Running aRunning a Little League Little League

Is there aIs there a““What to do When”What to do When”

GUIDEGUIDEFor a LeagueFor a LeaguePRESIDENT?PRESIDENT?

To Start withTo Start with

You Need:You Need:

A Copy of the LatestA Copy of the Latest““Little League Operating Manual” Little League Operating Manual” (the White Book)(the White Book)

A Copy of the each of the LatestA Copy of the each of the LatestBaseball and SoftballBaseball and Softball““Official Regulations and PLAYING Official Regulations and PLAYING RULES”RULES”(the “small” rulebooks)(the “small” rulebooks)

That’s IT !!!That’s IT !!!

All You NeedAll You Needto do now isto do now is

FOLLOWFOLLOWALL the RULESALL the RULESin the BOOKS! in the BOOKS!

The following The following SLIDES listSLIDES list

the TOPICS to be the TOPICS to be covered, but since everycovered, but since every

League is unique and each League League is unique and each League generally does things a little generally does things a little

differently, we willdifferently, we willnot tell you how tonot tell you how to““run” Your League.run” Your League.

That’s Up To YOU.That’s Up To YOU.

Running aRunning a Little League Little League

Where to Begin?Where to Begin?

If you haven’t already gotten a If you haven’t already gotten a copy of the publication copy of the publication

““A Year in the Life of A Year in the Life of Hometown Little League”Hometown Little League”

GET ONEGET ONEA copy can be downloaded/printed fromA copy can be downloaded/printed fromwww.littleleague.org/Assets/forms_pubs/www.littleleague.org/Assets/forms_pubs/

asap/HometownPublication2012.pdfasap/HometownPublication2012.pdf

If you’ve already got one,If you’ve already got one,

READ ITREAD IT

It is “BY FAR” the most helpful publication It is “BY FAR” the most helpful publication for planning and scheduling all of the for planning and scheduling all of the

various activities involved with running a various activities involved with running a Little LeagueLittle League

FALLFALL

ELECTIONSELECTIONSNotice Of Annual MeetingNotice Of Annual Meeting

Meeting Quorum (Membership)Meeting Quorum (Membership)Ballot / NominationsBallot / Nominations

Absentee BallotsAbsentee BallotsVoting / ElectionVoting / Election

New BOARDNew BOARDDiscuss “Responsibilities”Discuss “Responsibilities”

Establish CommitteesEstablish CommitteesSTART PLANNING for the new SeasonSTART PLANNING for the new Season

BUDGET (Income BUDGET (Income andand Expenses) Expenses)Set Meeting ScheduleSet Meeting Schedule

FALLFALL

Establish Policies for Establish Policies for League AssetsLeague Assets

BANK ACCOUNT(s)BANK ACCOUNT(s)Treasurer ProceduresTreasurer Procedures

Treasurer ReportsTreasurer Reports

EQUIPMENTEQUIPMENTInventoryInventory

Inspect/Repair/ReplaceInspect/Repair/ReplaceIssue/Return/AccountabilityIssue/Return/Accountability

CONCESSIONSCONCESSIONSEquipmentEquipment

Inventory / SuppliesInventory / SuppliesIncome (Cash Box)Income (Cash Box)

FALLFALL

FALL BALLFALL BALLTraining and Development ProgramTraining and Development Program

If you run one, GREATIf you run one, GREATIf you don’t run one, WHY?If you don’t run one, WHY?

PLAN FUNDRAISERSPLAN FUNDRAISERSNever Too Early to StartNever Too Early to Start

Gather IdeasGather IdeasTry AnythingTry Anything

Try EverythingTry EverythingGet PARENTS InvolvedGet PARENTS Involved

WINTERWINTER

DistrictDistrict Presidents MeetingPresidents Meeting

Meet the District StaffMeet the District StaffMeet the Other PresidentsMeet the Other Presidents

Discuss:Discuss: Plans for Upcoming SeasonPlans for Upcoming Season

Interleague PlayInterleague PlayTournamentsTournaments

District “Responsibilities” (Dues/Fees)District “Responsibilities” (Dues/Fees)

Review YourReview YourConstitutionConstitution

Incorporation / Tax ExemptionIncorporation / Tax ExemptionLocal Rules / Ground Rules / By-LawsLocal Rules / Ground Rules / By-Laws(including Methods for Selecting All Star (including Methods for Selecting All Star

Players, Mangers, and Coaches)Players, Mangers, and Coaches)

WINTER (cont’d)WINTER (cont’d)

REGISTRATIONREGISTRATIONMultiple Dates and TimesMultiple Dates and Times

Advertise, Advertise, AdvertiseAdvertise, Advertise, AdvertiseContact Last Year’s Players / ParentsContact Last Year’s Players / Parents

POSTPOSTLeague Boundary MapLeague Boundary Map

Budget / Financial ReportBudget / Financial ReportTryout ScheduleTryout Schedule

Have “Knowledgeable” People PresentHave “Knowledgeable” People PresentVerify Players’ AGE and RESIDENCYVerify Players’ AGE and RESIDENCY

IDENTIFY POTENTIALIDENTIFY POTENTIALUmpires, Managers, Coaches,Umpires, Managers, Coaches,

