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RULES

(CONSTITUTION)

1. The name of the Incorporated Association shall be NOOSA OUTRIGGER CANOECLUB INC (in these rules called the "Association")

OBJECTS

2. The object for which the Association is established are to promote and encourage thesport of outrigger canoeing, to provide and maintain regatta areas and accommodation forregatta and social functions, to provide amenities for members and the encouragement ofgood fellowship among its members.

POWERS

3. The powers of the Association are:

(1) To subscribe to, become a member of and co~operate with any other association,club or organisation, whether incorporated or not, whose objects are altogether orin part similar to those of the Association provided that the Association shall notsubscribe to or support with its funds any club, association or organisation whichdoes not prohibit the distribution of its income and property among its membersto an extent at least as great as that imposed on the ~sociation under or by virtueof rule 28 (10);

(2) In furtherance of the objects of the Association to buy, sell and deal in all kinds ofarticles, commodities and provisions, both liquid and solid, for the members ofthe Association or persons frequenting the Association's premises;

(3) To purchase, take on lease or in exchange, hire and otherwise acquire any lands,buildings, easements or property, real and personal, and any rights or privilegeswhich may be requisite for the purposes of, or capable of being conveniently usedin connection with, any of the objects of the Association PROVIDED THAT incase the Association shall take or hold any property which may be subject to anytrusts the Association shall only deal with the same in such manner as is allowedby law having regarding to such trusts;

(4) To enter into any arrangements with any Government or Authority that areincidental or conducive to the attainment of the objects and the exercise of thepowers of the Association; to obtain ftom any such Government or Authority anyrights, privileges and concessions which the Association may think it desirable toobtain; and to carry out, exercise and comply with any such arrangements, rights,privileges and concessions;

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(5) To appoint, employ, remove or suspend such managers, clerks, secretaries,servants, workmen and other persons as may be necessary or convenient for thepurposes of the Association;

(6) To remunerate any person or body corporate for services rendered, or to berendered, and whether by way of brokerage or otherwise in placing or assisting toplace or guaranteeing the placing of any secured notes, debentures or othersecurities of the incorporated association or promotion of the incorporatedassociation or in the furtherance of its objects;

(7) To construct, improve, maintain, develop, work, manage, carry out, alter orcontrol any houses, buildings, grounds, works or conveniences which may seemcalculated directly or indirectly to advance the Association's interests, and tocontribute to, subsidise or otherwise assist and take part in the construction,improvement, maintenance, development, working, management, carrying out,alteration or control thereof;

(8) To invest and deal with the money of the Association not immediately required insuch manner as ,mayfrom time to time be thought fit;

(9) To take, or otherwise acquire and hold shares, debentures or other securities ofany company or body corporate;

(10) In furtherance of the objectives of the Association ~o lend and advance money orgive credit to any person or body corporate, to guarantee and give guarantees orindemnities for- the payment of money or the perfonnance of contracts orobligations by any person or body corporate; and otherwise to assist any person orbody corporate;

(11) To borrow or raise money either alone or jointly with any other person or legalentity in such manner as may be thought proper and whether upon fluctuatingadvance account or overdraft or otherwise to represent or secure any moneys andfurther advances borrowed or to be borrowed alone or with others as aforesaid bynotes secured or unsecured, debentures or debenture stock perpetual or otherwise,or by mortgage, charge, lien or other security upon the whole or any part of theincorporated association's property or assets present or future and to purchase,redeem or pay-off any such securities;

(12) To draw, make, accept, endorse, discount, execute and issue promissory notes,bills of exchange, bills of lading and other negotiable or transferable instruments;

I(13) In furtherance of the objects of the Association to sell, improve, manage, develop,

exchange, lease, dispose of, turn to account or otherwise deal with all or any partof the property and rights of the Association;

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(14) To take or hold mortgages, liens or charges, to secure payment of the purchaseprice, or any unpaid balance of the purchase price, or any part of the Association'sproperty of whatsoever kind sold by the Association, or any money due to theAssociation from purchasers and others;

