ROUNDTABLE ON SUSTAINABLE PALM OIL NEW PLANTING … NPP PRESCO OLOG… · ROUNDTABLE ON SUSTAINABLE PALM OIL NEW PLANTING PROCEDURES SUMMARY REPORT OF MANAGEMENT PLAN FOR PRESCO PLC.,

RSPO New Planting Procedure, Summary report of planning & management. Presco Plc., Nigeria,

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ROUNDTABLE ON SUSTAINABLE PALM OIL

NEW PLANTING PROCEDURES

SUMMARY REPORT OF MANAGEMENT PLAN

FOR

PRESCO PLC., NIGERIA

Ologbo Estate, Ikpoba-Okha LGA. Edo State.

SUMMARY


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Table of Contents SUMMARY REPORT OF PLANNING AND MANAGEMENT ................................................................................................... 1

1 Executive Summary ...................................................................................................................................................... 3

1.1 Introduction and general background................................................................................................................. 3

1.2 Primary forests in the assessment area .......................................................................................................... 3

1.3 Areas of peat soils ........................................................................................................................................... 3

1.4 Local people’s lands ........................................................................................................................................ 3

1.5 Assessment result ........................................................................................................................................... 4

2 Reference Documents .................................................................................................................................................. 4

2.1 SEIA and HCV Assessment reports ............................................................................................................................. 4

2.2 List of legal documents, regulatory permits and property deeds related to areas assessed .............................. 4

2.3 Regulatory permits and property deeds ............................................................................................................. 5

2.4 Location ............................................................................................................................................................... 5

2.5 Area of new plantings and time-plan for new plantings ..................................................................................... 8

3 SEIA and HVC Management and Planning Personnel .................................................................................................. 9

3.1 Organizational information and contact persons ............................................................................................... 9

3.2 Personnel involved in planning and implementation ......................................................................................... 9

3.3 Stakeholders to be involved .............................................................................................................................. 10

3.3 Map of the Key findings .................................................................................................................................... 11

4 Management and Mitigation Plan (SEIA) ................................................................................................................... 12

5 Summary of management and monitoring (HCV) ...................................................................................................... 18

6 Internal responsibility ................................................................................................................................................ 24

SUMMARY


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1 Executive Summary

1.1 Introduction and general background

Presco Plc., one of the subsidiaries of SIAT, is a public listed liability company established on 24th September 1991 under

the Nigerian Laws. The company is headquartered at Obaretin Estate in the Edo State of Nigeria. SIAT is an agro-industrial

group of companies specialized in plantation development and processing operations. SIAT’s operations in the agriculture

sector in Africa focus on oil palm and rubber. SIAT currently has four oil palm plantations and palm oil processing facilities

in three countries including GOPDC in Ghana, SIAT in Gabon, and Presco and SIAT Nigeria both located in Nigeria. SIAT is

a member of the Roundtable on Sustainable Palm Oil (RSPO) and therefore committed to achieving RSPO certification for

all of its oil palm operations.

Presco operates three estates: Obaretin estate in Edo State with a total area of 5,631 ha, Cowan estate in Delta State

with a total plantation area of 2,558 ha and the Ologbo Estate in Edo State which will cover at the end of the project a

total of around 13,000 ha including 4,100 ha of conservation. The Cowan and Obaretin Estates were existing plantations

that the company inherited whiles the Ologbo plantations were established by Presco in a former forest reserve land.

Presco has been operating in the Ologbo forest reserve since 2007 when it begun its first oil palm plantation after the

State Government de-reserved about 7,500 ha of the badly degraded parts of the forest which had previously undergone

state sanctioned Taungya system of farming.

Presco acquired additional land of the same de-reserved area of Ologbo forest from the State Government and private

owners for a total of around 6,300 ha. This lead to two major expansions in 2012 and 2015 (hereinafter called Ologbo

Extension I and Extension II) and a total of 13,827 ha covered by lease, certificate of occupancy and deed of assignment.

As a member of RSPO, Presco intends to ensure the development of the acquired concession meets the requirements of

the RSPO New Planting Procedure (NPP) and thus requested Proforest to undertake a HCV assessment prior to land

conversion in line with the RSPO Principle 7 and the NPP. Similarly Foremost Development Service was contracted by

Presco Plc. to conduct a social and environmental impacts assessment of the new acquisition.

