RSPO Public Report Summary Darby Gunung Mas (SOU 21... · SIME DARBY PLANTATION SDN BHD (647766-V) Author: Samsudin Abu Bakar, Lead Assessor Moody International Certification (Malaysia)

MOODY INTERNATIONAL CERTIFICATION (M) SDN BHD (188296-W)

Report No.: 2018/09-1 (Sime Darby Plantation Sdn Bhd – SOU 21) Page No: 1

MICM RSPO Report: March 2009

RSPO CERTIFICATION ASSESSMENT

PUBLIC SUMMARY REPORT

MANAGEMENT UNIT SOU 21 Gunung Mas, Johor, Malaysia

SIME DARBY PLANTATION SDN BHD (647766-V)

Author: Samsudin Abu Bakar, Lead Assessor

Moody International Certification (Malaysia) Sdn Bhd 6-12-01, Level 12, Tower 2, Menara PGRM, No.6, Jalan Pudu Ulu, Cheras, 56100 Kuala Lumpur

Tel: 603 - 92839881 Fax: 603 - 92848187, Website: www.moodyint.com




TABLE OF CONTENTS

Section Content Page No

1.0 SCOPE OF CERTIFICATION ASSESSMENT 3

1.1 Introduction 3

1.2 Location (address, GPS and map) mill, estates and hectarage 3

1.3 Description of supply base (fruit sources) 3

1.4 Date of plantings and cycle 4

1.5 Other certifications held (ISO etc) 4

1.6 Organisational information/contact person 4

1.7 Time Bound Plan for Other Management Units 5

1.8 Tonnages Certified 5

1.9 Abbreviations Used 5

2.0 ASSESSMENT PROCESS 6

2.1 Assessment Methodology, Programme & Site Visits 6

2.2 Date of next scheduled visit 6

2.3 Qualifications of the Lead Assessor and Assessment Team 6

2.4 Certification Body 6

2.5 Outline of how stakeholder consultation was managed 6

3.0 ASSESSMENT FINDINGS 7

3.1 Summary of findings 7-16

3.2 Details of Identified Noncompliance and Corrective Actions, Observations and Identified Positive Elements

17-18

3.3 Issues Raised by Stakeholders and Findings related to each issue 18

4.0 ASSESSMENT CONCLUSION AND RECOMMENDATION 18

4.1 Acknowledgement of Internal Responsibility and Confirmation of Assessment Findings

18

APPENDICES

Appendix A Qualifications of the Lead Assessor and Assessment Team 19

Appendix B Certification Assessment Programme 20-22

Appendix C Maps of location – mill, estates and HCVs 23-25

Appendix D Photographs of Assessment findings at SOU 21 26-28

Appendix E Stakeholders comment, SOU21 response and MICM remarks 29

Appendix F Time Bound Plan for Other Management units 29

Appendix G MICM RSPO Certificate Details – SDPSB – SOU 21 30




1.0 SCOPE OF CERTIFICATION ASSESSMENT

1.1 Introduction

This certification assessment was conducted on the Management Unit SOU 21, Sime Darby Plantation Sdn Bhd, on the 18th to 20th February 2009, to assess if the organization’s operations of the mill and its supply bases were in compliance against the Malaysian National Interpretation (MY-NI 2008) of the RSPO Principles and Criteria (2007).

The strategic operating unit (SOU) or management unit is equivalent to a certification unit as defined in the RSPO Certification Systems Document. Each SOU consists of one mill and its supply bases which are made up of estates owned by Sime Darby Plantation Sdn Bhd (SDPSB).

Note: There are other estates (owned by SDPSB and smallholders) supplying FFB to the mill, however they are not part of this assessment.

1.2 Location (address, GPS and map)

The SOU 21 consist of one (1) palm oil mill namely Gunung Mas Palm Oil Mill and three (3) supply bases i.e. Gunung Mas Estate, Kempas Klebang Estate and Bukit Paloh Estate. Details of the addresses and locations are as indicated in Table 1. The location maps and HCV Areas are as per Appendix C1 - C3.

Table 1 Address and GPS Location

GPS Reference Name Address

Latitude Longitude

SOU 21 KKS Gunung Mas, K/B No. 524,

86009 Kluang, Johor, West Malaysia.

2.344º 103.138º

Gunung Mas Palm Oil Mill KKS Gunung Mas, K/B No. 524,


2.344º 103.138º

Gunung Mas Estate Ladang Gunung Mas, K/B No. 512,


2.248º

103.149º

Kempas Klebang Estate Ladang Kempas Klebang, K/B No

105, 86009 Paloh, Johor, West Malaysia.

2.218º

103.172º

Bukit Paloh Estate Ladang Bukit Paloh, K/B No 107, 86009 Paloh, Johor, West Malaysia.

2.140º

103.175º

1.3 Description of supply base (fruit sources) The three estates which are owned by the company are the sources of FFB. The FFB productions for year 2007/08 are tabulated as below. There are other estates (owned by SDPSB and smallholders) supplying FFB to the POM, however they are not part of this assessment.




Table 2: Estate Area Summary and FFB Production

Area Summary (ha) Estate

Total Planted FFB (tonnes) Immature (ha)

Gunung Mas Estate 3,472.70 3,283.61 69,318 Nil

Kempas Klebang Estate 2,482.50 2,382.85 65,776 Nil

Bukit Paloh Estate 3,082.83 2,930.32 72,762 77.4

Total 9,038.03 8,596.78 207,856 77.4

1.4 Date of plantings and cycle

The company owned estates have been developed since 1981 and are in the second (2nd) and third (3rd) cycle of planting cycle. The age profile is as shown in table 3.