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(15) To take any gift of property whether subject to any special trust or not, for anyone or more of the objects of the Associations but subject always to the proviso insub-rule (4);

(16) To take such steps by personal or written appeals, public meetings or otherwise,as may from time to time be deemed expedient for the purpose of procuringcontributions to the funds of the Association, in the shape of donations, annualsubscriptions or otherwise;

(17) To print and publish any newspapers, periodicals, books or leaflets that theAssociation may think desirable for the promotion of its objects;

(18) In furtherance of the objects of the Association to amalgamate with anyone ormore incorporated associations having objects altogether or in part similar tothose of the Association and which shall prohibit the distribution of its or theirincome and property among its or their members to an extent at least as great asthat imposed upon the Association under or by virtue of rule 28(10);

(19) In furtherance of the objects of the Association to purchase or otherwise acquireand undertake all or any part of the property, assets, liabilities and engagements ofanyone or more of the incorporated associations with which the Association isauthorised to amalgamate;

(20) In furtherance of the objects of the Association to transfer all or any part of theproperty, assets, liabilities and engagements of the Association to anyone or moreof the incorporated associations with which the Association is authorised toamalgamate;

(21) To make donations for patriotic, charitable or community purposes;

(22) To transact any lawful business in aid of the Commonwealth of Australia in theprosecution of any war in which the Commonwealth of Australia is engaged;

(~3)' To do all such other things as are incidental or conducive to the attainment of theobjects and the exercise of the powers of the Association;

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CLASSES OF MEMBERS

(1) The membership of the Association shall consist of ordinary members;(a) Associate members(b) Life members(c) Temporary members

(2) The number of ordinary members shall be as the Management Committee maydetermine from time to time but shall not be increased by any greater number than200 at anyone time without a resolution carried at a General Meeting ofmembers. The number of associated members, life members and temporarymembers shall be unlimited;

MEMBERSHIP

(1) Every person who on or before the 31st day of July, 1990, agrees in writing tobecome a member of the Associationshall be admitted by the ManagementCommittee I

(2) Every.applicant for any class of membership of Association shall be proposed byone member of the Association and seconded by another member. Theapplication fo~membership shall be made in writing, signed by the applicant andhis proposer and seconder and shall be in such form as the ManagementCommittee fr()mtime to time prescribes.

OUALIFICATIONS FO~MBERSHIP

(3) (i) To be eligible for membership, a person must be:

(a) Interested in engaging in or supporting the sport of outrigger canoeracmg.

(b) Of good repute and character and compatible with other members.(c) Free of indebtedness of any outrigger canoe racing Club or

Association, of which he is or may previously have been amember. No person shall be admitted or remain a member of theAssociation who is or has been a member of any Club affiliatedwith the A.O.C.R.A. Inc. or any other Outrigger Canoe RacingAssociation unless he satisfies the Management Committee bypresentation of a clearance on the official form that he does notowe any money to any other Club and further satisfies theManagement Committee that he is not under order of suspension ofexpulsion from any other Club.

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CLASSIFICA TION AND PRIVILEGES OF MEMBERS

(ii) (a) Ordinary Members -Will comprise such members as are entitled to all ClubPrivileges.

(b) Life Members - Those persons so honoured and appointed under the followingterms:

An Ordinary Member on the recommendation of the Council may be elected as aLife Member of the Association in honour of special services rendered by him tothe Association. Such election shall be by resolution of two-thirds majority ofmembers present and entitled to vote at any Annual General Meeting of theAssociation of which proper notice has been given by the ManagementCommittee. Life Members shall be free to enjoy all Association privileges andexercise all rights, but shall be exempt ftom payment of Annual Subscriptions.

(c) Associate Members - The Management Committee may elect any person as anAssociate Member of the Association for such period or periods and charge suchmembership fees as Management Committee shall determine and pro Jrata for aperiod less than a full year. Associate members shall not be entitled to hold ~yoffice of the Association nor to take part in nor vote at meetings nor to nominateordinary members. . .

