RUNNING SPRINGS WATER DISTRICT A M -SERVICE …...Ward Simmons, Attorney, Best, Best & Krieger Tony Grabow, Retired Fire Chief, Paid Call Firefighter Visitors Present: Gerhard Hilgenfeldt,

RUNNING SPRINGS WATER DISTRICT A MULTI-SERVICE INDEPENDENT SPECIAL DISTRICT

31242 Hilltop Boulevard • P.O. Box 2206 Running Springs, CA 92382

WATER (909) 867-2766 • WASTEWATER COLLECTION (909) 867-7352 • WASTEWATER TREATMENT (909) 867-3689 • FIRE (909) 867-2630

TO: BOARD OF DIRECTORS DATE POSTED: SEPTEMBER 11, 2015 RE: REGULAR BOARD MEETING FROM: BOARD SECRETARY The Regular Meeting of the Board of Directors of the Running Springs Water District will be held on Wednesday, September 16, 2015, at the hour of 9:00 A.M. at the District Office located at 31242 Hilltop Boulevard, Running Springs, California. This agenda was posted prior to 5:00pm on September 11, 2015 at the Running Springs Water District Office and Website. The Board may take action on any item on the agenda, whether listed as an action item or as an information item. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Joan C. Eaton, Board Secretary at (909) 867-2766 at least 48 hours before the meeting, if possible. Copies of documents provided to members of the Board for discussion in open session may be obtained from the District at the address indicated above.

AGENDA

1. Call Meeting to Order and Pledge of Allegiance 2. Recognize and Hear From Visitors/Public Comment

3. Public Hearing and Consideration to Allow or Overrule any or all Objections or

Protests to the Proposed Removal of Weeds and/or Wastes that have been Declared as a Public Nuisance Page 4

A. Open Public Hearing; B. Fire Chief’s Report; C. Written Objections or Protests; D. Oral Objections or Protests; E. Board Discussion; F. Close Public Hearing;

G. Consider allowing or overruling any or all objections or protests to the proposed

removal of weeds and/or wastes that have been declared a public nuisance, whereupon the Board of Directors shall acquire jurisdiction to proceed and perform the work of removing the public nuisance (Motion Required).

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September 16, 2015 Regular Board Meeting Agenda Posted September 11, 2015

4. Approval of Consent Items – The following consent items are expected to be routine and non-controversial and will be acted on at one time without discussion unless an item is withdrawn by a Board Member for questions or discussion. Any person wishing to speak on the consent agenda may do so by raising his/her hand and being recognized by the Board President.

A. Approve Meeting Minutes Page 12

B. Ratify July and August 2015 Expenditures Page 24 C. Consider Adopting Resolution No. 26-15, finding that certain properties located

in the District constitute a public nuisance and ordering notification to property owners and setting a public hearing Page 42

D. Consider Declaring Certain Equipment as Surplus and Authorize Staff to Dispose

of Property Page 52

5. Action Items – The following action items will be considered individually and each require a motion by the Board of Directors for action.

A. Consider Approving Budget Amendment for the Purchase of Replacement

Membrane Cartridges Page 56 (Presenter: Trevor Miller, Treatment Division Supervisor)

B. Consider Voting for Members of the Running Springs Area Chamber of

Commerce Page 60

6. Information Items – The following information items do not require any action by the Board of Directors and are for informational purposes only.

A. Running Springs Water District Board of Directors Appointments in Lieu of

Election Letter from San Bernardino County Elections Office of the Registrar of Voters Page 61

B. Customer Service Acknowledgement Letter Page 62

7. Division Supervisor Reports

A. Water Division Report Page 63 (Presenter: Randy Bobroff, Water Division Supervisor)

B. Wastewater Treatment Division Report Page 67 (Presenter: Trevor Miller, Wastewater Treatment Division Supervisor)

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September 16, 2015 Regular Board Meeting Agenda Posted September 11, 2015

C. Wastewater Collection Division Report Page 69 (Presenter: Isaiah Hall, Wastewater Collection Division Supervisor)

D. Fire Department Report Page 71 (Presenter: George Corley, Fire Chief)

E. Administration Report Page 79 (Presenter: Joan Eaton, Administration Division Supervisor)

8. General Manager’s Report

9. Board Member Comments 10. Meeting Adjournment Upcoming Meetings: Regular Board Meeting, October 21, 2015 at 9:00 am

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3. G.

RUNNING SPRINGS WATER DISTRICT

M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: George Corley, Fire Chief Ryan Gross, General Manager SUBJECT: PUBLIC HEARING TO CONSIDER ALLOWING OR

OVERRULING ANY OR ALL OBJECTIONS OR PROTESTS TO THE PROPOSED REMOVAL OF WEEDS AND/OR WASTES WHEREUPON THE BOARD OF DIRECTORS SHALL ACQUIRE JURISDICTION TO PROCEED AND PERFORM THE WORK OF REMOVING THE PUBLIC NUISANCE

RECOMMENDED BOARD ACTION It is recommended that the Board of Directors consider allowing or overruling any or all objections or protests to the proposed removal of weeds and/or wastes that have been declared a public nuisance, whereupon the Board of Directors shall acquire jurisdiction to proceed and perform the work of removing the public nuisance. REASON FOR RECOMMENDATION This is the next step in the process of the Running Springs Fire Department’s Hazard Abatement Program. BACKGROUND On August 26, 2015 the Board of Directors adopted Resolution 25-15 (Refer to Attachment 1). The resolution effectively accomplished three things: (1) it declared that the properties listed in Exhibit A of the resolution constitute a public nuisance; (2) directed the Fire Inspector or his authorized representative to provide notice to the owners of the properties of a public hearing to be conducted on September 16, 2015 at 9:00 a.m., and; (3) that the Board of Directors shall hear and consider all objections or protests to the proposed removal of weeds and/or waste. Prior to that on June 20, 2012 the Running Springs Water District (District) Board of Directors adopted Ordinance No. 38, amending Ordinance No. 37 and establishing procedures and fees for providing notice to abate weeds and fire hazard waste upon real property. Ordinance No. 36 was adopted on March 16, 2011, adopting procedures for abatement of hazardous weed and/or waste.

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3. G.

Running Springs Fire Department staff has inspected the properties listed in Exhibit A of Resolution 25-15 and found that those properties at the time of inspection materially hamper or interfere with the prevention or suppression of fire upon the property or adjacent properties or endanger the public safety by creating a fire hazard and therefore constitute a public nuisance. FISCAL INFORMATION None at this time. ATTACHMENTS Attachment 1 – Resolution 25-15

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ATTACHMENT 1

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4. A.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: CONSIDER APPROVING MEETING MINUTES RECOMMENDATION It is recommended that the Board of Directors review and approve the attached meeting minutes. REASON FOR RECOMMENDATION Approval of meeting minutes. BACKGROUND INFORMATION The attached draft meeting minutes are from the Regular Board Meeting that was held on August 19, 2015 and the Special Board Meeting that was held on August 26, 2015. ATTACHMENTS Attachment 1 – Draft August 19, 2015 Meeting Minutes Attachment 2 – Draft August 26, 2015 Meeting Minutes

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MINUTES – AUGUST 19, 2015 PAGE 1 OF 7

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS RUNNING SPRINGS WATER DISTRICT

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AUGUST 19, 2015

The Regular Meeting of the Board of Directors of the Running Springs Water District was held on Wednesday, August 19, 2015 at the hour of 9:00 A.M. at the District office located at 31242 Hilltop Boulevard, Running Springs, California.

The following Directors were present: Kenneth Ayers, President Everett “Ed” Brittain, Vice-President Pamella Bennett, Director

Mike Terry, Director Henry Heredia, Director

Also present were the following: Ryan Gross, General Manager Joan C. Eaton, Secretary/Treasurer/Administration Supervisor George Corley, Fire Chief Mike Vasquez, Fire Battalion Chief Isaiah Hall, Wastewater Collections Division Supervisor Trevor Miller, Wastewater Treatment Division Supervisor Ward Simmons, Attorney, Best, Best & Krieger Tony Grabow, Retired Fire Chief, Paid Call Firefighter

Visitors Present: Gerhard Hilgenfeldt, Resident

Tim Inman, Resident

MEETING MINUTES

AGENDA ITEMS

1. Call Meeting to Order and Pledge of Allegiance

The meeting was called to order at 9:02 A.M. by President Ayers and Director Terry led theassembly in the pledge of allegiance to the flag.

2. Recognize and Hear From Visitors/Public Comment

Visitors Hilgenfeldt and Inman introduced themselves for the record.

3. Approval of Consent Items

ATTACHMENT 1

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A. Approve Minutes for June 17 and August 5, 2015 Board Meetings B. Ratify June and July 2015 Expenditures and Review Cash Summary C. Receive and File the Fiscal Year 2014/2015 Annual Board and Employee Expense

Report D. Consider Declaring Certain Equipment as Surplus and Authorize Staff to Dispose of

Property

District Staff clarified expenditures regarding the Fire Department Boot Reimbursement and Inland Desert Security Answering Services.

