SACRED HEART OUTSIDE SCHOOL HOURS CARE

SACRED HEART

OUTSIDE SCHOOL HOURS CARE

PARENT INFORMATION BOOKLET

Sacred Heart Combined Hours Care includes Before School Care & After School Care which is broken up in two sections in this booklet

Reviewed and updated September 2020

34 Emery Avenue, Woodroffe | PO Box 271, Palmerston, 0831 Northern Territory

Phone: 08 8924 8742| Fax: 08 8924 8788|School: 08 8924 8700

Email: [email protected] | www.shpsnt.catholic.edu.au

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Our PHILOSOPHY

Every child has the right to: … Be heard Belong

Play Be a child

Express themselves Feel safe

Make a choice Be respected

Be happy Learn

Have fun J Embrace their culture

Be loved Be challenged

And reach their full potential

Written by the children & Staff at SHOSHC Reviewed 2020

AIMS We aim to create an atmosphere where families from all cultures and lifestyles can feel comfortable in the knowledge that their children are in a safe caring environment. Children and adults will engage in a variety of interesting and stimulating activities that provide for the differing needs of children and develop a sense of security, self esteem and working as part of a team. GOALS Sacred Heart Outside School Hours Care aims to ensure both children and parents feel at ease and comfortable at all times. Children should feel secure and happy at all times. Staff are to find time for each and every child that wishes to talk to them. Every child is to be treated by their individual needs.

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SACRED HEART OUTSIDE SCHOOL HOURS CARE AND HOLIDAY CARE

WELCOME All the staff would like to welcome you to Sacred Heart Outside School Hours Care. Outside School Hours Care is a 90-placement centre, which caters for school-aged children throughout the school terms. We hope that you and your child/children are happy here.

"Our service is situated on the land of the Larrakia People" Please take the time to read this booklet as it has a lot of information in it that you need to know. MANAGEMENT Outside School Hours Care is run by Sacred Heart Catholic School and the Assistant Director is responsible for the day to day running of the service, if at any time you can not resolve an issue through the Assistant Director you can make arrangements to see the Principal. HOURS The hours of OSHC will be as follows: BSC 7.00am-8.15am ASC 3.00pm-5.30pm Holiday Care 7.00am-5.30pm A late fee of $2.00 per minute for each child will be charged. LOCATION We are located near the undercover area in the OSHC building. Entry is behind the lattice on the car park side of the building and is wheel chair accessible. FEES

Fees will increase on 1st January every year. Price increases will be notified in September of the previous year.

BEFORE SCHOOL CARE Daily $12.00 per day per child Full time $45.00 per child per week

AFTER SCHOOL CARE Full Time $95.00 per week each child Part Time $22.00 per day

HOLIDAY CARE Daily $65.00 per child per day Weekly $275.00per child per day Holding Fee $50.00 per week (each child) Part time holding fee $ ½ your weekly fees per child Bond Two weeks’ full fees are required (upon enrolment) Cancellation of a booking for Holiday Care must be given at least 7 days prior to booking in writing

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Fees are payable fortnightly in advance, either by cash, cheque, direct debit or EFTPOS from Monday to Friday. All cheques made out to Sacred Heart Catholic Primary School. Fees can be paid through the school’s front office. NO fees are taken at OSHC. FULL TIME - Parents must notify OSHC with 2 weeks written notice if your child is not returning. Placements are kept for two weeks only. If no notification to return is received by the end of the two weeks, the placement/s will be declared vacant and offered to other families. Full fees will apply for this 2-week period. BOND Upon enrolment you are required to pay a bond of one fortnight full fees. Your placement will commence only when this has been paid. This is to ensure that your fees stay in advance. At the commencement of each term you will be required to pay a bond, your bond goes into your fees. Both BSC & ASC $280.00 BSC $ 90.00 ASC $190.00 HOLDING FEE Holding Fees apply only when parents have given notice in writing to the Assistant Director, the holding fee holds your placement for up to 2 weeks. Placements for full time care cannot be changed to part time or vice versa by a parent this has to be done through the Assistant Director. This does depend on placements available. PART TIME - Fees are to be paid for each day your child has been booked whether the child attends or not, as the place is kept until OSHC has been notified. Placements will not be kept longer than two weeks if no notification has been given.

All fees are to be paid via the front office. NO fees are collected at OSHC. Fees can be paid

with cash, cheque, EFTPOS, credit card over the phone or bank transfer This applies to both OSHC & Holiday Care.

