S2Di0 Consitituion 23-07-12

7/31/2019 S2Di0 Consitituion 23-07-12

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Project S2Di0 Recording Studios & Communal Development AssociationAdopted on

Monday, 22th March 2012

1. Name of Organisation

1.1The Organisation shall be named Project S2Di0 Recording Studios & Communal

Development Association or to be referred as Project S2Di0.

Article 2. Aims and Objectives

2.1To provide opportunities for anybody, without any discrimination, to practice and

develop their skills in an recording environment specialising in sonic arts.2.2

To offer a high standard of accessible, technical and creative expertise to those whoare involved with the association in an enthusiastic and encouraging manor.2.3

To spread awareness in drug abuse, violence and antisocial behavior within thelocal community through counseling, music practices and social activities.2.4

To encourage social development between people in the community throughcreative arts.2.5

To explore new ways of creating, producing and developing music and related arts.2.6

To establish relationships with various artists, organisations and parties to achievethe above aims.2.7

To improve the general standard of music throughout the United Kingdom.2.8

To ensure the facility and its equipment is operating at a optimum level.2.9

To maintaining a high level of etiquette, hygiene and presentability in the facility atall times.2.10

To regularly monitor and review the association, its facilities and to improve on its

efficiency and output.2.11

All members shall do their best in their abilities to make sure the aims andobjectives are followed.

3. Powers of Committee

3.1Any members of the committee shall retain the rights at anytime to remove anybody

from the premisses as they see fit.

3.2 Any members of the committee shall retain the rights to refuse any of the followingpeople from using its facilities:


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3.2.1Those who would be considered or deemed to bring harm to its members

3.2.2Those who would be considered or deemed to bring harm to the facilities and

its equipment3.3

The committee shall retain the rights to liaise Project S2Di0 with any organisationsfor the benefit of its members or itself as a body.3.4

The committee shall retain the rights to collect contact information of its membersfor marketing and other purposes with consent.3.5

The committee shall retain the rights to contact its members for marketing and otherpromotional purposes.3.6

Any members of the committee shall retain the rights to modify any part ofProject S2Di0s website for the benefit of itself and the community.

4. Membership

4.1Any members of the society are eligible to become members of the organisation

regardless of age, gender, ability, race or religion under the condition they agree tojoin with good intent. Good intent refers to any of the following:4.1.1

To provide constructive comments for its members, committee, thecommunity or the facility.4.1.2

To provide constructive information for its members, committee, thecommunity or the facility.4.1.3

To provide constructive aid for its members, committee, the community or thefacility.4.2

Members are not required to provide any personal information upon joining, thoughit is recommended for data and progression analysis of the organisation.

5. Appointment and Retirement of Committee Members

5.1All officers shall be elected at the Annual General Meeting of the organisation, from,

and by the members.5.2

The Management committee shall comprise of no more than five and no less thantwo committee members. Committee members shall be appointed at the AnnualGeneral Meetings, including the offices of:

Chairperson Secretary Treasurer


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5.3The committee board is a joint partnership of three different roles of a Chairperson,Secretary and Treasurer.

5.4All committee members are elected for a period of one year, but may be reelected

during the next Annual General Meetings for the following year.

6. Management Committee / Board of Directors / General Committee

6.1The affairs of the organisation shall be controlled by a Management Committee

whose members are elected from, and by, the full members of the organisation.The Committee shall meet at agreed intervals and no less than four times perannum.

6.2The duties of the Management Committee shall be:

6.2.1To control the affairs of the organisation on behalf of the members.

6.2.2To keep accurate accounts of the finances of the organisation through the

Treasurer. These should be available for reasonable inspection by memberand should be audited before every Annual General Meeting.6.2.3

The organisation shall maintain a bank current account and the following

committee members shall be authorised to sign organisation cheques: theChairperson and Treasurer.6.2.4

To co-opt additional members of the committee as the board deemsnecessary.6.2.5

Decisions are made on the basis of the majority. In the case of equal votes,a coin will be flipped to count as an additional casting vote.6.3

All members of the committee are required to actively participate in the running ofthe organisation. In the case a member do not, the board can decide on the

dismissal and reelection of the individual member.