Upon motion by Director Heredia, second by Director Terry and carried by a 5 to 0 vote, the June and July 2015 Expenditures were ratified and the Consent Items were approved.

4. Action Items

A. Consider Customer Request to Waive Reconnection Fees

Visitor Tim Inman reported that he purchased his property at 32139 Cove Circle through a private sale in May 2015 and the water meter had been disconnected by the previous owner in 2001. Mr. Inman discovered there were reconnection fees due for the past approximately 14 years that total $1,010.82 and he was not made aware of these fees during escrow. District policy set by resolution states the one-time fee for reconnecting a water meter is $150.00, and monthly fees are $1.88 for the Water Infrastructure Repair and Replacement, $2.25 for the Wastewater Infrastructure Repair and Replacement, $3.00 for the Water Pollution Control Plant Loan repayment and $3.90 for the Safe Drinking Water Loan repayment for each month the meter has been disconnected. Mr. Inman previously agreed to a 24-month payment plan for the fees and is now requesting that the Board consider waiving a portion of the reconnection fees for the time period that he did not own the property. Discussion continued and Administration staff will revisit District policies and bring recommendations back to the Board.

Upon motion by Vice-President Brittain, second by Director Heredia and carried by a 5 to 0 vote, the Customer Request to Waive Reconnection Fees, was approved.

Supervisor Eaton stated Administration will recalculate the reconnection fees for Mr. Inman and adjust his account accordingly.

B. Consider Adoption of Resolution No. 21-15, Commending Dave Loest for District Service

President Ayers and Chief Corley commended Fire Department Engineer/Paramedic Dave Loest for his years of service with the District. Resolution No. 21-15 was presented to Chief Corley for Dave Loest who was absent from the meeting.

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Upon motion Vice-President Brittain, second by Director Terry and carried by a 5 to 0 vote, RESOLUTION NO. 21-15, COMMENDING DAVE LOEST FOR DISTRICT SERVICE, was adopted. (Resolution No. 21-15 on file in the District office)

C. Consider Adopting Resolution No. 22-15, Authorizing Application of Federal Excess Personal Property

Chief Corley reported on the agreement between the State of California, Department of Forestry and Fire Protection and the Running Springs Water District for the loan of Federal Excess Personal Property. The agreement names and authorizes Fire Chief Corley to sign the agreement on behalf of the District and currently there is no excess personal property.

Upon motion by Director Bennett, second by President Ayers and carried by a 5 to 0 vote, RESOLUTION NO. 22-15, AUTHORIZING APPLICATION OF FEDERAL EXCESS PERSONAL PROPERTY, was adopted. (Resolution No. 22-15 on file in the District office)

D. Consider Authorizing General Manager to Execute Amendment No. 2 to San Bernardino County Lease Agreement for the Running Springs County Library

Manager Gross reported on the County Library Lease Renewal for a two (2) year term commencing November 1, 2015 through October 31, 2017. The Lease Agreement will be amended to state the rent per month for the term 2015/2016 will be $875.00 and the rent per month for the term 2016/2017 will be $892.00 which is an annual increase of 2%. The County has the right to terminate with 90-days’ notice and the Lessor has the right to terminate during any extended term of the lease with 12-months’ notice only if Lessor has received a permit to construct a fire station on the premises.

Upon motion by Vice-President Brittain, second by Director Heredia and carried by a 5 to 0 vote, Amendment No. 2 to the San Bernardino County Lease Agreement for the Running Springs County Library, was approved as amended.

E. Consider Authorizing Expenditure for Wastewater Treatment Plant Headworks Improvement

Supervisor Miller reported on the Headworks Fine Screen stating performance has dropped below the designed efficiency for the Membrane Bioreactor (MBR) system. The repairs will extend the useful life of the equipment for another ten (10) years and also increase the efficiency to better than the original design. Supervisor Miller confirmed the price for parts to overhaul the fine screen is $27,500 and stated this is a budgeted capital expenditure in the 2015/2016 Fiscal Year Budget. Discussion continued and Supervisor Miller confirmed the labor to rebuild the fine screen will consist of Treatment Plant staff and an outside contractor and is projected to be complete within one week. The Upstream Users proportionate share is $3,657 for Arrowbear and $5,156 for CSA-79.

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Upon motion by Director Heredia, second by Director Terry and carried by a 5 to 0 vote, the Expenditure for Wastewater Treatment Plant Headworks Improvements, was approved.

F. Consider Awarding Contract for Annual Sewer Line Cleaning and Video Inspection Services

Supervisor Hall asked the Board to authorize a budgeted expenditure for the Annual Sewer Line Cleaning and Video Inspection and award the project to Houston and Harris for their low Option 1 bid of $39,358. It is also recommended that the Board authorize the General Manager to execute the contract and approve change orders during the course of the project as required not to exceed 15% of the original construction contract. Manager Gross recommended that the Board not approve the Bid Alternate to utilize a water truck to retrieve water from the Treatment Plant for the project. Supervisor Hall confirmed the project should take approximately three (3) weeks to complete.

Upon motion by Director Bennett, second by Vice-President Brittain and carried by a 5 to 0 vote, Awarding Contract to Houston and Harris for Annual Sewer Line Cleaning and Video Inspection Services, was approved.

G. Consider Resolutions No. 23-15 and No. 24-15, Electing to be Subject to the Public Employees’ Medical and Hospital Care Act at Unequal Amounts for Employees and

Annuitants

Manager Gross reported on the proposed CalPERS Health Insurance Plans and equitable adjustments to the District Employee Insurance monthly caps. If approved, the District will be required to offer the CalPERS Health Insurance plans to retired District employees and Manager Gross explained the Public Employees Medical and Hospital Care Act (PEMCA). The District will be required to contribute the minimum amount to a qualified retired District employee if they choose to participate in the plan and Manager Gross confirmed the minimum contribution would start out at $1.00 per month in 2016 and gradually increase to $152.00 per month in the year 2036. Manager Gross stated there are 12 of the 25 District employees enrolled in the District’s Medical Reimbursement Plan and on average, only about 40% to 50% of the total annual cap amount allocated to the Medical Reimbursement plan is utilized. Next year, staff will propose a plan for Board consideration to use a portion of this unused budgeted amount to contribute to the CalPERS California Employers’ Retirement Benefit Trust (CERBT) program to prefund future Other Post-Employment Benefit (OPEB) liabilities to minimize future costs impacts. The employees and Personnel Committee have reviewed alternatives for the District’s group medical insurance plan and are recommending the CalPERS Health Plan as well as a more equitable adjustment to the maximum cap amounts that the District would contribute to all employees for health care as stated in the staff report. President Ayers asked about survivor benefits and Manager Gross confirmed this program does not carry on to family members of a deceased retiree. Discussion

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continued and Director Bennett commended District staff for researching the health insurance plan options and she said her main concern is offering minimal benefits to retired employees, but the CalPERS plan is a better benefit for active employees. Manager Gross stated the CalPERS plan is not based on age like the current District Health Plan and President Ayers said a large pool like CalPERS can keep the premium costs down.

Upon motion by Director Heredia, second by Director Terry and carried by a 5 to 0 vote, RESOLUTION NO. 23-15 AND NO. 24-15, ELECTING TO BE SUBJECT TO THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT AT UNEQUAL AMOUNTS FOR EMPLOYEES AND ANNUITANTS, were adopted and the revised monthly cap amounts will be adjusted as stated in the staff report effective October 1, 2015. (Resolution No. 23-15 and No. 24-15 on file in the District office)

5. Information Items

A. Quarterly Budget/Financial Update

Manager Gross reported on the fourth quarter of Fiscal Year 2014/2015 and the Reserve Fund Balances as of June 30, 2015. Manager Gross stated the Operating Reserve Funds are moving in the right direction.

B. Quarterly Investment Report

The Local Agency Investment Fund Remittance Advice for quarter ending June 30, 2015 was presented to the Board with a quarterly interest rate of 0.28% and $1,371.26 in

earned interest.

C. Quarterly Capital Improvement Project Report

Manager Gross presented the Ayers Acres Groundwater Well Project that was awarded to Bacon/Wagner Construction for $690,727 and began in April 2015. Total payments made to date are $179,507 and the project is approximately one third complete with an expected completion date of Fall 2015. The funding sources are $56,000-Water Capacity Charge Reserve, $85,000 -Water Capital Improvement Project Reserve, $550,000 – Municipal Finance Corporation Loan and the Infrastructure R&Rcharge to customers of $1.88 per month. The backbone infrastructure will be available to utilize transporting any future groundwater developed in the area into the District’s water distribution system and the payback period for the project is approximately 20 years. Manager Gross stated that assuming the well will produce 100 gpm 80% of the time, it would be equivalent to approximately 130 acre feet per year or 25% of the District’s

demand.

