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Ryan White HIV/AIDS Program Part D Stakeholders Call
April 5, 2016
Department of Health and Human Services Health Resources and Services Administration
HIV/AIDS Bureau, Division of Community HIV/AIDS Programs Division Director: Mahyar Mofidi, DMD, Ph.D.
Deputy Director: Stacey Evans, Ph.D.
HRSA HIV/AIDS Bureau
Associate Administrator
Laura Cheever
Deputy Associate Administrator
Heather Hauck Senior Advisors: CAPT Letitia Robinson, Jan Joyce
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Introductions – Division of Community HIV/AIDS Programs
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Director
Mahyar Mofidi
Deputy Director
Stacey Evans
Senior Public Health Analyst: Ralph Brisueno
Branch Chief Mindy Golatt
Director Mahyar Mofidi
Deputy Director Stacey Evans
Western Branch AK, AZ, CA, CO, HI, ID, MT, ND,
NE, NV, OR, SD, UT, WA, WY
Midwest Branch IA, IL, IN, KY, MI MN, NE,
OH, PA, WI
Central Branch AL, AR, KS, LA, MO, MS,
NM, OK, TN, TX
Southern Branch FL, GA, NC, SC
Northeastern Branch
CT, DC, DE, MA, MD, ME, NH, PR, RI, VA, VI, VT, WV
Senior Program Advisor Stephanie Yun
Administrative Associates Menina Reyes
Michael Eggleston
Public Health
Analysts
Monica Farmer Barbara Kosogof Nichelle Lewis Angela Smith
Lillian Bell Kristin Williams
Atlantic Branch NJ, NY
Branch Chief Monique Hitch
Branch Chief Stephanie Bogan
Branch Chief Hanna Endale
Branch Chief Shaun Chapman
Public Health
Analysts
Cara Alexander Wendy Cousino
Fabrine Floyd Catishia Mosley
(Data)
Cecilia Yin
Public Health
Analysts
John Fanning Brian Fitzsimmons Tanya Grandison
Kimberley Hawkins Tamika Martin
S. Nicole Vaughn L. Andrea Zeigler
Public Health
Analysts
Lynda Bishop Michael Carrigan Cypriana Fowell
Tracey Gantt Pankaja Panda
Dana Varkis
Public Health
Analysts
Elizabeth Goodger Akil Pierre
Monica Sivills Stephanie Stines
Diane Tanman Renata Thompson
Tina Trombley
Public Health
Analysts
Alex Calvo John Eaton
Karen Gooden Ruby Neville
Jose Ortiz Viven Walker-Marable
Deborah Willis-Fillinger
Senior Public Health Analyst: Gail Kelly
Branch Chief Marinna Banks-Shields
Senior Policy Advisor Michelle Li
Chief Nurse Consultant Carrie Jeffries
Health Resources and Services Administration HIV/AIDS Bureau – Division of Community HIV/AIDS Programs
Revised 3.14.2016 HAB Vision: Optimal HIV/AIDS care and treatment for all.
HRSA Scholar Tyranny Smith-Bullock
Federal Financial Report (FFR)
Part D Budget period
ends… FFR
Due date listed on NOA
Carryover Due Date
(30 days after FFR)
August Start
7/31/2015
10/30/2015
11/30/2015
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Program Income Policy Clarification Notice 15-03
Clarifications Regarding the Ryan White HIV/AIDS Program and Program Income
Accompanying FAQs
http://hab.hrsa.gov/manageyourgrant/policiesletters.html
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Program Income
Per 45 CFR §75.2, Program Income: Program income means gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided on 45 CFR §75.307(f). Program income includes but is not limited to income from fees for services performed, the use or rental of [sic.] real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulation, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them.
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Program Income
Alternatives for use (45 CFR §75.307(e))
HRSA/HAB must specify the alternative and allowable use of program income on the NoA – ADDITION ALTERNATIVE
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Program Income
Program Specific Term(s): 9. Programs are required to track and report all sources of service reimbursement as program income on the annual Federal Financial Report and in annual data reports. All program income earned must be used to further the objectives of the RWHAP program.
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Program Income
Use of Program Income – Part D
To support a comprehensive system of family-centered care for low-income women, infants, children, and youth affected by or living with HIV…
Outpatient or ambulatory care
Support Services
Administrative expenses
Clinical quality management activities
Not subject to statutory distribution requirements or caps (i.e., 10% admin)
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Program Income
Expenditure of Program Income • To the extent available, recipients and subrecipients must
disburse funds available from program income, rebates, refunds, contract settlements, audit recoveries and interest earned on such funds before requesting additional cash payments (45 CFR §75.305(b)(5)).
• Estimate accrued program income and determine RWHAP funds that will be needed during current performance period.
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Program Income
Reporting Program Income
• Recipients are required to track and account for all program income in accordance with 45 CFR § 75.302(b)(3). Recipients must report program income on their Federal Financial Report (FFRs).
• Additionally, it is the responsibility of the recipient to monitor and track program income earned by subrecipients. Subrecipients should retain program income for “additive” use within their own programs. Consequently, program income earned by subrecipients should not be reported on the recipient’s FFR.
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