Table 3: Age Profile of Planted Oil Palm

% of Planted Area Age (Years)

Gunung Mas Kempas Klebang Bukit Paloh

0 – 3 0.00 0.00 0.00

4 – 8 4.29 18.68 22.01

9 – 14 47.74 48.92 47.71

15 – 18 31.21 24.78 17.54

19 – 25 12.99 7.62 10.14

Above 25 3.77 0.00 2.60

1.5 Other certifications held (ISO etc) SOU 21 Gunung Mas holds the following certification:

• OHSAS 18001:2007 for Gunung Mas Palm Oil Mill

• OHSAS 18001:1999 for Gunung Mas, Kempas Klebang and Bukit Paloh Estates

1.6 Organisational information / Contact Person Mr. Norazam Abdul Hameed Assistant Vice President 1/TEQM Department Sime Darby Plantation Sdn Bhd Wisma Guthrie, 21, Jalan Gelenggang, Bukit Damansara, 50490 Kuala Lumpur, Malaysia Tel: 603 2093 2140 Fax: 603 2093 1803 Email: [email protected]

Mr. Jivaratnam a/l Ramasundaram Chairman of SOU 21 (Manager, Gunung Mas Palm Oil Mill) Sime Darby Plantation Sdn Bhd Gunung Mas, Kluang, Johor, Malaysia. Phone: 607 934 1207 Fax: 607 934 2427 Email: [email protected]

mailto:[email protected]

mailto:[email protected]




1.7 Time Bound Plan for Other Management Units Sime Darby owns and operates 65 palm oil mills and 208 oil palm estates throughout Malaysia and Indonesia .The organisation is a pioneering member of RSPO and has been taking an active role in the RSPO certification processes. Currently, a significant number of its Strategic Operating Units (SOU) has been certified and undergoing the RSPO certifying process in accordance with its time bound plan to achieve RSPO certification for all its SOUs by 2011. Details of the time bound plan as submitted by SDPSB is as per Appendix F. 1.8 Tonnages Certified The approximate annual certified tonnages of CPO and PK production by SOU 21 Gunung Mas are detailed as follows:

FFB Processed (tonne)

CPO Production (tonne)

PK Production (tonne)

CPO Production claimed for

certification (tonne)

PK Production claimed for

certification (tonne)

207,856 69,003 19,450 43, 245 11,882 Note: The POM at SOU21 has SDPSB and other smallholder estates as part of their supply base and thus the palm oil produced from sustainable supplies was apportioned accordingly. 1.9 Abbreviations Used

AMESU All Malayan Estate Staff Union MICM Moody International Certification (Malaysia) Sdn Bhd

BPE Bukit Paloh Estate MSDS Material Safety Data Sheets

CPO Crude Palm Oil NCR Non-Conformance Report CSDS Chemical Safety Data Sheets NGO Non-Government Organisation EHS Environmental Health & Safety NUPW National Union Plantation Workers EFB Empty Fruit Bunch OER Oil Extraction Rate EIA Environmental Impact Assessment OHS Occupational Health & Safety ETP Effluent Treatment Plant PK Palm Kernel

FFB Fresh Fruit Bunch PKO Palm Kernel Oil

GAP Good Agriculture Practice POM Palm Oil Mill

GME Gunung Mas Estate POME Palm Oil Mill Effluent HCV High Conservation Values PPE Personal Protective Equipment IPM Integrated Pest Management RCOC Requirement for Chain-of-Custody

Certification MTCS Malaysia Timber Certification Scheme MSC Marine Stewardship Council JCC Joint Consultative Committee SDPSB Sime Derby Plantation Sdn Bhd KER Kernel Extraction Rate SOP Standard Operating Procedures LTA Lost Time Accidents SOU Strategic Operating Unit MAPA Malaysian Agriculture Producers Association TQEM Total Quality Environment Management KKE Kempas Klebang Estate WRAP Worldwide Responsible Apparel Production UKAS United Kingdom Accreditation Service SOCSO Social Security Insurance COFRAC Comite Francais d’Accreditation (France) ANAB American National Accreditation Board SINCERT Sistema Nazionale di Accreditamento degli

Orgnismi di Certificazione (Italy) TGA Tragergenmeinschaft fur Akkreditierung

German Association for Accreditation GmbH




2.0 ASSESSMENT PROCESS

2.1 Assessment Methodology, Programme & Site Visits

Assessment methodology included physical site inspections, observing relevant processes, including healthcare activities, interviewing key personnel, staff, foreign workers, female workers and their families, external stakeholders, including NGOs, review of documentation, verification of records & communications and monitoring data. Checklist and questionnaires were widely used. Samples for assessment were taken on a random basis. Details of assessment programme are given in Appendix B.

This report has been independently reviewed for conformance with the RSPO certification system requirements and reviewed for its technical content by Mr. Lee Wee Loke, MICM Lead Auditor (IRCA) QMS, EMS, OHSMS and Mr. Alocious T. Fernandez, MICM Scheme Manager QMS, EMS, OHSMS, RSPO and IRCA Lead Auditor.

2.2 Date of next scheduled visit

The next scheduled visit is the surveillance audit which will be carried out within 12 months from this assessment date i.e. in February 2010.

2.3 Qualifications of the Lead Assessor and Assessment Team

Competency details of the Lead Assessor and Assessment Team are given in Appendix A.

2.4 Certification Body

Moody International Certification is one of the leading international organizations offering management system certifications in quality, environmental, occupational safety & health and product certification, Marine Sustainability Chain-of-Custody, MTCS Timber Chain-of Custody certification in applicable industry sectors including the agricultural and forestry sectors. Moody International has nearly 100 years of experience in providing various types of certifications in over 65 countries worldwide. As a Group, Moody International Certification is multi accredited by leading accreditation bodies of the world such as UKAS (UK), COFRAC (France), TGA (Germany), SINCERT (Italy), ANAB (USA), Marine Stewardship Council (MSC), and STANDARDS MALAYSIA (Malaysia) for specific accredited certification schemes.

2.5 Outline of how stakeholder consultation was managed

Stakeholder consultations began with notification of upcoming assessment through websites of RSPO, SDPSB and MICM. E-mails, facsimiles and letters of the same were sent to applicable stakeholders including government agencies and NGOs.

Telephone enquiries were made and received prior to the actual assessment from a few stakeholders and were dealt with accordingly.

During the assessment stakeholders were interviewed and their feedbacks were recorded. Among the stakeholders consulted were workers, trade union leaders, women representatives, community leaders (penghulus), government departments / agencies, NGOs, etc.

The list of stakeholders consulted was as follows:

Government Agencies Department of Environment Department of Forestry Department of Occupational Safety & Health Department of Wildlife & National Parks Immigration Department Labour Department Land Office




NGOs Environmental Protection Society Malaysia (EPSM) Malaysian Nature Society Sustainable Development Network Malaysia (SUSDEN) Tenaganita Sdn Bhd Wetlands International (Malaysia) World Wide Fund for Nature Others Gender Committee Members Malaysia Crop Care and Public Health Association NUPW Kluang Branch NUPW POM Committee Members Surau (Muslim) Committee Temple (Indian-Hindu) Committee The Malayan Estates Staff Cooperative Society Bhd Village Head – Kg Nikmat Sepakat Village Head – Mukim Bekok Village Head – Kg Muhibah

3.0 ASSESSMENT FINDINGS

3.1 Summary of findings

Principle 1: Commitment to transparency

Criterion Assessment Findings and Comment Compliance Outcome

Criterion 1.1 Oil palm growers and millers provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO Criteria, in appropriate languages & forms to allow for effective participation in decision making.

