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SAFE, Inc.Security And Fire Electronics, Inc.
www.safeinc.com
School Security30 Years of Trust
February 2013Rev 0.0
District Wide Pagingfor Telecor II/XL Version 6.7
February 2013Rev 0.0
Response Plans may identify: Which personnel and schools to notify based on the
kind of emergency Who is in charge of the response at each location.
Crisis Notification:The Variables & The Responses
Crisis Notification:The Many Variables
Notification, management, and coordination of crisis response plans
Schools can be affected by a variety of emergencies:
Local emergencies such as chemical spills, fires, and armed intruders
Regional emergency such as neighborhood police action
District emergencies such as expected weather.
Telecor recognizes that each jurisdiction will ideally use a Risk Analysis approach to developing customized Response Plans
Response Plans will not be static, but will evolve and use a multi-tiered approach
For example Plans may be initiated from multiple locations, e.g., from a School or a District Office
In any plan, communication is key.
Risk Analysis:Multi-tiered Approach
Crisis Notification Communications:What Are The Key Requirements?
A system that allows rapid notification from the source (a district office or a school) to Notify all other relevant locations and critical staff in the school district – simultaneous to a local response
Remote emergency management personnel are actively assessing the emergency and preparing further instructions for the specific school and other schools
All school personnel are responding to the situation and are on high alert for directives from District.
Other nearby schools are automatically informed of the lockdown, initiating a response
Crisis Notification Vision:What Could It Look Like?
Local Emergency (e.g., Weapon) occurs at a school. School performs a lockdown
Notification is automatically sent to district office/key personnel who
initiates the district level response plan (e.g., intelligence gathering,
coordinating with police department)
All schools are notified of the lockdown and prepare to receive
further information and instructions
Constant communication maintained between all
critical staff, district office, and all school locations.
A
B
C D
EOther
neighborhood schools
instructedto enter lockout
Remote schools not instructed with further direction
District office has determined the specific emergency situation and begins the
specific district response plan
Crisis Notification Vision:What are key requirements?
Schools are already equipped with facility Public Address communication systems and thus already have a method to notify the school occupants of emergencies
Telecor District Wide Paging.
Telecor District Wide Paging:Fundamentals
Allows for the distribution of pages and audio programs to multiple schools from a central/district office
Visual District Wide Paging Distribution of pages and programs using MCC-300
Console or telephone Plus a Visual Graphic User Interface And pre-recorded audio messages.
About District Wide Paging
Option A:District Wide
Paging
Option A +
Option B:Visual DistrictWide Paging
Central/District Office
School A School B School C School D
About District Wide Paging
District Wide Paging Features:(Option A)
Page Announcements to a School or Groups of Schools
District Wide Staff Display for Coded Messages Audio Program Broadcast to Groups of Schools District Wide Clock Synchronization School Configuration of the District Wide
Announcement - Destination
School Group Organization
One District Wide Paging system can support up to 64 schools
Schools can be organized into 32 School Groups
Schools can, for example, be grouped by region or grade level (e.g., by neighborhood, elementary, middle, high schools)
Schools in the same page/program/time group receive the same page/program/time (bell) event from the central/district office.
School Configuration
Individual Schools can configure where District Wide pages/audio programs/time events are broadcasted to within their facility
For example, pages/programs/time events distributed by the central/district office can be pre-programmed to be broadcasted throughout the entire school, in classrooms only, in hallways only, in staff/office areas only, a combination of any of the above.
Page Distribution
Central/district office can distribute pages to individual schools, groups of schools, or all schools
32 School Groups available for paging
. Pages made from: MCC-300 Console PBX phones in central/district offices Outside phones
Program Distribution
Audio source can be a microphone or 3 other standard audio playing sources (e.g., tape/CD player, media player, AUX source).
District Wide Clock Synchronization
All clocks in individual schools can be synchronized to the central/district office time.
District Wide Bell Tone Scheduling Scheduling of Bell Tone events can be
controlled from the central/district office 32 School Groups available for scheduled bell
tone distribution Up to 16 schedules, with a maximum of 1024
events
Can specify which schools/group of schools execute which events by grouping common schools into the same Time Zone.
District Wide Bell Tone Scheduling
Schedules programmed at the central/district office using Telecor II/XL Editor V6.7
District Wide Staff Coded Messaging
Central/district office can distributedistrict wide coded messages ontoPro-Lite LED digital displays and2484 Digital Clocks
For example:
Distributes a common message on a district display in ALL schools. Once school staff is aware & on alert, appropriate response plans can take effect
Not Dependent on a Telecor System in a School.
