SAFETY & ENVIRONMENT MANAGEMENT PLAN · The SEMP is a dynamic document that will change as a consequence of regular review and revision. The maintenance of this SEMP is an important

L O C A L P O R T O F P O R T L A N D B A Y

S A F E T Y & E N V I R O N M E N T

M A N A G E M E N T P LA N

R e v i e w e d M a r c h 2 0 1 7

VERSION 6 MARCH 2017 2

Document Title:

Local Port of Portland Bay – Safety and Environment Management Plan V.6

Document Status and Reference:

Officers authorised to make changes and update the Local Port of Portland Bay Safety and Environment Management Plan are:

Chief Executive Officer, Glenelg Shire Council Director, Assets Local Port of Portland Bay Manager Local Port of Portland Bay Port Officer/s

Document Status and Record:

Date

Revised Details Revised

Amended by Verified by Version

April 2010 C. Malone, Author - New document G.Bebbington 1

February

2013

Whole of document – to comply with

Dec’12 Ministerial Guideline changes

C.Malone S.Deam 2

March

2014

SEMP reviewed to include change in

Port boundary

C.Malone S.Kerrigan 3

March

2015

Annual SEMP review P. Roberts S. Kerrigan 4

March

2016

Annual SEMP review P. Roberts S. Kerrigan 5

March

2017

Annual SEMP review G. Bebbington P Healy 6

Document Distribution List

Recipient Issue Status

Local Port of Portland Bay

Manager

V.N. 1 2 3 4 5 6

I.N. A A A A A A

Date Oct’10 Feb’13 March 14 March 15 March 16 March 17

Department of Economic

Development, Jobs, Transport &

Resources. Local Ports Division

V.N. 1 2 3 4 5 6

I.N. B B B B B B


Port of Portland –

Harbourmaster

V.N. 1 2 3 4 5 6

I.N. C C C C C C


Worksafe

V.N. 1 2 3 4 5 6

I.N. D D D D D D



Contents

1. Introduction .............................................................................................................. 4

1.1 Objectives .......................................................................................................5

1.2 Scope ..............................................................................................................5

1.3 Local Port of Portland Bay Physical Boundaries .............................................5

1.4 Key Activities ...................................................................................................7

2. Local Port of Portland Bay Health Safety & Environment Policy ............................. 9

3. Roles and Responsibilities .................................................................................... 10

3.1 The Port Manager and Organisational Structure ........................................... 10

3.2 Government Agencies ................................................................................... 11

3.3 Service Providers, Permit Holders and Recreational Users .......................... 12

4. Legal and Other Requirements ............................................................................. 12

5. Health, Safety Hazards & Environment Aspects and Impacts .............................. 13

6. Health, Safety and Environment Management Program ....................................... 15

6.1 Local Port of Portland Bay Key Performance Indicators ............................... 16

6.2 Local Port of Portland Bay - OH&S Hazard and Environment Risk Register ..... 17

6.3 Risk Register – Residual High Risks ............................................................. 22

7. Emergency & Accident Preparedness and Response ........................................... 22

7.1 Emergency Planning ..................................................................................... 22

7.2 Incident Management.................................................................................... 23

8. Implementation, Review and Revision of SEMP ................................................... 24

8.1 Health, Safety and Environment Procedures, Instructions and Guidelines ... 24

8.2 Involvement of Port Users and Service Providers ......................................... 25

8.3 Monitoring and Measurement ....................................................................... 26

8.4 Communication and Reporting ...................................................................... 26

8.5 Competence Awareness and Training .......................................................... 26

8.6 Non-conformity, Corrective and Preventive Action ........................................ 26

8.7 Internal and External Auditing ....................................................................... 27

8.8 Management Review .................................................................................... 27

Appendix 1 Local Port of Portland Bay Gazetted Port Boundary Map ..................... 28

Appendix 2 Inspection Sheets ................................................................................. 29

Appendix 3 List of relevant Legislations, Policies and Guidelines ........................... 32

Appendix 4 Glenelg Shire Council Incident Reporting Form .................................... 36


1. Introduction

As of 1 July 2009, the Glenelg Shire Council accepted appointment as Manager of the Local Port

of Portland Bay (Trawler Wharf) on behalf of the Crown (under the Crown Land Reserves Act

1978). Council adopted a management structure with Council as Local Port Manager with advice

as required from a skills-based Advisory Committee.

Glenelg Shire Council acts as Port Manager to manage and administer the Local Port of Portland

Bay striving to ensure the secure, safe, efficient and environmentally responsible operation of the

Local Port.

A significant change to the Local Port of Portland Bay occurred in 2012/13 with the Local Port

boundary extended to cover all the waters within Council’s Committee of Management area. This

included the newly opened 70 berth Portland Bay Marina, the existing old marina jetty, the swing

mooring area and the existing boat ramp. The new four-lane boat ramp commissioned in 2014.

This Safety and Environment Management Plan (SEMP) was initially developed in 2010 and was

based on the Ministerial Guidelines for Port Safety and Environment Management Plans (2005).

These Guidelines, issued under section 91G(1) of the Port Management Act1995 provide

direction and advice on the form, content, method and process for preparing plans including

stakeholder involvement, consultation with those potentially affected by the plans and the

publication and availability of management plans. These Guidelines were superseded by

Ministerial Guidelines Port SEMPs November 2012 and the SEMP has been updated

accordingly.

The SEMP is a dynamic document that will change as a consequence of regular review and

revision. The maintenance of this SEMP is an important component of the ongoing process of

continuous improvement for safety and environmental management.

The aim of this SEMP is to present an integrated system for managing and improving

environmental and safety performance at the Local Port of Portland Bay and to promote quality

safety and environment risk management across all aspects of port activities. Beneficiaries of the

plan will be the local port management, service providers, commercial users, visitors and the

community.

Through the development of the SEMP, the Glenelg Shire Council has formed a systematic

approach to the identification and management of safety and environmental hazards and risks.

The SEMP reflects the Local Port of Portland Bay’s commitment to sustainable management and embodies the key environment and safety principles relating to:

• protection and improvement of the Local Port of Portland Bay environment

• provision and maintenance of a safe working and recreational environment

• safety and environmental management of visitors to the Port

• continuous improvement to safety and environmental performance at the Port

• establishing effective safety and environmental management as a key component of the

local port’s business management plan.

The Glenelg Shire Council, as Local Port Manager is responsible for the operation and

maintenance of the trawler wharf, marina, old marina jetty, swing moorings, the old and new boat

ramps and navigational aids. Duties include planning, issuing permits, allocating moorings and

maintenance of wharves, jetties, and other facilities.