Payments by direct debit or bank transfers can be done through the school’s bank account

with National Australia Bank.

BSB: 085 933 Account # 396 86 0233

Reference: FAMILYNAME OSHC

ALL FEES ARE TO BE PAID FORTNIGHT IN ADVANCE Placements will be at risk if fees get behind. All fees are to be paid continuously on a regular basis. If you need any assistance in regards to your OSHC service fees, please see the Assistant Director or Finance Officer.

PLACEMENTS BOOKED MUST BE PAID FOR WHETHER THEY ARE USED OR NOT – FOR BOTH

PART TIME & FULL TIME PLACEMENTS IN OSHC & HC. PLACEMENTS ARE KEPT FOR TWO WEEKS ONLY

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CHILD CARE SUBSIDY (C.C.S.) Child Care Subsidy is available through Family Assistance Office (FAO). Please see the Director / Co-ordinator for more information or ring FAO 136150. Our CRN 555-010-326 T you will need to quote this number to FAO to receive CCS. Even if you are claiming a lump sum at tax time you still need to register with the FAO and let them know that you wish to pay full fees as we need your CRN to submit your usage forms. CHILD CARE REBATE (C.C.R.) Child Care Rebate is available through Family Assistance Office (FAO). This is where you could get up to 50% of out of pocket expenses per child each year up to an annual cap. Ring FAO136150 to find out more. SIGNING OUT Parents MUST sign their child in/out for every session. If you are unable to pick your child up, the Assistant Director must know either, in the form of a letter/email or by phoning. Photo I.D. will be asked for if the person picking up your child is not on the enrolment form or the staff does not know the person. The person signing must be 18 years of age. If someone under the age of 18 needs to pick up a child, a form available from the Assistant Director must be completed by the parent. NO SMOKING Smoking is prohibited all times in OSHC. No tobacco is to be smoked on any part of the premises whilst children are on the premises and / or while the services is running. PARENT INFORMATION Parent information must always be kept up to date. If you change your place of work or your phone number, we must know ASAP as this is in the best interest of your child. COMMUNICATION BOOK This is a book that is up on the sign out table. Please write down any comments you may have, or if there is someone else picking up your child/children let us know or if they are going to be away. Photo ID will be required by anyone that is not known by staff. Write down any information that we may need to know, or any ideas you may have for our program.

DAILY PROGRAM Upon arrival children have a settling down period (quiet time). This is done so we can call the roll and ensure all children are on the premises. Once we have called the roll the children are to wash their hands before sitting down to have afternoon tea. Depending on the day we have set activities and outside play most days. As our time is limited we try and fit in as much as possible. Every week we do cooking, craft and set games. The daily program is on the program bench in OSHC room for you to view if you wish. Our program is planned around the framework for school aged children, My Time, Our Place.

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DISCIPLINE OSHC works on a warning system if the child has had three warnings they are moved away from others & the activity to reflect about what they are doing and to come back once they have done so. If the child has hurt another child through rough or spiteful play the child will go to a quiet area to do an activity (drawing, reading, toys) and miss any special activities we are doing at the time and parents will be informed of this. If a child gets to a point where he/she is not going to listen and the child’s behaviour gets out of hand the parents /guardian will be called to collect the child. CHILDREN LEAVING UNACCOMPANIED If you wish your child to go a sports venue without an adult, we will only do this if the event is held on our premises. All children must be collected by an adult (18+). We do not let children leave unaccompanied from our service and will not encourage this practice. CANCELLATION OF CARE Two weeks notice will be required for cancellation of care for both full time and part time children. This is to be done in writing. If you wish it can be done via the communication book. In lieu of notice 2 weeks full fees will be required. All fees must be finalised upon cancellation of care. We would also like you to fill out a cancellation of care survey which can be obtained by a staff member. Holiday Care notification of cancellation of a booking must be given at least 7 days prior. FOOD The children have a healthy menu each week and a range of different fruits on alternative days. On some Fridays they may have a special treat. This is why on the enrolment form you are asked to fill in any foods you do not wish your child to have. If your child is on a special diet or has food allergies please let us know, as we try our best to meet their requirements where possible. During holiday care children will need to pack a healthy morning tea and lunch we will still provide afternoon tea. Staff will not re heat food. Children may also have opportunities to cook their own lunch, depending on the program. ATTENDANCE All students enrolled in the service need to be signed in and each day. Parents/Carers are responsible for the sign in at Before School Care and sign out at After School Care. Staff will sign out in the morning and will sign in each afternoon. If students are picked up from school after 2.50pm, parents must sign the child out at OSHC, or notify the OSHC staff by 3pm.

