Embed Size (px)
Citation preview
SAACI CONGRESS
EXHIBITION & SPONSORSHIP
PROSPECTUS28 -30 JULY 2019 | SOUTHERN SUN ELANGENI
SAACI WELCOMES YOU ALL TO THE 2019 CONGRESS!This year, we are very excited to host the SAACI Delegates in our beautiful city of Durban,
KZN.
The exhibition will be hosted at the Elangeni Hotel, 1st floor. The exhibition showcases over
40 suppliers with a variety of suppliers to draw inspiration, knowledge and information
from!
The exhibition will be taking place during the tea and lunch breaks sharing the same
space. This is an awesome opportunity to chat to supplier’s and join in the fun activations
planned!
The congress is open to anyone with an interest in the business events industry. The
industry is encouraged to register for informative sessions and networking opportunities.
We are excited to welcome you to our province and look forward to providing a lasting
experience both of Durban and KwaZulu-Natal.
• Conference and Event Forum• Destination Marketing Forum• Exhibition and Structures Forum• Services Suppliers Forum• Transport Forum• Technical Forum• Venue Forum
WHEN: 28 – 30 July 2019
WHERE: Southern Sun Elangeni
CATHERINE TAYLOR Turners Conferences & Conventions
JUSTINE SNYMAN Conker [email protected]
CONTACTS
CONGRESS DETAILSSAACI FORUMS
CATHERINE TAYLOR Turners Conferences & Conventions
JUSTINE SNYMAN
CONTACTS
SPONSORSHIP PACKAGESAll prices exclude VAT. Logos will be sized and displayed according to package and value.
• Recognition as a Platinum sponsor (logo) on sponsor page on the conference website,
conference app and on the holding slide at the event
• Acknowledgement in the conference app
• Acknowledgement on the SAACI social media platforms
• Advert banner in the conference app
• One complimentary stand space in the exhibition area
• Eight complimentary delegate registrations which includes cocktail event and gala dinner
• Recognition as a Gold sponsor (logo) on sponsor page on the conference website,
conference app and on the holding slide at the event
• Acknowledgement in the conference app
• Acknowledgement on the SAACI social media platforms
• One complimentary stand space in the exhibition area
• Six complimentary delegate registrations which includes cocktail event and gala dinner
• Recognition as a Silver sponsor (logo) on sponsor page on the conference website,
conference app and on the holding slide at the event
• Acknowledgement in the conference app
• Acknowledgement on the SAACI social media platforms
• One complimentary stand space in the exhibition area
• Four complimentary delegate registrations which includes cocktail event and gala dinner
PLATINUM SPONSOR
GOLD SPONSOR
SILVER SPONSOR
R220 000
R165 000
R110 000
• Recognition as a Bronze sponsor (logo) on sponsor page on the conference website,
conference app and on the holding slide at the event
• Acknowledgement in the conference app
• Acknowledgement on the SAACI social media platforms
• One complimentary stand space in the exhibition area
• Two complimentary delegate registrations which includes cocktail event and gala dinner
BRONZE SPONSOR R82 500
NOTE
In kind sponsorships will be measured at 60% of the Sponsorship value (invoice
value) to determine the associated benefits offered. Example sponsor in kind to the
value of R150 000 would qualify for the benefits offered based on 60% of this value
of R90 000, thus the bronze sponsor value will be offered on this sponsorship.
CONTACT US SHOULD YOU HAVE ANY SPONSORSHIP REQUEST OUTSIDE OF THE STRUCTURED PACKAGES,
WE WOULD LOVE TO ASSIST YOU IN PUTTING TOGETHER A PACKAGE TAILORED TO YOUR SPECIFIC
NEEDS.
• Recognition as a Conference sponsor (logo) on sponsor page on the conference website,
conference app and on the holding slide at the event
• Acknowledgement in the conference app
• Acknowledgement on the SAACI social media platforms
• Recognition as a Copper sponsor (logo) on sponsor page on the conference website,
conference app and on the holding slide at the event
• Acknowledgement in the conference app
• Acknowledgement on the SAACI social media platforms
• One complimentary stand space in the exhibition area
• One complimentary day delegate registration
CONFERENCE SPONSOR
COPPER SPONSOR
>R5000
R40 000
SPONSORSHIP ITEMS
There are six opportunities available to advertise on the official conference app. This will be on a rotational basis
Sponsor a gift to be given to all delegates.
• Sponsor to supply the gift
All conference delegates will be required to wear the badge and the lanyard. Conference to supply the lanyards.