The special qualifications for election as an Associate Member shall be asfollows:

(i) Has been a member of this Association: or(ii) Is, or has previously been a member of another outrigger canoe club; or(iii) Is considering taking up outrigger canoe racing as his main or secondary

sport; or(iv) Is being coached in the sport of outrigger canoe racing:(v) Is interested in the sport of Outrigger Canoe Racing.

(d) Temporary Members - The Management Committee may admit as Temporarymember, any person who does not normally reside within the district where theAssociation is established, provided always that such person is a full subscribingand financial member of a club affiliated with the A.O.C.R.A. Inc. and who isnot under suspension or expulsion by order of that Club or any other Club soaffiliated. Such membership shall not exceed a six month period but shall besubject to renewal at the discretion of the Association.

Temporary Members shall be charged such membership fee as may be decidedby Management Committee ftom time to time.

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MEMBERSHIP FEES

6. (1) The membership fees for each class of membership shall be such sum as themembers trom time to time at any general meeting so determine

(2) The membership fees for each class of membership shall be payable at such timein such manner as the Management Committee shall from time to time determine.

ADMISSION AND REJECTION OF MEMBERS

7. (1) At the next meeting of the Management Committee after the receipt of anyapplication and the fee applicable for any class of membership, such applicationshall be considered by the Management Committee, who shall thereupondetennine upon the admission or rejection of the applicant.

(2) . Any applicant who recei~es a majority of the votes of the members of theManagement Committee present at the meeting at which such application is beingconsidered shall be accepted as a member to the class of membership applied for.

(3) Upon the acceptance or rejection of an application for any class of membership. the secretary shall forthwith give the applicant notice in writing of suchacceptance or rejection.

ADMISSION AND REJECTION OF MEMBERS

7. (1) At the next meeting of the Management Committee after the receipt of anyapplication and the fee applicable for any class of membership, such applicationshall be considered by the Management Committee, who shall thereupondetermine upon the admission or rejection of the applicant.

(4) Any applicant who receives a majority of the votes of the members of theManagement Committee present at the meeting at which such application is beingconsidered shall be accepted as a member to the class of membership applied for.

(5) Upon the acceptance or rejection of an application for any class of membershipthe secretary shall forthwith give the applicant notice in writing of suchacceptance or rejection.

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TERMINATION OF MEMBERSHIP

8. (1) A member may resign ITomthe Association at any time by giving notice inwriting to the secretary. Such resignation shall take effect at the time such noticeis received by the secretary unless a later date is specified in the notice when itshall take effect on that later date.

(2) If a member-

(a) is convicted of an indictable offence~or(b) fails to comply with any of the provisions of these rules~or(c) membership fees in arrears for a period of two months or more~or(d) conducts himself in a manner considered to be injurious or prejudicial to

the character or interests of the Association,

the Management Committee shall consider whether his membership shall be terminatedor suspended.

(3) The member concerned shall be given a full and fair opportunity of presenting hiscase and if the Management Committee resolves to termin~te or suspend hismembership it shall instruct the secretary to advise the member in writingaccordingly.

APPEAL AGAINST REJECTION OR TERMINATION OR SUSPENSION OF MEMBERSHIP

9. (1) A person whose application tor membership has been rejected or whosemembership has been terminated or suspended may within one month ofreceiving written notification thereof: lodge with the secretary written notice ofhis intention to appeal against the decision of the Management Committee.

(2) Upon receipt of a notification of intention to appeal against rejection ortermination or suspension of membership the secretary shall convene, within threemonths of the date of receipt by him of such notice, a general meeting todetermine the appeal. At any such meeting the applicant shall be given theopportunity to fully present his case and the Management Committee or thosemembers thereof who rejected the application for membership or terminated orsuspended the membership subsequently shall likewise have the opportunity ofpresenting its or their case. The appeal shall be determined by the vote of themembers present at such meeting.

Where a person, whose application is rejected, does not appeal against thedecision of the Management Committee within the time prescribed by these Rulesor so appeals but the appeal is unsuccessful, the secretary shall forthwith refundthe amount of any fee paid.

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REGISTER OF MEMBERS

10. (1) The Management Committee shall cause a Register to be kept in which shallbe entered the names and residential addresses of all persons admitted tomembership of the Association and the dates of their admission.