The procedure for providing information and handling responses and requests was available at SOU21 and records of correspondences made were maintained. The mill and estate management have responded constructively and promptly to requests for information from other stakeholders. This was evident from records sighted among which were letters / correspondences, minutes of meetings, etc with the local authorities, union committees and local community leaders.

Yes, complied

Criterion 1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.

In line with the organisation’s policies SDPSB, SOU21 has hard copies of the 7 types of documents that are required to be made available to the public. Similar documents were available in the company website at http//:plantation.simedarby.com. However upon browsing the website, 3 documents were not available, and the statement that these documents can be made available to the public upon request was not included, hence a minor NCR was issued.

No See NCR #1

Principle 2: Compliance with applicable laws and regulations


Criterion 2.1 There is compliance with all applicable local, national and ratified international laws and regulations.

SOU21 has established a documented system explaining the mechanism for identifying, determining, reviewing and updating applicable legal and other requirements that SOU21 has subscribed to. A legal register covering applicable local and international laws and regulations were available at the mill with the Mill Manager and at each estate with the Estate Managers. The Mill and Estate Managers track for any changes in legal requirements. These were reviewed on

Yes, complied




yearly basis and updated (when necessary) with the compliance status indicated. The relevant legislations identified and listed were among others regarding safety and health, environmental management, pollution management, chemical handling, usage and storage, schedule waste management, etc. Based on the site observations, interviews and records checking at the field and mill, it was evident that SOU21 has complied with the relevant laws, regulations, local and international laws. However observations were raised on some areas for further improvement. These will be checked during the next scheduled visit in February 2010. OFI 1: Ratified international laws and regulations such as ILO convention, though complied had not been listed in the legal register. OFI 2: Permits and Licenses for machineries / equipment used in the mill were available and but some were not displayed at the respective areas of use.

Criterion 2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights.

Copies of the land titles of all estates were sighted. The original copies are maintained by Land Management Department in the SDPSB head office. The mill is located in the area of GME. The land has been planted with oil palm trees since 1980s. There was no dispute recorded over the ownership of the land. Boundary stones were sighted and visibly maintained along the perimeters of other estate lands for BPE and KKE. OFI 3: Some boundary stones could not be sighted at GME and at the perimeters of KKE with the Labis Forest Reserve. Currently, plans are put in place to engage a licensed surveyor to establish proper boundary.

Yes, complied

Criterion 2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.

The estate lands are legally owned by SDPSB and no other users were identified in the land area. Letters of consent to use the access road as right of way has been produced during the assessment. There were no disputes on the land rights in the areas assessed.

Yes, complied

Principle 3: Commitment to long-term economic and financial viability


Criterion 3.1 There is an implemented management plan that aims to achieve long term economic and financial viability.

SOU21 has documented an annual budget for FFB, CPO, PK, OER and KER with projections for the next two years. A financial management system was sighted to monitor the actual performance results on a daily, monthly and annual basis. Reports by SOU21 to SDPSB management on the production performance and the OER as a measure of production efficiency were evidenced. Replanting programs for the three estates from year 2009/10 to 2118/19 were sighted. Replanting percentages ranged from 3 to 8% of the total oil palm areas.

Yes, complied




Principle 4: Use of appropriate best practices by growers and millers


Criterion 4.1 Operating procedures are appropriately documented and consistently implemented and monitored.

SOP for the estates and the mill were documented. Records available such as store requisitions and store issuances of agro-chemicals were properly maintained. Implementation was noted to be consistent.

Yes, complied

Criterion 4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.

Fertilizer application program was monitored and implemented as per Agronomy Report 2007/8 where periodic samplings of soil and palm leaves tissue were taken. During field inspections, circle mulching with EFB at immature areas were observed and no open burning were practiced. POME was applied according to the recommended amounts to maintain the nutrient status and microbiological health of the soil.

Yes, complied

Criterion 4.3 Practices minimise and control erosion and degradation of soils.

Inspection at sites provided evidence that soil erosion counter-measures were taken which included: (1) Shredded old palm piled at the inter-rows to allow disintegration over time; (2) Ground cover (leguminous cover crop) being established promptly after ground preparation; (3) Circle mulching with EFB carried out after replanting; (4) U-shaped frond stacking for mature area to avoid soil erosion. In terraced area, fronds were stacked along lips of terraces; (5) Terrace planting was adopted at slopes >15 deg.; (6) Stop bunds constructed within the planting terraces; (7) Regular road and culvert maintenance; (8) Planting of Guatemala plants to minimize stream and river bank erosion and efforts to restore riparian areas (buffer zones).

Yes, complied

Criterion 4.4 Practices maintain the quality and availability of surface and ground water.

SDPSD policy on slope protection and river buffer zone was available for assessors and for public viewing; SOU21 has identified appropriate buffer zones along all natural waterways passing through the three estates in accordance to DID guidelines. Each estate has a program to restore and maintain the riparian buffer zones until replanting period. Inspections of some waterways confirm sighting of demarcations and planting of Guatemala plant to restore the banks. Workers were trained and informed to avoid spraying of agro-chemicals in the buffer zones. POM monitored and controlled discharges to waterways with installation of silt traps to reduce suspended contaminants below DOE limits. POME sent to ETP were checked daily of any leakage. Regular water and treated POME samples taken were sent to in-house laboratory and R & D centre at Carey Island in Selangor for analysis. Results of analysis had shown that parameters were within the limits of DOE requirements.

Yes, complied

Criterion 4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques.

SOU21 adopted SDPSB group policy on IPM system which was documented and available in the website. Inspection at site observed the following: (1) Host plants or beneficial plants (Ternera subulate, Cassia cobanensis and Antigonoa leptopus) had been planted at a proportion of 20%, 60% and 20% respectively along the main road of 20 KM with the management plan to complete within 6 months. Host plants for stinking bugs (cycanus), a predator for bag worms; (2) Budget was available to provide accommodation for barn owl, a predator for rats, at the rate of 1 barn owl box per 40 ha for year 2008/09. The target was to achieve 1 box per 10 ha. (3) Records of areas where pesticides were being used, and (4) Monitoring of the usage of pesticides per ha.

Yes, complied




Criterion 4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorised as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.