1.1 Objectives

In compliance with the legislative requirements of the amended Port Management Act1995

(PMA), and section 91D (1) of the PMA, the Local Port of Portland Bay Safety & Environmental

Management Plan is required to:

a) identify by a description, map or plan the area or areas of the port lands and waters to

which it applies.

b) identify the nature and extent of the hazards and risks associated with the operation of the

port.

c) assess the likely impact of those hazards and risks on the port and the surrounding area.

d) specify the measures and strategies to be implemented to prevent or reduce those hazards

or risks.

e) nominate the person who is responsible for implementing those measures and strategies.

f) set out the processes to be followed to involve tenants, licensees and service providers in

the port with the implementation of the management plan.

g) set out the procedure to be followed for implementing, reviewing and revising the

management plan.

In addition to these objectives the SEMP also aims to:

• Integrate environment and safety considerations, where practical, into the development and

operation of the Port

• Further characterise safety and environmental issues associated with future development at

the Port

• Improve interaction between stakeholders on issues and safety and environmental

management

• Apply sustainable development principles at the Port

• Create opportunities for the continued improvement of safety and environmental

performance at the Port.

1.2 Scope

The SEMP addresses safety and environment hazards which apply to the activities occurring at

the Local Port of Portland Bay. The scope of the SEMP encompasses activities that are the

responsibility of the Port Manager, including commercial operators, recreational users and

general public. Their activities pose potential safety and environment risks to the surrounds

(water, beaches, etc.) and the people using them. Activities such as fishing, waste management

and vehicle access are addressed in the SEMP as are activities in the port waters e.g. boating

and fishing, recreational swimming and movement of catch between vessels and the wharf.

1.3 Local Port of Portland Bay Physical Boundaries

The Local Port of Portland Bay is bounded by a line from the eastern side of the Trawler Wharf to

a point just north of the wharf, then west to the Old Marina Jetty then north to the Lee Breakwater

wall and to the high tide mark on the foreshore. It encompasses the Trawler Wharf and

associated Pontoon, Swing Moorings the new Portland Bay Marina and all Boat Ramps. The

image below outlines the boundaries of the Local Port of Portland Bay and the Commercial Port

which is run by the Port of Portland.


Refer Appendix 1 - Local Port of Portland Bay Gazetted Port Boundary Map


1.4 Key Activities

1.4.1 Trawler Wharf

The Trawler Wharf is home to commercial fishing trawlers and cray fishing boats which

have permanent berths on the Trawler Wharf and Floating Pontoon. There are also

designated itinerant berths allocated for visiting commercial vessels. Visiting vessels such

as Oil and Gas Rig tenders, Government boats, i.e. Customs and DPI Fisheries, Tall Ships

and Oceanographic Research vessels utilize the Local Port of Portland Bay itinerant

facilities.

Key activities undertaken on the Trawler Wharf include but are not limited to:

• Unloading of fish from trawlers into refrigerator trucks. There can be up to 5 trucks

loading at any given time

• Stevedoring

• Refueling – by mobile fuel tanker

• Netting repairs

• Wire works.

• Minor vessel maintenance

• Minor sand blasting works

• Crane works

• Crew changeovers

• Recreational fishing

From March to June the Local Port can be home to up to 6 - 8 visiting squid vessels that

use the Trawler wharf as their base for the length of the squid season. Infrequent visitors

also include tall ships, tugs, rig tenders, dredges and patrol boats.

1.4.2 Marina

The new marina changed the view of Portland Harbour with boat owners securing berths.

Yachts, charter boats, recreational cruisers and even historic ‘couta boats’ are now berthed

bringing the marina to near capacity. The new marina is taking pressure off the trawler

wharf where berthing of non-commercial visiting vessels was previously the only option in

the harbor.

1.4.3 Boat Ramps

With the commissioning of the new four lane boat ramp in July 2014, there is now be

enough ramp capacity to cater for the peak trailer boat period during the Southern Bluefin

tuna run from March to July. The old and new ramps both have parking areas that along

with the overflow car park caters for the maximum expected number of users.

1.4.4 Old Marina Jetty

The Old Marina jetty was popular as a less costly alternative for boat owners to the Portland

Bay Marina. Boats were berthed on Mediterranean moorings. The jetty was an aging

facility, and in January 2015 a Structural Integrity Report was undertaken to enable Council

to fully understand its maintenance requirements.

Consequently, action was taken to prohibit swimming and other water activities underneath

the Jetty. The entire jetty was then declared unsafe and condemned. Tenders were called

and the jetty was demolished in 2016. Plans are underway to build a replacement jetty.


1.4.5 Swing Moorings

After a safety inspection by divers in March 2014, it was deemed that all the swing

moorings required replacement. The old ones were disconnected from their buoys and

dropped to the bottom. A program will be developed to remove the old and abandoned

tackle on the seabed. Currently only two swing moorings exist. There is now a moratorium

on further swing moorings until a review of harbor facilities is undertaken.

1.4.6 Aids to Navigation

There are three navigation aids to be maintained as part of the key activities in the Local

Port of Portland Bay. These are an essential part of navigational safety in the bay. They

consist of two East Cardinal Marker Buoys, indicating safe water to the east of the spoil

ground in the north-western corner of the bay and a Special Marker Buoy indicating the

entrance to the Swing Mooring area.


2. Local Port of Portland Bay Health, Safety & Environment Policy

The Glenelg Shire Council is responsible for the management and administration of the Local

Port of Portland Bay. The port is a commercial and public facility designed to provide for

commercial needs of the fishing industry, and recreational opportunities for the Glenelg Shire

community and visitors to Portland.

Glenelg Shire Council makes the following commitments with respect to environmental care, and

the health and safety of all those managing, using and enjoying the Local Port and its facilities:

• Develop, implement and maintain processes for health and safety hazard, and

environmental impact, identification, assessment and control

• Maintain compliance with applicable Health, Safety and Environmental Legislation and

regulations, and other requirements to which Council subscribes

• Apply Glenelg Shire Council’s Organisational Policy (i.e. OHS Policy)

• Establish measurable objectives and targets that are designed to eliminate or minimise

safety and health hazards and prevent injuries or illness for all Port users

• Establish measurable objectives and targets that are designed to improve the health of the

local environment and prevent pollution, including oil spills, waste contamination and the

introduction of damaging exotic biodiversity

• Communicate and encourage safety and environmental awareness and responsibility for all

Port users, and

• Regularly inspect the condition of facilities and equipment to ensure they are safe, effective

and considerate of the health of the environment

To achieve these commitments, Glenelg Shire Council will prepare and maintain a Safety &

Environment Management Plan (SEMP) that is subject to independent certification against

requirements of the Port Management Act 1995.