This report presents a brief summary of the major findings and conclusions of the HCV and SEI assessments for the Ologbo

Extension II Concessions

1.2 Primary forests in the assessment area

There are no primary forests within the concession. The concessions consist of heavily degraded forestland largely as a

result of uncontrolled timber logging over the past two decades and was eventually de-reserved for agricultural activities,

mainly food crop farming by the local population. The current vegetation cover in the concession consists of pockets of

bush fallows on abandoned farm lands; unmanaged teak and Gmelina arborea saplings originally established as

plantations by the now-defunct Piedmont Plywood Nigeria Limited and by the Edo State forestry authorities under the

Taungya farming arrangement with local farmers; pockets of active farms; young regenerating natural vegetation

dominated by pioneer species. There are also areas being used illegally by nomadic herdsmen as cattle ranches, camps

and grazing; and few pockets of bamboo groves. The concession however, has a comparatively less degraded vegetation

in a swampy area along the banks of the Ossiomo River south of Plot 1 of the concession which has been set aside and is

being managed as a Conservation Area by Presco. This is part of a larger area of swamp set aside for conservation along

the southern and western borders of the former Ologbo Forest Reserve.

1.3 Areas of peat soils

There are no areas of peat soils in the assessment area.

1.4 Local people’s lands

There are no local people’s lands within the boundaries of the concession. The area under consideration is state land.

Although local communities have been allowed by the Edo State authorities to use parts of the concession for food crop

farming, the local people do not lay any claim to the land. During the community consultations that formed part of the

assessment, all the communities clearly admitted that the reserve land belonged to the State and they do not contest

the State allocating it to Presco. The communities only requested that Presco gives the farmers in the concession

sufficient notice and time to harvest their crops prior to commencement of operations and/or pay crop compensation

for perennial crops that may be affected by land conversion.

SUMMARY


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1.5 Assessment result

The social and environmental impact assessments were professionally carried out and therefore generally very

comprehensive and detailed. The resulting management plans include the findings of the various impact assessments

conducted by separate independent consultants including the environmental impact assessment, the high conservation

value assessment conducted by consultant accredited and approved by the RSPO to lead HCV assessments. Presco has

thus adhered strictly to the RSPO New Planting Procedures and has documented the assessments and plans according to

the RSPO templates issued in May 2011.

2 Reference Documents

2.1 SEIA and HCV Assessment reports

• Environmental impact assessment of proposed expansion and development of oil palm estates at Obaretin and

Ologbo -Edo state- and Cowan -Delta State- and expansion of factory at Obaretin estate, Blue Fin. Nig. Limited

Lagos, May 2004, 213p.

• Environmental Impact Assessment (EIA) of the proposed Ologbo plantation expansion project at Ikpoba-Okha

Local Government Area Edo state Nigeria, Foremost Development Service ltd, Dec 2013, 179p.

• Implementation at Presco Plc, Nigeria, of RSPO (Roundtable for Sustainable Palm Oil) social criteria for relations

between agroindustrial companies and local populations, CIRAD CP SIC 2008, B. Chambon, November 2006, 22p.

• Social Diagnosis of Ologbo Palm oil Estate on the host communities, P. Hameed, April 2015, 75p.

• Social impact assessment report on Iyanomo, Ogbekpen, Obayantor and Ologbo communities in Edo State,

Nigeria, Foremost Development Service ltd, June 2013, 44p.

• High Conservation Value assessment of the Ologbo forest. In the framework of the “Green Ologbo” Project

initiated under SIAT/CIRAD collaboration, A. Verwilghen, B. Chambon, CIRAD Doc no 2205, July 2008, 48p.

• HCV assessment update for Presco, Nigeria: Update of 2008 HCV assessment of planted land in Edo State,

Nigeria, Proforest, February 2015, 55p.

• Assessment of High Conservation Values in Presco Ologbo extension I concession, Nigeria, Proforest, August

2013, 72p.

• Assessment of High Conservation Values in Presco’s Ologbo Extension II Concession, Nigeria, Proforest, March

2015, 51p.

2.2 List of legal documents, regulatory permits and property deeds related to areas

assessed

• Nigeria Landuse Act of 1978

• National Environmental Standards and Regulation Enforcement Agency (NESREA) Act 2007

• Environmental Impact Assessment (EIA) CAP E12, LFN 2004

• Landuse Act, CAP 202, LFN 2005

• The Endangered Species Act, CAP E9, LFN 2004

• Edo State’s Executive Council 1 conclusions on de-reserving the concession in the Ologbo Forest

Reserve and allocating the concession to Presco (following compliance with all the requirements for

de-reservation)

• Water Resources Act, CAP W2, LFN 2004.

• Certificate of Occupancy for the concession

• Concession maps

• Nigeria Biodiversity Strategy and Action plan

1 Conclusion Extract. 16th Meeting of GC (2014) held on 22nd July 2014. Subject: Re – de-reservation [Council Approved –

Re: de-reservation of 2000 ha of forest land in Ologbo forest area BC 25].

