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SACSA 05 1
Interested in Getting Published: Strategies for Success
Southern Association for College Student Affairs Officers, Myrtle Beach, SC, 2005 Conference
Presented by Members of the Editorial Board of the College Student Affairs Journal
SACSA 05 2
Monday, Nov. 7, 9:00am-10:00am Sessions Four
Tony W. Cawthon. Ph.D. Pamela A. Havice, Ph.D.
Associate Professor Assistant Professor
Clemson University Clemson University
Steven M. Janosik, Ph.D. Dennis Gregory, Ph.D.
Associate Professor Associate Professor
Virginia Tech Old Dominion University
SACSA 05 3
Outline
Introductions The Writing Process Writing Opportunities The Publication Process Q & A References
SACSA 05 4
Why would SA individuals want to write for publications?
SACSA 05 5
Why would one want to write?
Make contributions to field Expected/required Resume Career Advancement Enjoyment Skill you have Asked to do so
SACSA 05 6
Six Myths that Haunt WritersK. Henson
I am not sure I have what it takes I do not have time to write I do not have anything worth writing about The editor will reject my work because my
name is not familiar to them My vocabulary and writing skills are too limited In my field there are few opportunities to
publish
SACSA 05 7
Successful Writing
Writing is hard work– Self discipline– Sacrifice– Rejection is high
Successful writing can be learned
SACSA 05 8
Parts of a Manuscript (Handout)
Title Author Name/Information Abstract Intro Method Results Discussion References
SACSA 05 9
Range of Options Available
Range of Options (Handout)
SACSA 05 10
Pre-Submission: Issues to Consider National Journals Reputations
– National, Regional, State
Focus– Practitioners– Faculty and
Researchers– Style/format/content
Shoot for journal above expectations
Consider turn around time
Acceptance rate Who are
authors/reviewers? Understand the
review process Follow APA
SACSA 05 11
The Writing Process: Finding a Topic
Pick a manageable and interesting topic Pick a topic that will generate an article
which is congruent with the types of articles that publication accepts
Avoid duplicate topics Current interest topics Have a group leader
SACSA 05 12
Getting Started: Preparation
Find your best time-be realistic, honor it Proper tools-dictionary, post it notes,
etc. Keep highlighter close Keep files of quotes Writing first sentence is hardest
SACSA 05 13
Getting Started: Preparation
Read, read, and continue to read Know your audience Follow deadlines/guidelines as stated Proof read and proof read again Select journal in advance
Henson, K. T. (1999). Writing for professional education. MA: Allyn & Bacon.
SACSA 05 14
Writing Styles
Tips
–Write clearly
–Write concisely
–Write positively
–Treat genders equally
SACSA 05 15
Writing Style Tips
Be precise Avoid ambiguity Orderly manner Economy/smoothness of expression Avoid passive voice Get feedback from others One draft not enough
SACSA 05 16
Proofreading
Have others read your work Make a line screen Look carefully at beginning of everything Errors come in clusters Be conscious of typeface changes Check numbering Add up all numbers Reference page Vary your proofreading routine
SACSA 05 17
Writing Opportunities (Handout)
Research Journals– The College Student Affairs Journal-SACSA– The NASPA Journal-NASPA– The Journal of College Student Development-
ACPA– Journal of Higher Education– The Journal of College and University Student
Housing-ACUHO-I– The Journal of College Orientation and Transition-
NODA Magazines
SACSA 05 18
What do we mean when we say: Is a Journal Refereed?
*Masked/blind review on both ends (author/reviewers)*Sign of credibility and reputation
SACSA 05 19
Editorial Boards
Editor (1)– Function
Associate or Assistant Editors (1-3)– Function
Reviewers (8-30)– Function
SACSA 05 20
Submission Process
Journal Process– Received by editor, assigned a number (prefer
electronic copies)– Editor Creates a file– Acknowledged by editor-2-3 months– Editor removes any identifying marks/creates
review sheet– Editor sends copy of manuscript and editorial
comment sheet to reviewers (teams or individuals)– Usually 6 weeks to complete the review and return
with detailed edits
SACSA 05 21
Writing Opportunities: Publication Process and Timeline
– Editor • receives edited comments (comments for author
and comments for editor only)• reads article for the first time• Complies all comments into response to the
author-Issues here are many:» Decide if agree/disagree with team
recommendation» Not send the editorial sheets as is, format
varies, but key is blind review process of both ends
• Communicates with author a decision
SACSA 05 22
Writing Opportunities: Publication Process and Timeline
Decisions Include
– Accept as is
– Accept with minor revision
– Accept as abstract
– Reconsider after major revisions
– Reject If accepted, will appear in journal-process usually takes 18
months from time submitted to publication If rejected, author must decide to revise and resubmit or
send to another journal Keep Trying: Do not take Rejection and Stop
SACSA 05 23
Writing Opportunities: Publication Process and Timeline
Once accepted– Sent to publisher– Publisher edits manuscript and return to editor– Editor makes final review and returns to publisher– Publisher creates page proofs and sends to editor– Editor reviews the page proofs– Publisher prints the Journal issue– Author receives comp copies
SACSA 05 24
Editor Pet Peeves Over use of ! Use of “crutch” words Improper use of apostrophes into the
contraction “it’s” and remove them in the possessive “its”
Endless, screaming sentences that beg to become two, three or more
“Just” a word that creeps in for no reason Redundancies, i.e. “free gift”, “completely
destroyed” Redundancies in writing structures Unsupported generalities
SACSA 05 25
Questions and Answers
Your Time to Ask What You Need to Enhance Your Writing
SACSA 05 26
References: Read More About It
American Psychological Association (2001). Publication manual of the American Psychological Association (5th ed.). Washington, DC: APA.
Gray, T. (1999). “Publish, don’t perish: Twelve steps to help scholars flourish.” Journal of Staff, Program and Organizational Development, 16 (3), 135-142.
Henson, K. T. (1999). Writing for professional education. MA: Allyn & Bacon.
Mosier, R. (1990). “Writing for Publication.” Journal of College and University Student Housing, 20(2).
Rankin, E. (2001). The work of writing: Insights and strategies for academics and professionals. San Francisco: Jossey-Bass.
Silverman, R.J. (1982). Getting started in educational journals. Springfield: Charles C. Thomas.
Williams, J. (1990). Style: Toward clarity and grace. Chicago: University of Chicago Press.