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SOUTH CAROLINA EOCEP SPRING 2014
PRETEST WORKSHOP FORONLINE AND
PAPER/PENCIL TESTING
This presentation is available on eDIRECT: under Documents/Presentations, EOCEP Spring 2014.
CONTACTING DRC
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Direct Line: 1-800-451-7834
For any technical online testing questions, STCs, TAs, or Technical Coordinators may contact DRC, with the DTC’s approval.
Fax: 1-866-237-9314
E-mail: [email protected]
eDIRECT: https://sc.drcedirect.com/
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EOCEP SPRING 2014KEY DATES
January 27 – February 12
Online Enrollment
January 29 INSIGHT software available via eDIRECT
April 9 Online Tools Training (OTT) and Tutorial available via eDIRECT
April 21 Test Setup available in eDIRECT
April 17 and April 21 Secure materials arrive in districts
May 1 Spring Testing Window begins
June 6 Spring Testing Window ends
June 11 Last day to return materials
July 15 ISRs, data files, and reports posted to eDIRECT
July 30 ISRs and student labels arrive in districts
No Alternative Testing Window for Spring 2014
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NEW FOR SPRING 2014Online Testing Status reports
Weekly district report, district report of testing status by school, and daily student status report
Video Sign Language (VSL) for ASL and PSE If you plan to test using VSL, please contact the SCProject Team so
that we can help ensure your testing experience goes as smoothly as possible.
Regular, Oral Administration (HVA), and Video Sign Language (VSL) software available via one installer
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NEW FOR SPRING 2014Algebra 1, English 1, and USHC Field Testing Field test items aligned to the Common Core State Standards will
be appended to the Algebra 1 and English 1 online forms. Some of the Algebra and English field test items will be technologically-
enhanced (TE) items that require students to respond in different ways from traditional multiple-choice (selected-response) items.
To ensure that students have had an opportunity to become familiar with TE items, please emphasize to your schools the importance of the Online Tools Training (OTT). The OTT available on April 9 will include examples that are similar to the TE items in the field test.
Both online and paper/pencil forms of the USHC test will include field test items aligned to the 2011 South Carolina Social Studies Academic Standards.• USHC field test contains no technologically-enhanced (TE) items.
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NEW FOR SPRING 2014Algebra 1, English 1, and USHC Field Testing, continued Correction to the Spring 2014 EOCEP TAM Online
Administration Directions Please note that the first two sentences of the “SAY” box on page
79 should state:Today you will be taking the (say test subject) End-of-Course Examination Program test. Most of the items on this test are multiple-choice questions, but there may be a few technologically-enhanced items that involve different ways of responding.
If you have questions about the Spring 2014 field test, contact Kirsten Hural at the SCDE: Email: [email protected] Phone: 803-734-5981
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NEW FOR SPRING 2014Windows XP Microsoft will no longer support updates to Windows XP
beginning April 8. DRC recommends Windows 7
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NEW FOR SPRING 2014Paper/Pencil Testing Two materials delivery dates, depending on spring break
April 17 and April 21 Additional orders for paper/pencil materials no longer
chargeable UPS labels will have a tear-off tab that lists the tracking
number
WE HAVE NOT INSTALLED SOFTWARE SINCE SPRING 2013 TESTING. WHAT DO WE NEED TO DO FOR SPRING 2014 TESTING?
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Districts that did not test EOCEP Fall/Winter 2013-14 or ELDA Spring 2014 must install new software.
The old client testing engine software must be uninstalled, and the new (web-based) software, version 5.1.X, must be installed (on or after January 29).
The Testing Site Manager (TSM) is new for spring 2014. The LCS must be uninstalled, and the TSM must be installed, version 6.0.X.
The ELDA/EOCEP Spring 2014 Tech Training PowerPoint and DRC-INSIGHT Technology User’s Guide are available on eDIRECT.
WE INSTALLED NEW SOFTWARE FOR EOCEP FALL/WINTER 2013-14 BUT DID NOT TEST ELDA SPRING 2014. WHAT DO WE NEED TO DO FOR EOCEP SPRING 2014 TESTING?
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If Automatic Updates are enabled on the testing engine client, this software does not need to be uninstalled/reinstalled.
The Testing Site Manager is new for spring 2014. The current LCS must be uninstalled, and the TSM must be installed, version 6.0.X.
WE INSTALLED NEW SOFTWARE FOR ELDA SPRING 2014. WHAT DO WE NEED TO DO FOR EOCEP SPRING 2014 TESTING?
