S-STEM Scholarship Reporting Site 10/15/2012 David Greene Mary
Sanders ICF International https://www.s-stem.org [email protected]
(800) 779-5507
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S-STEM Database Timeline 1999-2006 CSEMS 2007 S-STEM Awards
2008 Restarted old website 2009 Launched new website 2010 Added
offline version in Excel 2011 Required for report approval
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S-STEM Website Ensures data integrity No duplicate students
Extensive validations (warnings, errors) Aligns data collection
with goals Supports program evaluation Easier navigation with
multiple paths Offline version in Excel Extensive online help
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Online Help Help links are available in the upper-right corner
of every screen
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Technical Support We are here to help you [email protected]
(800) 779-5507 We answer in person 9AM to 6PM We reply to every
email and every voice message
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Award Details and Program Activities Keep your email address
up-to-date in FastLane
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Award Details and Program Activities Designate an alternate
contact All system-generated emails go to the PI and to the
alternate-contact
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Award Details and Program Activities Update your expected first
and final semesters so we know when to send reminders to you
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Keep your email address up-to-date in FastLane Designate an
alternate contact Update your expected first and final semesters so
we know when to send reminders to you All system-generated emails
go to the PI and to the alternate-contact Award Details and Program
Activities
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Student Summaries Each summary report shows all data entered
for one student
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Shows one row for every student reported Data-Entry Status:
completed, in progress Student Status: active, graduated, left
program Add new S-STEM students at the start of each semester
Student Demographics
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Edit Student Demographics
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E-mail Address Permanent Residence School Residence S-STEM
Start Semester Degree Program Career Goal Name Birth Date Gender*
Race* Ethnicity* Disability* Student Demographics Critical for
program evaluation Students should complete a consent form
*Includes a Not Reported option
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Example Student Consent Form
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Yellow banners appear throughout the system to display
important information The student disability reporting has
changed
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You can download an example student consent form template Add
your new S-STEM students as soon as you know who they are Student
Demographics
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A new semester is added automatically for the start-semester of
newly added students You can also add a new semester here
Semester/Quarter Details
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Sally appears as not started in her start semester, and every
subsequent semester Add a new student from here, and the students
start semester will be prefilled
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Edit Semester/Quarter Details
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Cumulative GPA S-STEM Scholarship Amount* Intended Major Class
(freshman, junior, etc.) STEM-Related Internship Employment
Hours/Week* Activities Student Status Semester/Quarter Details
Report GPA at semester start (0.0 for 1 st term) Report all values
at the start of the semester Update values at the end of the
semester *Different reporting options before 2009
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Active Graduated Transferred Leave of Absence Left Program Left
Program - Switched to a non-STEM major Left Program - No longer
full-time Left Program - No longer financially eligible Left
Program - Poor academic performance Left Program - Received maximum
scholarship funding Left Program - Transferred to a different
S-STEM award Left Program - Completed the S-STEM program Student
Status
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Semester/Quarter Details
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When a student is marked as Graduated, a record will appear
here to collect follow up questions Follow-Up Questions
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Main Menu, Data-Entry Status Report
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Submit Your Data After you submit, you will have read only
access to your data until next semester
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Submit Your Data Banner on every screen, save buttons disabled
After you submit, we will review your data We unlock awards before
each semester You may also unlock your data, if needed
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Unlock Your Data
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Read the instructions worksheet Start with an up-to-date
Offline Version Save in "Excel 97-2003" format only Do not delete
or rename any students Do not change the spreadsheet structure Use
"Paste Special Text" or "Paste Values First 5 columns must match
all worksheets Columns marked with a * are required Use the
drop-down lists to enter values Offline Version in Excel
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Student Demographics worksheet One row per student
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Offline Version in Excel Semester-Quarter Details worksheet One
row per student for each semester they participated
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Offline Version in Excel Follow-Up Questions worksheet One row
for each graduated student
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Offline Version in Excel
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Reset Your Password Passwords are encrypted and can only be
reset