Team Moms/Dads, and SPONSORSTeam Moms/Dads, and SPONSORS

COLLECTCOLLECTPlaying Fees & Membership DuesPlaying Fees & Membership Dues

Medical Release FormsMedical Release Forms

WINTER (cont’d)WINTER (cont’d)

Application for Charter Application for Charter and Insuranceand Insurance

Submit EARLY (by Jan 1)Submit EARLY (by Jan 1)

Safety InspectionsSafety InspectionsFacilityFacility

Playing EquipmentPlaying Equipment

Appointment ofAppointment ofManagers and CoachesManagers and Coaches

Screen Applicants (Background Checks)Screen Applicants (Background Checks)President AppointsPresident Appoints

Board ApprovesBoard Approves

WINTER (cont’d)WINTER (cont’d)

Clinics andClinics andEducational ProgramsEducational Programs

Regional Clinics / SeminarsRegional Clinics / SeminarsDistrict 16 ClinicsDistrict 16 Clinics

Area Little League RoadshowsArea Little League RoadshowsIndividual League ClinicsIndividual League Clinics

CD Rom / VideosCD Rom / VideosPamphlets / HandoutsPamphlets / Handouts

Who Needs To Be Educated?Who Needs To Be Educated?PRESIDENT and BOARD MEMBERSPRESIDENT and BOARD MEMBERS

UmpiresUmpiresManagers and CoachesManagers and Coaches

PARENTSPARENTS

SPRINGSPRING

Divisions/ TeamsDivisions/ TeamsNumber of Players RegisteredNumber of Players Registered

Baseball / SoftballBaseball / SoftballAge BreakdownAge Breakdown

How many TeamsHow many TeamsHow many Players on a TeamHow many Players on a Team

TRYOUTSTRYOUTSAdvertiseAdvertise

Multiple Dates / TimesMultiple Dates / TimesPlayers must Attend 50% of SessionsPlayers must Attend 50% of Sessions

Conducting the TryoutConducting the Tryout(Test ALL 5 Areas)(Test ALL 5 Areas)

All Managers PresentAll Managers PresentRating SheetsRating Sheets

SPRING (cont’d)SPRING (cont’d)

Player Selection (DRAFT)Player Selection (DRAFT)Run by PLAYER AGENTRun by PLAYER AGENT

Must use an Approved MethodMust use an Approved MethodPre-Identify “Options”Pre-Identify “Options”

No “Gentlemen’s Agreements”No “Gentlemen’s Agreements”Player TradesPlayer Trades

Scheduling PracticesScheduling Practicesand GAMESand GAMES

BALANCE the SchedulesBALANCE the SchedulesBe FAIR to ALL TeamsBe FAIR to ALL Teams

““Typical” Schedules areTypical” Schedules are in Operating Manualin Operating Manual

Schedules are Schedules are Approved by the BoardApproved by the Board

SPRING (cont’d)SPRING (cont’d)

Waiver FormsWaiver FormsRegulations II(d) and IV(h)Regulations II(d) and IV(h)

Submit through DASubmit through DAMust be Approved PRIOR to Player Must be Approved PRIOR to Player

Participating in League PlayParticipating in League Play

ROSTERSROSTERSSubmit to WilliamsportSubmit to Williamsport

Copy to DACopy to DA

Interleague/Combined Team Interleague/Combined Team FormsForms

Submit to DASubmit to DA

SPRING (cont’d)SPRING (cont’d)

OPENING DAYOPENING DAYAdvertiseAdvertise

Brief CeremoniesBrief Ceremonies

Aside from Registration, this isAside from Registration, this isprobably your Best Opportunity toprobably your Best Opportunity to provide League Information to theprovide League Information to the

most people at one time.most people at one time.

If you need HELPIf you need HELPfrom your Members,from your Members, Opening Day is a Opening Day is a Good Time to ASKGood Time to ASK

PLAY BALLPLAY BALLandand

HAVE FUNHAVE FUN

SUMMERSUMMER

All Star TournamentAll Star Tournament

Selecting PlayersSelecting PlayersSelecting Manager/CoachesSelecting Manager/Coaches

Tournament AffidavitTournament AffidavitWaiver FormsWaiver FormsPay LLB FeePay LLB Fee

Tournament Play / TravelTournament Play / Travel

Got a ProblemGot a Problem

IF YOU NEED HELPIF YOU NEED HELPASK FOR ITASK FOR IT

The District StaffThe District Staffis comprised of individuals is comprised of individuals

who have EXTENSIVE who have EXTENSIVE EXPERIENCE in Little LeagueEXPERIENCE in Little League

They areThey areREADY TO HELPREADY TO HELP

District 16District 16Chain of CommandChain of Command

D.A.

DistrictStaff

League President

Board Members

Managers and Coaches

Players and Parents / Guardians

If you have an “Issue/Problem”, work your wayUP the Chain One Step At A Time. Try to resolve

the issue/problem “at the lowest level.”If not resolved in a timely manner,

go ONE step Higher.

LAST BUT NOT LAST BUT NOT LEASTLEAST

TRY TOTRY TO

ENJOY THE EXPERIENCEENJOY THE EXPERIENCE

THANK YOUTHANK YOUMR/MS PRESIDENTMR/MS PRESIDENT

FOR YOUR TIME and FOR YOUR TIME and DEDICATIONDEDICATION

andand

HAVE A GREAT YEARHAVE A GREAT YEAR