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No further software installations are needed at this time. TSM content must be updated before Online Tools Training
(OTT) use or testing can occur. See slide 12 for more information.
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UPDATING CONTENT ON THE TESTING SITE MANAGER (TSM)
Content for OTTs will be available for updating on April 9.
Testing content will be available in late April. The SC Project Team will contact districts when specific
content is available to be updated. Please do not update content until notified.
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PRECODE Paper materials were ordered via eDIRECT (in January/February)
or January precode, depending on the district’s election. The March Update data collection will be used to populate test
sessions. All students—paper/pencil and online—will be placed into online
test sessions. Districts should use the PowerSchool precode fields for Customized Test
Booklets and Oral/Signed Administration for all testers—paper and online.
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RESOURCES AVAILABLE
TAM for Online and Paper/Pencil Testing
(March 11)DTC Supplement
(March 11)
INSIGHT Technology User Guide
(February 10)
Electronic Security Checklists and Packing
Lists (April 17)
ELDA and EOCEP Technology Training
PowerPoint(January 23)
The documents listed below will be posted to eDIRECT and/or the SCDE Web site.
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QUESTIONS
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ONLINE TESTINGJan 29: INSIGHT software available
(with ELDA)April 9: Online Tools Training (OTT) and
Tutorial availableApril 21: Test Setup, including permissions, available
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TRAINING & SUPPORT
Tutorial (with audio) Guides test administrators and students through testing
experience including testing tools and navigation
Available via eDIRECT (login not required) Link also downloads with test engine installer
May be used in a large-group session
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TRAINING & SUPPORT, CONT.Online Tools Training (OTT) Opportunity for test administrators and students to become
familiar with online testing tools Review as many times as desired Practice test items should not be considered representative of
an actual test; correct answers and scores not available Available via computer desktop (once software installed) Oral administration (HVA) OTT available for English
When audio is playing (stop/starting points/pause): When audio is not playing (stop/starting points/play): Must use a TSM in order to access OTT with HVA English HVA login:
Username – englishhva Password – test1234
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PREPARING FOR ONLINE TESTING Download software and prepare workstations
Check audio for Oral Administration (if applicable)
Schedule sessions for students and test administrators to view the Tutorial
Schedule sessions for students to use the Online Tools Training (OTT)
Read the Test Administration Manual and INSIGHT Technology User Guide
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PREPARING FOR ONLINE TESTING Access Test Setup via eDIRECT
Provide necessary permissions to STCs and TAs SC Project Team will send list of permissions assigned to DTCs
on April 21 Ensure all students testing online are in a Test Session
Add students as needed Update student demographics and accommodations as applicable
Print Test Ticket RostersCreate a seating chart for each test session
Print Student Test TicketsMay wish to print on different colored paper for each subject
or test session
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ONLINE ACCOMMODATIONSOnline
Accommodation FeaturesOral Administration • Human Voice Audio (HVA) for directions, items and passages
o Same audio as available on CD-ROM• Text-to-Speech (TTS) for tools and Help content• Schools must provide headphones
Loose-Leaf • Students may test online
Loose-Leaf + Oral Administration
• Same features as Oral Administration above, but students also have loose-leaf accommodation
• Schools must provide headphones
Large-Print • Fully scalable, so students can view items in a larger format by testing on a workstation with a larger monitor
• Text and graphics approximately 30% larger than regular test booklet. This would also depend on the size of monitor and screen resolution being used.
• An online test-taker would receive same scaling of materials using a 20 inch monitor versus a standard 15 inch monitor
Large-Print + Oral Administration
• Same features as Oral Administration, but students also have large-print accommodation
• Schools must provide headphones
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ONLINE ACCOMMODATIONSOnline
Accommodation FeaturesSigned Administration • The sign language test form is available online
• Video Sign Language (VSL) for items and passageso Same video as available on DVDo Schools must provide headphones for students using the
Pidgin Signed English version
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TEST SETUP Available via eDIRECT
User accounts must have the appropriate permissions
Used for the following functions: Manage Test Sessions Access and modify student demographic data Print Test Ticket Rosters Print Student Test Tickets Monitor Testing
Ensure the correct, valid Reported School SIDN is entered under the Testing Codes tab for each student. If Tested School and Reported School are the same, no action is
needed as long as the Tested School SIDN is valid.