SUMMARY


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2.3 Regulatory permits and property deeds

The relevant legal documents, regulatory permits and property deeds reviewed as part of this assessment are listed in

the table below:

Table 1: Relevant legal documents, regulatory permits for Presco

Permits/legal

document type

Remarks Permit number Area (ha)

1. Certificate of

Occupancy

Certificate of occupancy from the

Edo state government Effective

from 13/10/2002 for 99 years.

EDSR 14295 6,000 ha

2. Certificate of

Occupancy

Certificate of Occupancy from the



EDSR 15885 200 ha

3. Land Lease

agreement

Lease agreement dated 1995 for

Ologbo effective from

10/09/1979 for 99 years

ISF11624 1,295 ha

4. Certificate of

Occupancy




EDSR 17401 3,243 ha

5. Certificate of

Occupancy



from 22 may 2015 for 99 years.

EDIH193796 1,038 ha

6. Deed of

assignment

Deed of assignment between

Portcall international Ltd. and

Presco Plc.

Deed of assignment of

assignment between Trekker

Project Ltd. And Presco Plc.

Survey plan

BE.C.140

BE.1269

1,650 ha

400 ha

TOTAL 13 827 ha

7. Environmental

Impact

Assessment

permit

EIA Approval letter for Ologbo -

2004

EIA Approval letter for Ologbo

Ext I – 2014

EIA interim Approval letter for

Ologbo Ext II - 2015

FMENV/EIA/000683

2.4 Location

The Presco Ologbo concession is located in the Ikpoba Okha Local Government Area of the Edo State of Nigeria. Edo

State is in South-central of Nigeria (as showed on the map below), bordered on the west by Ondo State, southeast by

Delta State and northeast by Kogi State. The concession is located in the former Ologbo Forest Reserve in a south-south-

west of Benin City, the State capital of the Edo State and to the west of the Benin-Sapele highway.

To the west across the Ogba River is Ekehuam Forest Reserve a degraded secondary forest, Owena River basin at the

eastern part of the concession, 5 km away from Obayator community. Ogbekpen community is at the northern side of

the concession bordered with the 768ha of the taungya farmland, approximately 16 km to the Obaretin Estate. The

southern part of the concession borders the gulf of Ogba and Ossiomo River about 6 km to Ikara community with a large

swamp forest boundary between Edo and Delta state.

SUMMARY


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Figure 1: Map of the total estate showing year of planting

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Figure 2: Map of the localization of the estate showing year of planting, conservation/HCV areas and other features

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2.5 Area of new plantings and time-plan for new plantings

In line with the RSPO New Planting Procedure Guidance, only the unplanted areas after 2010 is subject

to the new planting procedure. This consists 6,305ha of 50% of the total estate. 4,698 are already

planted and 1,607 ha are intended to be planted in 2016.

With this planting program, Presco expects to complete field planting by end of 2016. The company

intends to plant all areas of the concession with oil palm except the identified HCV management areas

and recommended buffer zone limits for water bodies.

Tables below indicate time-plan for planting the areas assessed under this NPP

Table 2: Summary of area planted before and after 2010

Total area - ha - available for planting 1,607

Unplanted area 4,163

Total ha planted before 2010 2,143

Total ha planted after 2010 4,698

Total Area (Ha) 12,611

Table 3: Summary of area planted per year

Year Ha planted

2007 568

2008 357

2009 493

2010 725

2011 912

2012 448

2013 910

2014 1425

2015 1003

Total 6841

SUMMARY


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3 SEIA and HVC Management and Planning Personnel

3.1 Organizational information and contact persons

Table 4: Contact details of the company

Name of organisation: Presco Plc.

Nature of business: Oil palm plantation development; and extraction, refining and

fractionation of crude palm oil into finished products

Address: Obaretin Estate

Km 22, Benin - Sapele Road

Ikpoba-Okha Local Government Area

Benin City

Edo State

Nigeria

Existing estates: Obaretin estate (in Edo State), Cowan estate (in Delta State), and the

Ologbo Estate (in Edo State)

Contact person: Felix O. NWABUKO

Email: [email protected]

Telephone: +234 (0)8131673977

3.2 Personnel involved in planning and implementation

The under-listed internal Presco staff and workers are involved in the planning and implementation of

new planting and HCV management and monitoring protocols.

Table 5: List of personnel involved in planning and implementation

Name of staff Designation Responsibility in HCV planning and implementation

Felix Nwabuko

Martin Oosthuizen

MD

COO

Allocate financial resources as and when required, authorized,

plan and manage the overall operation at each level.

Anthony Uwajeh Relations Manager Organize community consultations, communicate all relevant HCV

issues to the community.

Maxwell Buabeng Director of Agricultural

services

Coordinate overall plantation activities and management.

Stephen Peprah Ologbo Estate Manager Overall management of Ologbo estate, verification of respect of

buffer and riparian zones by workforce in existing plantings, for

future new plantings investigation in respect of new planting

procedure and collaboration with HSE and survey department

Florent Robert Group Sustainability

Manager

Internal audit. Relation with external certification bodies.