This plan is endorsed by:

Paul Healy

Director Assets


3. Roles and Responsibilities

The management of the Local Port of Portland Bay has been the responsibility of the Glenelg

Shire Council since 1 July 2009. The roles of management responsibility within the port structure

include liaison with Port service providers and permit holders, maintaining public amenities and

wharf structure, implementing the SEMP, associated controls and procedures.

3.1 The Port Manager and Organisational Structure

Chief Executive Officer

Director

Assets


Manager

Port Officer


Local Port of Portland

Bay

Advisory Committee

Glenelg Shire Council

Port Officer


3.2 Government Agencies

The key Government agencies and their role in administering safety and environmental

legislation of specific relevance to the Local Port of Portland Bay activities are listed below.

These agencies will be involved in the ongoing implementation of the Plan.

Department of Economic Development, Jobs, Transport and Resources (DEDJTR)

The Department of Economic Development, Jobs, Transport and Resources (DEDJTR) took

over management and administration responsibilities for Local Ports from DTPLI from 1

November 2014. Processes from Council’s point of view as Port Manager for the Local Port

of Portland Bay will remain the same as they were under DTPLI.

Environmental Protection Authority (EPA)

EPA Victoria’s purpose is to protect, care for and improve the environment. EPA work with

the community, industry and other groups to build a sustainable, healthy future. The EPA

has statutory authority and enforcement functions such as delivering pollution abatement

notices and charging persons who are responsible for environmental pollution. In addition

the EPA also undertakes research and modeling work and manages sophisticated programs

to monitor the quality of Victoria’s air, land and water.

Worksafe Victoria

Worksafe Victoria is responsible for enforcing safety legislation, such as the following within

Victoria:

• Occupational Health & Safety Act 2004

• Occupational Health & Safety Regulations 2007

• Dangerous Goods Act 1995

• Equipment (Public Safety) Act 1994

Worksafe’s role is to ensure the Local Port of Portland Bay is a safe and healthy workplace

for employees, contractors and members of the public.

Maritime Safety Victoria (MSV)

Maritime Safety Victoria is a branch of Transport Safety Victoria and is the state’s marine

safety agency which is responsible for establishing the regulatory environment under which

all port waters operate. MSV is responsible for the administration of the Marine Safety Act

2010 (Vic). The Department of Transport’s Security and Emergency Management Division is

responsible for pollution response in State waters (3 nautical mile limit).

Victoria Police

The Water Police have the primary role of coordinating all marine incidents involving

recreational vessels, yachts and commercial vessels within Victorian Coastal and inland

waters.

VERSION 6– MARCH 2017 12

3.3 Service Providers, Permit Holders and Recreational Users

The Local Port of Portland Bay accommodates eight (8) trawlers from the local trawler fleet,

four (4) cray boats on the adjoining floating pontoon, two (2) cray boats in the new marina

and around one hundred (100) permanent recreational and charter vessels on berths and

moorings. These vessels all occupy berthing areas, some of which have designated utility

access to occupants and signage. Large Itinerant fishing vessels are berthed on the north

eastern section of the Trawler Wharf, and the northern end as required. Utility access is also

available there.

Visiting vessels such as Government boats, i.e. Customs and DPI Fisheries, Oil and Gas Rig

Tenders, Barges and Tall Ships utilise the Local Port of Portland Bay Trawler Wharf and

large recreational vessels are accommodated in the Marina.

The Local Port of Portland Bay is also extremely popular with recreational fishermen, as well

as school groups who often utilise the Port for education and recreation programs.

4. Legal and Other Requirements

The development of the Local Port of Portland Bay SEMP has been undertaken in the

context of the State and Federal environmental and safety legislative framework that

governs Victorian ports. The provisions under the Port Safety Act 2010 are intended to

complement existing legislation rather than duplicate it. As such the safety and

environmental requirements do not supersede other legislative requirements.

The Local Port of Portland Bay manages access and understanding of Safety,

Environmental and Legal requirements through the maintenance of its Health and Safety

Hazards Register and Environmental Aspects Register.

These Registers include the identification of applicable health, safety and environmental

legislation and associated regulations, policies, codes of practice, guidelines and other legal

requirements under International, Federal and State laws against each identified health &

safety hazard and environmental aspect/impact. In addition, the Registers identify non-

legislative requirements (known as “Other Requirements”) to which the Local Port of

Portland Bay subscribes.

The Registers also document the requirements of each piece of legislation/regulation as they

apply to the activities associated with each health and safety hazard and environmental

impact.

The International, Federal, State and local legislation, conventions, regulations, policies,

guidelines etc. of most relevance to Safety and Environment Management for the Local Port

of Portland Bay are listed in Appendix 3.


5. Health, Safety Hazards & Environment Aspects and Impacts

Risk Assessment Process

The risk assessment process involves comparing the level of risk found during the analysis

with previously established risk criteria. Each risk will be expressed as a value of Very High,

High, Medium or Low risk. The outputs of this process will create a prioritised list of risks (or

risk register), that require further action. Focus will be placed on Very High and High risks

that are deemed to be significant. Low and Medium risks may fall into an acceptable level of

risk category. These risks may require monitoring and periodic review to ensure they remain

acceptable. A review of all risks will be conducted annually or if there is a major change in

the nature of activity conducted at the port.

The matrix was drawn from the Ministerial Guidelines: Port Safety and Environment

Management Plans November 2012.

Likelihood Consequence

Insignificant Minor Moderate Major Catastrophic

Almost

Certain

Moderate High High Extreme Extreme

Likely Moderate Moderate High High Extreme

Possible Low Moderate High High High

Unlikely Low Low Moderate Moderate High

Rare Low Low Moderate Moderate High

The identification of hazards includes safety reviews, consultation, discussions, comment

and contribution from council employees and stakeholders (e.g. Local Port of Portland Bay

Advisory Committee, contractors and regulatory bodies and industry organisation etc.) and

consideration of the health and safety risks knowledge generated by the implementation and

maintenance of the SEMP (e.g. training, monitoring, incident reporting, audits and

management review). Health, Safety and Environment hazards and risks are documented

according to local port activities in the Risk Register. This Register is a fluid document

continually recording hazards and risks associated with Port operations as they are identified

and refined.

In accordance with section 91D (1) – a SEMP must:

(h) “set out those measures (if any) that the port manager intends to implement to

eliminate or reduce the safety and environmental risks and hazards…”

(i) “set out the key performance indicators through which the port manager can

assess the extent to which the implementation of the management plan achieves the

safety and environment management planning objectives…”


Hazards and associated risks are assessed considering both the “likelihood” and “consequence” of occurrence as shown in Tables 1, 2 and 3.