SOU21 has an Agricultural Reference Manual which provides procedure and pests control measures, which also stipulated that only pesticides officially registered under Section 53A of the Pesticide Act (1974); and in accordance with USECHH Regulations (2000). Pesticides storage was noted to be in accordance with the Occupational Safety and Health Act 1994 (Act 514). Inspection at sites observed that pesticides were kept under lock and key. Empty containers were pierced with three holes after triple rinsed to prevent misuse and disposed off in accordance with the legal requirements. Information regarding the chemicals and their usage, hazard and general names were displayed in the Malay Language (Bahasa Malaysia) and translated for the understanding of the foreign workers. Annual medical checkup has been carried out for pesticides operators. No pregnant or breastfeeding women were assigned to work with pesticides. No paraquat was used at the estates. No aerial application of agrochemicals had been carried out. There was no testing of chemical residues in CPO as there were no requests made from the buyers. Daily records of pesticides usage were maintained since 2004.

Yes, complied

Criterion 4.7 An occupational health and safety plan is documented effectively communicated and implemented.

The Occupational Safety and Health Policy was endorsed by the Executive Vice President in April 2008 and displayed at the POM and estates at GME, KKE and BPE. Gunung Mas POM, KKE, BPE and GME were earlier certified to OHSAS 18001:1999 and the POM recently upgraded to OHSAS 18001:2007. The Occupational Safety and Health Plan established has included the establishment of escape routes and locations of the firefighting equipment at the sites covered. Each estate and mill had identified and assessed their respective hazards and risks as per established procedures. Actions and precautions established to address the identified risks. All operations where health and safety is an issue have been risk assessed and procedures and actions are documented and implemented to address the identified issues. Noted evidence that each procedure is further supported with documented tasks and task elements and all possible risks assessed. All precautions attached to products are observed and applied to the workers. Noted in the training records that all workers involved in the operations have been adequately trained in the OSH policy, programs and in safe working practices. Pesticide sprayers and fruit cutters selected at random at GME, KKE, BPE were interviewed and they were able to demonstrate the correct safety precautions required. Adequate and appropriate PPE were available to labourers at the place of work to cover all potentially hazardous operations, such as pesticide application, chemical storage / handling, land preparation and harvesting. Responsible persons (i.e. mandores / field supervisors), conductors and store supervisor) were identified. There were records of regular meetings between the responsible person and workers where concerns of all parties about health, safety and welfare were briefed and discussed. Records detailing the occurrence and issues raised were properly maintained. Sighted evidence of meeting minutes. Accident and Emergency procedures and First Aid procedures are present and instructions are clearly understood by all workers. Accident procedures are also available in Bahasa

Yes, complied




Malaysia, which is understood to the workers. Assigned operatives trained in First Aid are present in both field and other operations and first aid equipment are available at worksites. Sighted a list of sites where all First Aids boxes are placed. Three field supervisors were interviewed and found to be able to demonstrate the required First Aids Skills. Records of accidents are kept and reviewed monthly. Sighted evidence of review and improvement steps taken in the incidence of a torn / prick injury in July 2008 and eye injury from fallen frond in August 2008. Fire Drills had been conducted at each site (Mill and Estates) with records observed in response to potential emergency. All workers (including foreign workers – Indonesian and Bangladesh) were covered by accident insurance i.e. SOCSO. Calculation on Lost Time Accident was maintained. Workplaces, machinery, equipment, transportation vehicles were maintained to ensure safety and without undue risk to health. Chemical, physical and biological substances and agents were stored under controlled conditions. A safe and healthy working environment was provided for all workers regardless of whether they are estate employees or contractors. Good Agriculture Practice (GAP) and Chemical Health Risk Assessment (CHRA) were among the local guidelines used on maintaining a safe working environment for the employees. Field inspection at BPE (D1A/1) observed circle spraying with Supreshade 41 (Glyphosate) + Aprine and workers with appropriate PPE. Sign board, indicating spraying of herbicides in progress, will be in place for seven days. Harvesting supervisor (mandore) carried the First Aid Box during supervision at field. OFI 4: The compatibility of the different chemicals stored in the chemical store room (at Gunung Mas POM) need to be studied for better management.

Criterion 4.8 All staff, workers, smallholders and contractors are appropriately trained.

Sighted a training schedule for the year 2008/2009 for POM and respective estates. Relevant topics are identified and training classes were conducted for the staff, workers, smallholders and contractors as evidenced in training records. Identified safety issues and training needs are briefed at the morning muster and on-the job training is given. Records of training for the employees including the Estate Hospital Assistant (EHA) were maintained. Workers are given specific and relevant training before fieldwork. Continuous assessment and reactive training are also given in accordance with documented procedures and in compliance with the requirement of RSPO principles and criteria.

Yes, complied

Principle 5: Environmental responsibility and conservation of natural resources and biodiversity


Criterion 5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored,

A documented impact assessment i.e. Biodiversity Baseline Assessment Report dated January 2009 was prepared for the environment covering the areas under SOU 21 by the PS-RSPO Unit, TQEM Department of SDPSB which is independent from the operating unit. The findings of the assessment had included the identification

Yes, complied




to demonstrate continuous improvement.

of impacts that requires changes in current practices. The report also includes action plans and recommendations in order to mitigate negative effects and promote positive ones. A generic timetable / monitoring schedule were developed up to January 2014. Environmental impact assessment covered activities such as POM (for both the new and decommissioned old one), oil palm fields, open areas, patches of hill forest and forest edges were targeted by the assessment team in this study, Management action plans addressing issues raised which was monitored in January and projected annually up to 2014. Stakeholder consultation i.e. between the estate and mill management & the employees has a key role in identifying environmental impacts. The inclusion of consultation as practiced by the estate management via morning briefings and direct meetings with the senior management of SOU 21 has shown process improvement in the identification of impacts and development of required mitigation measures.

Criterion 5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.