Manager Gross also presented the Sewer Lift Station (SLS) Nos. 1, 2 and 3 Improvement Projects consisting of replacing three (3) of the aging SLS after more than 40 years of

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service. This project will reduce the risk of failure at these SLS and will minimize the potential for sanitary sewer overflows into the Deep Creek and Fredalba Creek watersheds. Funding for this project was provided in part by the Clean Water State Revolving Fund (CWSRF) through an agreement with the State Water Resources Control Board. Construction was awarded on April 27, 2015 to Trinity Construction for $2,791,500 and construction began in July 2015. Total payments made to date are $47,725 and the expected completion date is Spring, 2016. The funding sources are $2,800,000 – Clean Water State Revolving Fund Loan and the Infrastructure R&R Charge to customers of $2.25 per month. Discussion continued regarding the Quarterly Capital Improvement Projects and President Ayers asked staff to continue to provide quarterly reports with a slide presentation.

6. General Manager’s Report Manager Gross reviewed the items in the Board Correspondence packet that included the Senate Bill 88 Water Conservation Provisions and Attorney Simmons reported on the provisions, saying the bill was adopted by Legislature to give Districts a tool to use with no requirement. The majority of water customers in California are compliant and reducing their water usage and Attorney Simmons confirmed the Senate Bill 88 as optional for the District. Manager Gross also mentioned the District received a customer complaint letter with no action required. All documents regarding the November Ballot Measure are in the Registrar of Voters Office and there was no contest regarding the Board of Director seats with both RSWD incumbents filing documents. Manager Gross closed by saying the Special District Risk Management Authority acknowledged the District for No Paid Property/Liability Claims in 2014/2015.

7. Engineer’s Report No information to report. 8. Report from Legal Counsel Attorney Simmons had no further information to report. 9. Board Member Meetings No information to report 10. Board Member Comments Director Bennett acknowledged District Representative Whitney Mesna and the Fire Department for participating in the recent Mountain Top Days Event.

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11. Closed Session

This item was withdrawn from the agenda.

12. Open Session

This item was withdrawn from the agenda.

13. Meeting Adjournment

The meeting was adjourned at 10:43 A.M.

Respectfully Submitted,

_________________________________ ___________________________________President, Board of Directors Secretary of the Board of DirectorsRunning Springs Water District Running Springs Water District

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MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS RUNNING SPRINGS WATER DISTRICT

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AUGUST 26, 2015

The Special Meeting of the Board of Directors of the Running Springs Water District was held on Wednesday, August 26, 2015 at the hour of 9:00 A.M. at the District office located at 31242 Hilltop Boulevard, Running Springs, California.

The following Directors were present: Kenneth Ayers, President Everett “Ed” Brittain, Vice-President Pamella Bennett, Director

The following Directors were absent: Mike Terry, Director

Henry Heredia, Director

Also present were the following: Ryan Gross, General Manager Joan C. Eaton, Secretary/Treasurer/Administration Supervisor George Corley, Fire Chief Isaiah Hall, Wastewater Collections Division Supervisor

No visitors were present:

MEETING MINUTES

AGENDA ITEMS

1. Call Meeting to Order and Pledge of Allegiance

The meeting was called to order at 9:00 A.M. by President Ayers and Director Bennett ledthe assembly in the pledge of allegiance to the flag.

2. Recognize and Hear From Visitors/Public Comment

No visitors were present.

3. Approval of Consent Items

A. Approval of Revised Meeting Minutes for May 27, 2015

The May 27, 2015 Board Meeting Minutes were amended by adding the Approval of Consent Items.

ATTACHMENT 2

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Upon motion by Director Bennett, second by Vice-President Brittain and carried by a 3 to 0 vote, the Regular Board Meeting Minutes for May 27, 2015 were approved as amended.

4. Action Items A. Consider Adopting Resolution No. 25-15, Finding That Certain Properties Located

in the District Constitute a Public Nuisance and Ordering Notification to Property Owners and Setting a Public Hearing Manager Gross stated Resolution No. 25-15 is the next step for the current year in the Running Springs Fire Department’s Annual Hazard Abatement Program. The Fire Department has inspected properties that were listed in Exhibit A of the resolution and found those properties at time of inspection materially hamper or interfere with the prevention or suppression of fire upon the property or adjacent properties or endanger the public safety by creating a fire hazard and therefore constitute a public nuisance. The resolution would declare that the properties listed in Exhibit A constitute a public nuisance, direct the Fire Chief or his authorized representative to provide notice to the owners of the properties of a public hearing to be conducted on September 16, 2015 at 9:00 A.M. and that the Board of Directors shall hear and consider all objections or protests to the proposed removal of weeds and/or waste. Discussion continued regarding the Hazard Abatement Program to coincide with the Regularly Scheduled Board Meetings. Exhibit A was revised by adding one additional parcel to the list. Upon motion by President Ayers, second by Director Bennett and carried by a 3 to 0 vote, Resolution No. 25-15, Finding that Certain Properties Located in the District Constitute a Public Nuisance and Ordering Notification to Property Owners and Setting a Public Hearing, was adopted as amended. (Resolution No. 25-15 on file in the District office)

B. Consider Authorizing Budgeted Expenditure for Sewer Lift Station Nos. 4 and 6 SCADA Screen Development

Supervisor Hall requested authorization of the Fiscal Year 2015/2016 Budgeted Sewer Lift Station (SLS) Nos. 4 and 6 Supervisory Control and Data Acquisition (SCADA) Screen Development expenditure and the Tesco Controls, Inc. quote in the amount of $8,410. The SCADA System helps with control and monitoring of the Lift Stations and Manager Gross explained the SCADA system programming saying District on call staff will receive notification of a high level alarm and they can access the system from home. Upon motion by President Ayers, second by Vice-President Brittain and carried by a 3 to 0 vote, the Budgeted Expenditure for Sewer Lift Station Nos. 4 and 6 SCADA Screen Development in the amount of $8,410, was approved.

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C. Consider Authorizing Cost Share for Saint Anne’s in the Mountain Church Paving Project

Manager Gross stated the Saint Anne’s in the Mountain Church contacted the District and has requested we share in the cost of their paving project due to staff vehicles, contractors and vendors sometimes inadvertently accessing the Wastewater Treatment Plant through the Church parking area. The Church is requesting we contribute ten percent (10%) of the total costs or $1,352 and staff has reviewed the request and feels the cost is reasonable. The District has also suggested that we display a sign to direct traffic around the parking area and Manager Gross said the request is within his spending authority. Discussion continued regarding the condition of the Wastewater Treatment Plant Road and Manager Gross said the District would consider repaving the road in the 2016/2017 Fiscal Year. Upon motion by Director Bennett, second by Vice-President Brittain and carried by a 3 to 0 vote, the Cost Share for Saint Anne’s in the Mountain Church Paving Project in the amount of $1,352, was approved.

5. Information Items A. BB&K Memorandum Regarding Members of Public Agency Governing Boards Participating in Nonprofit and Other Community Organizations B. Safety Committee Meeting Minutes C. Article on Drought Manager Gross also provided the Board with a Draft Conservation Order from the State of California Environmental Protection Agency State Water Resources Control Board Office of Enforcement that reports a small agency that missed their water conservation goal by 0.4% and the state ordered them to implement an Outreach Program in addition to several other requirements. The District does not fall under the Water Board Agreement and the document was for information only.

6. Board Member Comments

Director Bennett suggested the District update their Public Relations Outreach materials and include the Wastewater Fog, Oil and Grease (FOG) program and Fire Department educational resources to be distributed during outreach events. Administration will research educational and information materials and provide samples to the Board for their review.

13. Meeting Adjournment The meeting was adjourned at 9:50 A.M.

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Respectfully Submitted, _________________________________ ___________________________________ President, Board of Directors Secretary of the Board of Directors Running Springs Water District Running Springs Water District

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4. B.


M E M O R A N D U M

DATE: August 19, 2015

TO: Board of Directors

FROM: Ryan Gross, General Manager

SUBJECT: RATIFY JUNE & JULY 2015 EXPENDITURES

RECOMMENDED BOARD ACTION

It is recommended that the Board of Directors review the attached accounts payable check register and ratify the District’s June, July & August 2015 expenditures and review Cash Summary.

REASON FOR RECOMMENDATION

Each month staff presents the monthly check register and recommends that the Board of Directors ratify the District’s expenditures.

BACKGROUND INFORMATION

Attached is a list of expenditures for June, July & August 2015.

FISCAL INFORMATION

Refer to attached accounts payable check register.