Table 1 – Likelihood table

DESCRIPTOR LIKELIHOOD OF EVENT

Almost Certain Is expected to occur in most circumstances

Likely Will probably occur in most circumstances

Possible Might occur at some time

Unlikely Could occur at some time

Rare May occur only in exceptional circumstances

Table 2 – OHS Consequence

DESCRIPTOR EXAMPLE CONSEQUENCE

Insignificant Activities do not cause any personal risk and will not result in injury

Minor Activities may cause injuries or personal health problems requiring local first aid and no rehabilitation period

Moderate Activities may cause injuries or health problems requiring medical attention and where short rehabilitation period is required.

Major Activities may cause serious injuries or health problems requiring hospitalisation and a significant period of rehabilitation before being able undertake normal activities or return to work.

Catastrophic Activities that could cause death or permanent disability prevent any undertaking of normal activities or return to work.

Table 3 – Environmental risk consequence

DESCRIPTOR EXAMPLE CONSEQUENCE

Insignificant Activities do not adversely impact on the environment

Minor Activities may cause an environmental impact that can be immediately cleaned up with no residual impact

Moderate Activities may cause an environmental incident that can be cleaned up over a short period of time with minimal residual adverse impact.

Major Activities may cause a considerable environmental impact that is of public interest and which may only be cleaned up over a prolonged period of time and may result in considerable residual adverse impact.

Catastrophic Activities may cause a major environmental incident that is of national or international concern; requires an extensive period (years) to clean up; causes major long term adverse impact on the environment.

VERSION 6 – MARCH 2017 15

6. Health, Safety and Environment Management Program

OCCUPATIONAL HEALTH, SAFETY AND ENVIRONMENT OBJECTIVES PROGRAM

Objective Target Actions Responsibility Time frame

Develop IMS

Prepare first SEMP Publish SEMP Port Officer Complete March 2010

Certify SEMP 3rd

party Audit Port Officer March 2016

Maintain Certification Annual reviews of SEMP Port Officer March Annually

Minimise Pollution

Risks

Establish Permit System for bunkering

Develop permit system with fuel contractors Port Officer &

Fuel Contractors Complete

2010

No fugitive waste Segregated waste disposal facilities - waste oils are not stored

on the Wharf. Port Officer N/A

Reduce risk of diesel spill to Portland Bay

Undertake upgrade works on wharf edge to eliminate risk of puncturing fuel tanks during berthing

Port Officer – design & manage DTPLI - funding

Complete 2013

Minimise

Safety Risks

Establish pier capping Undertake upgrade works on wharf edge to eliminate risk of

slips & falls – DSE funded Port Officer & DSE - design &

funding Complete

2012

Eliminate slips & trips & falls As above; and work with Commercial users to develop safe

works systems, i.e. ropes, etc. Port Officer & Port Commercial

Users Complete 2011

Develop loading & unloading procedure

Establish safe work systems in conjunction with contractors for loading & unloading

Port Officer & Commercial users Ongoing

Prepare traffic management plans

Monitor movement of traffic for commercial activities & recreational users. Prepare plans

Port Officer Ongoing

Construct storage area Install storage shed to store safety equipment Port Officer Complete June 2010

Load limits Determine load limits for vehicles & ensure compliance with

appropriate signage Port Officer Complete Dec 2010

Develop procedure for electrical insp/works

Develop procedures and inspection regimes for electrical testing, monitoring & maintenance

Port Officer Ongoing

Objective 4 Consultation

Encourage Community consultation/input

Develop webpage for Local Port of Portland Bay; include feedback form for Community input. Bi-monthly newsletter

developed for users. 1/4ly meetings held with users to discuss any issues.

Port Officer & Admin Officer

Complete 2013

In accordance with section 91CA the SEMP objectives are:

(a) “promoting improvements in safety and environmental outcomes…”

(b) “promoting and facilitating the development, maintenance and implementation of systems that enable

compliance with various safety and environmental duties that apply to the operation of the port…”

(c) “promoting an integrated and systematic approach to risk management in relation to the operation of the Port”.


6.1 Local Port of Portland Bay Key Performance Indicators

The Ministerial Guidelines: Port Safety and Environment Management Plans were revised

late in 2012 and required the addition of Key Performance Indicators (KPIs) from the Port

Managers. The KPIs will be used by the port managers to assess the extent to which

implementation of the management plan achieves the safety and environment management

planning objectives set out in section 91CA of the Port Management Act 1995. The overall

effectiveness of this management plan in mitigating risk to safety and the environment will be

assessed annually.

The KPIs for the local Port of Portland are:

KPI Management Strategy

1

Inspections of Local Port

(including weekends and

public holidays) – daily

Daily inspection forms completed and any hazards

identified are controlled.

2 Bi-monthly Inspection of lighting, Including AtoN

Bi- monthly inspections undertaken to ensure all lights

and AtoN are operational.

3

Maintenance electrical

services inspection – Bi-

annually

Trawler wharf. Bi-annual inspection undertaken, report

received and any non-conformances identified are

repaired. Visual inspections undertaken 6-monthly on

marina.

4

Trawler wharf - Underwater

inspection of floating

pontoon and anodes –

annually

Annual diving inspection undertaken, report received and

any non-conformances programmed for repair.

5 Underwater inspection of

AtoN – annually

Annual diving inspection undertaken, report received and

any repairs undertaken.

6

Timely completion of

incident reports –within 24

hours or next working day

Incident/hazard reporting and investigation report

completed for all incidents within Local Port.

7 Allocation of berthing with

minimal delay

Inspections undertaken, any berthing issues addressed. A Port Officer on call 24 hours a day for any berthing queries to be addressed without delay. New booking software in use in 2106.

8

Conducting Performance

Appraisal for port staff to

monitor performance and

provide training and

development opportunities -

annually

Performance Appraisals completed by 30 June each

year.

Training and development to be listed as a priority, with

identified training undertaken within agreed timeframe.


6.2 Local Port of Portland Bay - OH&S Hazard and Environment Risk Register

Activity Related facility Hazard Likelihood Consequence Risk Level

(Score) Responsible Officer Controls Status

Residual Risk (controls in place)

PORT MANAGEMENT

Wharf structure, design and layout Trawler wharf

Slip, trip and fall hazards Possible Catastrophic Extreme Local Port Officers Modification works on wharf edge undertaken for Extreme risk being top row of h-beam.

Complete Low

Slip, trip and fall hazards Possible Catastrophic Extreme Local Port Officers

Further modification works on wharf edge level 2 & 3 of h-beams required to alleviate collision risk with vessels with bulbous bows.