(2) Particulars shall also be entered into the Register of deaths, resignations,terminations and reinstatement of membership and any further particulars as theManagement Committee or the members at any general meeting may require tromtime to time.

(3) The Registershall be open for inspectionat all reasonabletimes by any memberwhopreviouslyappliesto the secretaryfor suchinspection.

MEMBERSHIP OF MANAGEMENTCOMMITTEE

11. (1) The Management Committee of the Association shall consist of a President. Vice-president, :Secretary, Treasurer and Registrar, all of whom shall be members of

the Association, land such numbers but at least 2 of other members as themembers of the Association at any general meeting may ftom time to time elect orappoint.

(2) At the annual general meeting of the Association, all the members of theManagement Committee for the time being shall retire trom office, but shall beeligible upon nomination for re-election.

(3) The election of officers and other members of the Management Committee shalltake place in the following manner:-

(a) Any two members of the Association shall be at liberty to nominate anyother member to serve as an officer or other member of the ManagementCommittee;

(b) The nomination, which shall be in writing and signed by the member andhis proposer and seconder, shall be lodged with the secretary at leastfourteen days before the annual general meeting at which the election is totake place;

(c) A list of the candidates' names in alphabetical order, with the proposers'and seconders' names, shall be posted in a conspicuous place in the officeor usual place of meeting of the Association for at least seven daysimmediately preceding the annual general meeting.

(d) Balloting lists shall be prepared (if necessary) containing the names of thecandidates in alphabetical order, and each member present at the annual

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general meeting shall be entitled to vote for any number of suchcandidatesnot exceedingthe numberof vacancies;

(e) Should, at the commencement of such meeting, there be an insufficientnumber of candidates nominated, nominations may be taken trom the floorof the meeting.

12. Any member of the Management Committee may resign trom membership of theManagement Committee at any time by giving notice in writing to the secretary but suchresignation shall take effect at the time such notice is received by the secretary unless alater date is specified in the notice when it shall take effect on that later date or suchmember may be removed trom office at a general meeting of the Association where thatmember shall be given the opportunity to fully present his case. The question of removalshall be determined by the vote of the members present at such a general meeting.

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VACANCIES ON MANAGEMENT COMMITTEE

The ManagemJnt Committee shall have power at any time to appoint any memberof the Association to fill any casual vacancy on the Management Committee.untilthe next annualgeneralmeeting. .

(2) The continuing members of the Management Committee may act notwithstandingany casual vacancy in the Management Committee,. but if and so long as theirnumber is reduced below the number fixed by or pursuant to these Rules as thenecessary quorum of the Management Committee, the continuing member ormembers may act for the purpose of increasing the number of members ofmanagement Committee to that number or of summoning a general meeting of theAssociation, but for not other purpose.

FUNCTIONS OF THE MANAGEMENT COMMITTEE

14. (1) Except as otherwise provided by these Rules and subject to resolutions of themembers of the Association carried at any general meeting the ManagementCommittee:

(a) shall have the general control and management of the administration of theaffairs, property and funds of the Association; and

(b) shall have authority to interpret the meaning of these Rules and any matterrelating to the Association on which these Rules are silent.

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I(2) TheManagementCommitteemayexerciseall the powersof the Association-

(a) Ito borrow or raise or secure the payment of money in such manner as themembers of the Association may think fit and secure the same or thepayment or performance of any debt, liability, contract, guarantee or otherengagement incurred or to be entered into by the Association in any wayand in particular by the issue of debentures, perpetual or otherwise,charged upon all or any of the Association's property, both present andfuture, and to purchase, redeem or payoff any such securities;

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(b) to borrow money trom members at a rate of interest not exceeding interestat the rate for the time being charged by Bankers in Brisbane foroverdrawn accounts on money lent, whether the term of the loan be shortor long, and to mortgage or charge its property or nay part thereof and toissue debentures and other securities, whether outright or as security forany debt, liability or obligation of the Association, and to provide and payoff any such securities; and

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to investin suchmanneras the membersof the Associationmaytrom timeto timedetermine. I

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(d) The Management Committee is not permitted to expend more than $S 000of the Association's funds on anyone occasion without a resolutioncarried at a General Meeting of Members authorising such expenditure.