Safety of our children is our 1st priority At all times the Assistant Director must be informed if your child / children will not be attending OSHC either by phoning the school and leaving a message or in writing by using the communication book. If you receive CCS from the FAO you are entitled to 42 care days off per financial year before you are charged full fees. Doctor certificates & rosters will be required as supporting evidence.

You MUST sign all days away on the iPad. If your child is unwell or has an appointment, you must get a certificate and this does not go towards any days away. Please check the bottom of your accounts paid statement for how many days your child has had away.

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HEALTH If your child is unwell whilst in care you will be called to collect your child, this must be done as soon as possible. If you are unable to collect your child please make arrangements for a friend or relative to do so and inform OSHC of who will pick up the child. Photo ID will be required. MEDICATION Medication will only be administered if the medication record is filled out. All medication must be provided in the original container stating name, medication and amount on it and this must be obtained from the chemist / doctor, clearly labelled with a chemist label. On arrival to service hand medication to OSHC staff and medication record filled in. Medication must not be left in the children’s bags. Children will not be given any medication without signed medication record. Panadol will not be given unless written instructions from a doctor are provided. Certain medication will need a letter from your doctor. A Plan must be done for Allergies, Anaphylaxis & Asthma. See a staff member. PERSONAL ITEMS OSHC does not take any responsibility for toys or personal items brought to After School Care as we do not encourage toys at school. However, on occasions this will be allowed under special circumstances. OSHC still does not take any responsibility for these items. SUSTAINABILITY In OSHC & HC we try to be a sustainably conscious service where we recycle, reuse and educate on the benefits of living a sustainable lifestyle, not using power when not in a room and thinking about products we could reuse or have an alternative option to stop wastage. We collect food scraps for family pets – pigs, chickens or compost bins to turn into fertilisers in the school garden. We also email accounts to families cutting back on the paper wastage. We encourage and educate on the impact our choices can make on the environment around us. If you require more information on this or any other matters, please feel free to contact us.

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CONFIDENTIALITY & PRIVACY STATEMENT Education and Care services require personal information from families to provide quality care. Private and confidential files for educators, children and their families will be securely stored and maintained according to the National Privacy Principles. Education and Care Services National Regulation: 177-184 National Quality Standard for Early Education and Care and School Age Care: Element 7.3.1, 7.3.5

• Information collected from families, educators and the centre is stored and maintained in a private and confidential manner at all times. This information for the Approved provider, Nominated Supervisor and/or Assistant Director includes:

o Child immunisation records o Contact details for family members, emergency contact information o Child’s medical information o Any legal information required for safety and care of the child o Centre records o Records of educators at the centre o CCB information o Information on children collated according to policy and regulations

• Information is not shared or communicated to another person unless it is: o To the extent necessary for the education, care or medical treatment

of the child o To the parent of the child to who the information relates(excluding

information in staff records) o To the regulatory authority or authorised officer o Authorised, permitted or required to be given by or under any act or

law o Consented in writing by the person who provided the information

• All educators will: o Maintain children’s information and store documentation according

to policies and regulations at all times o Not share information about the centre, management information,

other educators or children and families without written permission or legislative authority. This includes direct communication, on Facebook and all other social media.

Related Policies, Legislation and Documents

• National Privacy Principles. Information Act (NT) Information Sharing Guidelines (NT)

• Education and Care Services (National Uniform Legislation) Act 2011 • Education and Care Services National Regulations, as at 1 September 2013 • National Quality Standard for Early Childhood Education and care and School Age care

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PRIORITY OF ACCESS The Australian Government has Priority Access Guidelines for allocating places in Outside School Hours Care; this is to help families with the greatest need for childcare.

v PRIORITY 1 A child at risk of serious abuse or neglect

v PRIORITY 2 A child of a single parent who satisfies, or of parents who both satisfy, the work/training/study test under section 14 of the A New Tax System

v PRIORITY 3 Any other child

Childcare services are monitored by a national body called AECQA National Quality Framework (NQF). About the Guide to the National Quality Framework Standard The Guide to the National Quality Standard has been prepared to support education and care services that have agreed to participate in assessment and rating against the National Quality Standard for Early Childhood Education and Care and School Age Care. This part of the second phase in the development of the assessment and rating process. This Guide to the National Quality Standard forms part of a suite of documents, which includes the Self-Assessment and Quality Improvement Planning Process, the Early Years Learning Framework, and the draft My Time, Our Place: Framework for school age care in Australia. The purpose of this Guide is to assit serves to complete the Seof Assessment and Quality Improvement Planning Process by evaluating their current practices and to Identify which practices they can, or should improve. The Education and Care Services National Law Act 2010 provides objectives and guiding principles to