Complete Low

Collision of moving plant with personnel Possible Moderate Extreme All Port Users

Unloading contractors and Local Port users to have SWMS and traffic plans in place for activities undertaken on wharf.

Complete Low

Collision of moving plant on wharf Possible Major Extreme All Port Users

Contractors and Local Port users to have SWMS in place for activities undertaken on wharf. Traffic Plans to be submitted

Complete Low

Collision of boats when berthing Unlikely Moderate High Vessel Operators

Speed restrictions, adherence to boating regulations. Licenced operators (confirmed through User Agreement requirements)

Process in Place Low

Collision of boats with wharf when berthing Possible Moderate Medium Local Port Authorised Officers &

Skippers

Modification works to be undertaken by Dec'10. DSE to provide funding. Council providing funding, preparing tender supervising works

Complete Medium

Provision of waste disposal and recycling facilities

Trawler wharf Health hazards due to disease, bacterial infections

and fumes, explosion and fire. Possible Moderate High All Port Users

No hazardous or dangerous goods stored in Local Port. Skip provided for waste disposal. Waste oil disposal is the responsibility of vessel owners & not to be put in skip

Ongoing Medium

Provision of skip bins @ fish cleaning tables

Boat ramps Health hazards due to disease, bacterial infections

and chemical fumes, explosion and fire. Unlikely Moderate High Local Port Officers

Skips provided for fish waste only. Waste and recycle bins provided for general waste. Skips regularly emptied and cleaned. Regular inspections of skip bins to monitor waste.

Ongoing Low

Vehicle access, operations, movements, egress and parking

arrangements

Local Port Collision with cyclists, pedestrians, infrastructure or

other vehicles Unlikely Catastrophic High All Port Users incl. members of public

Speed restrictions, signage, and adherence to traffic regulations, line marking, and designated car parking areas.

Complete

Medium

Parking strategy developed to provide clear and concise direction for all users including cars with boat trailers and members of public using Local Port facilities

Complete

Trawler wharf Wharf weight load limits not being recognised Rare Catastrophic Low All Port Users incl Contractors Load limit area designated, i.e. line marked & signage in place

Complete

Refueling, fuel containment and supply

Local Port Inadequate or inappropriate storage of flammable

goods Rare Major Low Vessel Operators

Flammable goods to be stored as per Regulations.

Complete Medium

Trawler wharf Inadequate or no spill containment or spill response

materials Unlikely Moderate High Vessel Operators & Contractors

Spill containment to be used when fueling, or working with oil or chemical. Contractors transferring fuel to vessels must have a refueling permit. No hazardous chemicals stored on wharf. Signage erected. Spill containment kit stored in emergency shed. Fire extinguishers in place on marina. Hose reels on trawler wharf

Complete High

Local Port Explosion or fire Possible Major Extreme Vessel Operators & Contractors Training of users. Regular supervision. Provision of fire extinguishers and hose reels.

Complete Medium

Portland Bay Marina Explosion or fire. Fuel spill. Possible Moderate High Fuel suppliers and users

Fuel supplier to comply with AS1940-2004. Supply spill containment. Tank is double bunded. Inventory taken by supplier on fuel quantities to ensure no leakage exists.

No fuel facility as yet

N/A






Pollution and spill response

Local Port

Oil, fuel or chemical spills

Possible Moderate High All Port Users

Immediately report to Port of Portland Harbour master so POLREP can be completed.

Complete

Low

Trawler wharf

Spill containment to be used when fueling, or working with oil or chemical. Contractors transferring fuel to vessels must have a refueling permit. No hazardous chemicals stored on wharf. Signage erected. Spill containment kit stored in emergency shed.

Low

Portland Bay Marina Possible Moderate High All Port Users Spill containment kit provided. Education process regarding reporting processes.

Complete

High

Local Port Spill incident at Commercial Port - impacting

operation of Local Port Possible Catastrophic High

All Port Users including Commercial Port

Adherence to Local Port EMP and Commercial Port EMP. Participation in Pollution Control Committee. Education for all Port Users of process in event of incident

Ongoing

Provision of public access and recreational facilities

Local Port Inadequate dissemination of health & safety

information, signage etc. Possible Major High All Port Users

Comprehensive signage in place. Daily inspections Ongoing

High

Local Port Inadequate provision for disabled persons

Possible Major High All Port Users

Designated car parking for disabled persons on Trawler wharf, Marina and existing boat ramp. To be included in parking strategy for new marina and new boat ramp parking. Complete Low

Local Port Inadequate provision of safeguards, bollards, sea

to wharf ladders etc.

Possible Moderate High All Port Users

Ladders in place on Trawler wharf and Marina. Designated workplaces established when works underway. Signage. Daily Inspections

Complete - ladders. Ongoing

Inspections

Trawler wharf Deficient or defective safety/emergency response

equipment Possible Catastrophic Extreme Port Officer

Emergency Plan to be developed; emergency response equipment to be stored on wharf for immediate access

Complete Low

Provision of electrical power outlets

Trawler wharf

Wiring contact with water Unlikely Catastrophic Extreme Port Officer Regular inspections to be undertaken by qualified contractor. All electrical equipment connected to shore power must be tagged by a qualified person.

Ongoing Medium Damage to power outlets due to incorrect coupling and usage

Likely Moderate Extreme All Port Users

Portland Bay Marina Damage to power outlets due to incorrect coupling

and usage Likely Moderate Extreme All Port Users

All electrical equipment connected to shore power must be tagged by a qualified person. Inspected on entry and annually by Port Officer

Ongoing High

Portland Bay Marina Trawler Wharf

Slip, trip & fall over power leads on wharf connected to vessels

Possible Moderate High Port Officer

Assess usage and connection to shore power. Regular inspections. Ensure walkways clear of electrical leads/trip hazards

Ongoing Medium

Berth maintenance

Local Port Slip, trip and fall hazards

Unlikely Major High Port Officer/ Contractor

Wharves and pontoons to be kept clear of obstacles as far as practicable. Any ropes required to be stored on the wharf to be layed as far out of walkway as possible.

Ongoing Medium

Portland Bay Marina Injury due to deficient or no maintenance regime (or

program)

Regular maintenance inspections to be carried out. Works prioritized according to risk, and budget allocation.

Ongoing Low

Trawler wharf Injury due to deficient or no maintenance regime (or

program)

Maintenance inspections to be undertaken as per construction manual. Non conformances to be addressed as a priority

Inspections undertaken

Low

Fixed and floating plant maintenance

Portland Bay Marina

Plant failure or Injury due to deficient or no maintenance regime (or program)

Unlikely Major High Port Officer

Inspected as part of monthly inspection program.