Document review. Group action plan follow up. HSE team leader.

Carlos Tello HSE Manager

Field Implementation of HCV action plan, verification and regular

review and adjustment of HCV monitoring/ action plan,

communication with site staff and Group sustainability manager.

Benedicta Elvis-Ogbe

Paul Hameed

Jerome Peter

HSE officers + Socio-

economic officer

Carry out the identification, analysis and agreement with

communities on and demarcation of environmental and social

HCVs. Brief company and contractors supervisors, staff and

employees of all the company’s and legislative requirements.

Monitor the implementation of all the mitigating measures in all

the development area. Carry out risk assessment for all the

SUMMARY


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Name of staff Designation Responsibility in HCV planning and implementation

plantation operations. Inform the HSE Manager of the potential

issues or noncompliance.

Reinout Impens R+D Manager Implementation of HCV action plan, communication between R&D

staff, Mapping and update of estate maps.

Chief Chiowa

Eco-guard Team Survey team + Ecoguard

Delimitation of buffer zones and other HCV relevant areas in new

planting areas.

3.3 Stakeholders to be involved

The under listed stakeholders are involved in HCV planning and implementation in the permit area.

Table 6: list of stakeholders to be involved

Name of stakeholder/

Institution Contact person Responsibility in HCV planning and implementation

Proforest Abraham Baffoe Establishment of HCV report, follow up on implementation

Ologbo community CRC Executives Respect and Maintenance of identified HCV

Ikara community Chief John (Ola-areja) Collaboration and maintenance of existing conservation area

Ogbekpen community Odinowere Respect and collaboration of the maintenance of existing

conservation area

SUMMARY


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3.3 Map of the Key findings

SUMMARY


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4 Management and Mitigation Plan (SEIA) Based on the SIA and EIA report, negative impacts have been identified and the mitigation measures are suggested in the Tables below:

Table 7: Summary of Mitigation measures for identified SEIA

Potential Impact Receptor Mitigation measures

Air quality deterioration

• Dust and gaseous emissions from land preparation

leading to high suspended particulates in the

atmosphere

• Emission of CO and greenhouse gases

• Fugitive emissions from tanks used to store

petroleum and other hydrocarbon products.

• Combustion emissions from exhausts of machines

e.g. pumps power generating sets

Local communities,

workers ,

environment

Presco Plc shall ensure the following:

• Implement dust suppression measures for heavy vehicles such as wetting of roads

on regular basis during dry seasons and as when necessary.

• Major road which cut across the local community would be avoided, and ensure

drivers adhere to speed limits

• Alternative road will be created to minimize traffic flow within the

community.Access roads and exposed ground are regularly wetted in a manner that

effectively keeps down the dust.

• Workers on the site are issued with dust masks during dry and windy conditions.

• Low-emission/high efficiency engines shall be used.

• Vehicles and machines are properly maintained and serviced.

• All flanges and vents shall be properly tightened to reduce fugitive emissions.

• All machinery and vehicles for the project shall have high efficiency burner to reduce

emission of noxious gases.

• All forms of burning will be avoided (zero burning).

Loss of farmlands, destruction of community

conservation areas and NTFP collection sites

Local communities • Where farmlands are to be converted to oil palm plantations, Presco will ensure

that Free, Prior and Informed consent of farmers are obtained and appropriate

compensations paid prior to conversion

• Continue engagement with local communities will be carried out

• Assessment for introduction of high yielding varieties of other agricultural

commodities to enhance productivity per unit area

impacts of the oil palm plantation development on

food security of the area

Local communities • Look into the potential for introducing high yielding cassava and other food crop

varieties to boost agricultural productivity

• When required, implement training skills and development programmes on

agricultural practices will be done

SUMMARY


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• Periodic socioeconomic monitoring to understand the changes on their food

security will be carried out

Influx resulting to inappropriate Interaction with

communities, crime, use of alcohol and disagreeable

behavior

Local communities Presco will respect the legal, social and ecological integrity of all host communities. The

communities would be kept abreast of the development plans of the project to ensure

that personnel are properly informed on the correct protocol for interaction with the

local communities.

Drugs and alcohol use by workers within the Concession during work hours would be

prohibited.

Occupational health and safety issues Workers • Adequate Provision of Personal Protective Equipment (PPE) will be provided to all

workers according to their respective task. Supervisors will be charged to enforce

the use of these PPEs.

Personnel in charge of pesticide application will wear all the PPE specified on the product

labeling for ―pesLcide applicators and other handlers.

• Use of Experienced Personnel in handling Machinery

Only experienced personnel will be engaged to operate any machine or equipment.

