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ROTARY DISTRICT 7770Youth Exchange Program Training
Marketing of the Youth
Exchange Program
Recruiting Outbound
Candidates
Ideas?
Recruiting Outbound
Candidates
In order to have a successful Outbound
Program you must visit your local High
Schools and make a presentation.
Interact sponsors, social studies
teachers and language teachers are
great resources.
Recruiting Outbound
Candidates
• Open to students ages 15 – 18 years old;
• Prefer to recruit sophomores who will
spend their junior year abroad;
• Will accept student as long as they have
not reached the age of 18 ½ years old by
their departure date.
Recruiting Outbound
Candidates
• Contact High School principal/guidance counselors early in the year;
• Involve “Rebound” student or invite one from another Rotary club;
• Arrange to meet with a controlled group –i.e., top 1/3 of sophomore class, language class, honors class.
Recruiting Outbound
Candidates1. Interested students should complete a preliminary
application (www.rotaryyouthexchange7770.org);
2. YEO or committee should screen applications;
3. Set up local interviews with potential candidates (Sample questions @ www.rotary.org);
4. If the local interviews go well the YEO will submit qualified candidate applications to district, along with appropriate fees.
Student Application
• Use blue ink where indicated;
• Make sure applications are complete, including school & medical reports and pictures;
• Send a copy to district Outbound Coordinator.
District Interviews• Usually conducted in November, December, &
January;
• Must have complete application before interview will be scheduled;
• Parents must attend interview;
• No student will not be accepted at a date too late to attend the district conference;
• District interview is not a “rubber stamp”.
Host Country Selection
• Early candidates get 1st choices of countries;
• District selection committee makes determination based on student’s personality, language abilities, and several other factors;
• Students must trust the selection committee’s decision.
Mandatory Meetings for
Outbound Candidates
• District Conference - March
-Long Term & Short Term Students
• Outbound Orientation – June
-Long Term Students
Outbound Orientation
• Language and Knowledge review;
• Approximately 12 hours of lectures and class activities;
• Team building activities
Finding Host Families
Use common sense approach to selecting host families.
Know with whom you are placing your trust and the trust of
the student’s parents. Remember, the YEO is responsible for
the student’s safety, welfare, and happiness during the
exchange year.
Host Family Basics
• Extremely important function of YEO is to secure good host families;
• YEO should arrange for host families far in advance of students arrival;
• First & Most Important requisite is that host parents must enjoy teenagers and provide loving, caring home.
Finding Host Families
Ideas?
Finding Host Family
• Use personal contacts – Don’t just ask for
volunteers at the Rotary meeting;
• Does not have to be a Rotarian family;
• Meet with entire family to answer
questions about hosting a student.
Potential Host Families
• Rotary Club members
• Families of Outbound students
• Teachers (especially language, social studies)
• Members of your Church
• Network of friends and family
How Many Host Families
• Rotary International suggests 3 families,
but hosting club has ultimate decision;
• Having a back-up family or group of back-
up families who can host in an emergency
is a great idea.
Hosting Guidelines
• First Night – First night questions are a must for the FIRST NIGHT!
• Treat student as a member of your family
• Delegate daily responsibilities for the home
• Assist student in finding the right friends
• Be prepared to say “No” when appropriate
• Ensure students dress / present themselves properly
Hosting Guidelines
• Have student share motivation as to why they want to be an exchange student;
• Answer “First Night Questionnaire” found in Rotary International Handbook - www.rotary.org;
• Explain family rules in detail, write them down so there is no confusion;
• Host family must keep Inbound Student’s paperwork (The student will arrive with a packet with passport, flight info, insurance cards, contact information, emergency money-$350.00, etc.)
Host Family Guidelines
Host Family is required to:
– Provide safe, happy home;
– Accept the student as their own child;
– Talk to the student about expectations;
– Communicate with the student;
– Encourage / Foster learning & using English;
– Discourage using native language;
– Provide / Arrange for transportation, within
reason.
Host Family Guidelines
Host Family is not required to:
– Be members of Rotary;
– Have any children in the home;
– Have children of the same age or sex in the
home;
– Provide separate bedroom (separate bed and
adequate privacy is required);
– Furnish spending money to the student.
YOUTH EXCHANGE
Resourceswww.yeoresources.org
www.rotary.org• RI Youth Exchange Handbook
• Application (Long Term & Short Term Programs)
• Marketing materials
• First Night Questionnaire
• Evaluation
www.rotaryyouthexchange7770.org• Contact Information
• Important Events
• CISI-Bolduc Insurance Agency
• Tzell Travel Group
• Student & District Information