Inspections undertaken

Low Boat ramp pontoons

Transit Jetty Jetty to be added to maintenance inspections program

Complete Low






Trawler wharf Unlikely Major

Inspections to be undertaken as per construction manual; subsequent non conformances to be addressed as a priority

Inspected annually Low

Navigation Buoys Unlikely Major High Bi-monthly night-time inspection of lights, annual underwater inspection and regular cleaning.

Ongoing Low

Emergency management

Trawler wharf Deficient or defective safety/emergency response

plan

Possible Major Extreme Port Officer

Emergency Plan developed (Sub plan to be listed in Glenelg Shire Council's Emergency Management Plan)

Plan completed and in place

Low

Local Port Injury due to deficient or no emergency response

procedure Glenelg Shire Council’s emergency plan to be reviewed to include expanded Local Port facilities, i.e. Marina, Boat Ramps, Old Marina Jetty, Swing Moorings

Complete High

Portland Bay Marina Deficient or defective safety/emergency response

plan Complete High

Issue, approve and manage permits for high risk activities undertaken on

the Local Port for individuals or organisations

Local Port

Falling from heights, crane collision with vehicles, falling items

Possible Major Extreme Port Officer Develop a crane permit system for all users/crane activities in Local Port

Permit system in place

High

Falling objects, weld flash, sparks, burns, fire Possible Major Extreme Port Officer Develop a permit system for hot works being undertaken within the Local Port

Permit system in place

Medium

Information provision

Local Port

Community communication, consultation, public access to trawler wharf management information

and Council staff contact details, open and transparent sharing of trawler wharf related news

Rare Insignificant Low

Port Officer

Webpage in place. Feedback provisions to be developed; Signage on wharf advising staff contact details. Regular email contact with permanent users regarding activities and developments on the wharf. Media releases issued for significant events or closures affecting traffic flow on the wharf. Bi-monthly newsletter distributed to all Local Port users.

Complete Low

Website Rare Insignificant Low Completed. Low

Communication and Consultation Rare Insignificant Low News releases

undertaken Low

Commercial Fishing Operations Local Port Ballast water uptake and discharge – introduction of

exotic marine species Possible Major Extreme Vessel Operators

Dumping of Ballast water not permitted in Local Port Waters. Participation as requested by EPA in studies regarding Marine Pest transfer between Ports. Notify DSE if any detected

Monitored in daily inspections

Low

Vessels berthing Local Port Collisions Unlikely Moderate High Vessel Operators

Speed restrictions, adherence to boating regulations. Licenced operators (condition in User Agreement requirements)

Monitoring ongoing. User Agreements in

place

Medium

Boat maintenance

Trawler wharf Personal injury/strain Possible Moderate High Vessel Operators & Contractors

SWMS for loading & unloading developed. Conveyors to be used when reasonably practicable to do so.

Completed. Process reviewed during inspections.

Medium

Trawler Wharf Portland Bay Marina

Spills Possible Moderate High Vessel Operators & Contractors

Bunding to be used for maintenance works, SWMS to be submitted by contractors. Spill containment located on Trawler wharf and marina

In place. Medium






Commercial plant & equipment maintenance (e.g. nets, lines, pots,

buoys etc.) Trawler Wharf Slip, trip and fall hazards Possible Major Extreme Vessel Operators & Contractors

Designated work area to be utilised for netting, etc. as per User Agreement. Appropriate traffic control to be used i.e. witches hats, bunting. Work areas to be kept clean and free of debris at all times.

In place & reviewed during daily inspections

Medium

Heavy commercial vehicles on wharf loading and unloading

Trawler Wharf

Collision Possible Major Extreme Contractors

Traffic Management plan & controls to be in place. Contractors SWP to be obtained. Wharf to be closed off during times of peak operation, i.e. multiple unloading activities such as squid season

Process in place. Low

Manual Handling Possible Major Extreme Contractors

Unloading crews to be trained in manual handling procedures. Conveyors (or cranes) to be used when practical to do so. For unloading from cray vessels and loading of bait, trolleys to be used.

Process in place. Low

Slip, trip and fall hazards Possible Catastrophic Extreme Port Users & Contractors Traffic Management plan & controls to be used; SWMS to be developed for process

Process in place.

Low

Wharf weight load limits not being recognised Rare Catastrophic Low All Port Users Signage, line marking advising weight limits. Contractors aware of restrictions

Complete

Operation of Local Port work boat Local Port Incident or injury through operation of vessel Unlikely Moderate Medium Port Officers Safety Management Plan and Safe Work Procedure developed for vessel

Complete Medium

PUBLIC ACCESS & USE

Fishing from wharves

Trawler Wharf Slip, trip and fall hazards Possible Moderate High Vessel operators & Members of the

public

Wharf areas to be kept clean & free of debris, ropes, etc. as far as reasonably practicable. If ropes must be kept on wharf, to be moved out of walkway as far as reasonable practicable

Monitoring ongoing with daily

inspections

Low

Portland Bay Marina Slip, trip and fall hazards Possible Moderate High Vessel operators & Members of the

public Fishing from Marina is prohibited

Monitoring ongoing with daily

inspections

Boating, sailing canoeing etc.

Collision with submerged obstructions,

infrastructure, etc. Rare Major Low Members of the public

Recreational boating not permitted in Local Port area. Signage on wharf outlines permitted vessels. Regular inspections by authorised officers.

Ongoing Deficient, defective or no signage or navigational

aids Rare Major Low Port Officer

Collision with commercial vessels Rare Major Low Members of the public

Capsize or swamping of vessel Rare Major Low Members of the public

Diving Local Port

Diving in shallow water

Possible Major High Port Authorised Officers, All Port Users,

Vic Police

Jetty Jumping, diving, swimming, snorkeling is not permitted from Trawler wharf. Diving is not permitted from jetties. Signage review underway to determine lower risk areas for swimming within Local

Process in place. Decompression illness (bends)

Deficient, defective or no signage or navigational aids

Medium






Collision with submerged obstructions or swimmers

Port. Integrated Local Port review being undertaken in conjunction with DEDJTR re options Regular patrols by Authorized officers & Victoria Police, public awareness.

Medium

Swimming/Snorkeling/ Jetty Jumping Local Port

Drowning or injury due to strong currents, inclement weather or a lack of experience or knowledge

No swimming or diving signage... Diving permitted for authorised wharf inspections by suitably licenced operators engaged by Council's Authorised Officers - SWMS for activities to be submitted prior to these works being undertaken, and all commercial operators to be notified of works being undertaken. PPE and navigational aids to be used at all times. Authorised diving events permitted - permits issued by Port Officers.