The biodiversity baseline assessment report has indicated that there were no ERT at the areas covered by SOU 21 estates i.e. at KKE, GEE and BPE. The collated information has included the planted area itself and relevant wider landscape-level considerations such as the boundary of the Labis Forest Reserve in KKE. OFI 5: Presence / sightings of the White Belly Eagle at the boundary with Labis Forest Reserve that could significantly affect conservation status (e.g. IUCN status) was noted in the report which would require further studies to determine the applicable legal protection, population status and habitat requirements of rare, threatened, or endangered species. Noted reported cases of incursions by elephants late last year in 2008 at GEE and the estate management has ensured that legal requirements relating to the protection of the species or habitat were met such as reporting the matter to the authorities such as the Department of Wildlife and National Parks i.e. Perhilitan and Police Departments. KTM (Malayan Railway) has dug trenches to develop responsible measures to resolve human-wildlife conflicts (e.g., incursions by elephants) along their railway track reserved land bordering GEE to avoid damage to and deterioration of applicable habitats. SOU 21’s management has undertaken appropriate measures to control any illegal or inappropriate hunting, fishing or collecting activities. SDPSB has “no hunting” policy and many signages were prominently displayed to convey this policy within SOU21. OFI 6: To indicate more clearly the information gathering process on HCV habitats (including ERTs) and the consultations done with relevant government departments, research institutes, interested NGOs and any additional field survey work to be done in the future based on the current findings dated January 2009. OFI 7: HCV biodiversity areas / forests type 4, 5 and 6 has been appropriately identified for SOU 21 estates and mill based on the assessment conducted. However, the HCV(s) actual dimensions / hectarage and the latitude & longitude could be better defined for future reference. The management plan for the conservation of biodiversity




and HCV area for SOU 21 did not specify timeframes and the relevant stakeholders at the SOU level (estates and mill) for effective implementation. Hence a minor NCR was issued.

See NCR#2

Criterion 5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.

The documented identification of all the waste products such as scheduled waste and sources of pollution such as from POME were appropriate for SOU 21. SOU21 has segregated its wastes as general wastes and scheduled wastes. Proper area identified for the storage of the respective wastes. Scheduled Waste such as spent hydraulic oil (SW 305), contaminated container (SW 409), etc. are found properly stored and labeled with secondary containment noted at the major scheduled waste storage areas. The containers (SW 409) were found to be triple-rinsed and the waste water was reused. Holes were punctured on the container to prevent the workers from re-using them for other purposes. Noted that the schedule waste storage had restricted access to authorized personnel only. Safe disposal of pesticide containers by triple rinsing method as allowed by DOE, Putrajaya via letter reference no. AS 91/120/038/014 dated 7 November 2002 were noted at the SOU 21 estates. The availability and use of MSDS/CSDS instructions were adhered to at SOU 21. Three Recycling Bins with three different colours were available in the POM and estates and was used for solid waste segregation and recycling. The solid waste management at the dumpsite /’landfill’ require a strategic disposal plan for the long term to prevent potential leachate and pollution. Hence a minor NCR was issued.

See NCR#3

Criterion 5.4 Efficiency of energy use and use of renewable energy is maximised.

The use of energy in palm oil mill and line site was monitored monthly to compare the energy usage against the production of CPO. Electricity generation was through steam turbine and boiler where palm fibre and shell were used as fuel. National electricity supplier was on standby basis to support the operation in the event of boiler / steam turbine system breakdown. Monthly records of KW usage of non-renewable and renewable fuel per metric tonne of palm product were available.

Yes, complied

Criterion 5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice.

SOU21 had observed the SDPSB group policy of ‘Zero open burning’ in the preparation of land for replanting. Inspections at site confirmed no evidence of open burning. No burning of waste including domestic waste was noted. Felled palm trees were chipped / shredded and spread within the plantation during replanting.

Yes, complied

Criterion 5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.

Aspect and impact assessment performed to identify potential pollution to water, gaseous emissions to air and contamination on land. Plans were developed to mitigate significant impacts identified. These exercises were reviewed once a year. From the analysis result of water, gas and treated POME, it was found that they are within the limit as stipulated by the DOE. Records of monitoring of the boiler exhaust gases, water discharged to stream, POME treatment, etc were sighted.

Yes, complied




Treated POME was reused as fertilizer in estates. Field inspection confirmed the implementation and monitoring.

Principle 6: Responsible consideration of employees and of individuals and communities affected by growers and mills


Criterion 6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.

SOU21 have a documented Social Impact Assessment Report dated February 2009 covering the areas with three estates and one POM by PS-RSPO Unit, TQEM Department of SDPSB which is independent from the operating unit. Stakeholder consultation meeting on the assessment was held on 10 Feb 2007 and their participation from their official representatives expressed their view freely with records of meeting attendance and minutes of meeting available were evidenced. Records of meeting with stakeholders indicated discussions held generally on matters pertaining to access roads and use rights within SOU21, working conditions, cultural/festival activities, health facilities and other community values. A time table of activities identified was sighted with time frame on implementation plans. Site inspection carried out confirmed the implementation was in progress.

Yes, complied

Criterion 6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties.

SOU21 had practiced an open and transparent method for communication and consultation when dealing with surrounding communities, workers and other interested parties with a documented procedure in place. A management official was nominated to represent SOU21 for these issues. A list of stakeholders and records of meetings was maintained as seen in the attendance list including community leaders, school teachers, local authorities (police), Gender Committee, trade union representatives, etc.

Yes, complied

Criterion 6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.

SOU21 has established a process to handle complaints and grievances available both in hard copy and in the website. At the time of assessment, the implementation on the handling of complaints and grievances was noted to be effective and the system is open to al affected parties as per company policy.

Yes, complied

Criterion 6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.

SOU21 has a policy to handle any negotiation through SDPSB HQ with legal implication on any compensation. A procedure was established and available in hard copy and website to identify legal and customary rights and for identifying people entitled to compensation (refer to section 2.2 and 2.3). There has been no occurrence or record of any negotiation for compensation indicated during this assessment.

Yes, complied

Criterion 6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages.

There are collective agreements for workers and other staff done through MAPA, NUPW and Department of Industrial Relations, Malaysia. Wages of workers and staff were disbursed according to the MAPA/NUPW Collective Agreement, 2007. Workers and staff interviewed had confirmed their understanding of terms and conditions stipulated in the agreements. Noted that free housing, treated water supply, electricity, medical, community halls, welfare

Yes, complied




amenities according to government regulation.

Criterion 6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.

There is a published statement of policy in Bahasa Malaysia, recognizing the employee’s freedom of association i.e. under Section 5(1) of the Industrial Relations Act, 1967 (Seksyen 5(1) Akta Perhubungan Perusahaan, 1967). Minutes of meetings with union representatives and workers representatives were documented and kept. MAPA/AMESU AGREEMENT 2006 as well as NUPW collective agreements were available in the office. The two female workers interviewed (at GME) are fully aware of their rights to paid - sick leave and sixty days of maternity leave. The NUPW and Gender committees interviewed (at POM) confirmed that they were free to join any trade union of their choice and the collective bargaining being currently handled by the NUPW.

Yes, complied

Criterion 6.7. • Children are not employed or

exploited. • Work by children is acceptable

on family farms, under adult supervision, and when not interfering with education programmes.

• Children are not exposed to hazardous working conditions.

There was no evidence of any child labor being used at the POM and estates of SOU 21. There is a policy which state that the minimum age of workers are 19 years and the employment records confirm that this has been complied.