ATTACHMENTS

Attachment 1 – Accounts Payable Check Register for June 2015 Attachment 2 – Accounts Payable Check Register for July 2015 Attachment 3 – Accounts Payable Check Register for August 2015 Attachment 4 – Cash Summary for June 2015

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ATTACHMENT 1

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ATTACHMENT 2

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ATTACHMENT 3

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Fund Balances as of June 30, 2015

Designated Reserve Fund Fund Balance

Breathing Apparatus Equipment Replacement $76,684 Future Equipment Replacement $158,105 Workers Comp PASIS Outstanding Claims $43,327 Fire Department Operating Reserve $811,827 Ambulance Department Operating Reserve $209,758 Subtotal Fire & Ambulance Department Designated Reserve Funds $1,299,700 Recommended Reserve Fund Target (6 Months Operating Expenses) $975,012

Operating Reserve Surplus / (Shortfall) $46,574

Wastewater Capital Improvement Reserve $267,501 RSWD Filtration Project Loan Payment Reserve $25,490 Arrowbear Filtration Project Loan Payment Reserve $65,815 CSA 79 Filtration Project Loan Payment Reserve $10,157 Wastewater System Capacity Charges $376,133 Wastewater Operating Reserve ($419,166)Wastewater Infrastructure R&R Reserve $82,354 Subtotal Wastewater Cash Reserves $408,283 Recommended Operating Reserve Fund Target (4 Months Operating Expenses) $503,956

Operating Reserve Surplus / (Shortfall) ($923,122)

Ayers Acres Construction Loan Account $433,899 Water Capital Improvement Reserve $256,815 Water System Capacity Charges $53,040 Water Operating Reserve ($17,673)Water Infrastructure R&R Reserve $69,080 Subtotal Water Cash Reserves $795,161 Recommended Operating Reserve Fund Target (4 Months Operating Expenses) $543,499

Operating Reserve Surplus / (Shortfall) ($561,172)

Sewer Assessment District No. 5 Construction Funds $2,886 Sewer Assessment District No. 7 O&M $26,905 Water Assessment District No. 9 Construction Funds $62,107 Water Assessment District No. 10 Construction Funds $26,622 Water Assessment District No. 10 O&M $121,379

Subtotal Assessment Districts $239,899

Total District Designated Reserve Funds $2,503,145 Assessment District Funds $239,899 Combined Pooled Cash $2,743,044

Checking Account 527,342 LAIF $2,213,719 Petty Cash $1,000 Combined Pooled Cash 2,743,044

Fire & Ambulance Department

Wastewater Division

Water Division

Assessment Districts

ATTACHMENT 4

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4. C.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: George Corley, Fire Chief Ryan Gross, General Manager SUBJECT: CONSIDER ADOPTION OF RESOLUTION 26-15, FINDING THAT

CERTAIN PROPERTIES LOCATED IN THE DISTRICT CONSTITUTE A PUBLIC NUISANCE AND ORDERING NOTIFICATION TO PROPERTY OWNERS AND SETTING A PUBLIC HEARING

RECOMMENDED BOARD ACTION Consider adoption of Resolution No. 26-15, finding that certain properties located in the District constitute a public nuisance and ordering notification to property owners and setting a public hearing. REASON FOR RECOMMENDATION This is the next step for the current year in the Running Springs Fire Department’s annual hazard abatement program. BACKGROUND INFORMATION On June 20, 2012 the Running Springs Water District (District) Board of Directors adopted Ordinance No. 38, amending Ordinance No. 37 and establishing procedures and fees for providing notice to abate weeds and fire hazard waste upon real property. Ordinance No. 36 was adopted on March 16, 2011, adopting procedures for abatement of hazardous weed and/or waste. Running Springs Fire Department staff has inspected the properties listed in Exhibit A of Resolution 26-15 and found that those properties at the time of inspection materially hamper or interfere with the prevention or suppression of fire upon the property or adjacent properties or endanger the public safety by creating a fire hazard and therefore constitute a public nuisance. The proposed resolution would: (1) declare that the properties listed in Exhibit A constitute a public nuisance; (2) direct the Fire Chief or his authorized representative to provide notice to the owners of the properties of a public hearing to be conducted on

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4. C.

October 21, 2015 at 9:00am and; (3) that the Board of Directors shall hear and consider all objections or protests to the proposed removal of weeds and/or waste. FISCAL INFORMATION N/A ATTACHMENTS Attachment 1 – Resolution 26-15

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RESOLUTION NO. 26-15

RESOLUTION OF THE BOARD OF DIRECTORS OF RUNNING SPRINGS WATER DISTRICT FINDING THAT CERTAIN PROPERTIES LOCATED IN THE DISTRICT CONSTITUTE A PUBLIC NUISANCE AND ORDERING NOTIFICATION TO PROPERTY OWNERS AND SETTING A PUBLIC HEARING

WHEREAS, pursuant to Water Code section 31120, Running Springs Water District may exercise any of the powers, functions, and duties which are vested in, or imposed upon, a fire protection district pursuant to the Fire Protection District Law of 1987; and

WHEREAS, Running Springs Water District is authorized, pursuant to Water Code section 31120 and Health and Safety Code section 13879, to abate hazardous weeds and waste pursuant to the procedures set forth in Health and Safety Code section 14875 et. seq.; and

WHEREAS, pursuant to the procedures set forth in Health and Safety Code section 14875 et. seq. and Ordinance Nos. 36, 37 and 38, the Board of Directors of the Running Springs Water District may declare weeds growing upon streets, sidewalks, or private property a public nuisance that may be abated pursuant to the provisions therein; and

WHEREAS, the Fire Inspector of the Running Springs Water District or his or her authorized representative inspected the properties described in Exhibit “A,” attached hereto and by this reference incorporated herein, and found that those properties materially hamper or interfere with the prevention or suppression of fire upon the property or adjacent properties or endanger the public safety by creating a fire hazard, and therefore constitute a public nuisance; and

WHEREAS, the Fire Inspector or his or her authorized representative has asked the Board of Directors to find and determine that said weeds and/or waste matter constitute a public nuisance and the Board desires to declare, by resolution, that said weeds constitute a public nuisance pursuant to California Health and Safety Code section 14875 et seq. and Ordinance Nos. 36, 37 and 38; and

WHEREAS, the Board of Directors desires to authorize the Fire Inspector or his or her authorized representative to provide notice to the owners of the properties described in Exhibit “A” of a public hearing to be conducted on October 21, 2015 at 9:00 am, pursuant to Health and Safety Code section 14890 et seq. and Sections 2.5 and 2.6 of Ordinance Nos. 36, 37 and 38; and

WHEREAS, at the public hearing, the Board of Directors intends to hear any or all objections or protests, if any, to the proposed removal of weeds;

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Running Springs Water District as follows:

Section 1. All of the recitals set forth above are true.

Section 2. The Board of Directors has determined and hereby declares that the

ATTACHMENT 1

44

properties described in Exhibit “A,” attached hereto and by this reference incorporated herein, located within the Running Springs Water District’s boundaries contain weeds and/or waste that constitute a public nuisance pursuant to the provisions of Health and Safety Code section 14875 et seq.

Section 3. The Board of Directors directs the Fire Inspector or his authorized

representative to provide notice to the owners of the properties described in Exhibit “A” of a public hearing to be conducted on October 21, 2015 at 9:00 am at which time the Board of Directors shall consider all objections or protests to the proposed removal of weeds. Notice shall be provided pursuant to the provisions of Health and Safety Code section 14890 et seq. and Sections 2.5 and 2.6 of Ordinance Nos. 36, 37 and 38.

Section 4. The Board of Directors further directs that at the time of the public hearing,

the Board of Directors shall hear and consider all objections or protests, if any, to the proposed removal of weeds and/or waste, and may continue the hearing from time to time. Upon the conclusion of the hearing, the Board of Directors shall allow or overrule any or all objections, whereupon the Board of Directors shall acquire jurisdiction to proceed and perform the work of removing the public nuisance, and the decision of the Board of Directors shall be final, except as provided in Health and Safety Code sections 14920 and 14921.

ADOPTED this 16th day of September, 2015.

