SACRAMENTO CITY UNIFIED SCHOOL DIST RICT BOARD OF …and dram • A • M • M of Educa sset Mana mit Board Po 013 Asset Mana w/History of icy 1330 gove r 16, 1998 an ds by outsid

Meeting Subject

Division Recomm Approve presente Backgro Board PoNovembeand grouOversighinconsist Documen

1. E2. R3. R4. R5. R

Estimated

Submitte

Approved

g Date:

t: Civic

Information IApproval on Conference Conference/Conference/AAction Public Heari

: Capital As

mendation:

the changesed at the Apr

ound/Ration

olicy 1330 goer 16, 1998

unds by outsht of this functent applicat

nts Attached

xecutive SumRevised AdminRevised AdminRevised BoardRevised Board

d Time of Pr

ed by: Teresa

d by: Jonath

SACRA

May 2, 20

c Permit Bo

Item Only Consent Age(for discussioFirst ReadingAction

ng

sset Manage

s to the Civicril 18, 2013 B

nale:

overns the Dand revised ide organizaction has chion of the ex

:

mmary nistrative Regnistrative Regd Policy 1330 d Policy 1330

esentation: N

a Cummings,

han P. Raymo

AMENTOB

013

oard Policy

enda on only) g (Action Antic

ement Servic

c Permit BoaBoard Meetin

District Civic on Novemb

ations, estabanged sever

xisting Board

gulation 1330gulation 1330

(Redline)

N/A

Interim Chief

ond, Superint

O CITY UBOARD

y #1330

cipated: )

ces

ard Policy, Ang.

Permit procber 5, 2001. blishes schedral times in td Policy and

(Redline)

f Accountabili

endent

UNIFIED OF EDU

Administrativ

cess. This p This policy duling prioritthe last 5-yeAdministrat

ity Officer

SCHOOUCATIO

Agen

ve Regulatio

policy was ordirects the utization and

ears. This hative Regulati

OL DISTN

nda Item#

on, and Fee S

riginally adopuse of districa fee schedas resulted iions.

RICT

_8.1i_

Schedule as

pted on ct facilities dule. in

s

Board Capital ACivic PerMay 2, 2

Capital

I. OvervieBoard PolNovembeand grounOversightapplicatio On May 1conferencand stakefee structWoo, to inlanguage:

Ralacpova

II. DrivingEducation III. BudgeA new feproposedshould no

IV. Goals,To providstreamlin V. Major In July of Kaizen meprocessesAdditionaby 21st Cehave beendirectors,and dram

• A• M• M

of EducaAsset Manamit Board Po013

Asset Mana

ew/History oflicy 1330 goveer 16, 1998 annds by outsidt of this functon of the exist

15, 2012, revisce item. On Jeholder input.ure was takenclude langua:

estroom accell indoor faciliccess to restrotty’s at theirandalism of p

g Governancen Code 38130

et: ee structure, to increase ot result in co

, Objectives ae equity for ae the overall

Initiatives: 2011, SCUSD ethod, which s, we revieweally, we compentury Fund an and will be and a varietya organizatiopril 20, 2012

May , 2012 – CMay 3, 2012 –

tion Execagement Seolicy #1330

agement Ser

f Departmenterns the Distrnd revised on e organizatioion has changting Board Po

sed Board poune 14, 2012. On April 18, n to the Boarage regarding

ess is requiredity events. Alrooms or the pr expense. Peport‐a‐potty p

e: 0‐38138

classificationwhile most sts to the Dis

and Measuresall user groupprocess.

collaboratedis a philosop

ed and benchmared our procnd Universityconducted toy of user grouons attended t – SchedulingCommunity StMeeting with

cutive Suervices

rvices

t or Programrict Civic PermNovember 5ns, establisheged several tiolicy and Adm

licy and fee s2, no action w2013, revisedrd for input. Ag restroom fa

d for all eventll field use eveperson, organermit holder wprovided by pe

ns and buildwill decreasetrict (See pro

s: ps, eliminate s

d with Univershy or practicemarked our ccess to surrouy of Californiao solicit stakeups such as yothese meeting Meeting wittakeholders Ih Athletic Dir

mmary

: mit process. T, 2001. This pes schedulingmes in the la

ministrative Re

structure optiwas taken andd Board policA recommendcility usage to

ts. Appropriaents will be stnization or grwill be responermit holder.

ing use typee. The use ooposed fee ch

scheduling co

sity of Califores that focus current proceunding districa Berkeley Ceholder input.outh sports gngs: th Youth Spornput Meetingrectors

This policy wapolicy directsg prioritizationst 5‐years. Tegulations.

ions were takd the Board recy, Administradation was mo the civic pe

ate restroom ftaffed with curoup granted nsible for any

es have beenof school fachanges in sect

onflicts, ident

rnia Davis Schupon continuss to identifycts and used anter for Citie. Principals, Sroups, religio

rts groups forg

as originally as the use of dn and a fee schis has result

ken to the Boaequested furtative regulatioade by Seconermit. Staff ad

facilities will bustodial servia permit shalexpenses rela

n created. Soilities by outtion VI below

ify actual faci

hool of Educatuous improvey areas of impa Cost Analyss and SchoolsSPOMs, parenous organizati

r Middle and

adopted on istrict facilitiechedule. ted in inconsi

ard as a ther informaton and propond Vice‐Presiddded the follo

be provided wice to providell provide porated to clean

ome use feetside organiza).