'MffiETINGSOFMANAGEMffiNTCOMMmnEE

15. (1) The management Committee shall meet at least once every calendar month toexercise its function.

(2) A special meeting of the Management Committee shall be convened by thesecretary on the requisition in writing signed by not less than one-third of themembers of the Management Committee, which requisition shall clearly state thereasons why such special meeting is being convened and the nature of thebusiness to be transacted thereat.

(3) At every meeting of the Management Committee a simple majority of a numberequal to the number of members elected and/or appointed to the ManagementCommittee as at the close of the last general meeting of the members, shallconstitute a quorum.

(4) Subject as previously provided in this rule, the Management Committee may meettogether and regulate its proceedings as it thinks fit; Provided that questionsarising at any meeting of the Management Committee shall be decided by a

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majority of votes and, in the case of equality of votes, the question shall bedeemed to be decided in the negative.

(5) A member of the Management Committee shall note vote in respect of anycontract or proposed contract with the Association in which he is interested, orany matter arising thereat, and if he does so vote his vote shall not be counted.

(6) Not less than fourteen days notice shall be given by the secretary to members ofthe Management Committee of any special meeting of the ManagementCommittee. Such notice shall clearly state the nature of the business to bediscussed thereat.

The President shall preside as Chairman at every meeting of the ManagementCommittee, or if there is no President, or if at any meeting he is not present withinten minutes after the time appointed for holding the meeting, the Vice-Presidentshall be the Chairman or if the Vice-President is not present at the meeting thenthe members may choose one of their number of the Chairman of the meeting.

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(8) / If within half an hour from the time appointed for the commencementof theManagement Committee a quorum is not present, the meeting, if convened uponthe requisition of members of the Management Committee, shall lapse. In anyother case it shall stand adjourned to the same day in the next week at the sametime and place, or to such other day and at such other time and place asManagement Committee may determine, and if at the adjourned meeting aquorum is not present within half an hour from "the time appointed" for themeeting, the meeting shall lapse.

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(2)

(3)

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The Management Committee may delegate any of its power to a sub-committeeconsisting of such members of the Association as the Management Committeethinks fit. Any sub-committee so formed shall in the exercise of the powers sodelegated conform to any regulation that may be imposed on it by theManagement Committee.

A sub-committee may elect a Chairman of its meetings. If no such Chairman iselected, or if at any meeting the Chairman is not present within ten minutes afterthe time appointed for holding the meeting, the members present may choose oneof their number to be Chairman of the meeting.

A sub-committee may meet and adjourn as it thinks proper. Questions arising atany meeting shall be determined by a majority of votes of the members presentand, in the case of an equality of votes, the question shall be deemed to be decidedin the negative.

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17. All acts done by any meeting of the Management Committee or of a sub-committee or byany person acting as a member of the Management Committee shall, notwithstanding thatit is afterwards discovered that there was some defect in the appointment of any suchmember of the Management Committee or person acting as aforesaid, or that themembers of the Management Committee of any of them were disqualified, be as valid asif every such person had been duly appointed and was qualified to be a member of theManagement Committee.

18. A resolution in writing signed by all the members of the Management Committee for thetime being entitled to receive notice of a meeting of the Management Committee shall beas valid and effectual as if it had been passed at a meeting of the Management Committeeduly convened and held. Any such resolution may consist of several documents in likeform, each signed by one or more members of the Management Committee.

ANNUAL GENERAL OR GENERAL MEETINGS

19. The first general meeting shall be held at such time, not bemg less than one month normore than nine months after the incorporation of the Association, and at such place as theManagementCommitteemaydetermine. I

20. (1) The annual general meeting shall be held within three months of the close of thefinancial year.