________________________________ President of the Board of Directors

ATTEST: ______________________________ Board Secretary

45

EXHIBIT "A"

LIST OF PROPERTIESBook 0295

Ref. No. Parcel Number Street Address1 0295‐011‐20 31405 Ocean View

2 0295‐014‐15 31464 Panorama

3 0295‐022‐40 31549 Pleasant

4 0295‐023‐42 31541 Inspiration

5 0295‐025‐43 31631 Panorama

6 0295‐025‐46 31579 Panorama

7 0295‐033‐37 31524 Hilltop

8 0295‐042‐21 31767 Christmas Tree

9 0295‐044‐07 Lot Wagon Wheel

10 0295‐052‐34 31740 Silver Spruce

11 0295‐061‐18 31741 Hilltop

12 0295‐061‐21 31765 Hilltop

13 0295‐061‐32 31810 Panorama

14 0295‐061‐51 Lot Panorama

15 0295‐062‐58 Lot Old City Creek

16 0295‐083‐12 Lot Deep Creek



19 0295‐091‐34 Lot Whispering Pines

20 0295‐092‐03 2421 Whispering Pines

21 0295‐092‐14 31998 Brookings

22 0295‐092‐15 31990 Brookings

23 0295‐102‐12 Lot Palo Alto

24 0295‐104‐04 Lot Edison

25 0295‐111‐02 Lot Hunsaker

26 0295‐111‐14 2430 Hunsaker

27 0295‐111‐20 2399 Deep Creek



30 0295‐112‐44 2421 Hunsaker

31 0295‐112‐48 2327 Hunsaker

32 0295‐112‐54 2395 Hunsaker

33 0295‐122‐27 2525 Hunsaker


35 0295‐123‐12 2575 Oak

36 0295‐123‐17 Lot Oak

37 0295‐131‐20 31843 Hollow Way

38 0295‐131‐21 31849 Hollow Way

39 0295‐131‐29 Lot Secret

40 0295‐131‐30 31826 Hilltop

41 0295‐174‐59 Lot Preston

42 0295‐181‐36 2773 Snowflower

43 0295‐182‐23 31897 Lookout

44 0295‐192‐25 32057 Pinecone

45 0295‐214‐16 2542 Onaknoll

46

EXHIBIT "A"

LIST OF PROPERTIES46 0295‐214‐34 32298 Inadale

47 0295‐221‐04 32118 Hunsaker

48 0295‐222‐03 32155 West

49 0295‐227‐12 Lot West

50 0295‐284‐03 31371 Lightfoot

51 0295‐284‐18 31382 Deerlick

52 0295‐284‐19 31376 Deerlick

53 0295‐285‐08 31471 Ocean View

54 0295‐285‐15 31396 Lightfoot

55 0295‐285‐16 31390 Lightfoot

56 0295‐285‐20 31459 Ocean View

57 0295‐286‐04 31466 Ocean View

58 0295‐286‐07 31478 Ocean View

59 0295‐291‐05 2471 Rim of the World

60 0295‐291‐08 2441 Rim of the World

61 0295‐291‐33 31357 Lightfoot

62 0295‐293‐02 2501 Catalina

63 0295‐301‐01 32374 Parkland

64 0295‐301‐02 32364 Parkland

65 0295‐301‐09 32382 Parkland

66 0295‐302‐02 32311 Parkland

67 0295‐302‐07 2560 Idyllwild

68 0295‐302‐10 32320 Inadale

69 0295‐302‐11 32312 Inadale

70 0295‐305‐06 32381 Parkland

71 0295‐307‐09 2560 Valkyrie

72 0295‐307‐15 2610 Valkyrie

73 0295‐307‐20 2603 Vahalla

74 0295‐308‐03 2610 Thule

75 0295‐311‐05 32346 Nordic

76 0295‐312‐01 32394 Nordic

77 0295‐313‐02 32392 Scandia

78 0295‐314‐03 32331 Nordic

79 0295‐331‐12 2625 Thule

80 0295‐332‐10 32531 Scandia

81 0295‐341‐08 3082 RS School Rd

82 0295‐341‐09 3039 RS School Rd

83 0295‐341‐10 3016 RS School Rd

47

EXHIBIT "A"

LIST OF PROPERTIESBook 0296

Ref. No. Parcel Number Street Address1 0296‐012‐54 #5 Fredalba

2 0296‐012‐66 #14 Fredalba

3 0296‐012‐89 #6 Fredalba


5 0296‐275‐09 30593 Ferndale

6 0296‐211‐23 Lot Pine Manor

7 0296‐211‐27 32442 Pine Manor

8 0296‐232‐24 Lot Cobblestone

9 0296‐271‐24 Lot Live Oak

10 0296‐271‐26 30538 Live Oak

11 0296‐271‐29 30692 Live Oak

12 0296‐272‐04 Lot Knollview

13 0296‐272‐14 30721 Live Oak

14 0296‐273‐13 30695 Knollview

15 0296‐274‐10 Lot Ferndale

16 0296‐274‐39 30680 Ferndale

17 0296‐274‐44 30582 Ferndale

18 0296‐275‐08 30553 Ferndale

19 0296‐275‐12 30619 Ferndale


21 0296‐275‐16 Lot Live Oak

22 0296‐281‐01 Lot Knollview


24 0296‐291‐07 30743 Knollview

25 0296‐302‐10 30985 Old City Creek

26 0296‐302‐11 31001 Old City Creek


28 0296‐302‐13 31019 Old City Creek



31 0296‐303‐07 31022 Old City Creek

32 0296‐303‐17 31058 Old City Creek

33 0296‐312‐05 30367 Live Oak

34 0296‐313‐01 30532 Live Oak

35 0296‐313‐02 30528 Live Oak

36 0296‐313‐03 30524 Live Oak

37 0296‐313‐05 30516 Live Oak

38 0296‐313‐06 30512 Live Oak

39 0296‐313‐07 30508 Live Oak

40 0296‐313‐09 30500 Live Oak

41 0296‐313‐17 30432 Live Oak

42 0296‐314‐08 30525 Live Oak

43 0296‐321‐20 30308 Live Oak

44 0296‐322‐12 Lot Live Oak

45 0296‐322‐13 Lot Live Oak

48

EXHIBIT "A"

LIST OF PROPERTIES46 0296‐322‐22 30469 Live Oak

47 0296‐322‐26 30485 Live Oak

48 0296‐322‐27 30489 Live Oak

49 0296‐322‐32 Lot Live Oak

50 0296‐323‐02 Lot Live Oak

51 0296‐323‐06 Lot Live Oak

52 0296‐323‐07 30460 Live Oak

53 0296‐323‐08 Lot Live Oak

54 0296‐323‐09 Lot Live Oak

55 0296‐331‐05 Lot Leprechaun

56 0296‐343‐24 30243 Enchanted Way

57 0296‐351‐07 Lot Magic

58 0296‐352‐07 Lot Magic

59 0296‐353‐09 Lot Enchanted




63 0296‐361‐05 Lot Elfin

64 0296‐361‐21 Lot Pixie

65 0296‐361‐25 Lot Pixie

66 0296‐361‐26 Lot Pixie

67 0296‐361‐27 Lot Pixie

68 0296‐362‐07 Lot Elfin

69 0296‐363‐04 Lot Pixie

49

EXHIBIT "A"

LIST OF PROPERTIES

Book 0328

Ref. No. Parcel Number Street Address1 0328‐201‐19 31096 Wild Oak

2 0328‐204‐03 31163 All View

3 0328‐211‐02 311102 Glen Oak

4 0328‐211‐03 Lot Glen Oak

5 0328‐212‐15 Lot Glen Oak

6 0328‐214‐07 31151 All View

7 0328‐221‐05 31130 Summit

8 0328‐222‐01 31117 Summit

9 0328‐224‐24 2410 Spring Oak

10 0328‐225‐04 2401 Spring Oak

11 0328‐231‐07 Lot All View

12 0328‐231‐09 31084 All View

13 0328‐232‐32 31111All View

14 0328‐233‐02 2495 Spring Oak

15 0328‐233‐06 Lot Spring Oak

16 0328‐233‐18 2441 Spring Oak

17 0328‐233‐19 Lot Spring Oak

18 0328‐241‐16 Lot Glen Oak

19 0328‐241‐21 30950 Scenic

20 0328‐241‐39 Lot Scenic

21 0328‐241‐40 30951 Wild Oak

22 0328‐242‐04 30915 Glen Oak

23 0328‐242‐08 Lot Glen Oak

24 0328‐242‐13 30981 Glen Oak

25 0328‐244‐01 30901 Live Oak

26 0328‐251‐03 30954 Summit

27 0328‐252‐04 30929 Summit

28 0328‐253‐28 30878 Acorn

29 0328‐253‐31 30865 Live Oak

30 0328‐253‐37 30888 Acorn

31 0328‐262‐16 30805 Live Oak

32 0328‐263‐06 30823 All View

33 0328‐263‐26 30859 All View

34 0328‐271‐14 Lot Summit

35 0328‐271‐16 Lot Summit

36 0328‐272‐01 30979 Summit

37 0328‐272‐07 Lot Summit

38 0328‐272‐27 31036 Valley Oak

39 0328‐272‐30 Lot Valley Oak

40 0328‐273‐01 30987 Valley Oak

41 0328‐273‐03 Lot Valley Oak

42 0328‐281‐03 2013 Willow

43 0328‐283‐05 2026 Poplar

44 0328‐283‐17 2028 Poplar

50

EXHIBIT "A"