Yes, complied

Criterion 6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited.

The Social Policy was displayed in the places where workers usually gather such as the community halls, crèche, health clinics, POM entrance, etc. Interviews were held with four local, seven migrant workers, NUPW and Gender committee members at POM with privacy including 2 women plantation workers at their own houses in the company of their children. There was no negative feedback on the issues of any form of discrimination from the interviewees.

Yes, complied

Criterion 6.9 A policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.

The established social policy has covered aspects on sexual harassment, gender and women reproductive rights. Additionally a manual on Gender Policy, sexual harassment and violence was being done in consultation with appropriate women interest groups, such as Tenaganita. The manual was at its final stage of development. There was a documented procedure on the management of sexual harassment. Pregnant and breastfeeding women were exempted from work associated with potentially hazardous chemicals and were given light duties such as work in and around the office and crèche. There was a gender committee specifically to address areas of concern to women. This committee was headed by the manager and, has representatives from all areas of work. The minutes of meetings were documented and kept.

Yes, complied

Criterion 6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses.

The FFB supplied at SOU 21 were mainly from SDPSB directly managed land or owned estates. However, SOU 21 has also supplies from other smallholders in which there were agreements/contracts. FOB pricing mechanisms documented and were displayed including past prices. Other services with local business were mainly for the supply of chemicals, fertilizers, equipment spare-parts, equipment maintenance services, manpower, etc. Interviews with the suppliers/contractors and groceries shop owners provided

Yes, complied




generally positive comments/feedback on SOU21/SDPSB with regards to fair prices and prompt payment.

Criterion 6.11 Growers and millers contribute to local sustainable development wherever appropriate.

Based on interviews conducted with local communities such as village leaders (Ketua Kampung and Penghulu), Surau (Muslim) Committee, Temple (Indian) Committee, etc., contribution received on Surau / Masjid (mosque) / temple building maintenance, gatherings (national day, religious, festivals) and schools. The Management of SOU21 has provided budgets for these purposes as seen on their actual expenditure statements and review on the up coming budget. Workers and staff were provided with free accommodation including electricity, water, cooking gas tanks and clinic facilities. Any employment/job vacancy were advertised and displayed on notice boards and also by word of mouth as noted for a vacancy for Assistant Boiler-man in POM at POM entrance notice board. Local communities were given preference.

Yes, complied

Principle 7: Responsible development of new plantings

SOU21 has a procedure for this development but have not carried any new plantings since November 2005. Therefore no details of implementation were available for Principle 7. Principle 8: Commitment to continuous improvement in key areas of activity


Criterion 8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.

Continuous improvements in key operations have been developed, regularly monitored and reviewed as follows: 1) Under the Integrated Pest Management (IPM) program,

for pest control and reduction in the consumption of chemical pesticides, SOU21 has made increased efforts particularly in direct bio-control such as introducing fungi to infect the pests, cultivation of beneficial plants and the use of barn owls to control rat population. (refer also section 4.6).

2) Improvements were made to the Anaerobic Digestion System of effluent treatment systems at the POM. Nutrient recycling programs were improved through the use of the treated POME and EFB at the field which has resulted in the reduction of environmental impacts and pollution. (refer also section 5.1).

3) To maximise recycling and minimize waste, SOU21 has promoted recycling programs by providing appropriate awareness and training and availability of recycling bins with the long term plan to reduce solid wastes. (refer also section 5.3).

4) At SOU21, each estate has improvement programs to further restore the riparian buffer zones through more widespread planting of Guatemala plants to restore the river banks, and non-spraying of agro-chemicals in the buffer zones. (refer also section 5.6).

5) Social impact assessment programs for the workers and local communities have been provided with allocated budgets. (refer also section 6.1)

Yes, complied




3.2 Details of Identified Noncompliance and Corrective Actions, Observations and Identified Positive Elements

A total of 3 Minor noncompliances were identified against the Compliance Indicators.

1) 7 Management documents are publicly available; However upon browsing the website, 3 documents were not available nor statement that it can be made available to public upon request, hence a minor NCR was issued.

Corrective Action: The three documents i.e. Safety Management Programme, Environmental Management Programme and Pollution Prevention plan are now made available at the website: http://plantation.simedarby.com/Sustainability-Management -Programme-aspx.

Verification: Verified that the three documents were now available at the said web-site.

2) The management plan for biodiversity and HCV area for SOU 21 did not specify timeframes and the relevant stakeholders at the SOU level (estates and mill) for effective implementation, hence a minor NCR was issued.

Corrective Action: The Biodiversity & HCV area – Management Plan has been prepared with the specific timeframe, stakeholders and cost needed.

Verification: Documented evidence (sample provided for Kempas Klebang Estate) reviewed and accepted.

3) The solid waste management at the dumpsite / ”landfill” require a strategic disposal plan for the long term to prevent potential leachate and pollution. Hence a minor was NCR issued.

Corrective Action: Signages for all the dumping sites at estates have been displayed accordingly. The proper SOP has been discussed at SOU21 level and SOP has been finalized which will be implemented strictly.

Verification: Documented evidence (photos of signages at dump sites and SOP: A Procedure for Handling of Domestic Waste, Schedule Waste & Energy Conservation) reviewed and accepted.

Observations / Opportunities for Improvement:

A total of 7 Observations / Opportunities for Improvement (OFI) were identified. The progress made on the OFIs as listed below will be checked during the next scheduled visit i.e. February 2010.

1. The international laws and regulations such as ILO convention, though complied had yet to be listed in the legal register.

2. At POM: Permits and Licenses for those machineries / equipments used in the mill available and required to

be displayed at the respective area as per the local legal requirement.

3. Some boundary stones could not be sighted at GME and at the perimeters of KKE with the Labis Forest Reserve. Currently, plans are put in place to engage a licensed surveyor to establish the proper boundary.

4. At POM: The compatibility of different chemicals stored in the chemical room need to be studied for better

management.

5. Presence / sightings of the White Belly Eagle that could significantly affect conservation status (e.g. IUCN status) noted in the report and require further studies to determine the applicable legal protection, population status and habitat requirements of rare, threatened, or endangered species.

6. Clearer statement on the information gathering process stating the available biological records and

consultation with relevant government departments, research institutes ,interested NGOs (where applicable) and any (proposed) additional field survey work to be done in the future based on the current findings dated January 2009.

7. HCV biodiversity areas / forests type 4, 5 and 6 have been appropriately identified for SOU 21 estates and

mill based on the assessment conducted. The HCV(s) actual dimensions / hectarage and the latitude & longitude could be better defined for future reference.




