembers are voting onmembers are voting on

Chair:Chair: It is moved an seconded to approve caseIt is moved an seconded to approve case#07#07--02 with the condition that all parcels be02 with the condition that all parcels becombinedcombined


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DebateDebate

After putting the question, the motion isAfter putting the question, the motion is

debateddebated

Ms. Smith:Ms. Smith: I move to approve case 07I move to approve case 07--0303

Mr. Jones:Mr. Jones: SecondSecond

Chair: It is moved and seconded toChair: It is moved and seconded to

approve case 07approve case 07--0303

The member making the motion usuallyThe member making the motion usuallyhashas first crackfirst crack at debate.at debate.


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Speaking during debateSpeaking during debate

After the member making the motionAfter the member making the motion

speaks, others may speakspeaks, others may speak Speakers must be recognized by the chairSpeakers must be recognized by the chair

Once you are recognized, youOnce you are recognized, you have thehave thefloorfloor and canand cant be interruptedt be interrupted


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DebateDebate

The chair may recognize you by name or byThe chair may recognize you by name or by

nodding or some other gesturenodding or some other gesture Ms. Smith:Ms. Smith: I move to approve case 07I move to approve case 07--0303

Mr. Jones:Mr. Jones: SecondSecond

Chair: It is moved and seconded to approve case 07Chair: It is moved and seconded to approve case 07--0303 Ms. Smith: I am concerned thatMs. Smith: I am concerned that

(finishes speaking)(finishes speaking)

Mr. Jones (wanting to speak): Mr. Chairman!Mr. Jones (wanting to speak): Mr. Chairman!

Chair: Mr. JonesChair: Mr. Jones

Mr. Jones: How exactly will this proposalMr. Jones: How exactly will this proposal


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Other ways to end debateOther ways to end debate

If the debate is running in circles, a member can try toIf the debate is running in circles, a member can try toend debate by movingend debate by moving for the previous questionfor the previous question

Mr. A: I move the previous questionMr. A: I move the previous question

Ms. B: SecondMs. B: Second

Chair: The motion for the previous questions has beenChair: The motion for the previous questions has beenmoved and seconded. Mr. Secretary please call the rollmoved and seconded. Mr. Secretary please call the roll

(The secretary calls the roll and records the vote)(The secretary calls the roll and records the vote)

This motion must be seconded and approved by aThis motion must be seconded and approved by atwotwo--thirds votethirds vote

If the motion passes, debate is cut off and the question isIf the motion passes, debate is cut off and the question is putput

If the motion is lost, debate continuesIf the motion is lost, debate continues


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VotingVoting

All votes are made by rollAll votes are made by roll--callcall

The secretary calls names and each memberThe secretary calls names and each memberstates their vote.states their vote.

After everyone votes, the secretary counts andAfter everyone votes, the secretary counts andcallscalls the votethe vote When the motion is approved, the secretary states the effect ofWhen the motion is approved, the secretary states the effect of

the motion.the motion.

If the motion is lost, the secretary states nothing elseIf the motion is lost, the secretary states nothing else

The ayes have it and the motion is adopted. Case #07The ayes have it and the motion is adopted. Case #07--03 is03 is

approvedapproved TheThe noesnoes have it and the motion is losthave it and the motion is lost


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VotingVoting

(debate ends)(debate ends)

Chair: Are you ready for the question?Chair: Are you ready for the question?

(no one objects)(no one objects) Chair: Mr. Secretary?Chair: Mr. Secretary?

Secretary: Mr. Chairman, the question is on the adoptionSecretary: Mr. Chairman, the question is on the adoptionof the motion to approve case #07of the motion to approve case #07--03. Please indicate03. Please indicateyour vote withyour vote with ayeaye oror nono

Mr. Secretary: Mr. A?Mr. Secretary: Mr. A?

Mr. A: YesMr. A: Yes

Secretary: Ms. B?Secretary: Ms. B? Ms. B: NoMs. B: No

Secretary: Mr. C?Secretary: Mr. C?

Mr. C: YesMr. C: Yes

Secretary: The ayes have it and the motion is adopted. Case #07Secretary: The ayes have it and the motion is adopted. Case #07--03 is approved03 is approved


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Amending a motionAmending a motion

Once a main motion is made, it can beOnce a main motion is made, it can be

amended.amended.