LIST OF PROPERTIES45 0328‐291‐07 1941 Willow

46 0328‐292‐11 1910 Willow

47 0328‐301‐06 31240 Oakleaf

48 0328‐311‐33 1966 Oakleaf

49 0328‐312‐06 1980 Wilderness

50 0328‐313‐17 2012 Fernside

51 0328‐323‐05 31370 Cedarwood

52 0328‐324‐07 31375 Cedarwood

53 0328‐324‐08 31385 Cedarwood

54 0328‐325‐03 31281 Oakleaf

55 0328‐331‐06 31455 Pinehurst

56 0328‐331‐08 31475 Pinehurst

57 0328‐331‐11 31486 Firwood

58 0328‐331‐12 31476 Firwood

59 0328‐331‐13 31464 Firwood

60 0328‐332‐31 Lot Cedarwood

61 0328‐332‐39 31419 Firwood

62 0328‐341‐01 31560 Circle View

63 0328‐342‐25 31520 Onacrest

64 0328‐344‐21 Lot Wilderness

65 0328‐344‐22 Lot Wilderness

66 0328‐352‐08 31453 Valley Ridge

67 0328‐352‐09 31471 Valley Ridge

68 0328‐352‐10 31485 Valley Ridge

69 0328‐352‐11 Lot Valley Ridge

70 0328‐363‐09 31321 Onacrest

71 0328‐363‐30 31326 Circle View

72 0328‐364‐01 31259 Circle View

73 0328‐364‐12 31325 Circle View

74 0328‐371‐11 Lot Easy St

75 0328‐373‐09 31405 Easy St

76 0328‐373‐10 31419 Easy St

77 0328‐381‐07 1977 Nob Hill

78 0328‐391‐16 Lot Nob Hill Cr

79 0328‐392‐09 30939 Nob Hill Cr

80 0328‐392‐12 30975 Nob Hill Cr

51

4. D.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: Ryan Gross, General Manager George Corley, Fire Chief SUBJECT: CONSIDER CERTAIN EQUIPMENT AND MATERIALS BE

DECLARED AS SURPLUS PROPERTY AND AUTHORIZE STAFF TO DISPOSE OF PROPERTY

RECOMMENDED BOARD ACTION It is recommended that the Board of Directors consider certain equipment and materials surplus property and authorize staff to properly dispose of the property. REASON FOR RECOMMENDATION District staff has determined that the equipment, materials and/or property is no longer of any use or value to the District and recommends it be declared surplus and disposed of. BACKGROUND Periodically the District performs an inventory of outdated and unused items and then develops a listing of surplus property that is no longer of value to the District, and that should be properly disposed of. The following is a list of the property staff is recommending be declared surplus at this time:

52

4. D.

Fire Department: Quantity: 1 Gas Stove Resale Value: $0.00 Brand: Gaffers & Sattler, unable to determine date Recommendation: Disposal

Quantity: 1 Gorman – Rump Pump Resale Value: $0.00 Brand: Gorman – Rump pump, serial # 443597 Recommendation: Disposal/Unusable

53

4. D.

Quantity: 1 Hale pump Resale Value: $0.00 Brand: Hale pump, serial # 99310 Recommendation: Disposal/ Unusable

Quantity: 1 HP Jet Pro 8500A Printer Resale Value: $0.00 Brand: Hewlett Packard, serial # CN0A1BM486 Recommendation: Disposal/Unusable

54

4. D.

Quantity: 1 HP Jet Pro 8500 Printer Resale Value: $0.00 Brand: Hewlett Packard, serial # CN03C4M0M1 Recommendation: Disposal/Unusable

FISCAL INFORMATION N/A

55

5. A.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: Trevor Miller, Treatment Division Supervisor Ryan Gross, General Manager SUBJECT: CONSIDER APPROVING BUDGET AMENDMENT FOR THE

PURCHASE OF REPLACEMENT MEMBRANE CARTRIDGES RECOMMENDED BOARD ACTION Consider Approving Budget Amendment for the Purchase of Replacement Membrane Cartridges. REASON FOR RECOMMENDATION During our annual take down of Membrane Bio Reactor (MBR) No. 2 for maintenance it was noticed that a larger than normal failure of the membrane cartridges is occurring. When the fiscal year 2015/2016 capital improvement budget was developed the severity of the cartridge failure was not evident. When looking for funding sources for the replacement cartridges, treatment plant staff reviewed the capital projects in the fiscal year 2015/2016 capital improvement budget and decided that the Treatment Plant Wash Water System would be the best project to defer in order to move up the more critical replacement of the failing membrane cartridges. While reviewing the capital projects staff developed a plan to extend the life of the Treatment Plant Wash Water System until the following fiscal year. These failed membrane cartridges are causing a decrease in treatment capacity and must be replaced to maintain the integrity of the MBR system. BACKGROUND INFORMATION In 2002 the Running Springs Water District (District) upgraded the wastewater treatment plant to a MBR plant utilizing Kubota Flat Plate Submerge Membrane Unit (SMU). The SMU consist of 300 “510” flat plate cartridges, there are currently 3,900 plates in service in MBR 2. Out of the 3,900 cartridges in service, 2,250 are 5 years old or newer and do not need attention. There are approximately 450 cartridges that are damaged beyond repair and must be replaced. The 1,200 cartridges that are left will be evaluated and the worst ones will be replaced with the remaining new cartridges.

56

5. A.

57

5. A.

FISCAL INFORMATION The price for the 900 cartridges including 8% sales tax is $69,984 ($77.76 x 900) plus $980 for freight for a total of $70,964. The estimated budgeted amount allocated towards the Treatment Plant Wash Water System in the current fiscal year 2015/2016 capital improvement project budget is $61,500 which, if approved will be deferred to next fiscal year. The additional $9,464 will be funded from the Wastewater Capital Improvement Reserve fund. The balance of the Wastewater Capital Improvement Reserve fund as of June 30, 2015 was $267,501. Contractual upstream contributions are $9,438.21 for Arrowbear and $13,305.75 for CSA 79. ATTACHMENTS Attachment 1 – Ovivo Customer Quote

58

5. A.

ATTACHMENT 1

59

5. B.

60

6. A.

61

6. B.

62

7. A.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: Randy Bobroff, Water Division Supervisor

Ryan Gross, General Manager SUBJECT: WATER DIVISION SUPERVISOR REPORT ACTIVITIES The Water Division Supervisor will report on activities and endeavors since the last Board meeting. MEETINGS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting. Daily inspections on Ayers Acres WATER DEPARTMENT MONTHLY OPERATIONS See attached: Department Operations System Maintenance Customer Service Precipitation Totals Accounting Report

63

7. A.

1. MONTHLY WATER QUALITY TESTING RESULTS112

Yes X No

On X OffYes X No

Yes No X

0112

1100

SNOW RAIN3.05 3.05

0 00.1 0.1

.

0 3 3.15SEASON TO DATE:

A. Number of Samples Collected B. State Health Minimum Requirements Met

A. Telemetry System Computer B. Wells & Boosters Functioning Properly

REMARKS:

WATER DEPARTMENT MONTHLY REPORT DEPARTMENT OPERATIONS MONTH / YEAR AUGUST 2015

2. MAJOR SYSTEM COMPONENT OPERATION

REMARKS:

3. EQUIPMENT OPERATION (Tractors, Trucks, Compressor, Welder, etc.)Equipment & Generators Functioning Properly

D. Estimated Gallon / Per Minute All Leaks

A. Number of Main Leaks RepairedB. Number of Service line Leaks RepairedC. Number of Meter / Valve Leaks Repaired

Nob Hill generator fails to transfer, repair parts are not available,currently waiting for a quote from Bay City Electric to replace the transfer panel assembly.