• Safety Training for Agro-chemical Handling

The Company will conduct safety training for pesticide handlers and all agricultural

workers. The training program will include handling of agrochemicals, use of PPE and

what to do in the case of pesticide exposure.

Water quality deterioration and change in local

hydrology including Impact on soil fertility and

acidification

Aquatic flora and

fauna

Soil/water courses

• Ensure appropriate buffers are set aside along rivers and streams to ensure its

integrity and other aquatic life forms. The buffer reserves will serve as natural filters

for surface runoff from the plantation areas. The reserves will also play a major role

in protecting the banks of the waterways from channel erosion.

• Judicious use of both organic and inorganic fertilisers will be ensured as much as

possible.

• The use of herbicides will not be encouraged on the plantation. Control of weeds

will be done manually.

Solid waste management issues Workers/ Local

communities

• Domestic/Office Waste

SUMMARY


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Adequate litter bins will be placed at vantage points to minimise littering of the site by

workers The contents of these bins would be emptied at an appropriate designated

waste dump site.

• Plantation waste.

The EFB shall be reused as manual in the planation.

Table 8: Summary of Environmental Management Plan for the Proposed Ologbo Plantation Extension Project.

Potential Impact Action that shall be taken Responsibility for

Mitigating Action

Monitoring of Mitigation/Impacts

Parameter Timing & Frequency

Excavated soil disposal Efficient and constant removal

from site

Estate Manager,

Supervisor; Project

Coordinator/Engineer

Persistent accumulation Daily and during site

preparation

Accidents from heavy machinery

movement and assemblage

i. Operators must wear PPE

ii. Traffic control into/out of

site.

Project

Coordinator/Engineer

Influx of machine and material

movement into the site

Daily; Duration of site

preparation.

Siltation of rivers Creation of buffer Zone of about

100m along river banks

Plantation Manager /HSE

department

Noncompliance and poor

plantation maintenance

practice

Throughout project life span

Water/Land Pollution from

plantation maintenance.

a) Creation of buffer zone of about

150m along river banks.


department


plantation maintenance

practices

Throughout project life span

Particulate emissions to the

atmosphere from all point

operation sources

Particulates emission from

generators shall be monitored

quarterly

HSE department Particulates in smoke During operation quarterly

Water quality and other aquatic

impacts

Quarterly analysis of borehole

water and surface river.

HSE department Drinking water parameters Quarterly analysis during

operations

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Potential Impact Action that shall be taken Responsibility for

Mitigating Action

Monitoring of Mitigation/Impacts

Parameter Timing & Frequency

Noise and Vibration Site noise shall be minimized by

implementing good working

practices, installing acoustic

mufflers in large machines.

Equipment shall be maintained in

good order

Project Coordinator/

Engineer/ HSE department

Excess of 90dBA levels at all

work

places and the powerhouse

Quarterly measurement

and when desirable

Occupational Health effects on

workers

Presco Plc shall develop &

implement its

Occupational Health and Safety

Policy to address hazards to

workers

Managing Director/ HSE

Committee/ HSE

department


housekeeping practices

Daily

Fire Hazards inside the plantation Creation of fire belt along the

plantation boundaries and

constitution of fire surveillance

team.


department

Burning activity around

adjoining farms

Especially during dry

season

Vegetation (Biodiversity Plot) Constant monitoring of the

biodiversity plot by the company’s

eco-guards -Assessment of

Wildlife (flora and fauna).

Plantation Manager/HSE

department

Encroachment and illegal

logging and hunting.

-Regularly (Everyday) (Eco-

guard patrol)

- Every 3-5 Years.

Buffer zone Encroachment Marking and pegging of the buffer

zone area before land clearing to

avert Encroachment into the

buffer zone and HCV area

Plantation Manager/HSE

department/Eco-guard,

Surveyor

Nos of areas marked as buffer

zone / gap between the

conservation/HCV areas and

planted area

Before land clearing and

maintenance of the

boundary as at when due.

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Table 9: SIA management and monitoring plan follow up 2016

Target Proposed Actions Output Time frame Resp. 1 Resp. 2

A/ Contribution to Local Development :

RSPO 6.4, 6.10, 6.11

Number of persons employed by Presco and

percentage recruited from local

communities

Records of persons employed, their

qualification, expertise and place of origin Quarterly/Annually HR


RSPO 6.4, 6.10, 6.11

Number of contractors/contract workers

employed

Records of every sub-contractor/contract

workers employed Quarterly/Annually HR


RSPO 6.4, 6.10, 6.11 Total amount paid in salaries Copies of pay slips Monitor Annually HR


RSPO 6.4, 6.10, 6.11 Total amount paid in taxes Records of tax receipts Monitor Annually HR


RSPO 6.4, 6.10, 6.11

Percentage turnover (Budgetary Allocation

) injected in social actions for local

communities: Estimates of money spent on:

Educational support scholarship Monthly

stipends, gift, Annual awards

Records and receipts of all money spent on

Host communities support

Monitor Annually

(Community

Relation Effort

Report)

HR COO


RSPO 6.4, 6.10, 6.11

Money spent on Community Development

Projects

Records and Receipts of money spent on

community Micro-Project. E.g. water,

electricity etc...