7. General Meetings

7.1The Annual General Meeting shall be held no later than end of October of each

year. 21 days written notice shall be given to board members of the AGM

electronically through E-mail and by posting on the organisations notice boardlocated at the premises. Members must advise the secretary in writing of anybusiness to be moved at least 14 days before the AGM. Notice and Agenda for the

meeting will be distributed to board members at least 7 days before the meeting.7.2The business of the Annual General Meeting shall be to:


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7.2.1Confirm the minutes of the previous AGM and any general meetings held

since the last AGM.7.2.2

Receive the audited accounts for the previous fiscal year7.2.3

Receive the annual reports7.2.4

Election of a new board of committee7.2.5

Make alterations to the running of the organisation7.2.6

Notify other board members of any changes made7.3

All other meetings shall be hereby referred to as General Meetings.7.4

General Meetings will be held at least 4 times per annum.

8. Alterations to Constitution

8.1Any alterations to the constitution shall only be considered during general meetings

with a quorum of 75% attendance from the committee members.8.2

Any proposal of alterations must be agreed by at least two-thirds of the membersof the committee within its deadline after the presentation of the proposal.8.2.1 There must be a 7 working-day gap between the date of the proposal deadline

and the date of the proposals presentation.8.3

The members can be notified of the proposal either by writing, E-mail or other

date-stamped electronic means via the internet.8.3.1

Any Date-stamped electronic confirmations beside E-mail must be madeaware to other committee members orally or by E-mail within 24 hours of theaction.8.4

If no response is received from a member by the proposed deadline then that

members

vote will be considered to beabandoned

unless given consent from theother members.

9. Finance9.1

All finances related to the organisation shall operate under no more than twotreasuries as bank or building society accounts, all under the name of theorganisation.9.2

Any changes to the treasuries including withdrawals and deposits must undergo theauthorisation of the Chairperson and the Treasurer of the organisation.


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9.3All incomes directed to the organisation shall only be transferred into the

organisations treasuries, or collected on behalf by a non-profit organisation and orregistered charity.9.4

The treasurer will take full responsibility for all financial records of the organisation.

9.5The treasurer will also be expected to prepare financial reports on a quarterly

basis.9.6

Material expenses made by members or directors on behalf of the organisationcan be reimbursed through authorisation by either the Chairperson or the Treasurer.

10. Expenses & Reimbursement10.1Members and directors may claim back financial expenses made on behalf

of the organisation. This is done by filling out the reimbursement formaccompanied by a receipt and then passed onto the either the Chairperson orTreasurer for authorisation.10.2

Only items that will contribute to the expansion and improvement of Project

S2Di0s facilities are eligible forreimbursement, with the exception of travelexpenses.

10.3Only individuals on engineering, technical, educational and business duties

may claim travel expenses. This includes either to and from the facilities inMeadow Lane, as well as to and from any other facilities hosted on otherpremises.10.3.1

Engineering duties refers to live sound reinforcement, locationrecording and recording/mixing/mastering at associated facilities.10.3.2

Technical duties refers to installation and uninstallation of sound

and other specialist equipment and fittings at associated facilities.10.3.3Education duties refers to attending facilities and events as a guest

speaker and hosting music or music technology related educationalsessions. As well as attending workshops and educational trips on behalfof Project S2Di0.10.3.4

Business duties refers to attending facilities and events that will help withongoing operation of Project S2Di0 as a business.10.4

Fuel expenses are reimbursed on a rate of fifty pence per mile of travel, (0.50 per

mile).


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10.5Public transport fares are fully reimbursed on the basis that the cheapest solution

of travel was employed at that given time.10.6

Final eligibility of the reimbursement is determined by the Chairperson.

11. Dissolution

11.1If, at any General Meeting of the Organisation, a resolution be passed calling for

the dissolution of the Organisation, the Secretary shall immediately conveneanother Special General Meeting of the Organisation to be held not less than onemonth thereafter to discuss and vote on the resolution.11.2

If, at that Special General Meeting, the resolution is carried by at least two-thirds ofall the members present at the meeting, the board will shall thereupon, or at suchdate as shall have been specified in the resolution, proceed to realise the assets ofthe Organisation and discharge all debts and liabilities of the organisation.11.3

After discharging all liabilities of the Organisation, the remaining assets shall betransferred to other organisations that have similar goals or offer similar servicesto those of Project S2Di0, upon full agreement of the board of directors.

We hereby certify that this is the current constitution of Project S2Di0 Recording Studios& Communal Development Association, adopted on the date mentioned above.

Chairperson

Signed

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Printed

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Dated

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Treasurer

Signed

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Printed

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Dated

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Secretary

Signed

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Printed

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Dated

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Documents

S2Di0 Consitituion 23-07-12