MENUS FOR OUTSIDE SCHOOL HOURS CARE. We endeavour to ensure that children receive a balanced meal or snack following the Nutrition Guidelines. We understand that children are very hungry when they finish school and we aim to ensure that we meet their needs. Our menu has been created with child input and choice. Our menu rotates over 5 weeks to ensure that children have variety. We can also swap meals out if required for any reason. All meals are made on site to ensure that they have low salt, sugar and fat content.

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MENU 1

Monday Breakfast - Spaghetti & Baked Beans on Toast Afternoon Tea – Make their own toast, wraps & crackers A variety of spreads, ham, cheese tomato, lettuce, tuna

Tuesday Breakfast – Ham and Cheese Pockets Berry Smoothies, mixed berries yogurt milk and ice Afternoon Tea – Chicken Adobo wings with rice Garlic, onion, bay leaf, soy sauce, vinegar

Wednesday Breakfast – Pancakes, with selection of maple syrup or lemon juice and sugar or honey Afternoon Tea - Veggie Platter Salami, dip, carrot, cucumber, beetroot, dried fruit, crackers

Thursday Breakfast – Crumpets with a variety of spreads Apple & Orange Juice Afternoon Tea – Ham and Cheese Toasties Cold meat, cheese, tomato

Friday Breakfast – Bacon & Eggs on Toast Afternoon Tea – Fried Rice with Spring Rolls Rice, corn, peas, beans, bacon, egg, soy sauce

Children may select from the following options Choice of Cereals: Weet-bix, porridge, rice bubbles, fruit bites,

cornflakes, sultana bran Seasonal fruit and Vegetable platters: apples, oranges, bananas,

pears, grapes, berries, mango, kiwi, carrots, cucumbers, capsicum, beans, snow peas, cherry tomatoes

NOTE: Cold water is freely available through the morning and afternoon

Fruit is served with afternoon Tea and available to children to help themselves to.

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MENU 2 Children may select from the following options

Choice of Cereals: Weet-bix, porridge, rice bubbles, fruit bites, cornflakes, sultana bran

Seasonal fruit and Vegetable platters: apples, oranges, bananas, pears, grapes, berries, mango, kiwi, carrots, cucumbers,

capsicum, beans, snow peas, cherry tomatoes NOTE: Cold water is freely available through the morning and

afternoon Fruit is served with afternoon Tea and available to children to

help themselves to.

Monday Breakfast - Spaghetti & Baked Beans on Toast Afternoon Tea – Make your Own Spread your own crackers, sao, cruskits, rice cakes

Tuesday Breakfast – Ham & Cheese Pockets on wrap bread Berry Smoothies, mixed berries yogurt milk and ice Afternoon Tea – Meat Pies with Corn Cobs, Mashed Potato and Gravy

Wednesday Breakfast – Pancakes, with selection of maple syrup or lemon juice and sugar or honey Afternoon Tea - Carbonara Cream, garlic, bacon, mushroom, spaghetti, Parmesan cheese

Thursday Breakfast – toast with a variety of spreads Banana & Honey Smoothie Afternoon Tea – Veggie Platter, salami, cheese, Dip carrot, capsicum, cucumber, tomatoes, rice crackers

Friday Breakfast – Bacon & Eggs on Toast Afternoon Tea – Burgers Chicken tenders or beef patties with cheese and salad, lettuce, tomato, mayonnaise, tomato sauce

MENU 2

MENU 2

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MENU 3 Children may select from the following options


Seasonal fruit and Vegetable platters: apples, oranges, bananas, pears, grapes, berries, mango, kiwi, carrots, cucumbers,

capsicum, beans, snow peas, cherry tomatoes NOTE: Cold water is freely available through the morning and

afternoon Fruit is served with afternoon Tea and available to children to

help themselves to.