A member moves to amend the motionA member moves to amend the motion

Another member must second itAnother member must second it

The chair announces how the amended motionThe chair announces how the amended motion

wouldwouldreadread Members can debate this amendmentMembers can debate this amendment

Members vote on the amendmentMembers vote on the amendment

If the amendment passes, the members vote onIf the amendment passes, the members vote onthe main motion, as amendedthe main motion, as amended


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Amending a motionAmending a motion

Main motion:Main motion: I move approval of case #07I move approval of case #07--0404

(debate)(debate)

Ms. B: I move to insert the wordsMs. B: I move to insert the words with the condition that all parcelswith the condition that all parcelsare combinedare combined at the end of the motionat the end of the motion

Mr. C: SecondMr. C: Second

Chair: It is moved and seconded to insert the wordsChair: It is moved and seconded to insert the words with thewith thecondition that all parcels are combined.condition that all parcels are combined. If the amendment isIf the amendment isadopted the motion will readadopted the motion will read approval of case #07approval of case #07--04 with the04 with thecondition that all parcels are combined.condition that all parcels are combined.

(debate)(debate)

Chair: Is there any further debate? Mr. Secretary, please call tChair: Is there any further debate? Mr. Secretary, please call the rollhe roll (roll call vote)(roll call vote)

Secretary: The ayes have it and the amendment is adopted.Secretary: The ayes have it and the amendment is adopted.

(further debate)(further debate)

Chair: Is there any further debate?Chair: Is there any further debate?

Secretary: The question is now on the main motion as amended, whSecretary: The question is now on the main motion as amended, which isich isapproval of case #07approval of case #07--04 with the condition that all parcels are combined.04 with the condition that all parcels are combined.


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NominationsNominations

Nominations for:Nominations for: ChairpersonChairperson

Vice chairpersonVice chairperson AtAt--large memberlarge member

The chair calls for nominationsThe chair calls for nominations A member announces a name (no second)A member announces a name (no second)

The chair states the person is nominatedThe chair states the person is nominated

The chair closes nominationsThe chair closes nominations

After all nominations, a vote is conducted by ballotAfter all nominations, a vote is conducted by ballot

The chair announces the result and the election is finalThe chair announces the result and the election is final


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Chair: Nominations are now in order for the position ofChair: Nominations are now in order for the position of

chairmanchairman

Mr. A: I nominate Ms. BMr. A: I nominate Ms. B

Chair: Ms. B is nominatedChair: Ms. B is nominated

Mr. C: I nominate Mr. DMr. C: I nominate Mr. D Chair: Mr. D is nominatedChair: Mr. D is nominated

Are there any further nominations?Are there any further nominations?

If not, nominations are closedIf not, nominations are closed


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AdjournAdjourn

The chair may close the meeting by asking ifThe chair may close the meeting by asking ifthere is further business, and if not, declare thethere is further business, and if not, declare the

meeting adjournedmeeting adjourned Chair: Is there any further business before thisChair: Is there any further business before this

board?board?

(silence)(silence) Chair: I declare this meeting adjournedChair: I declare this meeting adjourned

If thereIf there isisbusiness before the board, thebusiness before the board, themeeting may be adjourned by an affirmativemeeting may be adjourned by an affirmativemajority votemajority vote


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Mock meetingMock meeting

Staff will now read through an exampleStaff will now read through an example


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Roll CallRoll Call


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Approval of minutesApproval of minutes

MotionMotion: Approval of minutes from: Approval of minutes from

the April 10, 2007 meetingthe April 10, 2007 meeting


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NominationsNominations


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Case APCase AP--0707--0101


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MotionMotion: Approve case #AP: Approve case #AP--0707--0101


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MotionMotion: amend by inserting: amend by inserting with thewith thestipulation that the easement area willstipulation that the easement area will

be planted with native vegetationbe planted with native vegetation


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MotionMotion: Approve case #AP: Approve case #AP--0707--02 with02 withthe stipulation that the easement areathe stipulation that the easement area

will be planted with native vegetationwill be planted with native vegetation


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AdjournAdjourn

Documents

Roberts Rules Overview 5-8-07