ROYAL AUSTRALIAN CORP OF TRANSPORT COMBINED TOBRUK DINNER 3 APRIL 2014 Tobruk Barracks Sergeants Mess PUCKAPUNY AL, VICTORlA 3662 Tel: (03) 5735 7114

TBSM 0112014

RACT TOBRUK COMBINED DINNER PUCKAPUNY AL 03 APRIL 2014

References: A. Army Protocol Manual B. RACT Policy Statement 42 C. RACT Policy Statement D. Army Dress Manual 2013

General

1. The RACT Combined Dinner is to be held at the Tobruk Barracks Sergeants Mess (TBSM), Tobruk Barracks, Puckapunyal on 3 April 2014. The dinner is to foster the customs and traditions which Messes are revered for in the Army. This year the Terminal theme will complete the trade rotation review of our history, which we all embrace. The Corps Mess Members will continue to afford the opportunity to farewell some of Army's best during the dinner through their discharge.

Aim

2. The aim of this instruction is to detail the administrative requirements, appointments and the arrangements for the preparation and conduct of the dinner.

Conduct

3. The evening will be conducted lAW reference A. Indicative timings are represented in the sequence of events which is in Annex A.

Appointments and duties

4. The dinner appointments are:

a. Dining President - WOl G. Johnson (Corps RSM);

b. Dining Vice President - TBA;

c. Mess Manager - Mr John Andrews; and

d. Assistant Coordinating Officer - WOl R. Doolan.

Official guests and hosts

5. The official guests and hosts are:

a. HOC, Brigadier P. Nothard, AM, CSC - hosted by TBA; and

b. Rep COL COMDT, Brigadier J. Wilkinson, AM - hosted by TBA;

c. DG Strategic Logistics, Brigadier D. Mulhall, AM, CSC - hosted by TBA;

d. DG Land Manoeuvre Systems, Brigadier C. Purdey, CSC - hosted by TBA; and

e. Comd 17 CSS Bde, Brigadier A. Bottrell, CSC and Bar - hosted by TBA.

KeCel)[l(m of the official guests

6. official guest is to be just outside front door to the mess by Dining President and host. The guest is to the visitor's book offered refreshment by the host. The Vice-President (DVP) will the bell and official guest will to the Mess by host. The HOC, P. Nothard and Comdt, will be fonnally introduced to

of events

7. members are to in the TBSM main area NLT 1830 h 1900 h 03 of events is listed annex A.

completion of the dinner, are requested to guests """'" ...."./'1 The DVP is to Mess Members

Participants

9. All current and Offr, SNCO and are invited to attend dinner. The prefonned to register for the dinner is available on the RACT web page and returns are to be forwarded 20 Mar 14. (http://www.ract.org.aul)

Departing mom... o

an established principal of recognition for Pf'rl,hplr" departing the Anny. 201 RACT will recognise the following members from at the Tobruk Dinner the member who been identified to farewell:

a. Hambleton Mulhall;

b. Rolf Audrins ­

c. WOl Davis - WOl

d. WOl Hodder - WOl Cavanough;

e. WOl Mark Cockburn - WOl I.

f. WOl Collins - WOl and

g. W02 Ramsay- WOl

11. Entitlements for members being at Corps expense is in Reference B, Policy Statement the RAeT Recognition Scheme.

The Princess Royal Banner

The " ..__~.u Royal Banner will into the dining room at commencement of out at the the farewells from the HOC lAW

Reference C.

13. is to report to the RSM at 1400 h, 1 Apr 14 at the TBSM for RSM is responsible for the training of the Party. The composition

the Banner is as follows:

a. Ensign TBA;

b. Senior W02 TBA; and

c. Junior TBA.

Corps Prayer/toasts

14. and toasts are to be proposed by:

a. Corps Prayer MAJ N. Peake;

b. Loyal Toast Dining Vice President

c. Australian Anny - WOI R.

d. - Corps RSM - WOl G.

Dress

15. lAW for the dinner is Dress Anny with option of members.

16. and Dining Vice President are to produce and finalise the seating plan by 28 it to the Dining President for approval.

Menu

17. the menu and place mat options to Mar 14 is to ensure the table menus and

placement by 1200 h, 2 Apr 14.

Special dietary requirements

18. Special to be indicated on on the registration

Bar

19. drinks at 1800 Red and water will dinner. Mess will serve water as an the official toasts. from 1800 h - 1900 h, and at meal until

Visitor's book

20. is to ensure the Mess Visitor's Book is prepared and presented to the Mar 14. Hosts are to ensure official the visitor's book on

Wines

21. The and of wines and ports will be presented to the Dinner approval by 27 Mar 14.

Photographer

22. AST OPS is to a photographer to take photos throughout photographer will not into the TBSM and is to consume a meal at the evening. for IS order

Mess staff / Steward support

23. The Dining will requirements with the Mr John Andrews.

Cost and payment

24. cost consuming alcohol and $45.00 for members not consuming alcohol. on the RACT web site using PayPaL

25. As per RACT Policy Statement Number 42, para 56, sub para b, retiring members who have been financial members of the RACT Corps Fund for the previous five years, will have their dinner subsidised by the RACT Central Fund .

Centre pieces

26. Units are invited to bring unit/formation centrepieces for display during the dinner. Transport and security of the centrepieces remains the responsibility of individual units.

Coordination conference

27. Final coordination with the Dinner Committee will occur as detailed in annex A.

Conclusion

28. The Tobruk Dinner is the culmination of several activities that marks the 40th anniversary of the formation of the RACT. It also provides an opportunity to farewell several long serving members who are discharging from the service. Accordingly, the dinner is an important function that allows appropriate recognition of these events, to renew old acquaintances and to make new ones.

-~

~~ -.6,e

G.B. JOHNSON W01 CRSM

Tel : (03) 5735 7182

20Mar 14

Annex: A. Sequence of Events

Distribution: SPVR OFFR TBSM PMC DPMC Secretary Treasurer Messing Members Social Member Dining Vice President Mess Manager Mess Notice Board Mess File

ANNEXATO RACT TOBRUK DINNER 0112014

DATED 20 Mar 14

SEQUENCE OF EVENTS

SER DATEffIME OCCURRENCE REMARKS

I 18Mar14 Initial PlalU1ing Conference at TBSM Tobruk DilU1er Commillee

2 27 Mar14 Final PlalU1ing Conference DilU1er Commillee

3 28 Mar 14 Seating plan to PMC for approval WO I R. Doolan / DVP

4 3 Apr 14 Mess set up TBA

5 03 Apr 14

1830h Members Arrive

Hosts greet their Official Guest less BRIG Nothard and BRIG Wilkinson

6 1840h Welcome by PMC PMC

7 1845h HOC, BRIG P. Notbard Arrives Host - TBA

8 1850h REP COL COMDT, BRIG J. Wilkinson Arrives

Host - TBA

9 1855h 5 min call DVP

10 1900h Move into Dining Room DVP

II TBA Corps Prayer MAl N. Peake

12 TBA Entree

13 TBA Main course

14 TBA Comfort break PMC

15 TBA Dessert

16 TBA Port served

17 TBA Thanks to Staff PMC

18 TBA Loyal Toast DVP

19 TBA Toast to the Army WOI R. lericevich

20 TBA Toast to the Corps PMC

21 TBA Dining President and Official Guests depart Dining Room

PMC

22 2130 Remainder depart Dining Room DVP

23 TBA Entertainment / Music Social Committee