Todd McElmurryNetwork Administrator

ROUTINE MAINTENANCE(ASPIRIN)

Restarting the Workstation (Do this at least once a month if possible)Clean out Temp – Run %temp%, select all, Delete what is allows you to deleteDisk Cleanup (run at least quarterly)Defragmentation (Win 7 – defrag runs on schedule in background)Disk Utility on Mac – Applications, UtilitiesAntivirus and Windows Updates (set these to auto update)Drivers (check manufactures website every 6 months)

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ROUTINE MAINTENANCE(ASPIRIN)

BIOS Updates (check manufactures website at least once a year)Task Manager – check for items that are memory hogsActivity Monitor on Mac – Applications, UtilitiesMSCONFIG – check startup items, turn off items that might be causing a slow startupLogin Items Tab on Mac – System Preferences, AccountsChkdsk is your friend – failed startup & helps to recover data (USB and Memory cards included) <chkdsk /? will show you options>Backups – System backup software or 3rd party (Undelete is a good cheap alternative for live backups as data changes)

INCREASE PRODUCTIVITY AND SAVE TIME(MINIMIZE THE HEADACHES)

Environment – Multiple Monitors, Faster Processors, more Memory

Access to applications, ease of use (Shortcuts/Pin, Productivity Software shortcuts, Extended Task Bar in Multiple Monitor Environment)

Ability to work away from the desk – Remote Access, Notebooks, Tablets, etc.

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ENVIRONMENT:MULTIPLE MONITORS

20 to 50% productivity increase (35% on average)

More true multitasking

Easier side by side comparisons within programs

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EASE OF USE:DUAL INSTANCES OF EXCEL

The ability to open two instances of Excel within a dual monitor environment is a very helpful solution.

With a little tweak to the system you can open separate instances each time you double-click an excel shortcut without having to open the Excel Program first each and every time.

*Note: These tweaks will default back after certain updates, so they have to be adjusted multiple times. See Page 30 & 31 for steps*

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IF I SEE ONE MORE NOTIFICATION SO HELP ME….!!!!

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To make changes to notification settings you can click on “Change when these notifications appear” or access them from Control Panel, Action Center, Change User Account Control Settings

SHOW EXPLORER MENU BAR

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Click on Organize, Layout, then select Menu Bar

WINDOWS SHORTCUTSWindows Key Shortcuts

Win Key + D – toggle desktop

Win Key + E – Open Windows Explorer

Win Key + F – Find

Use Kind to decide what you want to search for

(i.e. Kind = Document Test – searches for documents with Test in title or in body somewhere)

Win Key + L – Lock Computer

Win Key + M – Minimizes active window on main monitor

Win Key + P – Sets Display (Extended, Projector, etc.)

Win Key + R – Run

Win Key + U – Ease of Access Window

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SEND TO

One simple right-click solution that is often not utilized much is Send To. If you have a folder you find yourself sending a lot of files to you can add that folder to your Send To destinations by doing the following:

Start, Run (Or Win Key + R) type in “sendto” to open the Send To folder

Right-Click, Choose “New Shortcut”, Browse to folder you want to add as new Send To location.

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WORK AWAY FROM YOUR DESK

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Remote Access – GoToMyPC, LogMeIn, VPN, Virtualization, Cloud Services

Internet Connection (ISP, Wireless HotSpot and/or Cellular Network)

Equipment to do this:

Laptops

Tablets

Netbooks

Smartphones

Home Office, Hotel Business Kiosk (desktop environment)

WHAT’S ON THE HORIZON?(WHERE’D I PUT THAT ASPIRIN)

Tablets continue to flood the market

Laptop Style Hybrids (Netbooks vs Ultrabooks)

Desktop Computers stay competitive up 1% in Q1 of 2012

Grow existing network or move to the Cloud

Smart Phone advancements

Office Mobile coming to Tablet or SmartPhone near you?

Windows 8 – October 2012

Office 15 (Office 2012) – January 2013

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LAPTOPS VS TABLETS

1100 Small Business Owners polled about what they use to run business applications

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TABLET GROWTH REASONS

Better business driven apps

Portability (lighter weight)

Cloud based and Virtual Servers/Desktops

Remote connection software (GoToMyPC, Log Me In, etc.)

Laptop functionality (Most Software, Email, Printing, etc.)

This is what the young generation is being taught on

BYOD (Bring Your Own Device) to workAccess and work on office files from your own device, more independence away from the office since it is your own device.

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THINGS TO CONSIDER WHEN PURCHASING A TABLET

Memory (how much will I be storing on it?)8GB, 16GB, 32GB, 64GB

Connectivity (Wireless + Cellular or Wireless Only)Only 1 in 10 tablets sold has cellular connectivityMore Piggybacking allowed

Screen Size & resolution – 10”, 7”, 5” size 1024X600 to 2048X1536

Accessories (Bluetooth external keyboard, docking station, etc.)