ility use costs

tion and usinement of provement. sis Tool develos. Nine meetnts, athletic ions, dance, m

High Schools

1

es

stent

tion osed dent owing

with e rt‐a‐ up or

es are ations

s and

g a

oped tings

music

s


Capital

• M• M• M• M• Ju• Ja• M• A

VI. ResulThrough tpolicy apporganizatavailabilitapplicatio We have dRegulatio

CLASSActiviprimacurricprogrparenOrganperm Theseclosinpart oof thethe coas par CLASSActiviyouthassocgroup CLASSActivinot lim


Asset Mana

May 5, 2012 – May 7, 2012 – May 8, 2012 – May 15, 2012 –une 13, 2012 anuary 15, 20March 18, 201pril 18, 2013

ts: this review, wplication, idenions. We havty of facilities on needing to

developed nen 1330, pp 1‐

SIFICATION “Aties of Districary focus is thcular and extrams, Associatnt groups suchnizations (PTSitted site.

e activities wing the facilitieof his/her nore facility if thaost of the servrt of the custo

SIFICATION “Bties of non‐ph groups haviniations. The ps must be ex

SIFICATION “Cties of non‐pmited to) civi


agement Ser

Information Community &Presentation– Community– Community013 – Commu13 – Commun– Presentatio

we have identntification of ve completedand receive p be implemen

ew classificati‐2):

A” – Subsidizect sponsored he promotion ra‐curricular sted Student Bh as Parent TeSO’s), staff un

ll be free of faes, if no schoormal duties; tat employee wvice if the serodian's norm

B” – Discountrofit organizang a residencnet receipts oxpended for th

C” – Direct Corofit organizac and service

cutive Suervices

rvices

provided to D& District Stan to District Ay Stakeholdery Stakeholdernity Stakeholity Stakeholdon to the Boa

ified opportudirect costs, a the setup of permit appronted is the ab

ion definition

ed non‐profit orof youth andstudent activiBodies (ASB), eacher Organnions/groups,

acility fees anol employee whe cost of a swould not othrvices are necal duties.

ted ation residingy requiremenof admission fhe welfare of

ost ation whose p groups (Kiwa

mmary

DAC; DLAC; Inkeholders Inpdvisory Commrs Input Meetrs Input Meetlders Input Mders Input Merd and Comm

unities for impand expandeour new scheval electronicbility for comm

ns for groups

rganizations, cd school activties, District sParent Teachnizations (PTO scouting gro

nd custodial fwould otherwchool employherwise be prcessary and w

g in the Districnt, local seniofees, membef the pupils of

primary focusanis, Rotary, E

ndian Ed; CACput Meetingmittee and thting ting

Meeting eeting munity for Inp

provement ind facilities aveduling applically. The finamunity memb

as follows (re

clubs, associaities, includinsponsored anher AssociatioO’s) and Parenoups and 4‐H w

fees with the wise be availayee's presencresent as partwould not hav

ct whose primor citizen grouership fees or f the District.

s is serving thElks, Moose,

C and Sacram

he Student Ad

put

n event schedvailable for uscation allowial piece of thebers to reserv

eference Adm

ations or otheng (but not limnd organized ons (PTA) or ont Teacher Stwhere all stu

exception of ble to perforce during the t of his/her nve otherwise

mary focus is tups and local donations co

e general pubLion, etc.), ch

ento Council

dvisory Comm

duling, consistse by outside ng users to vie new scheduve facilities o

ministrative

er groups whomited to): after school other recognitudent dents attend

opening andm that functiorganizationormal dutiesbeen perform

the promotiohomeownersollected by th

blic includinghambers of

2

PTA

mittee

tent

iew uling nline.

ose

ized

the

on as n's use ; and med

on of s ese

(but


Capital

commprovid CLASSCommfor coorganthe puThis inand thpurpofees s

Most recosports grounimprovand only cfields, gym In proposstructure For some Organizat

Applicatio

Cafeteria/

Classroom

Gym

Improved(Baseball/Tennis CoPosts)

Kitchen


Asset Mana

merce, youth ders and relig

SIFICATION “Dmercial use shonducting anynizations and ublicity and/oncludes: Orgahe net receiposes, a chargeschedule.

ommended choups and morved fields at thcollect fees toms and stadiu

ing these chathat will be p

facilities, thetions will not

on Fee

/Multipurpos

m

Field /Softball Diamourts; Footbal


agement Ser

organizationsgious services

D” – Private ahall apply to ty type of comsupplementaor advertisinganizations/grots are not expe shall be mad

hanges met wre specificallyhe elementaro cover their ums. In some

anges, we arepresented to t

ere is a reductbe able to be

Comp

$5

se No

No

No

monds; l Goal

No

No

cutive Suervices

rvices

s without resis.

and Commercthose organizmercial businal educationag would benefoups where apended for thde for the use

with little or ny youth soccery school levecosts. Youth e cases, these

e striving for athe Board.