Monitor Annually CRO


RSPO 6.4, 6.10, 6.11

Money spent on improving local

infrastructure

Records and receipts of money spent on

local infrastructure

Monitor on yearly

basis CRO

B/ Open Communication

Channel/Commitment to Transparency :

RSPO 6.2, 6.3, 7.5, 7.6

Existing/ongoing Communication Channel

No of meetings and visit;

Consultations

Existing/ongoing Communication protocol.

No of meeting held with the

populace/communities representatives

Continuous CRO HSE



RSPO 6.2, 6.3, 7.5, 7.6

Positive Community Perceptions and

Comments

Quarterly/ monthly community meetings to

sample local opinion on company activities Quarterly/Annually HSE



RSPO 6.2, 6.3, 7.5, 7.6

Areas of social, economic or ecological

importance that are actively protected

Tracts records of conservation measures

put in place/Eco-guard Monthly report

Monitor

Quarterly/Annually

basis

HSE



RSPO 6.2, 6.3, 7.5, 7.6

Concerns of communities on how benefits

are shared. Consultation of the population

for the identification of the communities’

needs;

Sample local opinion on benefit sharing No

of request made and response Quarterly/Annually HSE

SUMMARY


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Target Proposed Actions Output Time frame Resp. 1 Resp. 2

C/ Negative impact variables and

monitoring : RSPO 6.1; 6.3; 6.2.

Number of complaints received, trends over

time and space

Records of complaints received

Actions taken

Nos. of occurrence

Produce annual

reports from

complaints

recorded

MD CRO; HSE


monitoring : RSPO 6.1; 6.3; 6.2. Number of complaints successfully resolved Records of complaints successfully resolved Continuous MD CRO; HSE


monitoring : RSPO 6.1; 6.3; 6.2. Conflicts recorded Records of conflicts recorded

Annual reports of

recorded conflicts MD CRO; HSE


monitoring : RSPO 6.1; 6.3; 6.2. Conflicts successfully resolved Records of successfully resolved conflicts

Annual reports of

resolved conflicts MD CRO; HSE



Amounts paid in damages or

compensations to outside parties

Records and receipts of compensations paid

to damaged crops or property

Annual reports of

compensations MD CRO; HSE


monitoring : RSPO 6.1; 6.3; 6.2. Injuries/accidents recorded Records of accidents recorded

Annual reports of

accidents HSE



Negative perceptions or comments from

the communities

Sample community perception of company

activities through community consultation

meetings

Sampling should be

ones every year HSE


monitoring : RSPO 6.1; 6.3; 6.2. Population changes in areas near roads Conduct population and housing census

Update from village

profile database HSE


monitoring : RSPO 6.1; 6.3; 6.2. Changes in income levels and livelihoods

Carry out socio-economic studies and

wealth ranking exercises

Exercise should be

carried out on

yearly basis

HSE



Changes in infrastructure and government

services

Conduct census of infrastructure and

government services

Exercise should be

carried out on

yearly basis

HSE


monitoring : RSPO 6.1; 6.3; 6.2. Changes in health and education levels Monitor record from local health center

Exercise should be

carried out on

yearly basis

HSE



General perception of wellbeing compared

to before the project Sample opinions of local populations

Exercise should be

carried out on

yearly basis

HSE

SUMMARY


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5 Summary of management and monitoring (HCV) Table 10: HCV management and monitoring plan

Legend

Actions to be implemented:

Objective HCV ref Action required Timeline Monitoring measures/expected results

Maintaining water quality and the HCVs it supports

Protection

swamp and

riparian areas

3 & 4

Buffering of the swamp

The swamp area is a rare ecosystem which provides refuge for wildlife and also

provides water catchment services in maintaining water quality of the Ossiomo

river on which some Ikara communities depend occasionally for water. It is

therefore classified as HCVs 3 and 4

Set aside buffer zones included in GIS

database as HCVs 3 and 4

3, 4 & 6 Accurate mapping of all HCVs 3, 4 and 6 and their management areas in the

concession should be carried.