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TEST SETUP – PERMISSIONSPermission: Allows Users To: *Online Testing – Secured Resources (April 9)
Allows user to view secured online testing downloads
Students – Add/Edit Add/edit students and student data for the purposes of testing online
Students – Download Students Download a list of student information for all students in a school
Students – Search/View Search/view student data and download search resultsTeachers – Add/Edit Add/edit teachers who have students testing onlineTeachers – Search/View Search/view teacher data and download search resultsTest Session – Add/Edit Add, edit, and delete test sessionsTest Session – Search/View Search/view test sessions and download search resultsTest Session – Status Summary View testing status summary informationTest Setup – View Student Status View Student statusTest Tickets – View/Print Allows user to print student test tickets and view
individual ticket statusesTest Tickets – View Questions Attempted
Allows user to see questions attempted against total number of questions
Test Setup – Primary Window Allows user access to test setup during the primary window
DRC will assign Test Setup permissions to DTCs on April 21. DTCs assign permissions to STCs and TAs.
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TEST SETUP – TICKETS Student Test Tickets with login information are
generated automatically; contain all information needed to begin testing
STC or TA prints tickets and roster prior to testing session
TAs verify that each student has their correct ticket (one ticket needed per subject)
Tests activated once a student logs in with username and password provided on ticket
Student Test Tickets are secure; must be distributed, collected and accounted for, and securely destroyed following testing
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TEST SETUP – TICKETS Tips for helping with login issues
Stagger logins User IDs and passwords won’t work if there is insufficient bandwidth
to authenticate the test ticket Case sensitive
Ensure CAPS lock is off. Passwords are case sensitive.
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TEST SETUP – TICKETS
Rosters and Test Tickets can be printed beginning April 21.
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REGENERATING A TEST If a student’s online accommodation is changed, test must be
regenerated to ensure the correct test form: Oral Administration Loose-Leaf Loose-Leaf + Oral Administration Large-Print Large-Print + Oral Administration Sign Language Sign Language + VSL
Contact the SC Project Team before the student tests.
*Regenerate permission will be available to DTCs from April 21 – April 30.
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RESTARTING A TEST Students can “Pause” and then have 20 minutes
to resume testing If student does not return within 20 minutes, student can log in later the same
day using the same test ticket Student answers, sticky notes, highlighters, flags, and cross-offs
will be saved A test may be exited due to inactivity (fire drill, student left without
clicking “Pause”) If student does not return within 20 minutes, student can log in later the same
day using the same test ticket Student answers, sticky notes, highlighters, flags, and cross-offs
will be saved If the student does not resume testing that day, contact
the SCDE and SC Project Team for approval to have the student’s test unlocked (see page B-27 of the TAM for actions to take).
If a student submits a test by mistake, contact the SCDE and SC Project Team for approval to have the student’s test unlocked.
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QUESTIONS
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PAPER-AND-PENCIL TESTING
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INVENTORY MATERIALS
TAM p. 29; DTCS pp. 1
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ADDITIONAL MATERIALS
Available April 17 – June 5 Consider reuse before ordering additional materials IntraDistrict Transfer Form (eDIRECT) Additional Materials Ordered via eDIRECT
Materials – Additional MaterialsOrders placed by 4 p.m. EST will be delivered overnight
DTCS p. 2
Districts will not be charged for additional materials
NEW!
NEW!
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ADDITIONAL MATERIALS
DTCS p. 2
NEW!
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SECURITY CHECKLISTS
Used to track and monitor the distribution and receipt of secure materials
Contain spaces to: Sign in and sign out materials to STCs and TAs Indicate the date materials were packaged for return Record notes (to indicate if materials were damaged,
destroyed, etc.)