tion in cost wenefit from th

parison of Cla

PCl

Charge

Charge

Charge

Charge

Charge

mmary

idency, non‐p

cial (Fair Markations or indiness or functil services profit a particulaadmission feehe welfare of e of school fa

no resistance.r. The majoriel. These orgafootball, bas programs ch

a more equita

with the propohe reductions

assifications

Prior lass I

profit supplem

ket) ividuals requeon including oviders. It shaar person or ces are chargedthe pupils ofcilities or gro

. The exceptiity of youth sanizations dosketball and sharge admissi

able system.

osed fee strucuntil the app

with Change

Dorgorfocand

$10

No C

No C

No C

No C

Foohr m$34

mental educa

esting to use for profit busll be considerconcern in a cd or contributf the district oounds, in acco

ion is in the asoccer events o not typicallyoftball/basebon to their ev

We have dev

cture from cuproval of the n

s

ProposeDistrict sponsganizations, cr other groupcus is the prod school activ

of the

Charge

Charge

Charge

Charge

d Service Assmin for weeke.17/hr 4 hr m

ational service

school facilitsiness, red commerccommercial wtions are solicor for charitabordance with

rea of youth are held on y charge obseball use improvents.

veloped a new

urrent fees. new fee struc

ed Class A sored non‐proclubs, associaps whose primomotion of yovities of the pe District

st – OT $25.63ends; Holidaymin

3

es

ies

cial if way. cited ble the

ervers oved

w fee

cture.

ofit ations mary outh pupils

3/hr 4 y


Capital

Library

Locker Ro

Parking Lo

Performin(Rosemon

Serna

Stadium

Swimming

Theater/A

Unimprov

CustodianAccess

Applicatio

Cafeteria/

Classroom

Gym


Kitchen

Library

Locker Ro

Parking Lo

Performin(Rosemon

Serna


Asset Mana

oom(s)

ot

ng Art Center nt & JFK)

g Pool

Auditorium

ved Field

n for Restroom

on Fee

/Multipurpos

m


oom(s)

ot



agement Ser

No

No

No

(HS) No

No

No

No

No

No

m Ovefor

Or

cha

$5

se N/A

N/A

N/A

monds; l Goal

N/A

N/A

N/A

N/A

N/A

(HS) N/A

N/A

cutive Suervices

rvices

Charge

Charge

Charge

Charge

Charge

Charge

Charge

Charge

Charge

ertime Only $weekends

Prior rganizations inconsisten

arged either or Class II fe

A

A

A

A

A

A

A

A

A

A

mmary

$26.64/hr; 4 h

were tly Class I ees

You

$10

ES $MS/

No C

SmaSmaLarg

ES/MHS $HS TSacr

ES $MS/Foo$25$34

ES $MS HS $

MS HS $

$3/

$25

Larg

No C

No C

No C

No C

No C

No C

No Capp

No C

No C

hr min Ovewee

Puth Organizato students l

0

$10/hr /HS $20/hr

Charge

all MS $10/daall HS $20/dage MS/HS $20

MS $10/week$10/week Track & Field ramento) $10

$2.50/hr /HS $6/hr od Service Ass5.63/hr 4 hr m4.17/hr 4 hr m

$5/hr $10/hr $12.50/hr

$5/hr $10/hr

hr

5/hr

ge Conferenc

Charge

Charge

Charge

Charge

Charge

Charge

Charge; Energly for out of s

Charge

Charge

ertime $34.61ekends

Proposed Clastions: Charteliving in SCUS

ay y 0/day

k

(CKM, Hiram00 Daily $25/

st – Regular $min for weekemin

e Room (Indi

gy surcharge season heatin

1/hr; 4 hr min

ss B er/By Laws reSD boundarie

m Johnson, JFKhr for lights

$17.08/hr; OTends; Holiday

ana &

4

may ng

for

estrict es

K,

T


Capital

Stadium

Swimming

Theater/A

Unimprov

CustodianAccess

Applicatio

Cafeteria/

Classroom

Gym


Kitchen

Library

Locker Ro

Parking Lo

Performin(Rosemon

Serna


Asset Mana

g Pool

Auditorium (H

ved Field

n for Restroom

on Fee

/Multipurpos

m


oom(s)