CODE BLACK Bomb threat
CODE ORANGE External Disaster
CODE BROWN Chemical Spill
Visual District Wide Paging
An optional advanced version of District Wide Paging that features Visual District Wide Paging for T2/XL V6.7, a program that provides a graphical user interface for simpler, easier, and more efficient control of the system
Allows for broadcast of Pre-recorded audio messages Simple click activation of Broadcasts of Paging and
Audio Programs Visually manage District Bell Schedule activations and
deactivations.
Visual District Wide Paging:Paging
Individual School Pages distributed using Graphical User Interface
Visual District Wide Paging:Group Paging
Groups of Schools can be paged using Graphical User Interface
Visual District Wide Paging:Coded Messages
Coded messages (with or without tones and/or pre-recorded messages) distributed using Graphical User Interface
District Level Messaging:Local Response
Central/District Office
School B
School A
School C
Office
Classrooms
Staff Activates Local Lockout Using Visual
Console
District Display
Staff Response:
Staff Activates District Wide
Message Using VDWP
Visual District Wide Paging:Program Broadcasts
Program broadcasts selected and activated using Graphical User Interface
Visual District Wide Paging allows for the broadcasting of programs from pre-recorded MP3 or WAV audio messages
Pre-recorded messages and national anthem (morning announcements) can be automatically broadcast District Wide according to schedules.
Example: audio sources and school groups can be organized into a grid
Visual District Wide Paging:Program Broadcasts
Visual District Wide Paging:Bell Schedules
Bell schedules activated and deactivated using Graphical User Interface
How District Wide Paging Works:Systems
Each school will have a Telecor II or XL System (or other manufacturers’ system)
The Central District Office will have a dual channel IP equipped XL
All systems must have access to the same Wide Area Network (WAN).
How District Wide Paging Works:Network Structure
Telecor XL System at Central/District Office
WAN
Telecor II or XL System with DWP-I-IP at school
Telecor II or XL System with DWP-I-IP at school
Telecor II or XL System with DWP-I-IP at school
Telecor II or XL System with DWP-I-IP at school
How District Wide Paging Works:Requirements
Central/District Office: Dual Channel Telecor XL
System V6.7:• Two IPI-MBs (dual channel IP)• One MCC-300 Console
Schools: Telecor II or XL System V6.7:
• DWP-I-IP.
How Visual District Wide PagingWorks: Additional Requirements
Connected TCS-MATel-Comm Server
Visual District Wide Paging for T2/XL V6.7 Software.
How District Wide Paging Works:Requirements
Telecor XL System
District Office
MCC-300 Console
RouterWAN
Schools
LAN
Computer with VDWP
TCS-MA
Crisis Notification Vision:What Could it Look Like?
Constant communication maintained between all
critical staff, central/ district office, and all
school locations.
A
B
C D
E
Local Emergency (e.g., Weapon) occurs at a school. School performs a lockdown
Electronic Notification:SMS & Email
Visual District Wide Paging can be integrated with 3rd party systems such as a DRMNS (Distributed Recipient Mass Notification System)
DRMS Allows for automatic communication, e.g., email, SMS, and other media
This supports a Multi-tiered response to emergencies, with multi-layered communications technology
Supports district wide notification and provides local control of emergency response
Telecor is working with a DRMNS partner to bring this technology to our Dealers.
3rd Party Extensions:Multi-Tiered Response
Central/District Office
School B
School A
School C
DRMNS DRMNS
DRMNS
DRMNS
What about non-Telecor Systems?DWP-I-IP Dry Contact integration
Central/District Office
Line LevelAudio
School
ContactClosure
Telecor XL DWP-I-IP3rd Party System
(E.g., DRMNS)
Remote Activation of Local Response:TeamViewer
What if the local school controls are not available?
Telecor uses TeamViewer remote desktop program to access controls from anywhere via WAN or the Internet
District office On-Site Command Post
For example, if a school is evacuated TeamViewer can be used to control Visual Console at the school to play an evacuation message for anyone remaining in the school.
TeamViewer:District Office Accessing A School
Central/District Office
School B
School A
School C
DRMNS DRMNS
DRMNS
DRMNS
Central/District Office connects to School A using TeamViewer
School A’s Visual Console software can then be controlled by the Central/District Office
February 2013Rev 0.0
Thank you for learning about SAFE’s
Crisis Notification and District Wide Paging Solutions
from TelecorSAFE, Inc.
Security And Fire Electronics, Inc.