Tuesday Breakfast – Toasties, ham, cheese, tomato, Berry Smoothies, mixed berries yogurt milk and ice Afternoon Tea - Pancakes Served with a selection of fresh fruit, lemon, honey and maple syrup

Wednesday Breakfast – Pancakes, with selection of maple syrup or lemon juice and sugar or honey Afternoon Tea – Veggie Platter, salami, cheese, Dip, Served with rice crackers and dried fruit

Thursday Breakfast – toast with a variety of spreads Mango Smoothie with Greek yogurt, milk ice Afternoon Tea – Yogurt & Custard With a selection of fresh and tinned fruit and muesli

Friday Breakfast – bacon & Eggs on Toast Afternoon Tea – Curry Friday Choose a different type of curry to make with children’s input

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MENU 4 MENU 3 Children may select from the following options


Seasonal fruit and Vegetable platters: apples, oranges, bananas, pears, grapes, berries, mango, kiwi, carrots, cucumbers, capsicum,

beans, snow peas, cherry tomatoes NOTE: Cold water is freely available through the morning and

afternoon Fruit is served with afternoon Tea and available to children to help

themselves to.


Tuesday Breakfast – Toasties, ham, cheese, tomato, Berry Smoothies, mixed berries yogurt milk and ice Afternoon Tea - Pancakes Served with a selection of fresh fruit, lemon, honey and maple syrup

Wednesday Breakfast – Pancakes, with selection of maple syrup or lemon juice and sugar or honey Afternoon Tea – Veggie Platter, salami, cheese, Dip, Served with rice crackers and dried fruit

Thursday Breakfast – toast with a variety of spreads Mango Smoothie with Greek yogurt, milk ice Afternoon Tea – Yogurt & Custard With a selection of fresh and tinned fruit and muesli

Friday Breakfast – bacon & Eggs on Toast Afternoon Tea – Curry Friday Choose a different type of curry to make with children’s input

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Monday Breakfast - Spaghetti & Baked beans on Toast Afternoon Tea – Fruit Toast and Toast With a variety of spreads for children to make themselves

Tuesday Breakfast – Toasties, ham, cheese, tomato, Berry Smoothies, mixed berries yogurt milk and ice Afternoon Tea - Spaghetti Bolognaise Tin tomato, onion, mince pasta fresh herbs from our garden

Wednesday Breakfast – Pancakes, with selection of maple syrup or lemon juice and sugar or honey Afternoon Tea - Cereal with Yogurt and Tinned Fruit Selection of breakfast cereal and tinned and fresh fruit muesli

Thursday Breakfast – Toasties and Fruit Banana & Honey Smoothie Afternoon Tea – Curry Sausages with Rice Curry, potato, pumpkin, rice

Friday Breakfast –Bacon & Eggs on Toast Afternoon Tea – Children Choice Children have the opportunity to choose what they would like have for afternoon tea.

MENU 5

Children may select from the following options Choice of Cereals: Weet-bix, porridge, rice bubbles, fruit bites,

cornflakes, sultana bran Seasonal fruit and Vegetable platters: apples, oranges, bananas,

pears, grapes, berries, mango, kiwi, carrots, cucumbers, capsicum, beans, snow peas, cherry tomatoes

NOTE: Cold water is freely available through the morning and afternoon

Fruit is served with afternoon Tea and available to children to help themselves to

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MENU 6 Children may select from the following options:


Seasonal fruit and Vegetable platters: apples, oranges, bananas, pears, grapes, berries, mango, kiwi, carrots, cucumbers, capsicum,

beans, snow peas, cherry tomatoes NOTE: Cold water is freely available through the morning and

afternoon Fruit is served with afternoon Tea and available to children to help

themselves to.

Monday Breakfast - Spaghetti & Baked Beans on Toast Afternoon Tea – Make their own Toast & Sandwich Cheese, ham, tomato, vegemite, jam, honey & raisin bread

Tuesday Breakfast – Ham and Cheese Pockets Berry Smoothies, mixed berries yogurt milk and ice Afternoon Tea – Beef Stroganoff Garlic, mustard seed, mushroom, onion, stock and sour cream

Wednesday Breakfast – Pancakes, with selection of maple syrup or lemon juice and sugar or honey Afternoon Tea – Sausage Rolls and or Scrolls Puff pastry, onion, carrot, garlic, sausage mince

Thursday Breakfast – Crumpets with a variety of spreads Hot Chocolate Afternoon Tea – Chicken or Tuna Wraps Lettuce, tomato, mayonnaise, wrap bread

Friday Breakfast – Bacon & Eggs on Toast Afternoon Tea – Italian Children have input into an Italian dish they would like