Availability of accurate maps of all HCVs

management areas

3, 4 & 6

Designation of a responsible person for all “HCVs” to provide training and

ensuring that field workers adhere to management recommendations for HCV

areas

3 & 4 Workers and staff responsible for HCV delineate 100 metre buffer zone along

the inner boundaries of the swamp area

Measure buffer zone width

Buffer zones included in GIS database

Protection of

swamp and

riparian areas 3 & 4

Land preparation teams are trained to respect buffer zones

Evidence of training and understanding of

buffer zones management and monitoring

recommendations and requirements

Buffer zones are respected

Land preparation teams are provided with maps of areas identified as protected

areas

Before conversion During conversion After planting

SUMMARY


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Land preparation teams are trained to carry out land conversion laterally to

buffer zones to avoid having it destroyed by falling trees and shrubs.

No impact on buffer zones

3 & 4 Regular monitoring to ensure that buffer zones requirements are respected

If buffer zones are not respected, corrective actions must be taken immediately

Corrective actions record

Swamp

ecosystem

wildlife

protection

3

Land preparation should start from the farther end of the concession and move

progressively towards the swamp area to allow wildlife to escape into the safety

of the swamp

Erosion

control 3 & 4

HCV or environmental management field team are trained to implement and

respect erosion control recommendations

Training records and proof of application of

required measures

Conversion team/Road construction team trained to implement erosion control

measures

Training records and application of

measures in practice

Cleared vegetation is windrowed Evidence of windrowed in the field

Road soak ways are built depending on downslope of road being constructed Frequency/slope

Silt pits are built to avoid sediments being discharges into the marshy areas

Monitoring of

water quality 4

Annual water quality testing for major rivers and all other rivers that are sources

of water for host communities

Test results

Regular meetings with the host communities on control and prevention of water

pollution

Minutes of meetings

SOP in place for Corrective/Preventive action to be taken in case of degradation

of water quality

Documented SOP

Respect and Maintain local populations basic needs

Implementing

Community

consultation

process

6 Recruit a responsible Community Liaison Officer

Presco should define its community consultation process and arranging for

competent body to undertake host community consultations

SOP

Discuss and negotiate with the host communities, appropriate consultation

processes including frequency of community meetings

Community representative list

Define conflict resolution procedures with local communities SOP

SUMMARY


20


Identify appropriate management areas for Ologbo community shrines (if found

to exist) and delineate the management area on a map.

Social HCV areas included in GIS data base

and mapped

Negotiate HCV management areas following Presco community consultation

process

Signed agreement with

community/concerned people

Monitoring

results

Regular (twice a year at the beginning of the project, minimum once a year after

relation with communities are strengthened) evaluation of changes in

communities needs

Minutes of meetings

Conversion operation

N/A

Land conversion operations shall start during the dry season unless there are

compelling reasons to do so during a rainy season

Records on starting dates for operations

N/A Land conversion should start away from the protected areas and moving

gradually towards those areas

Implement recommendation in the field

N/A

Designation of a responsible person for monitoring the field implementations of

HCV management recommendations

Table 11: HCV management and monitoring plan follow up 2016

Objective HCV ref Action Timeli

ne Monitoring measures Resp. 1 Resp. 2

HCV Ologbo Proforest 2013: Protection of streams and the marshy areas

4.1 Bridges and means of crossing rivers must be done according to recognized best practices

continious Check erosion around bridges HSE

HCV Ologbo Proforest 2015 Ext I: Protection swamp and riparian areas

3, 4 & 6

Accurate mapping of all HCVs 3, 4 and 6 and their management areas in the concession should be carried.

Apr-16 Availability of accurate maps of all HCVs management areas

Surveyor

HSE; GSM


3, 4 & 6

Designation of a responsible person for all “HCVs” to provide training and ensuring that field workers adhere to management recommendations for HCV areas

Jun-16 Notice. MD GSM


3 & 4

Workers and staff responsible for HCV delineate 100 metre buffer zone along the inner boundaries of the swamp area

Dec-15

Measure buffer zone width Buffer zones included in GIS database HSE

SUMMARY


21



HCV Ologbo Proforest 2015 Ext I: Protection of swamp and riparian areas

3 & 4

Land preparation teams are trained to respect buffer zones Jan-16

Evidence of training and understanding of buffer zones management and monitoring recommendations and requirements Buffer zones are respected

HSE EM


3 & 4

Land preparation teams are provided with maps of areas identified as protected areas Jan-16 HSE Survey

or


3 & 4

Land preparation teams are trained to carry out land conversion laterally to buffer zones to avoid having it destroyed by falling trees and shrubs.