ot



agement Ser

N/A

N/A

HS) N/A

N/A

m Ove$26for

$5

se ES $MS/

$18

$54

monds; l Goal

$17

N/A

$21

N/A

N/A

(HS) $64

Con$28Com

cutive Suervices

rvices

A

A

A

A

ertime Only 6.64/hr; 4 hr weekends

Prior Class II

$28/hr; /HS $33/hr

8/hr

4/hr

7/hr

A

1/hr

A

A

4/hr

nference Roo8/hr mmunity Roo

mmary

WasSmaMinLargTen

$20

$38seas

$10

$25

min RegOveHoli

No

$20

ES $MS/

$5/

SmaSmaLarg

ES/MHS $HS TSacr

ES $MS/Foo$25$34

ES $MS HS $

MS HS $

$5/

$50

m

m

LargWasSma

shington) $5/all Communitnnesota) $5/hge Communitnessee) $11/

00 Daily; $25/

8/hr; Energy sson heating

0/hr

5/month per s

gular $23.08/hertime $34.61iday $46.15/h

Pon‐Profit Org

Laws have

0

$15/hr; /HS $20/hr

hr

all MS $20 all HS $25 ge MS/HS $30

MS $10/hr $10/hr Track & Field ramento) $30

$5/hr /HS $12/hr od Service Ass5.63/hr 4 hr m4.17/hr 4 hr m

$10/hr $15/hr $25/hr

$10/hr $15/hr

hr

0/hr

ge Conferencshington) $5/all Communit

/hr ty Room (Michr ty Room (Pen/hr

/hr for lights

surcharge may

school

hr 1/hr; 4 hr minhr; 4 hr min

Proposed Clasganizations we no residenc

0

(CKM, Hiram0/hr $25/hr fo


e Room (Indi/hr ty Room (Mic

higan &

nsylvania &

y apply for ou

n for weekend

ss C whose Chartercy restriction

m Johnson, JFKor lights


ana &

higan &

5

ut of

ds

r/By

K,

T


Capital

Stadium

Swimming

Theater/A

Unimprov

CustodianAccess

Applicatio

Cafeteria/

Classroom

Gym


Kitchen

Library

Locker Ro

Parking Lo

Performin(Rosemon

Serna


Asset Mana

g Pool

Auditorium (H

ved Field

n for Restroom

on Fee

/Multipurpos

m


oom(s)

ot



agement Ser

$64

$10$16

$56

HS) $64

$17

m RegOvehr m

$5

se ES $MS/

$40

$11

monds; l Goal

$33

N/A

$47

N/A

N/A

(HS) $15

Con$50

cutive Suervices

rvices

4/hr

06/hr w/out li60 w/lights

6/hr

4/hr

7/hr

gular $17.76ertime $26.64min for weeke

Prior Class III

$61/hr; /HS $67/hr

0/hr

19/hr

3/hr

A

7/hr

A

A

52/hr

nference Roo0/hr

mmary

MinLargTen

ights; $60

$70seas

$20

$5/

4/hr; 4 ends

RegOveHoli

Ada

exp

$25

ES $MS/

$10

SmaSmaLarg

ES/MHS $HS TSacr

ES $MS/Foo$25$34

ES $MS HS $

MS HS $

$9/

$10

m LargWas

nnesota) $10/ge Communitnessee) $20/

0/hr; $25/hr fo


0/hr

hr


Pdmission feesare solicited apended for th

district or

5

$25/hr /HS $50/hr

0/hr

all MS $33 all HS $77 ge MS/HS $13

MS $16/hr $20/hr Track & Field ramento) $98

$11/hr /HS $30/hr od Service Ass5.63/hr 4 hr m4.17/hr 4 hr m

$25/hr $37/hr $62/hr

$40/hr $83/hr

hr

00/hr

ge Conferencshington) $12

/hr ty Room (Pen/hr

or lights

surcharge may


Proposed Class are chargedand the net rhe welfare ofr for charitab

36

(CKM, Hiram8/hr; $25/hr f


e Room (Indi2/hr

nsylvania &

y apply for ou

n for weekend

ss D d or contributreceipts are nf the pupils ofble purposes

m Johnson, JFKfor lights


ana &

6

ut of

ds

tions not f the

K,

T


Capital

Stadium

Swimming

Theater/A

Unimprov

CustodianAccess

Additiona

B

N

C

R

Restroom In our conto help prAccess Maable to ac

F

When comrequests tpotty it is current si


Asset Mana

g Pool

Auditorium (H

ved Field

n for Restroom

al Civic Permit

locking field u

o subleasing;

reating specif

ecurring perm

m Access

ntinuing efforreserve clean atrix for everccommodate

FY 2011/2012

mmunity grouto place a porreviewed by te administra


agement Ser

Com$15

$14$22

$12

HS) $15

$33

m RegOvehr m

t requirement

use for maint

; District can

fic hours of o

mit will be can

rt to not only and sanitary y elementarya port‐a‐pott

R

2

up rt‐a‐the ator.

AldodepoarPouspea‐a‐pesc

cutive Suervices

rvices

mmunity Roo51/hr

47/hr w/out li20 w/lights

24/hr

52/hr

3/hr

gular $17.76ertime $26.64min for weeke

ts:

tenance

revoke permi

peration

nceled if no s

provide the bconditions at

y, middle, andty or needing

Restroom Ac

ll school siteso so. Permit hetermine locaotty. Permit hrrangements ort‐a‐potties se; charges arermit holder. ‐potty the Dis‐potty, the Diermit holder chools restroo

mmary

m SmaMinLargTen

ights; $10

$95seas

$50

$16

4/hr; 4 ends

RegOveHoli

it if being sub

how

best possible t our school fd high school.the school’s

cess / Port‐a‐

s that can accholders are reation and placholders are reand for all chshould be secrising from tipIn the event strict determistrict, or Supepay for the cooms.

all Communitnnesota) $12/ge Communitnessee) $28/

02/hr; $25/hr


0/hr

6/hr


bleased

experience ffacilities, we h. Every schoorestrooms op

‐Potty Use

Proposed

ommodate aequired to cocement prioresponsible foharges associacured to prevpping or vandthat issues dines that a siterintendent dost of a custo

ty Room (Mic/hr ty Room (Pen/hr

for lights

surcharge may


for communithave developl has been depened.