4. SYSTEM MAINTENANCE

REMARKS:

REMARKS:

C. Water Quality Complaints (Taste, Odor, Turbidity, etc.)

5. CUSTOMER SERVICE CALLSA. Meters Turned Off Due To Leaks On Customer Side

6. SEASON PRECIPITATION TOTALS (INCHES)

B. High / Low Pressure Flow Complaints

JUNE 2016

NOV. 2015DEC. 2015JAN. 2016FEB. 2016

TOTAL PRECIPITATION

MAR. 2016APR. 2016MAY 2016

JULY 2015AUG. 2015SEP. 2015OCT. 2015

64

7. A.


ACCOUNTING REPORT

MONTH/YEAR AUGUST 2015

WATER PRODUCTIONDISTRICT SOURCES: GALLONS PRODUCED % OF TOTAL PRODUCTION

Sidewinder Canyon 1,555,914 11.78%Luring Canyon 350,669 2.65%Weiss Canyon 320,645 2.43%Rimwood 445,583 3.37%Owl Rock 436,158 3.30%Luring Pines 438,679 3.32%Complex 324,497 2.46%Harris 740,190 5.60%

TOTAL DISTRICT SOURCES: 4,612,335 34.91%

PURCHASED SOURCES:CLAWA 7,476,080 56.59%APCWD 1,123,047 8.50%TOTAL PURCHASED SOURCES: 8,599,127 65.09%

TOTAL PRODUCTION: 13,211,462 97.03%

TANKS (Gains/Loss) PRODUCTION: 403,955 2.97%

TOTAL ADJUSTED PRODUCTION: 13,615,417 100.00%

WATER CONSUMPTION CONSUMPTION IN GALLONS % OF TOTAL CONSUMPTION

Metered Sales to Customers 12,016,567 99.56%Metered Sales Thru Fire Hydrants 23,486 0.19%Metered Sales to Smiley Park 5,909 0.05%Metered District Consumption 1,413 0.01%Known Unmetered Estimated Consumption 21,840 0.18%

TOTAL CONSUMPTION: 12,069,215 100.00%

TOTAL ADJUSTED PRODUCTION 13,615,417 100.00%

UNACCOUNTABLE WATER 1,546,202 11.36%

65

(AF) (gallons) (AF) (gallons) (AF) (gallons) % Reduction from 2013January 44 14,348,960 30 9,793,223 31 10,139,995 29%

February 34 11,222,900 26 8,419,752 25 8,175,163 27%

March 33 10,897,679 30 9,716,033 31 9,951,542 9%

April 33 10,743,916 32 10,347,929 31 10,260,776 4%

May 45 14,601,449 39 12,750,144 33 10,735,438 26%

June 45 14,610,203 51 16,459,883 37 12,085,249 17%

July 56 18,206,345 52 17,037,779 38 12,413,711 32%

August 56 18,170,122 50 16,305,276 41 13,211,462 27%

September 52 16,831,647 45 14,683,509 0October 35 11,312,308 38 12,465,927 0November 30 9,723,378 40 12,983,932 0December 35 11,433,417 29 9,590,835 0 January ‐ August

Total 497 162,102,324 462 150,554,222 267 86,973,336 23%

2010 US Census Population

4,862

2010 Occupied Housing Units

1,944

Persons per Household

2.43

4,724

(AF) (gallons)

50.51 16,459,883

52.28 17,037,779

50.03 16,305,276

45.06 14,683,509

38.25 12,465,927

39.84 12,983,932

275.96 89,936,306

P = (Qgpd, dw)/ 80 gpcd

Qgpd, dw = Average WWTP influent flow rate during dry weather

Qgpd, dw = 429,398

70% of Qgpd, dw = 300,578

P = 3,757

107

2014

July‐September 2014 Average

R‐GPCD

Alternative Population Estimate

2014

2013 2015RSWD Total Water Production (Acre-Feet)

January February March April May June July August September October November December2013 44 34 33 33 45 45 56 56 52 35 30 352014 30 26 30 32 39 51 52 50 45 38 40 292015 31 25 31 31 33 37 38 41 0 0 0 0

0

5

10

15

20

25

30

35

40

45

50

55

60

Acr

e-F

eet

(AF

)

Monthly Water Production (2013 - 2015)

66

7. B.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: Trevor Miller, Wastewater Treatment Division Supervisor Ryan Gross, General Manager SUBJECT: WASTEWATER TREATMENT DIVISION SUPERVISOR

REPORT ACTIVITIES AND ENDEAVORS The Wastewater Treatment Division Supervisor will report on activities and endeavors since the last Board meeting.

1. September 9th attended Upstream Contract Renewal Ad Hoc Committee meeting MAJOR SYSTEM COMPONENT AND EQUIPMENT OPERATION MBR 2 offline for annual maintenance and repairs, all other plant systems are functioning correctly MONTHLY WATER QUALITY TESTING RESULTS August

Total Number of Samples: 13 Regional Board Waste Discharge Requirements Met: yes

GREEN ACRES IRRIGATION

0 Hours of runtime WASTEWATER TREATMENT PLANT FLOWS August 2015

Total Monthly Wastewater Flow: 12,765,000 Gallons Average Daily Wastewater Flow: 411,774 Gallons

67

7. B.

July 2015 Flow (gallons) Percentages

Arrowbear 1,741,568 13.16%

CSA-79 2,122,000 16.03%

Running Springs Water District 9,374,432 70.81% SPRAY IRRIGATION / EFFLUENT DISPOSAL DATA No spray irrigation for effluent disposal was used in the upper, middle or lower areas for this reporting period. EFFLUENT DISPOSAL PONDS DATA As of Memorandum date: 48” of capacity in all ponds except pond 3, pond 3 has 12” of capacity.

68

7. C.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: Isaiah Hall, Wastewater Collection Department Supervisor Ryan Gross, General Manager SUBJECT: WASTEWATER COLLECTION SUPERVISOR REPORT ACTIVITIES AND ENDEAVORS The Wastewater Collection Division Supervisor will report on activities and endeavors since the last Board meeting. MEETINGS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting.

1. August 4 Upstream Contract Ad Hoc Committee Meeting

2. August 6 Job walk (annual line cleaning contract)

3. August 11 Final completion flow meter SLS 4 (TESCO)

4. August 5-29 inspecting for SLS 1, 2, 3 Improvement project.

69

7. C.

COLLECTIONS SYSTEM MAINTENANCE ACTIVITIES

Year CCTV Inspection & Cleaning

(LF)

Hot Spots &

FOG (LF)

MH Inspected & Sealed

MH Rehab/ Repair

s

Pipe Repairs/ Replacement

Smoke Testing

Slip Lining (LF)

2000 0 33 2001 0 9,379 12 1000’ 2002 0 9,379 59 2003 39,200 9,379 367 37 31 2004 26,600 9,379 225 20 32 2005 45,200 9,379 244 24 24 2006 28,500 9,379 7sealed

224 74 38 553’

2007 22,500 9,379 154 51 2 2008 32,300 9,379 225 75 1 126’ 2009 0 9,379 Wet well 1 sag 2010 8,200 9,379 4sealed

48 60 1 sag

5

2011 7,200 9,379 56 12 9 6’ 2012 22,500 9,379 5sealed

154 34 7 6’

2013 18,170 10,582 281 7 7 2014 25,514 12,356 205 19 7 25’ 2015 2,923 72 15 Totals 275,714 138,409 2,173 421 263 1,716 * Total collection system footage is approximately 58 miles or 306,240 linear feet (LF). ** Sewer System Management Plan (SSMP) goal is to inspect and clean the entire collection system every 10 to 12 years.

70

7. D.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: George Corley, Fire Chief Ryan Gross, General Manager SUBJECT: FIRE DEPARTMENT MONTHLY SUMMARY REPORT ACTIVITIES The Fire Chief will report on activities and endeavors since the last Board meeting. MEETINGS AND EVENTS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting.

1. August 3 to 16 Route Complex Fire (Vasquez)

2. August 5 RS Water Board Meeting

3. August 7 OA Conference Call

4. August 15 Dave Loest Retirement Dinner

5. August 18 Con-Fire Administration Meeting

6. August 19 RS Water Board Meeting

7. August 20 New Radios ISD

8. August 21 Fire Prevention/Hydrants Meeting

9. August 23 Assisted Big Bear and Forest Service with the Summit Fire.

(Corley and Vasquez) and Engine.

10. August 25 Meeting with NRCS about fuel hazard abatement.

11. August 26 Special RS Water Board Meeting

12. August 26 Meeting with CALOES.

13. August 27 County Chiefs

14. August 28 OA Conference Call

71

7. D.

COMPARISON REPORT OF FIRE DEPARTMENT STATISTICS BETWEEN

FISCAL YEAR 2014/2015 AND 2015/2016 THROUGH AUGUST 31, 2015

FY14/15 FY 14/15 to 8/31 FY 15/16 to 8/31 Total Runs 949 162 179 Total Transport 453 77 81 Total Billed $1,046,764.19 $174,940.79 $187,136.60 Write-offs* $432,463.50 $86,351.24 Collectible $614,300.69 $88,589.55 $187,136.60 Total Paid to Date $340,454.16 $55,116.85 $9,431.50 Collection (%) 63% 65% Collection (%) Fiscal 06/07 72% Fiscal 07/08 71% Fiscal 08/09 70% Fiscal 09/10 70% Fiscal 10/11 61%

Average Collection (%) 69% *Refer to Resolution No. 09-12 for Uncollectible Write-off Policy

MONTHLY COMPARISON STATISTICS FOR FISCAL YEAR 2014/2015 AND 2015/2016

FY14/15 FY 15/16 Difference July

Total Runs 94 84 -10 Total Transport 48 35 -13 Total Billed $107,109.24 $80,584.21 -$26,525.03 Write-offs $55,585.75 -$55,585.75 Collectible $51,523.49 $80,584.21 $29,060.72 Total Paid to Date $30,440.46 $9,431.50 -$21,008.96 August Total Runs 68 95 27 Total Transport 29 46 17 Total Billed $67,831.55 $106,552.39 $38,720.84 Write-offs $30,765.49 -$30,765.49 Collectible $37,066.06 $106,552.39 $69,486.33 Total Paid to Date $24,676.39 -$24,676.39