Process in place. High

Injury from falling objects underneath jetties


Vessel collision with submerged obstructions or swimmers


Public access - walking/sightseeing Local Port

Slip, trip or fall hazards Possible Catastrophic Extreme All Port Users Signage, line marking, work areas to be designated & restrict public access with ppe, i.e. traffic cones

Complete Low


Possible Minor High All Port Users

Work areas to be kept clean & free of debris, regular inspections of surfaces for potholes, slippery surfaces

Process in place.

Low

Public access - via vehicles Local Port Collision, deficient signage Possible Catastrophic Extreme Port Officers Signage, line marking, designated car parking

Complete Low


6.3 Risk Register – Residual High Risks

The outputs of the Risk assessment process have created a prioritised list of risks that

require further action. Focus is placed on High risks that are deemed to be significant. Low

and Medium risks may fall into an acceptable level of risk category. These risks may require

monitoring and periodic review to ensure they remain acceptable. A review of all risks is to

be conducted annually or earlier if there is a major change in the nature of activity conducted

at the port.

Major risks, including actions to be followed up are:

1. Swimming/snorkeling/jetty jumping within Local Port – includes risk of drowning,

injury, collision with vessel or submerged objects, damage to moored vessels.

This matter is currently being reviewed in conjunction with several other Victorian

Local Ports. It is a state wide issue and proving almost impossible to enforce. Options

being pursued include installation of a designated floating pontoon for swimming and

jumping off – no diving will be permitted. Currently being compared to existing risk.

2. Pollution and spill response – spill incidents at Commercial Port impacting on

operation of Local Port.

Emergency Management Plan for Local Port that has been developed needs to be

expanded to include new Local Port Area. Also further education and consultation with

Commercial Port regarding incidents which occur, that impact on the day to day

operations of the Local Port.

3. Provision of electrical power outlets – including wiring contact with water; damage to

power outlets due to incorrect coupling and usage; and slips trips & falls over power

leads on wharf connected to vessels.

Ongoing education process with permanent users of the wharf in relation to power

usage and requirements for leads to be tagged. Part of new user’s induction process.

JSA’s undertaken with contractors working for Port Management.

7. Emergency & Accident Preparedness and Response

7.1 Emergency Planning

An Emergency Management Plan has been developed for the Trawler Wharf within the

Local Port of Portland Bay. That plan includes the operations and activities within the Local

Port and based upon adopted risk management principles to meet our commitment to the

safety of all persons who enter for business operations and for the welfare of the wider

community. This plan now needs to be expanded to include new the Local Port area.

Appropriate contact details and responsibilities are documented in regard to emergency

services, authority’s roles in incidents that may occur within the Local Port, e.g. Victorian

Water Police and Port of Portland in a water incident. The Local Port also works with and

liaises with the Portland Coastguard in assisting with emergency responses that may impact

on the Local Port’s operation. This can involve meeting the Coastguard boat after it has

retrieved a vessel and is towing it back into the Local Port or determining a suitable berth for

boats involved in incidents.


The Local Port of Portland Bay lies within the Municipal area of the Glenelg Shire Council

and their Emergency Management Plan is referenced so that the Local Port of Portland

Bay’s Emergency Management Plan is consistent in application and operation.

The Local Port of Portland Bay’s Safety and Environment Management Plan will be reviewed

annually. The Local Port of Portland Bay’s Emergency Management Plan is integrated into

the SEMP.

7.2 Incident Management

The Glenelg Shire Council maintains an Incident Management Register to track safety and

environment incidents.

The Port of Portland’s Harbour master must be notified on 5525 0900 if a fuel/oil spill or

navigational incident occurs in the waters of the Local Port and/or adjacent areas.

The Port of Portland is responsible for coordinating emergency response activities in this

instance, and determines the appropriate incident level and will be responsible for scaling an

incident up or down as may be required. The Victorian Marine Pollution Contingency Plan is

the basis for all emergency management principles.

The Local Port of Portland Bay Officer must be notified of any contamination that occurs to

the Local Port Area and/or adjacent areas, and the responsible persons must arrange clean-

up to the reasonable satisfaction of the authorised officer or alternatively the Port Officer will

arrange clean up at the cost of the User.

Port Users are required to report any notable incident involving injury to persons or damage

to property and/or near misses immediately to the Port Officer.

Refer Appendix 4 – Incident Report.


8. Implementation, Review and Revision of SEMP

The Glenelg Shire Council acting as Port Manager on behalf of the Crown established under

the Crown Land (Reserves) Act 1978, to manage and administer the Local Port of Portland

Bay will be responsible for the implementation of this Plan.

The Port Officer under delegation carries out the development and implementation process.

Following assessment in this Plan, associated levels of risk will identify what controls are put

in place. Extreme and high levels of risk will be addressed foremost, and referred to the

Department of Economic Development, Jobs, Transport and Resources (DEDJTR) for

further funding if required to implement control measures through the annual budget

process.

The SEMP will be audited every three years, with the document reviewed annually. A copy of the annual review will be provided to DEDJTR if required.

8.1 Health, Safety and Environment Procedures, Instructions and Guidelines

The Local Port of Portland Bay operates under procedures, instructions and guidelines that

have been prepared to ensure that activities undertaken within the Local Port are planned

and undertaken according to specified conditions. These conditions include:

• Operating instructions and safe work procedures for unloading.

• Refueling processes and permits.

• Crane permits

• Job Safety and Environment Analyses (JSEAs) with contractors Hot Work Permit

Forms.

• Incident forms.

• Berthing forms for itinerant users.

• The induction process for new users.

• Communication Strategy.

• Emergency Management Plan (EMP)

In accordance with section 91E (1) A SEMP must be audited to determine whether:

(b) “the plan has been prepared in accordance with any Ministerial guidelines”.

In accordance with section 91HB:

(1) “The port manager must make an annual report to the Minister and any bodies

that are prescribed by the regulations on the safety and environmental performance

outcomes for the port.”


8.2 Involvement of Port Users and Service Providers

The Ministerial Guidelines recognize the difficulty in fully incorporating operations of Local

Port users and service providers in internal management systems and the Local Port of

Portland Bay SEMP. Port Officers are also restricted in their capacity to ensure compliance

against these procedures. Given these constraints the Ministerial Guidelines stipulate that:

8.3 Monitoring and Measurement

8.4 Communication and Reporting

8.5 Competence, Awareness and Training

.6 Non-conformity, Corrective and Preventive Action

8.7 Internal and External Auditing

In order to meet the OH&S and environmental objectives, the Local Port of Portland Bay has

introduced a Local Port of Portland Bay Berthing and Mooring Authorisation. This document

defines management responsibilities for Local Port Users.