d

port‐a‐pottyntact the siter to the deliver all of the neated with thevent tipping adalism are at o arise from te cannot accdesignee, canodian and the

higan &

nsylvania &

y apply for ou

n for weekend

ty groups butped a Restrooesignated as e

y will be allowe administratoery of the porecessary e rental of theand unauthorthe expense the use of thommodate an require thate rental of the

7

ut of

ds

t also om either

wed to or to rt‐a‐

e unit. rized of the e port‐ port‐t the e


Capital

VII. Next S

A

Es

C

U

R

C

R


Asset Mana

Steps:

pprove Board

stablish effec

ommunicate

pdate Distric

oll out online

ontinue to re

eview fee str


agement Ser

d Policy chang

ctive date for

the new proc

t website

e scheduling a

eview the pro

ucture bienn

cutive Suervices

rvices

ges and fee st

implementat

cess to all sta

application ac

cesses and pr

ially

mmary

tructure

tion of change

keholders

ccess to comm

rocedures

es

munity membbers

8

1

Sacramento City USD

Administrative Regulation Use Of School Facilities AR 1330 Community Relations The priority of use for district facilities is as follows: CLASSIFICATION “A” – Subsidized Activities of District sponsored non-profit organizations, clubs, associations or other groups whose primary focus is the promotion of youth and school activities, including (but not limited to): curricular and extra-curricular student activities, District sponsored and organized after school programs, Associated Student Bodies (ASB), Parent Teacher Associations (PTA) or other recognized parent groups such as Parent Teacher Organizations (PTO’s) and Parent Teacher Student Organizations (PTSO’s), staff unions/groups, scouting groups and 4-H where all students attend the permitted site. These activities will be free of facility fees and custodial fees with the exception of opening and closing the facilities, if no school employee would otherwise be available to perform that function as part of his/her normal duties; the cost of a school employee's presence during the organization's use of the facility if that employee would not otherwise be present as part of his/her normal duties; and the cost of the service if the services are necessary and would not have otherwise been performed as part of the custodian's normal duties. CLASSIFICATION “B” – Discounted Activities of non-profit organization residing in the District whose primary focus is the promotion of youth groups having a residency requirement, local senior citizen groups and local homeowners associations. The net receipts of admission fees, membership fees or donations collected by these groups must be expended for the welfare of the pupils of the District. CLASSIFICATION “C” – Direct Cost Activities of non-profit organization whose primary focus is serving the general public including (but not limited to) civic and service groups (Kiwanis, Rotary, Elks, Moose, Lion, etc.), chambers of commerce, youth organizations without residency, non-profit supplemental educational services providers and religious services. CLASSIFICATION “D” – Private and Commercial (Fair Market) Commercial use shall apply to those organizations or individuals requesting to use school facilities for conducting any type of commercial business or function including for profit business, organizations and supplemental educational services providers. It shall be considered commercial if the publicity and/or advertising would benefit a particular person or concern in a commercial way. This includes: Organizations/groups where admission fees are charged or contributions are solicited and the net receipts are not expended for the welfare of the pupils of the district or for charitable purposes, a charge shall be made for the use of school facilities or grounds, in accordance with the fees schedule.

2

Fee Schedule Fee rates for Facility Use Fees and Wages will be reassessed annually for federal, state, and local tax rates, employee compensation, or utility rate increases. Wages for district employees (custodians, cafeteria workers, etc.) will be charged for Classification “A” (Subsidized) users for use of a facility that occurs during off hours/weekends/holidays. The rate charged will be per hour with a two-hour minimum during weekdays, four hour minimum during weekends and holidays. Facility Use fees for all other classification users are listed on the attached schedule. Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 40042)

1. Encourage and assist groups desiring to use school facilities for approved activities.

2. Preserve order in school buildings and on school grounds, and protect school facilities. If necessary, a person may be designated to supervise this task.

3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities or grounds for school purposes and does not interfere with the regular conduct of school work.

Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Civic Center Use Subject to district policies and regulations, school facilities and grounds shall be available to citizens and community groups as a civic center for the following purposes: (Education Code 38131, 38132)

1. Public, literary, scientific, recreational, educational, or public agency meetings 2. The discussion of matters of general or public interest 3. The conduct of religious services for temporary periods, on a one-time or renewable basis, by any church

or religious organization 4. Child care programs to provide supervision and activities for children of preschool and elementary school

age 5. The administration of examinations for the selection of personnel or the instruction of precinct board

members by public agencies 6. Supervised recreational activities including, but not limited to, sports league activities that are arranged

for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination

7. A community youth center

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8. Mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare (cf. 3516 - Emergencies and Disaster Preparedness Plan)

9. Other purposes deemed appropriate by the Governing Board

Restrictions School facilities shall not be used for any of the following activities:

1. Any use by an individual or group for the commission of any crime or any act prohibited by law. 2. Any use of school facilities or grounds which is inconsistent with their use for school purposes or which

interferes with the regular conduct of school or school work. 3. Any use which is discriminatory in the legal sense. (cf. 0410 - Nondiscrimination in District Programs

and Activities) 4. Any use which involves the possession, consumption, or sale of alcoholic beverages or any restricted

substances on school property. Fair Rental Value Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134) The district shall charge fair rental value for religious organizations conducting events that are not exclusively religious services including (but not limited to) fundraisers, car washes, etc. Damage and Liability Groups or persons using school facilities shall be liable for any property damages caused by the activity. The Board may charge the amount necessary to repair the damages and may deny the group further use of school facilities. Any group using school facilities shall be liable for any injuries resulting from its negligence during such use. The group shall bear the cost of insuring against this risk and defending itself against claims arising from this risk. Groups other than those that promote youth and school activities shall be required to include the district as additional insured on their liability policies. The Superintendent or designee may require a hold harmless agreement when warranted by the type of activity or the specific facility being used. Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 38133)

1. Encourage and assist groups desiring to use school facilities for approved activities.

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2. Preserve order in school buildings and on school grounds, and protect school facilities. If necessary, a person may be designated to supervise this task.

3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities or

grounds for school purposes and does not interfere with the regular conduct of school work. Any persons applying for the use of school property on behalf of any society, group, organization shall present written authorization from the group to make the application. Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Persons or organizations found using facilities without an approved permit as per this policy will be subject to fair market value rates. Regulation: SACRAMENTO CITY UNIFIED SCHOOL DISTRICT Approved: November 16, 1998, Sacramento, California Reviewed: June 11, 2002 Revised : April 18, 2013

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Sacramento City USD

Administrative Regulation Use Of School Facilities AR 1330 Community Relations The priority of use for district facilities is as follows: CLASSIFICATION “A” – SubsidizedI Activities of District sponsored non-profit organizations, clubs, associations or other groups whose primary focus is the promotion of youth and school activities, including (but not limited to): curricular and extra-curricular student activities, District sponsored and organized after school programs, Associated Student Bodies (ASB), Parent Teacher Associations (PTA) or other recognized parent groups such as Parent Teacher Organizations (PTO’s) and Parent Teacher Student Organizations (PTSO’s), staff unions/groups, scouting groups and 4-H where all students attend the permitted site.

Free: School-sponsored programs, including student body activities and meetings for PTA, Parent Booster Clubs, School Employee organizations, and School Advisory Councils, City of Sacramento, Cordova and Southgate Parks and Recreation Districts (as per Joint Use Agreement), youth groups such as Camp Fire, Scout Troops, and Police Departments, etc. These activities willwould be free of facility fees and custodial fees with the exception of opening and closing the facilities, if no school employee would otherwise be available to perform that function as part of his/her normal duties; the cost of a school employee's presence during the organization's use of the facility if that employee would not otherwise be present as part of his/her normal duties; and the cost of the service if the services are necessary and would not have otherwise been performed as part of the custodian's normal duties.

CLASSIFICATION “B” – DiscountedII Activities Non-Profit Groups: Fees are to offset costs for supplies, utilities, custodial services, services of non-profit organization residing in any other district employees and salaries paid school district employees necessitated by the District whose primary focus is the promotionorganization's use of youthschool facilities and grounds of the district. The following examples of users that fall into the Classification II fee category (but not limited to): 1. Civic and services groups having a residency requirement, local senior citizen groups and local homeowners (Lions, Rotary, etc.); 2. Organizations, clubs or associations. The net receipts of organized for cultural activities and general character building or welfare purposes (such as folk and square dance, fitness groups, adult basketball, Red Cross, Salvation Army, etc.);

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3. Fund-raising entertainments or meetings where admission fees, membership fees or donations

collected by these groups must be expended are charger or contributions solicited are expanded for the

welfare of the pupils of the District.district;

4. Any group or agency composed of local citizens which sponsor a program, performance or exhibition where admission charges are made, but the net proceeds are used solely to cover expenses; 5. A promoter is used to help a school-related group earn funds which are to be used for the benefit of the district or its students and at least 50% of the gross ticket sales or gross sales receipts, if no tickets are used, must go for district purposes; 6. Any local agency, group, college, or organization which sponsors a program of public interest (such as day care centers and organized recreation activities), where charges are made and the sponsoring firm pays the expenses of the performers or instructors. This includes any club or organization having a part-time/full-time paid program administrator.

CLASSIFICATION “C” – Direct CostIII Activities of non-profit organization whose primary focus is serving the general public including (but not limited to) civic and service groups (Kiwanis, Rotary, Elks, Moose, Lion, etc.), chambers of commerce, youth organizations without residency, non-profit supplemental educational services providers and religious services. CLASSIFICATION “D” – Private and Commercial (Fair Market)