Jun-16 No impact on buffer zones HSE COO


3 & 4

Regular monitoring to ensure that buffer zones requirements are respected If buffer zones are not respected, corrective actions must be taken immediately

Jan-16 Corrective actions record Ecoguards HSE

HCV Ologbo Proforest 2015 Ext I: Swamp ecosystem wildlife protection 3

Land preparation should start from the farther end of the concession and move progressively towards the swamp area to allow wildlife to escape into the safety of the swamp

Jan-15 Planing of planting COO CAO

HCV Ologbo Proforest 2015 Ext I: Erosion control

3 & 4

HCV or environmental management field team are trained to implement and respect erosion control recommendations

continious

Training records and proof of application of required measures HSE

EM; Ecoguards


3 & 4

Conversion team/Road construction team trained to implement erosion control measures

continious

Training records and application of measures in practice HSE EM


3 & 4

Cleared vegetation is windrowed continious

Evidence of windrowed in the field EM HSE


3 & 4

Road soak ways are built depending on downslope of road being constructed

continious Frequency/slope EM HSE


3 & 4

Silt pits are built to avoid sediments being discharges into the marshy areas

continious EM HSE

HCV Ologbo Proforest 2015 Ext I: Monitoring of water quality

4 Annual water quality testing for major rivers and all other rivers that are sources of water for host communities

continious

Test results HSE

HCV Ologbo Proforest 2015 Ext I: Monitoring of water quality 4 Regular meetings with the host communities

on control and prevention of water pollution tbd Minutes of meetings HSE CRO SUMMARY


22



HCV Ologbo Proforest 2015 Ext I: Monitoring of water quality 4

SOP in place for Corrective/Preventive action to be taken in case of degradation of water quality

Dec-16 Documented SOP HSE GSM

HCV Ologbo Proforest 2015 Ext I: Implementing Community consultation process

6 Recruit a responsible Community Liaison Officer done CRO recruited MD GSM


6

Presco should define its community consultation process and arranging for competent body to undertake host community consultations

Dec-16 SOP CRO HSE;

GSM


6

Discuss and negotiate with the host communities, appropriate consultation processes including frequency of community meetings

Dec-16 Community representative list HSE CRO


6 Define conflict resolution procedures with local communities

Dec-16 SOP CRO HSE;

GSM


6

Identify appropriate management areas for Ologbo community shrines (if found to exist) and delineate the management area on a map.

Apr-16 Social HCV areas included in GIS data base and mapped CRO HSE


6 Negotiate HCV management areas following Presco community consultation process Done Signed agreement with

community/concerned people CRO HSE

HCV Ologbo Proforest 2015 Ext I: Monitoring results 6

Regular (twice a year at the beginning of the project, minimum once a year after relation with communities are strengthened) evaluation of changes in communities needs

Dec-14 Minutes of meetings HSE

HCV Ologbo Proforest 2015 Ext II: Protection

3 & 4.1

The swamp area is a rare ecosystem which provides refuge for wildlife and also provides water catchment services in maintaining water quality of the Ossiomo river on which some Ikara communities depend occasionally for water. It is therefore classified as HCVs 3 and 4.1

Dec-14

Set aside buffer zones included in GIS database as HCVs 3 and 4.1 HSE Survey

or

SUMMARY


23



HCV Ologbo Proforest 2015 Ext II: swamp and

3, 4,1 & 6

Accurate mapping of all HCVs 3, 4.1 and 6 and their management areas in the concession should be carried.

Done Availability of accurate maps of all HCVs management areas

Surveyor

HSE; GSM

HCV Ologbo Internal action 2016 - Delineate the extension of the conservation area through plots G12-3W; G12-4W; G13-1W

Apr-16 GPS coordinate Field guideposts HSE EM

HCV Ologbo Internal action 2016 - Delineate the buffer zone around creek through plots E12-3; E12-4; E13-1 Apr-16 GPS coordinate

Field guideposts > 50m to the creek HSE EM

HCV Ologbo Internal action 2016 - Delineate the buffer zone around creek through plots A13-1; A13-2

Apr-16 GPS coordinate Field guideposts > 50m to the creek

HSE EM

HCV Ologbo Internal action 2016 - Delineate the buffer zone around creek through plots G7-4 and G10-1E Apr-16 GPS coordinate

Field guideposts > 50m to the creek HSE EM

HCV Ologbo Internal action 2016 - Draw map with all indicated buffer zones Apr-16 GPS coordinate Field guideposts > 50m to the creek

Surveyor HSE

HCV Ologbo Internal action 2016 - Communicate maps and official instruction to bulldozer drivers Apr-16 List of attendance EM HSE

HCV Ologbo Internal action 2016 - Field verification of the buffer zones and boundaries Jun-16 GPS coordinate HSE

HCV Ologbo Internal action 2016 - Meet Abuja camp people to explain them the intention of Presco. Jan-16 List of attendance CRO

HCV Ologbo Internal action 2016 - Do proper compensation for all cottage at Abuja camp. Jan-16 Compensation done. No demonstration. CRO

HCV Ologbo Internal action 2016 - Clearly identified the position of the shrine mentioned into the 2013 HCV assessment. Jun-16 GPS coordinate and documents endorsed by

populations. CRO HSE

SUMMARY


24

SUMMARY