Identified Positive Elements

1. Improvement of Groundcover Vegetation for Soil Conservation

2. Recycling of used Pesticide containers.

3. Proper Housing, Crèche and Medical facilities

4. High priority given on the training and awareness of the workers health and safety aspects of their jobs.

5. Establishment of Gender committee, Workers representative committee, etc. for solving internal disputes and making improvements

6. Gender based Social policies. Commitment to inclusion of women in the process of developing social policies. Engagement of NGO e.g. Tenaganita to facilitate awareness, training and capacity building for staff and workers and to assist in policy development.

3.3 Issues Raised by Stakeholders and Findings related to each issue

MICM did receive written positive comments from stakeholders on the environmental or social performance of SOU 21 operations. The majority of stakeholders had positive comments about Sime Darby Plantation Sdn Bhd. The issues raised by the stakeholders during the course of the assessment were noted to have been responded by the company in an amicable manner. Refer to Appendix E: Stakeholders comments and SOU 21 response.

4.0 Assessment Conclusion and Recommendation

Moody International Certification (Malaysia) Sdn Bhd (MICM) has successfully conducted an assessment on SOU 21 Gunung Mas operations of one palm oil mill and three oil palm estates. SOU 21 has been able to demonstrate its compliance with the Malaysian National Interpretation (MY-NI 2008) of the RSPO Principles and Criteria (2007).

The MICM assessment team recommends that SOU 21 be approved as a producer of RSPO Certified Sustainable Palm Oil.

Signed for and on behalf of MOODY INTERNATIONAL CERTIFICATION (MALAYSIA) SDN BHD

Mr. Samsudin Abu Bakar Lead Assessor Date: 17 March 2009

4.1 Acknowledgement of Internal Responsibility and Confirmation of Assessment Findings

This is to acknowledge and confirm the assessment visits described in this report and the acceptance of the contents and findings in this assessment report.

Signed for and on behalf of SIME DARBY PLANTATIONS SDN BHD

Mr. Jivaratnam a/l Ramasundaram Chairman of SOU 21 Date: 17 March 2009




Appendix A: Qualifications of Lead Assessor and Assessment Team

Mr. Samsudin Abu Bakar (SAB) – Lead Assessor - QMS, EMS, OSHMS. – B.E. (Agricultural Engineering) Mr. T. Sivabalan (SV) – Assessor – Environmental & Legal, HCV, OSH, Social Responsibility. –BSC (Environmental Science), MSc (Quality Improvement & Productivity) Mr. Lim Eng Leng (LEL) – Assessor – Environmental & Legal, OSH. – MBA, BSc (Applied Science), Dip.Sc (Applied Science) Mr. Augustine Loh (AL) – Assessor – Environmental & Legal issues, Occupational Safety & Health issues. – MBA, Dip.NS (Maritime Studies) Mr. Chen Fai Kok (CFK) – Technical Expert – Good Agricultural Practices, IPM and HCV – Dip.Agriculture. Mr. N. Retnasabapathy (NR) – Technical Expert – Good Agricultural Practices and IPM – BSc Agriculture Matron Ham Fin Lan (HFL) – Technical Expert – Social Responsibility and Woman’s Welfare – BSc. Nursing Science

Mr. Samsudin Abu Bakar (SAB) is a TPA (Third Party Assessment) Lead auditor for ISO 9001, ISO 14001 and OHSAS 18001. He has over 10 years fieldwork experience in palm oil mill and agriculture related activities. He has successfully completed the IRCA accredited LAC (Lead Auditor course) in ISO 9001:2008, ISO14001:2004, OHSAS 18001:2007 and RSPO P&C MY-NI Lead Assessor course. He has performed over 300 auditing days on quality, environmental and safety & health assessments in various sectors including forestry authorities, forestry research centers and palm oil refineries.

Mr. T. Sivabalan (SV) is a TPA Lead auditor for ISO 9001, ISO 14001, SA 8000, OHSAS 18001, WRAP and RCOC. He has over 6 years fieldwork experience in various ecosystems including plantations. He has successfully completed the IRCA accredited LAC in ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007, Requirement for Chain-of-Custody Certification (RCOC) by MTCC, WRAP Accredited Monitor Training and RSPO P&C MY-NI Lead Assessor course. He has performed over 500 auditing days in quality, environmental, safety & health, WRAP (accountability and social responsibility audit) and RCOC assessments in various sectors including forestry authorities and forestry research centers.

Mr. Lim Eng Leng (LEL) is a TPA Lead auditor for ISO 9001, ISO 14001, SA 8000, OHSAS 18001 and RCOC. He is also an IRCA Lead tutor for ISO 9001 and ISO 14001. He has over 15 years experience in laboratory management and product testing including palm based products. He has successfully completed the IRCA accredited LAC in ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007, RCOC by MTCC and RSPO P&C MY-NI LAC. He has performed over 500 auditing days in quality, environmental, safety & health and RCOC assessments in various sectors including forestry authorities and forestry research centers.

Mr. Augustine Loh (AL) is a IRCA TPA Lead auditor and IRCA Lead tutor for ISO 9001 as well as Lead tutor for RSPO and Integrated Management System. He is also an auditor for ISO 14001, OHSAS 18001. He has over 10 years experience in Palm based product inspection and testing. He has successfully completed the IRCA accredited Lead Auditor course in ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007, ISO22000 and RSPO P&C MY-NI LAC. He has performed over 300 auditing days auditing days on quality, environmental and safety & health assessments in various sectors including oil palm plantations.

Mr. Chen Fai Kok (CFK) has over 30 years work experience in the plantation sector. He has held a Senior Management role in the estate field operations including GAP and IPM. He had also served as the branch Chairman of the Incorporated Society of Planters (ISP) in several branches for over 20 years. He has successfully completed training in Estate Management and the RSPO P&C MY-NI Lead Assessor course.

Mr. N. Retnasabapathy (NR) has over 25 years work experience in the plantation sector. He has held a Senior Management role in the estate field operations. He was a member of the Incorporated Society of Planters (ISP) and had implemented GAP, IPM and workers management system at various estates in Malaysia. He has successfully completed the IRCA accredited Lead Auditor course in ISO 9001:2008 and RSPO P&C MY-NI Lead Assessor course.