Battery LifeiPad – 9.5 to 10 hrs, Samsung Galaxy – up to 12 hrs

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LAPTOP STYLE HYBRIDS

Netbook HybridsScreen less than 11”

Weight less than 2lbs

Touchscreen Display w/ Full size Keyboard

No Optical Drive

Longer Battery Life

Lower Powered Processors

Fewer connectivity Ports

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LAPTOP STYLE HYBRIDS

Ultrabooks: Larger displays8/10” or thinnerWeight Less than 3.1 lbsNo Optical Drive on mostLonger Battery Life (5 hours)More RAMSSD DrivesTouchscreen Display w/ Full size Keyboard

Detachable or sliding

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DESKTOP COMPUTERSPC & MAC

Faster Processors (2 cores up to 100+ cores)Most PC’s have 2 or 4 core processorsMacs generally have the highest core processors

iMac – Quad Core, Mac Pro – 12 Core, MacBook – Dual or Quad core

More memory options as software allows use of 64 bit OS and higher32 bit PC – 4GB Max64 bit PC – (depends on version of OS)

Home Basic – 8GB, Home Pro – 16GB, Pro, Enterprise & Ultimate – 192GB

iMac – up to 16GB, MacBook – up to 8GB, Mac Pro – up to 64GB

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DESKTOP COMPUTERSPC & MAC

All-in-One PC’s flooding the market (competitive with iMacs)Touch Screen (on most PC)Less SpaceiMacs still out perform in side by side startup tests and out sale

GOING TO THE CLOUD?

What is Cloud Computing?

Internet-based computing, whereby shared resources, software, and information are provided to computers and other devices on demand, like the electricity grid.

Practice of using a network of remote servers hosted on the internet to store, manage, and process data, rather than a local server or a personal computer.

Internet based computing that enables users to access and share information (be that documents, video, software, etc.) from any computer, anywhere in the world.

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CLOUD COMPUTING

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Virtual Machines, Storage Space and virtual networks

Application Development. Run and test software solutions

Cloud Provider installs and operates application software for users

SMARTPHONES

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What is the future of Smartphones?

SoC (System on a Chip) improvements – Faster Processors (ARM expanding cores), more memory storage

Battery life improvementsApple & HTC rank the highest based on 4th QTR JD Power Survey

Better screen resolutions, cameras, features, etc.

SMARTPHONE MARKET SHARE

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GOOGLE - PROJECT GLASS

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Hands free smartphone. Heads up display projects apps, text, maps, and allows you to share video, makes calls, take pictures as well as other features without tying your hands up with a phone.

WINDOWS 8

What’s new on the horizon is the release of Widows 8 this year, and boy is it ever different.

What’s Changed?

Start Button is no more, now it has it’s own screen (cumbersome at first)

Addition of Charm Bar (Search, Settings, etc. from here)

Definitely built with touchscreen and mobile in mind

Less CPU heavy tasks in the background (less lag between applications)

Microsoft Store (browse for apps to run on Windows)

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WINDOWS 8

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Windows 8 will have 4 main versions

Home (Windows 8)

Business (Windows 8 Pro)

Mobile (Windows RT)

Large Enterprises buying in bulk. (Windows Pro Enterprise)

Main Key Features of Each Version:

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Features Windows 8 Windows 8 Pro Windows RT (Mobile)

Upgrade from 7 Pro X

Office (Word, Excel, PPT, OneNote)

X

Encryption X

Windows Defender X X X

Better Multiple Monitor Support

X X X

Exchange Active Sync X X X

File History X X X

Picture Password X X X

Remote Desktop Client X X X

VPN Client X X X

Domain Join X X X

Remote Host X

LINKS TO ITEMS I DISCUSSED

Undelete Software – www.condusiv.com

Multimon - mediachance.com/free/multimon.htm

Remote Access – gotomypc.com, logmein.com

Tablet Comparisons - tabletpccomparison.net/

Project Glass – Google+ Project Glass

Windows 8 features – Consumer Preview – windows.microsoft.com

Microsoft Surface – microsoft.com/surface

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DOSE OF ASPIRIN

Disk Cleanup (Start, Programs, Accessories, System Tools, Disk Cleanup)

MSCONFIG (Start, Run or <Windows Button + R> type in “msconfig”)Startup Tab – modify startup items to improve startup time

Boot Tab – Set No GUI Boot

Chkdsk (Start, Programs, Accessories, Command Prompt)Chkdsk /? to see syntax of usage

Defrag (Start, Programs, Accessories, System Tools, Disk Defrag)XP need to run manually

Vista, Win 7, Win 8 runs automatically

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DUAL INSTANCE EXCELWindows XP

• Open Windows Explorer, Choose Tools, Folder Options• Choose File Types Tab

(XLS and XLSX)• Click on Advanced• Choose Open then press

Edit• You will want to copy

the last part of the DDE Message “%1”

• Uncheck “Use DDE” and paste the “%1” behind the Application String value

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DUAL INSTANCE EXCEL

Windows 7 or 8

Note: This requires editing of the Registry, do so with extreme caution!!

• Start Regedit

1. Browse down to HKEY_CLASSES_ROOT\• Excel.Sheet.# (8 and 12 this will cover both XLS and XLSX file formats)

2. Rename ddeexec Key (i.e. oldddeexec)3. Click on Command Key

• Edit String Value (Default) – append “%1” to end• Edit String Value Command – remove /dde and append “%1” to end

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Todd C. McElmurry

Network Administrator

Curtis Blakely & Co., PC

tmcelmurry@cbandco.com

www.cbandco.com

903.758.0734

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