Use: Commercial use shall apply to those organizations or individuals requesting to use school facilities for conducting any type of commercial business or function including for profit business, organizations and

supplemental educational services providers.. It shall be considered commercial if the publicity and/or advertising would benefit a particular person or concern in a commercial way. This includes: Organizations/groups where admission fees are charged or contributions are solicited and the net receipts are not expended for the welfare of the pupils of the district or for charitable purposes, a charge shall be made for the use of school facilities or grounds, in accordance with the fees schedule. ReligiousFee Schedule Fee rates for Facility Use Fees and Wages will be reassessed annually for federal, state, and local tax rates, employee compensation, or utility rate increases. Use: Churches and religious organizations may use school facilities for the conducting of religious services only during temporary periods during which they do not have a suitable meeting place and supported by evidence of building construction or sudden loss of a church building. Such temporary use shall not exceed one (1) year and shall be subject to use fees and the cost of extra labor. Fee Schedule Wages for district employees (custodians, cafeteria workers, etc.) will be charged for Classification “A” (Subsidized) users forI (Free) Users if use of a facility that occurs during off hours/weekends/holidays. The

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rate charged will be $18.90 an hour per hourcustodian; $16.64 an hour per elementary food service employee; and $18.00 an hour per secondary food service employee with a two-hour minimum during weekdays, four hour minimum during weekends and holidays. Facility Use fees for all other classification usersClassification II (Non-Profit) and Classification III (Commercial/Religious) Users are listed on the attached schedule. Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 40042)

1. 1. Encourage and assist groups desiring to use school facilities for approved activities.

2. 2. Preserve order in school buildings and on school grounds, and protect school facilities. If necessary, a person may be designated to supervise this task.

3. 3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities or grounds for school purposes and does not interfere with the regular conduct of school work.

Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Civic Center Use Subject to district policies and regulations, school facilities and grounds shall be available to citizens and community groups as a civic center for the following purposes: (Education Code 38131, 38132)

1. 1. Public, literary, scientific, recreational, educational, or public agency meetings 2. 2. The discussion of matters of general or public interest 3. 3. The conduct of religious services for temporary periods, on a one-time or renewable basis, by any

church or religious organization 4. 4. Child care programs to provide supervision and activities for children of preschool and

elementary school age 5. 5. The administration of examinations for the selection of personnel or the instruction of precinct

board members by public agencies 6. 6. Supervised recreational activities including, but not limited to, sports league activities that are

arranged for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination

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7. 7. A community youth center 8. 8. Mass care and welfare shelters during disasters or other emergencies affecting the public health

and welfare (cf. 3516 - Emergencies and Disaster Preparedness Plan)

(cf. 3516 - Emergencies and Disaster Preparedness Plan)

9. 9. Other purposes deemed appropriate by the Governing Board Restrictions School facilities shall not be used for any of the following activities:

1. 1. Any use by an individual or group for the commission of any crime or any act prohibited by law. 2. 2. Any use of school facilities or grounds which is inconsistent with their use for school purposes or

which interferes with the regular conduct of school or school work.

3. Any use which is discriminatory in the legal sense.

3. (cf. 0410 - Nondiscrimination in District Programs and Activities) 4. 4. Any use which involves the possession, consumption, or sale of alcoholic beverages or any

restricted substances on school property. Fair Rental Value Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134) The district shall charge fair rental value for religious organizationsthe temporary use of school facilities for conducting events that are not exclusively religious services including (but not limited to) fundraisers, car washes, etc. when no other suitable facility exists. Damage and Liability Groups or persons using school facilities shall be liable for any property damages caused by the activity. The Board may charge the amount necessary to repair the damages and may deny the group further use of school facilities. Any group using school facilities shall be liable for any injuries resulting from its negligence during such use. The group shall bear the cost of insuring against this risk and defending itself against claims arising from this risk. Groups other than those that promote youth and school activities shall be required to include the district as additional insured on their liability policies. The Superintendent or designee may require a hold harmless agreement when warranted by the type of activity or the specific facility being used.

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Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 38133)

1. 1. Encourage and assist groups desiring to use school facilities for approved activities. 2. 2. Preserve order in school buildings and on school grounds, and protect school facilities. If

necessary, a person may be designated to supervise this task. 3. 3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities

or grounds for school purposes and does not interfere with the regular conduct of school work. Any persons applying for the use of school property on behalf of any society, group, organization shall present written authorization from the group to make the application. Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Persons or organizations found usingapplying for the use of school facilities without an approved permit as per this policy will be subjectshall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to fair market value rates. use school premises to commit unlawful acts. Regulation: SACRAMENTO CITY UNIFIED SCHOOL DISTRICT Approvedapproved: November 16, 1998, Sacramento, California Reviewed: reviewed: June 11, 2002 Revised : April 18, 2013

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Sacramento City USD

Board Policy Use Of School Facilities BP 1330 Community Relations The Governing Board recognizes that district facilities and grounds are a community resource and authorizes their use by community groups for purposes provided for in the Civic Center Act when such use does not interfere with school activities. Our district facilities and grounds are vibrant public places, hubs of community activity during school, after school and on weekends. Superintendent or designee will ensure that every school becomes an integral hub of community life to provide open space and access to resources. Our goal is to ensure that all of our schools are open and welcoming to families and to community partners. All school-related activities shall be given priority in the use of facilities and grounds under the Civic Center Act. Athletic fields will be scheduled via a scheduling event, thereafter, the use shall be on a first-come, first-served basis. The Superintendent or designee shall maintain procedures and regulations for the use of school facilities and grounds that: (Education Code 38133) 1. Aid, encourage, and assist groups desiring to use school facilities for approved activities 2. Preserve order in school buildings and on school grounds and protect school facilities, designating a person to supervise this task, if necessary 3. Ensure that the use of school facilities or grounds is not inconsistent with their use for school purposes and does not interfere with the regular conduct of school work Fees The Board believes that the use of school facilities should not result in costs to the District. The Board authorizes the use of a fee schedule that allows the District to recover direct costs. Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134) Legal Reference: EDUCATION CODE 10900-10914.5 Community Recreation Programs