Matron Ham Fin Lan (HFL) has over 30 years experience in nursing including public health, maternal and child health and mental health. She is currently a Matron (Nurse Administrator) cum Clinical Instructor with a hospital. She has successfully completed the IRCA accredited Lead Auditor course in ISO 9001:2000 and RSPO P&C MY-NI Lead Assessor course. She has also completed the necessary training in SA8000 auditing and upgrading of auditor course in ISO 9001:2008. She has performed about 50 auditing days on areas relating to health care and services in various hospitals and clinics. Other auditing experiences include auditing in area covering domestic violence, sexual harassment, sexual crime and child abuse.




Appendix B: Certification Assessment Programme

Assessors and Assessment Activity Date

(Day 1) Time

SAB & LEL

SV & CFK AL, HFL & NR

18 /02/09

8 – 8.15 am

Location: SOU 21 Gunung Mas. Opening meeting

8.15 - 12 noon

Site assessment at Gunung Mas Palm Oil Mill • Documentation Review • HR – Review of Pay &

Conditions, Worker Contracts, Training

• Mill Operations – Effluent Treatment & Disposal (waste management)

• Interviews with Staff & Workers, FFB Suppliers, Contractors

Site assessment at Gunung Mas Estate • Documentation Review • Field Inspections &

verifications • Interviews with Staff &

Workers • Interviews with

Contractors, Government agencies, NGOs etc

• Housing, Clinics and Community facilities

Site assessment at Gunung Mas Estate • Documentation Review • Field Inspections &





12 – 1 pm

Break

1 – 5 pm

Assessment on P1 to P8 at Mill • Field inspections &

verifications • including receiving FFB

to PO storage • including boiler,

workshop, etc • including chemical

store, handling, labeling

Assessment on P1 to P8 • Field inspections &

verifications • including GAP • including IPM • including HCV (if any) –

special focus • including chemical store,

handling, labeling


verifications • including GAP • including IPM • including HCV (if any) • including chemical store,

handling, labeling

5 – 6 pm

Team Meeting and Discussion

6 – 7.30 pm

Break

7.30 – 10 pm Note: 1

Interviews with: • Female Employees / Workers Representative / Union leaders • Stakeholders – Local Community / Penghulu / Village head / Representative.




Assessors and Assessment Activity Date (Day 2)

Time SAB & LEL

SV & CFK AL, HFL & NR

19/02/09 8.am - 12 noon

Site assessment at Bukit Paloh Estate • Documentation Review • HR – Review of Pay &

Conditions, Worker Contracts, Training

• Interviews with Staff & Workers

Site assessment at Bukit Paloh Estate • Documentation Review • Field Inspections &





Site assessment at Kempas Klebang Estate • Documentation Review • Field Inspections &





12 – 1 pm

Break

1 – 5 pm


verifications • including GAP • including IPM • including HCV (if any) • including chemical

store, handling, labeling


verifications • including GAP • including IPM • including HCV (if any) –

special focus • including chemical store,

handling, labeling


verifications • including GAP • including IPM • including HCV (if any) • including chemical store,

handling, labeling

5 – 6 pm

Team Meeting and Discussion

6 – 7.30 pm

Break

7.30 – 10 pm Note: 1

Interviews with: • Female Employees / Workers Representative / Union leaders • Stakeholders – Local Community / Penghulu / Village head / Representative.




Assessors and Assessment Activity Date (Day 3) Time

SAB, AL, SV, LEL & NR

20/02/09 8.am - 12 noon

Site assessment at SOU 21 Gunung Mas

• Documentation Review

• Follow-up/verification

12 – 1 pm Break

1 – 4 pm Preparation for closing meeting

4 – 5 pm Team Meeting and Discussion with SOU chairman

5 pm Closing meeting

Note: 1 - The assessment programme described here is meant to be flexible. It is subject to changes by assessor (e.g. time may be adjusted to availability of person being assessed) or by the Lead Assessor in consultation with SOU Chairman / Top Management during the on-site opening meeting and/or at anytime as situation warrants it.




Appendix C1: Location Map 1 of SOU 21

SOU 21 GUNUNG MAS




Appendix C2: Location Map 2 of SOU 21

SOU 21 GUNUNG MAS

Source: Google Earth




Appendix C3: Location Map 3 - Layout of Estates and HCV Areas near Estates

Source: SDPSB




Appendix D: Photographs of Assessment findings at SOU 21

Cupboard with locks, kept in a room under lock and key, for storing Monocrotophos in GME.

Monocrotophos being stored in the cupboard with locks, kept in a room under lock and key in GME.

Lubricant store in GME. Empty chemical containers had been pierced

to prevent abuse and locked up to be disposed off by a licensed operator.

Skid tank for storing diesel has been provided with concrete floor and surrounded by 1 metre high concrete wall.

Signage displayed during spraying of pesticide.




Pesticide spraying operator equipped with protective gears.

EFB had been spread along the inter-rows.

Sign boards detailing safety precautions to be observed, and the models with PPE attires displayed in front of the Field Office

BPE - One of the Barn Owl boxes in the mature oil palm.

Stock of Barn Owl boxes in the store. These boxes would be erected in the field within the next 2 weeks.

POM staff housing landscape




Buffer zone planted with Guatemala & stream free of debris at KKE

Newly repaired bridge & Culvert with Railing at KKE

Signage at BPE estate entrance – Use of safety helmet

POM housing waste recycling program




Appendix E: Stakeholders comment, SOU 21 response and MICM remarks

Stakeholders comment SOU 21 response MICM remarks 1 Access roads inside SOU 21 which

lead to the main roads are quite dusty and have numerous pot holes.

These are Government roads which are being maintained by SOU21 and written requests have been made to the authorities over a period of time for proper tarring of the roads.

The written requests were sighted. Acceptable

2 Motorbike users occasionally not wearing safety helmets.

Proper signages being placed at estates entrances.

Sighted the signages clearly displayed on the use of safety helmet s. Acceptable

3 The local Police station to be informed of any new intake of foreign workers.

The communication of this information has been the normal practice at SOU 21.

Sighted letters of notification. Acceptable

4 Flash floods occasionally occurring at KKE.

Culverts and streams being maintained periodically.

Sighted the repaired culverts at KKE and streams were free of debris. Acceptable

Appendix F: Time Bound Plan for Other Management units of SDPSB

Financial Year (FY) No. of SOU Remarks

2007/08 5

2008/09 20

2009/10 20

2010/11 20

The plan will involve SOU Malaysia and Indonesia for each FY

Appendix G: MICM - RSPO Certificate details for SDPSB – SOU 21

Documents

RSPO Public Report Summary Darby Gunung Mas (SOU 21... · SIME DARBY PLANTATION SDN BHD (647766-V) Author: Samsudin Abu Bakar, Lead Assessor Moody International Certification (Malaysia)