Sponsor’s logo and conference logo to appear on the lanyards
• There are three opportunities to brand the lunch break – Sunday 28th, Monday 29th and Tuesday 30th July.
• Sponsor to supply 2 pop up or table banners
• Sponsor can supply branded serviettes
• This event takes place on the 30th July.
• Exclusive recognition as the Awards Dinner sponsor
• Exclusive branding rights of the venue
• Opportunity to address the delegates at the function for five minutes
• The sponsor is to supply the pens and pads.
• Sponsor’s logo to appear on the notepads
CONFERENCE APP BANNER
DELEGATE GIFTS
CONFERENCE LANYARDS
LUNCH (per lunch)
GALA DINNER
CONFERENCE PENS AND PADS
R2 200
R 10 000
R15 000
R16 500
R150 000
R10 000
There are four opportunities available.
• Sponsor to supply 2 pop up or table banners
• Sponsor can supply branded serviettes
This event takes place on the 28th July and welcomes all the delegates to SAACI 2019.
• Exclusive recognition as the Welcome Cocktail sponsor• Exclusive branding rights of the venue• Opportunity to address the delegates at the function for five minutes
TEA BREAKS(per break)
WELCOME COCKTAIL
R11 000
R44 000
A lounge area will be available to the delegates to network or just recharge their batteries in the exhibition area.
• Naming rights for the recharge zone• Sponsor may display banners in the recharge zone
• Sponsor to choose a session from the programme to support.
• Sponsor to be acknowledged next to the session in the programme
• Sponsor’s logo will appear on the holding slide before the session
RECHARGE ZONE
SESSION BRANDING(per session)
R 12 000
R5 000
The SAACI team will wear the uniforms (shirts or aprons) for the duration of the conference. A walking advertisement for your brand. *committee to decide on the uniform
SAACI TEAM UNIFORMS
R10 000
PLEASE CLICK HERE TO BOOK YOUR SPONSORSHIP
PLEASE CLICK HERE TO BOOK YOUR STAND
EXHIBITIONThe exhibition will take place at the Southern Sun Elangeni Hotel
Suites 1 to 5
Build up:
Sunday 28th July 08h00 – 11h00
Exhibition hours:
Sunday 28th July 11h00 - 14h00
Monday 29th July 10h00 – 16h00
Tuesday 30th July 10h00 - 14h00
Breakdown: Tuesday 30th July 14h30 – 17h00
EXHIBITION DATES
STAND RATESAll stands are 2m x 2m
Non-MembersR6500
SAACI MembersR5000
The price includes:
• 1 x 2m x 2m white fabric booth• 1 x full colour printed fabric fascia per stand• 2 x long arm spotlights• 1 x plug point• 1 x trestle table• 2 x chairs• 1x exhibitor registration including tea/coffee
and lunch (as per the programme)
EXHIBITON FLOOR PLAN
TERMS & CONDITIONS
Exhibition Policy• Exhibition space will only be confirmed once the exhibitor’s application form has been
completed and payment has been received in full.
• Exhibition space is allocated on a first come first serve basis.
• All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you
are requested to notify the organisers.
• All custom stand builders are required to submit stand designs and plans for sign off by
the organisers and safety officer.
Terms of Payment• 50% deposit invoice will be issued on receipt of Application Form and Contract.
• All invoices must be settled within 30 days, non-receipt of payments may result in release
of reserved items.
Cancellation PolicyAll cancellations must be made in writing to the Conference Secretariat and the following
cancellation policy will be enforced:
• 10% of the contract price if cancellation is received up until 4 months before the start of
the Conference
• 50% of the contract price if cancellation is received up until 3 months before the start of
the Conference
• 100% of the contract price if cancellation is received less than 2 months before the start of
the Conference.
Exhibition Layout The Organisers reserve the right to change the exhibition floor layout if necessary. The
Organisers reserve the right in unforeseen circumstances to amend or alter the exact site
of the location of the exhibition and/or stand and the Exhibitor undertakes to agree to any
alteration to the site or the space re-allocated by the Organisers.
Liability
The Organisers accept no responsibility for any damages if the sponsored event is not
performed because of any obstacle or hindrance outside the control of the Organisers, which
the Organisers could not reasonably have foreseen when signing this contract and which
the Organiser could not have avoided at a reasonable effort or cost. Such obstacles and
hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or
other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and
any other circumstances that fall within the meaning of the above.
CATHERINE TAYLOR Turners Conferences & [email protected]
JUSTINE SNYMAN [email protected]
www.saacicongress.org