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32282 School safety plan 38130-38138 Civic Center Act: use of school property for public purposes 79 Ops.Cal.Atty.Gen 248 (1996) ACLU of So. Calif. v. Board of Education of Los Angeles, (1961) 55 Cal .2d 167 ACLU of So. Calif. v. Board of Education of San Diego, (1961) 55 Cal .2d 906 ACLU of So. Calif. v. Board of Education of Los Angeles, (1963) 59 Cal .2d 203 ACLU of So. Calif. v. Board of Education of San Diego, (1963) 59 Cal .2d 224 Connell v. Higgenbotham, (1971) 403 U.S. 207, 91 S.Ct. 1772 Cole v. Richardson, (1972) 405 U.S. 676, 92 S.Ct. 1332 Lamb's Chapel v. Center Moriches Union Free School District, (1993) 113 S.Ct. 2141 Management Resources: CDE LEGAL ADVISORIES 1101.89 School District Liability and "Hold Harmless" Agreements, LO: 4-89 Policy SACRAMENTO CITY UNIFIED SCHOOL DISTRICT adopted: November 16, 1998 Sacramento, California revised: November 5, 2001

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Sacramento City USD

Board Policy Use Of School Facilities BP 1330 Community Relations The Governing Board recognizes that district facilities and grounds are a community resource andwhose primary purpose is to be used for school programs and activities. The Board authorizes theirthe use of school facilities by community groups for purposes provided for in the Civic Center Act when such use does not interfere with school activities. Our district facilities and grounds are vibrant public places, hubs of community activity during school, after school and on weekends. Superintendent or designee will ensure that every school becomes an integral hub of community life to provide open space and access to resources. Our goal is to ensure that all of our schools are open and welcoming to families and to community partners. All school-related activities shall be given priority in the use of facilities and grounds under the Civic Center Act. Athletic fields will be scheduled via a scheduling event, thereafter, the use shall be on a first-come, first-served basis. The Superintendent or designee shall maintain procedures and regulations for the use of school facilities and grounds that: (Education Code 38133) 1. Aid, encourage, and assist groups desiring to use school facilities for approved activities 2. Preserve order in school buildings and on school grounds and protect school facilities, designating a person to supervise this task, if necessary 3. Ensure that the use of school facilities or grounds is not inconsistent with their use for school purposes and does not interfere with the regular conduct of school work Fees The Board believes that the use of school facilities should not result in costs to the District. The Board authorizes the use of a fee schedule that allows the District to recover direct costs. Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134)(cf. 6145.5 - Student Organizations and Equal Access)

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Vision We envision strong and vibrant neighborhoods making use of and bringing physical, financial, and human resources to our community's schools to help our students and all community members learn, recreate, and receive needed support services. We envision schools as safe, clean, and welcoming full-service neighborhood service centers addressing community concerns in a welcoming, positive and safe environment by supporting: Â· Parent and community involvement and commitment Â· Sharing and coordination of community resources, including the school's computers and other technology, to serve the needs and interests of local citizens from pre-school through senior citizens Â· Health, educational, cultural, and recreational opportunities to meet the needs and interests of the communities they serve Â· A wide range of neighborhood activities Â· Use by a diverse population of community members Legal Reference: EDUCATION CODE 10900-10914.5 Community Recreation Programs 32282 School safety plan 38130-38138 Civic Center Act: use of school property for public purposes 79 Ops.Cal.Atty.Gen 248 (1996) ACLU of So. Calif. v. Board of Education of Los Angeles, (1961) 55 Cal .2d 167 ACLU of So. Calif. v. Board of Education of San Diego, (1961) 55 Cal .2d 906 ACLU of So. Calif. v. Board of Education of Los Angeles, (1963) 59 Cal .2d 203 ACLU of So. Calif. v. Board of Education of San Diego, (1963) 59 Cal .2d 224 Connell v. Higgenbotham, (1971) 403 U.S. 207, 91 S.Ct. 1772 Cole v. Richardson, (1972) 405 U.S. 676, 92 S.Ct. 1332 Lamb's Chapel v. Center Moriches Union Free School District, (1993) 113 S.Ct. 2141 Management Resources: CDE LEGAL ADVISORIES 1101.89 School District Liability and "Hold Harmless" Agreements, LO: 4-89 Policy SACRAMENTO CITY UNIFIED SCHOOL DISTRICT adopted: November 16, 1998 Sacramento, California revised: November 5, 2001

Documents

SACRAMENTO CITY UNIFIED SCHOOL DIST RICT BOARD OF …and dram • A • M • M of Educa sset Mana mit Board Po 013 Asset Mana w/History of icy 1330 gove r 16, 1998 an ds by outsid