TAM pp. 9, 10, 19, 30, 33-35; DTCS p. 2
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SECURITY CHECKLISTS
• White copy – returned to DRC (District/school)• Pink copy – for DTC’s records (District/school)• Yellow copy – for STC’s records (School Only)
Paper
• May use in place of paper checklists• STCs e-mail completed checklists to DTC• DTC submits checklist(s)to DRC
Electronic
TAM pp. 9, 10, 19, 30, 33-35; DTCS p. 2
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TEST MATERIALS – FORM A
Regular Form A
Test Booklet
Answer Document
Oral Administration Script
• Use with Form A TB when oral admin in IEP
Audio CD-ROM• Use with Form A TB when
oral admin specified in IEP
• PC-compatible
Loose Leaf Algebra 1, USHC,
and Biology• One question per page
English 1• Passages over
multiple pages; multiple items per pageOral Administration Script
• Can be used with LL TB
Answer documents are not included in the test packets
Answers must be recorded in an answer document for
scoring
Large Print
Algebra 1• Reference sheet• Large-print ruler
Oral Administration Script
• Can be used with LP TB
Answer documents are not included in the test packets
Answers must be recorded in an answer document for
scoring
TAM Appendix C
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TEST MATERIALS – FORM C
Sign Language
Test Booklet
Answer documents are not included in the test packets
Answers must be recorded in an answer document for scoring
Sign Language DVD• Use with Form C TB when signed
admin specified in IEP• ASL and PSE available on the same
DVD• Use with DVD players and
computers with DVD capabilities
Braille
Test Booklet• Print and brailled versions• Braille TA Notes
Algebra 1• Braille ruler and reference sheet
Answer documents are not included in the test packets
Students may use a braillewriter or other method. TA transcribes into
answer document.Braille Oral Admin ScriptBraille Audio CD-ROM• Use with Form C TB when oral
admin specified in IEP• PC-compatible
TAM Appendix C
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LABELS Do Not Score Labels
Apply to answer documents DRC should not score
Return in nonscorable boxes Unused/shrink-wrapped
documents do not require a label
TAM pp. 17, 25, 31, A-1
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LABELS Precode Labels
Provided for paper/pencil students based on the Update File
TAM pp. 31, A-1
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ANSWER DOCUMENTS
Form A and Form C answer documents combined into one per subject
Students must record answers in their answer document, unless their IEP allows responses in the test booklet TA and monitor must transcribe answers into the answer
document
Do not open unused, shrink-wrapped packages
TAM pp. 30-33
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ANSWER DOCUMENTS
TAM pp. 30-33
Form A and Form C answer documents are combined. Fill in the correct form number and accommodation codes as applicable.
Hand-coding is mandatory if no label is used; otherwise highly recommended.
Start and stop times must be hand-coded.1
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SCHOOL/CLASS HEADER SHEET The spring 2014 header (gray) must be used. Instructions for coding located on back of header.
TAM pp. 51-55
Discrepancies and Issues may affect 36-hour reporting
Student Information System (SIS) Code
incomplete
Instructional Activity Code does not
correspond with answer documents under header
Multiple subjects under single header
Invalid tested or reported school SIDN
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SCHOOL/CLASS HEADER SHEET
TAM pp. 51-55
Complete one header for each class and subject area.
Use leading zeros when filling out the section number.
Ensure that valid SIDNs are used for the Tested School and Reported School.
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RETURN PROCEDURES
Verify every answer document and header are hand-coded correctly
Use, sign, and return security checklists
Contact UPS Within three days of final testing date Specify number of boxes being returned
Materials return deadline: June 11
TAM pp. 35-37; DTCS pp. 3-8
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RETURN LABELS
Scorable
DRC Return Shipping: Pink
UPS Next Day Air: White
Nonscorable
DRC Return Shipping: Tan
UPS Ground: White
TAM pp. 35-37; DTCS pp. 3-8
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PACKAGING PROCEDURES
Place all scorable test materials in plastic return
bags provided by DRC.
Seal the bags tightly and place in scorable boxes.
TAM pp. 35-37; DTCS pp. 3-8
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PACKAGING PROCEDURES
Place all nonscorable test materials in nonscorable boxes. (Plastic bags are not needed for nonscorable materials.)
TAM pp. 35-37; DTCS pp. 3-8
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PACKAGING PROCEDURES
Tape boxes securely using three pieces of packaging tape on BOTH the top and bottom.
Overlap the tape, and make sure it wraps around the sides
at least two inches.
TAM pp. 35-37; DTCS pp. 3-8
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PACKAGING PROCEDURES
Place appropriate colored DRC label on Flap A.
Place UPS label (Next-Day Air or Ground) on Flap B.
TAM pp. 35-37; DTCS pp. 3-8
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SUMMER 2014 – LOOKING AHEAD You are encouraged to test students via online testing for
summer 2014. If paper/pencil materials are needed, they can be ordered June 2 – 6.
Pretest Workshops:Late May/early June TBD
Testing Window: June 23 – July 25
Alternative Testing Window: July 28 – October 24
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QUESTIONS
53
CONTACTING DRC
Direct Line: 1-800-451-7834
For any technical-related online testing questions, STCs, TAs, or technical coordinators may contact DRC, with the DTC’s approval.
Fax: 1-866-237-9314
E-mail: [email protected]
eDIRECT: https://sc.drcedirect.com/