(2) The business to be transacted at every annual general meeting shall be -

(a) the receiving of the Management Committee's report on the affairs of theAssociation and the statement of income and expenditure, assets andliabilities and mortgages, charges and securities affecting the property ofthe association for the preceding financial year;

(b) the receiving of the auditor's report upon the books and accounts for thepreceding financial year;

(c) the election of members of the Management Committee, and

(d) the appointment of an auditor.

20. The secretary shall convene a special general meeting -

(1) when directed to do so by the Management Committee;

(2) on the requisition in writing signed by not less than one-third of the memberspresently on the Management Committee or not less than the number of ordinarymembers of the Association which equals double the number of memberspresently on the Management Committee plus one. Such requisition shall clearly

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state the reasons why such special general meeting is being convened and thenature of the business to be transacted thereat; or

(3) on being given a notice in writing of an intention to appeal against the decision ofthe Management Committee to reject an application for membership or toterminate the membership of any person.

22. (1) At any general meeting the number of members required to constitute a quorumshall be double the number of members presently on the Management Committeeplus one.

(2) No business shall be transacted at any general meeting unless a quorum ofmembers is present at the time when the meetingproceedsto business. For thepurposes of this rule "member" includes a person attending as a proxy or asrepresentinga corporationwhichis a member.

(3) Ifwithin half an hour trom the time appointed for the commencement of a generalmeeting a quorum is not present, the meeting, if convened upon the requisition ofmembers of the Management Committee or the Association, shall lapse. In anyother case it shall stand adjourned to the same day in ~e next week at the sametime and place, or to such other day and at such other time and place as theManagement Committee may determine, and if at the adjourned meeting quorumis not present within half an hour trom the time appointed for the ~eeting, themeeting shall lapse.

(4) The Chairman may, with the consent of any meeting at which a quorum is present(and shall if so directed by the meeting), adjourn the meeting trom time to timeand trom place to place, but no business shall be transacted at any adjournedmeeting other than the business left unfinished at the meeting trom which theadjournment took place. When a meeting is adjourned for thirty days or more,notice of the adjourned meeting shall be given as in the case of an originalmeeting. Save as aforesaid it shall not be necessary to give any notice of anadjournment or of the business to be transacted at an adjourned meeting.

23. (1) The secretary shall convene all general meetings of the Association by giving notless than 14 days notice of any such meeting to the members of the Association.

(2) The manner by which such notice shall be given shall be determined by theManagement Committee: Provided that notice of any meeting convened for thepurpose of hearing and determining the appeal of a member against the rejectionor termination of his membership by the Management Committee, shall be givenin writing. Notice of a general meeting shall clearly state the nature of thebusiness to be discussed thereat.

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I24. Unless otherwise provided by these Rules, at every general meeting-

(1) the President shall preside as Chairman, or if there is no President, or if he is notpresent within fIfteen minutes after the time appointed for the holding of themeeting or is unwilling to act, the Vice-President shall be the Chairman or if theVice-President is not present or is unwilling to act then the members present shallelect one of their number of be Chairman of the meeting;

(2) the Chairman shall maintain order and conduct the meeting in a proper andorderly manner;

(3) every question, matter or resolution shall be decided by a majority of votes of themembers present;

(4) every member present shall be entitled to one vote and in the case of an equalityof votes the Chairman shall have a second or casting vote; Provided that nomember shall be entitled to vote at any general meeting if his annual subscriptionis more than one month in arrears at the date of the meeting;

I(5) Voting shall be by show of hands or a division of members, unless not less than

one-fifth of the member's present demand a ballot, in which event there shall be asecret ballot. The Chairman shall appoint two members to conduct the secretballot in such a mailner as he shall determine and the result of the ballot asdeclared by the Chairman shall be deemed to be the resolution of the meeting atwhich the ballot was"demanded;

(6) A member may vote in person or by proxy or by attorney and on a show of handsevery person present who is a member or a representative of a member shall haveone vote and in a secret ballot every member present in person or by proxy or byattorney or other duly authorised representative shall have one vote;

(7) The instrument appointing a proxy shall be in writing, in the common or usualform under the hand of the appointor or of his attorney duly authorised in writingor, if the appointor is a corporation, either under seal or under the hand of anofficer or attorney duly authorised. A proxy may but need not be a member of theAssociation. The instrument appointing a proxy shall be deemed to conferauthority to demand or join in demanding a secret ballot;

(8) Where it is desired to afford members an opportunity of voting for or against aresolution the instrument appointing a proxy shall be in the following form or aform as near thereto as circumstances permit:-

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ASSOCIATION: NOOSA OUTRIGGER CANOE CLUB INC.