72

7. D.

September Total Runs 77 Total Transport 43 Total Billed $98,956.40 Write-offs $48,035.81 Collectible $50,920.59 Total Paid to Date $36,043.31

October Total Runs 50 Total Transport 22 Total Billed $49,292.90 Write-offs $21,827.03 Collectible $27,465.87 Total Paid to Date $14,305.99

November

Total Runs 78 Total Transport 42 Total Billed $97,545.73 Write-offs $50,666.56 Collectible $46,879.17 Total Paid to Date $28,952.15 December Total Runs 98 Total Transport 49 Total Billed $109,783.63 Write-offs $47,135.38 Collectible $62,648.25 Total Paid to Date $46,204.54 January Total Runs 110 Total Transport 47 Total Billed $107,449.31 Write-offs $43,245.81 Collectible $64,203.50 Total Paid to Date $43,887.52

73

7. D.

February Total Runs 70 Total Transport 38 Total Billed $92,560.95 Write-offs $37,436.42 Collectible $55,124.53 Total Paid to Date $37,358.80 March Total Runs 77 Total Transport 25 Total Billed $57,076.37 Write-offs $30,993.55 Collectible $26,082.82 Total Paid to Date $12,140.15 April Total Runs 70 Total Transport 30 Total Billed $70,921.29 Write-offs $29,724.94 Collectible $41,196.35 Total Paid to Date $20,507.84 May Total Runs 73 Total Transport 35 Total Billed $83,447.16 Write-offs $33,363.12 Collectible $50,084.04 Total Paid to Date $24,216.53 June Total Runs 84 Total Transport 45 Total Billed $104,789.66 Write-offs $3,683.64 Collectible $101,106.02 Total Paid to Date $21,720.48

74

7. D.

FIRE DEPARTMENT STATISTICS TO DATE FOR FISCAL YEAR 2015/2016

Total Runs 179 Medical Aids 149 Total Transports 81 Investigations/Public Service 19 Fires 11

Total Billed $187,136.60 Total Medicare/Medical Write-Offs Total Amount Collectible $187,136.60

Total Amount Collected Since July 1, 2015 $70,524.30 *Includes all prior years

FY 2015/2016 Monthly Detail July 2015

Total Runs 84 Medical Aids 64 Total Transports 35 Investigations/Public Service 15 Fires 5

Total Billed $80,584.21 Total Medicare/Medi-Cal Write-Offs Total Amount Collectible $80,584.21 Total Paid for Accounts $9,431.50

August 2015 Total Runs 95 Medical Aids 85 Total Transports 46 Investigations/Public Service 4 Fires 6

Total Billed $106,552.39 Total Medicare/Medi-Cal Write-Offs Total Amount Collectible $106,552.39 Total Paid for Accounts

75

7. D.

September 2015 Total Runs Medical Aids Total Transports Investigations/Public Service Fires

Total Billed Total Medicare/Medi-Cal Write-Offs Total Amount Collectible Total Paid for Accounts

October 2015 Total Runs Medical Aids Total Transports Investigations/Public Service Fires


November 2015 Total Runs Medical Aids Total Transports Investigations/Public Service Fires


76

7. D.

FIRE DEPARTMENT MONTHLY INSPECTION REPORT

Residential Inspections Hydrants Includes Weed Abatement Program and *Previous Months Inspections

Month No. Violations Number of

Inspections Found *Re-

Inspections Plan Checks Inspection/Maintenance Flowed

July 226 21 0 9 25 25

August 3,500 254 0 2 0 0 September 0 0 0 0 0 0

October 0 0 0 0 0 0 November 0 0 0 0 0 0 December 0 0 0 0 0 0 January 0 0 0 0 0 0 February 3 0 0 0 0 0 March 0 0 0 0 0 0 April 0 0 0 0 0 0 May 0 0 0 0 0 0 June 0 0 0 0 0 0

Totals to Date 3,726 275 0 11 25 25 Commercial Fire Prevention Inspections Includes New Construction Inspections and *Previous Months Inspection

Number of No. Violations

Sprinkler Number of *No. Violation

s Month Number of Buildings Occupancies Found Acceptance Re-Inspections Correcte

d

July 0 0 0 0 0 0 August 2 2 13 0 1 13

September 0 0 0 0 0 0 October 0 0 0 0 0 0

November 0 0 0 0 0 0 December 0 0 0 0 0 0 January 0 0 0 0 0 0 February 0 0 0 0 0 0 March 0 0 0 0 0 0 April 0 0 0 0 0 0 May 0 0 0 0 0 0 June 0 0 0 0 0 0

Totals to Date 2 2 13 0 2 13

77

7. D.

FIRE DEPARTMENT MONTHLY TRAINING REPORT FIRE DEPARTMENT MONTHLY TRAINING REPORT

Date and Subject Hrs # Pers Total Hrs Total

Jul-16 176 176

7/1- Leadership Practice/Situational Awareness 3 14 42

7/15- Wildland Urban Interface 3 14 42

FF TRAINING 69

Target Safety 23

Aug-15 223 399

8/6-Driving Rodeo 3 16 48

8/20- AUTO Extrication Classroom 3 17 51

FF Training 74

Target Safety 50

78

7. E.


M E M O R A N D U M DATE: September 16, 2015 TO: Board of Directors FROM: Joan C. Eaton, Board Secretary/Administration Supervisor/Treasurer Ryan Gross, General Manager SUBJECT: ADMINISTRATION MONTHLY SUMMARY REPORT ACTIVITIES AND ENDEAVORS 2014/2015 FISCAL YEAR AUDIT Van Lant & Fankhanel, LLP Certified Public Accountants have concluded the District Interim Audit and will return to conduct the Standard Audit for Fiscal Year ending June 30, 2015 on September 24th and 25th. Sunny Kim, Financial Consultant has begun assisting the District regarding year end governmental and business-type activities in preparation of the 2014/2015 District Financial Statements. 2015/2016 AVAILABILITY BILLING The District mailed approximately eleven hundred (1,100) Water and/or Sewer Availability billings the week of May 1, 2015 with a due date of July 1, 2015 for an approximate total billing of $52,925. The Special Assessments for placement on the 2015/2016 Tax Roll have been submitted to the County of San Bernardino as follows: Description Parcels Total Dollars Fire Suppression 3008 $200,817.50 Delinquent Sewer Availability 307 3,602.28 Delinquent Water Standby 290 11,126.16 Delinquent Water Fees 6 2,652.85 Total $215,545.94 MEETINGS AND EVENTS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting.

May 28, 2015 Met with Sunny Kim, Financial Consultant

June 1, 2015 Attend Weekly Administration Team Meeting

June 5-7, 2015 On Call Supervisor


June 9, 2015 Attend Quarterly Safety Meeting

79

7. E.

June 12, 2015 Met with Van Lant & Fankhanel, Auditors and Sunny Kim, Financial Consultant regarding the 2014/2015 Interim District Audit

June 17, 2015 Attend June Board Meeting


July 6, 2015 Attend Weekly Administration Team Meeting

July 10-12, 2015 On Call Supervisor

July 17, 2015 Attend CalPERS Health Benefits Meeting

July 20, 2015 Met with Sunny Kim, Financial Consultant

July 22, 2015 Met with Scott Manno, RAMS Financial Consultant

July 27, 2015 Attend Weekly Administration Team Meeting

July 31, 2015 Attend Personnel Committee Meeting regarding CalPERS Health Benefits

August 3, 2015 Attend Weekly Administration Team Meeting

Met with Sunny Kim, Financial Consultant

August 5, 2015 Attend Special Board Meeting

August 17, 2015 Attend Telephone System Training with Erik Peterson, Mergednet and Administration Staff

Attend Weekly Administration Team Meeting

August 19, 2015 August Regular Board Meeting

August 20, 2015 Telephone Conference with Shannon McKaughan, Marketing Analyst, CalPERS Health Services

August 26, 2015 Attend Special Board Meeting

August 31, 2015 Attend Weekly Administration Team Meeting

September 1, 2015 Attend CalPERS Health Plan Workshop with Staff

September 4-7, 2015 On Call Supervisor

September 8, 2015 Attend Quarterly Safety Meeting

September 14, 2015 Attend Weekly Administration Team Meeting

Attend Caselle Accounting Program Presentation

80

Documents

RUNNING SPRINGS WATER DISTRICT A M -SERVICE …...Ward Simmons, Attorney, Best, Best & Krieger Tony Grabow, Retired Fire Chief, Paid Call Firefighter Visitors Present: Gerhard Hilgenfeldt,