I, of , being a member of theabovenamed Association, hereby appoint of,as my proxy to vote for me on my behalf at the (annual) general meeting of theAssociation, to be held on the day of ,19and at any adjournment thereof

Signed this day of , 19

Signature

This form is to be used * in favour of

* againstthe resolution.

* strike out whichever is not desired. (Unless otherwise instructed, theproxy may vote as he thinks fit);I

(9) the instrument appointing a proxy shall be deposited with the secretary prior tothe commencement of any meeting or adjourned meeting at which the personnamed in the instrument purposes to vote; and

(10) the secretary shall cause full and accurate minutes of all questions, matters,resolutions and other proceedings of every Manage~ent Committee meeting andgeneral meeting to be entered in a book to be open for inspection at all reasonabletimes by any financial member who previously applies to the secretary for thatinspection. . For the purpose of ensuring the accuracy of the recording of suchminutes, the minutes of every Management Committee meeting shall be signed bythe Chairman of that meeting or the Chairman of the next succeedingManagement Committee meeting verifying their accuracy. Similarly, the minutesof every general meeting shall be signed by the Chairman of that meeting or theChairman of the next succeeding general meeting :

Provided that the minutes of any annual general meeting shall be signed by the Chairmanof that meeting or the Chairman of the next succeeding general meeting or annual generalmeeting.

BY-LAWS

25. JfheManagement Committee may from time to time make, amend or repeal by-laws, notInconsistent with these Rules, for the internal management of the Association and anyby-law may be set aside by a general meeting of members.

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ALTERATION OF RULES

26. Subject to the provisions of the Associations Incorporation Act 1981, these Rules maybe amended, rescinded or added to from time to time by a special resolution carried atant general meeting PROVIDED THAT no such amendment, rescission or addition shallbe valid unless the same shall have been previously submitted to and approved by theDirector General, Department of Justice, Brisbane.

COMMON SEAL

27. The ManagementCommitteeshallprovidefor a CommonSeal and for its safe custody.The CommonSeal shall only be used by the authorityof the ManagementCommitteeand every instrumentto which the seal is affixed shall be signed by a memberof theManagementCommitteeand shall be countersignedby the secretaryor by a secondmember of the Management Committee or by some other person appointed by theManagementCommitteeforthe purpose.

FUNDS AND ACCOUNTS

28. (1) The fundsof the Associationshallbe bankedin the nameof the Associationinsuchbankas theManagementCommitteemayfromtimeto timedirect.

(2) Proper books and accounts shall be kept and maintained either in written orprinted form in the ~nglish language showing correctly the financial affairs of theAssociation and the particulars usually shown in books of a like nature.

(3) All moneys shall be banked as soon as practicable after receipt thereof.

(4) All amounts of twenty dollars or over shall be paid by cheque signed by any twoof the presidents, secretary, treasurer or other member authorised from time totime by the Management Committee.

(5) Cheques shall be crossed "not negotiable" except those in payment of wages,allowances or petty cash recoupment which may be open.

(6) The ManagementCommitteeshall determine the amount of petty cash whichshallbe kept on the impresssystem.

~7)All expenditure shall be approved or ratified at a Management Committee, .meetmg.

(8) As soon as practicable after the end of each financial year the treasurer shall causeto be prepared a statement containing particular of:

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(a) the income and expenditure for the financial year just ended; and(b) the assets and liabilities and of all mortgages, charges and

securities affecting the property of the Association at the close ofthat year.

(9) All such statements shall be examined by the auditor who shall present his reportupon such audit to the secretary prior to the holding of the annual general meetingnext following the financial year in respect of which such audit was made.

(10) The income and property of the Association whensoever derived shall be used andapplied solely in promotion of its objects and in the exercise of its powers as setherein and no portion thereof shall be distributed, paid or transferred directly orindirectly by way of dividend, bonus or otherwise by way of profit to or amongstthe members of the Association provided that nothing herein contained shallprevent the payment in good faith of interest to any such member in respect ofmoneys advanced by him to the Association or otherwise owing by theAssociation to him or of remuneration to any officers or servants of theAssociation or to any member of the Association or other person in return for anyservices actually rendered to the Association provided further that nothing hereincontained shall be construed so as to prevent the payment or repayment to anymember of out of pocket expenses, money lent, reasonable and proper charges forgoods hired by the Association or reasonable and proper rent for premisesdemised or let to the Association.

DOCUMENTS

28. The Management Committee shall provide for the safe custody of books, documents,Instruments of title and securities of the Association.

FINANCIAL YEAR

29. The financial year of the Association shall close on 30thJune in each year.

DISTRIBUTION OF SURPLUS ASSETS

30. If the Association shall be wound up in accordance with the provisions of theAssociations Incorporation Act 1981, and there remains, after satisfaction of all its debtsand liabilities, any property whatsoever, the same shall not be paid to or distributedlamong the members of the Association, but shall be given or transferred to some otherinstitution or institutions having objects similar to the objects of the Association, andwhich shall prohibit the distribution of its or their income and property among its ortheir members to an extent at least as great as is imposed on the Association under or by

18

virtue of rule 28(10), such institution or institutions to be determined by the members ofthe Association.

I hereby certify that this is a true copy of the Rules Adopted by the Members on 8thday of June1993.

Secretary

NOCCManagement Committee BY-LAWS Policy Document

Last Updated: 17 July 2003

Date17/07/03

Subject.Allocation /Division ofPrizes WonUse of ClubOCls

12/08/02

01/10/01 I Club Uniforms

I

DecisionPrize money won at events is the property of the club where a teamwinning prize money is nominated by or is comprised predominately Noosaclub paddlers. (Motion approved at General Mtg 17/07/03)No Club OC1's or OC2's are to be taken through the mouth of the river orused in the ocean by any paddler. They are only to be used in the river.No Club OC1's or OC2's are to be used for surfing in the river mouth. Therepairs for any damage sustained by Club OC1's or OC2's that are used inthese fashions will be charged to the club member using them at the time.When providinga canoe on loan to another club, NOCCracingcanoes are tobe provided on loan in order of oldest / poorest condition available first.This is to minimise wear &tear and risk damage to the club's best canoesbecause loan canoes are usually used by "B" or less experienced teams.Club assets proposed for sale should be decided by a majority vote of theExecutive Committee members. Items likely to raise in excess of $500 areto be advertised externally using appropriate media. Items under $500 invalue should be advertised in the club newsletter.

Those members who transfer to another club during ~he year can apply tohave a pro-rata'd portion of their membership fees (minus AOCRAinsurance) refunded to them once the transfer is complete. The Committeereserves the right to review this on a case by case basis. No funds will berefunded in the case of members who simply wish to stop paddling for theseason.Rather than charge cash fees, it is preferable that the club receives somesort of paddling-related goods that the club can use in a raffle or otherfund-raising activitYto generate further funds.Controls to be placed on all expenditure incurred by club members for theclub. Items over $200 are to be approved by the committee prior to beingincurred. Items less than this amount to be approved by the Treasurerprior to be being incurred. The Treasurer is not expected to automaticallyreimburse club members when presented with invoices for expensesincurred by club members without authorisation.All items of clothing to carry a minimum 15% mark-up. The existingcolours of green and purple to be retained in the interests of containingcosts for members. Further orders for stock are only to be placed whenthose items have been forward ordered and paid for by club members.

10/06/02 I LoaningCanoes toOther Clubs

08/04/021 Sale of ClubAssets

14/01/02 MembershipFee refund fortransferringmembers

12/11/01 PaidAdvertising inNewsletter

01/10/01 I UnauthorisedExpenditure