Appropriate control of significant environment and OHS risks identified by the Risk Register

is the responsibility of the relevant lessee and contractors. The Local Port facilitates the

development, implementation and maintenance of adequate operational control procedures

and instructions for identified significant risks. This relates to Local Port users and contractor

activities. The Local Port uses Advisory Committee consultation, Local Port Berthing and

Mooring Authorisations and requirements for the development of Job Safety and

Environment Analyses (JSEAs) for contractors to assist with this.

“The Port manager must demonstrate that reasonable steps have been taken to involve the

relevant port business in the development of the Management Plans”. (section 6.1.2)

The Ministerial Guidelines (2009) also requires Ports to identify those hazards associated

with tenants, and states that:

“Where part or parts of the port area are primarily managed or controlled by one or more

tenants, the Port Manager must actively encourage the tenant(s) to undertake this process

for that area and must , to the extent possible, incorporate or reference that work in the Port

Manager’s Plan.” (section 5.4)

In accordance with section 91C (2) (b) of the Port Management Act1995, A port manager

must follow the processes that are set out in the management plan to involve tenants,

licensees and service providers in the port with the implementation of the management plan.

(section 6.1)


8.3 Monitoring and Measurement

Daily inspections are a key tool for monitoring the state of the environment of the Local Port

of Portland Bay and its immediate surrounds. Port Officers liaise directly with users if safety

hazards are identified.

8.4 Communication and Reporting

Communication is the key to ensuring that this Local Port of Portland Bay SEMP is

successfully implemented. Good communication through consultation with all key

stakeholders will enable safety and environmental management within the Local Port. The

following communication systems are used as tools to distribute this information:

• Regular liaison between the Local Port of Portland Bay and key stakeholders such as

permanent tenants, Port of Portland and DEDJTR. Regular contact enables the

passing of important information such as legislative changes, reporting requirements

and any new developments.

• A copy of the Local Port of Portland Bay SEMP can be found on the Glenelg Shire

Council website www.glenelg.vic.gov.au

• A hard copy of the Local Port of Portland Bay SEMP can be available from the

Portland Customer Service Centre (Shire Office) if requested.

• A page is included on Council’s website which provides information on the Local Port.

The community also has an opportunity to provide comments through email to Port

Officers or the quarterly consultation meetings which are held prior to Advisory

Committee meetings.

• Local Port staff also email information to all Local Port users as well as advising of any

issues or safety information.

8.5 Competence Awareness and Training

Stakeholders and tenants using the Local Port must ensure that all personnel and

contractors have the skills required to properly manage or undertake the tasks for which they

are responsible. Stakeholders and tenants are also responsible to make sure any person

carrying out or intending to carry out works within the Local Port are familiar with Safe

Systems of Work.

8.6 Non-conformity, Corrective and Preventive Action

Identification of non-conformances and improvement opportunities are identified by:

• Result of incidents

• Stakeholder feedback

• Data collection from inspections


8.7 Internal and External Auditing

8.7.1 Safety and Environmental Management Plan

Local Port of Portland Bay is required to prepare a Safety & Environmental

Management Plan (SEMP) under part 6A of the Port Management Act1995 and

associated Ministerial Guidelines. A SEMP must be independently certified that they

adequately comply with the matter required by Section 91d of the Port Management

Act and have been prepared in accordance with Ministerial Guidelines. This audit is

undertaken every 4 years. An internal review is undertaken annually.

8.7.2 Environmental, Health and Safety Inspections

Inspections are undertaken by Council’s Port Officers daily to identify and control any

Environmental or OHS risks. The SEMP document is reviewed annually with the risk

register controls updated.

8.8 Management Review

Prior to the end of each financial year, the SEMP will be reviewed. The Port Officer

also commits to conducting more frequent revisions in response to any medium to

extreme incidents or ‘near miss’ incidents occurring and in response to any major

changes to related key legislation or regulations or significant changes to port

operations, activities or functions.


Appendix 1 Local Port of Portland Bay Gazetted Port Boundary Map


Appendix 2 Inspection Sheet

LOCAL PORT PORTLAND BAY (Trawler Wharf) DAILY INSPECTION SHEET

Date: Time: VESSELS ON WHARF

Castella Rosa ........................................ Celtic Rose .. ...

Derwent Venture ................................... Margaret Pearl .. ...

Moira Elizabeth ...................................... Rorisa C .. .. ....

Vivienne Jane ....................................... Zeehan . ..

Veteran ................................................. Pera .. . .

Eumeralla .............................................. Southern Pride ..

ITINERANTS:

Saxon Progress Game Reason Western Alliance

.......................................................................................................................................................

.......................................................................................................................................................

INSPECTION DETAILS - Any works being undertaken?

Netting .....................................................................................................................................

Wire Works ...............................................................................................................................

Loading/Unloading ....................................................................................................................

Refueling ...................................................................................................................................

Vessel Maintenance ...................................................................................................................

Other .........................................................................................................................................

STANDARD CHECKS

Conveyors in place Fire Reels Gates closed Service boxes

Wharf clear of obstacles Other

ANY ACTIONS ARISING FROM INSPECTION: Yes No

If yes details: ...................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

Any HAZARDS identified

RISK CONTROL MEASURES

(list measures to be taken to eliminate/ minimize risk or injury)

WHO

(Is responsible)


Appendix 2 Inspection Sheet (cont.)

LOCAL PORT PORTLAND BAY

DAILY INSPECTION SHEET

Date: .. Time: Name:

• PORTLAND BAY MARINA- Any boat issues:

Vessel Name or Rego Number Berth No. Issue

Standard Checks:

Yes No Notes:

Main Gate opened/closed

Pen Gates Closed

Service Boxes in order

Marina Clear of obstacles

Any Actions Arising From Inspection:

Yes No If yes, details: ..........................................................................................................

............................................................................................................................................................

• OLD MARINA JETTY

Gate in place and closed

Any Actions Arising From Inspection Yes No If yes, details: ..........................................................................................................

• SOUTH BOAT RAMP (OLD)

Ramps OK Yes No -Fish Bins OK Yes No



• NORTH BOAT RAMP (NEW)

Ramps OK Yes No -Fish Bins OK Yes No AtoN OK Yes No



............................................................................................................................................................


LOCAL PORT PORTLAND BAY

Bi- Monthly Night Inspection

Date: . Time: Name: ..

Navigational Aids Light

Frequency & Color

Working Notes:

AtoN TYPE (Location) Yes No

Special Mark- (Swing Mooring area) (4)10s Yellow

East Cardinal Mark-(Lagoon area) (3) 5s White

East Cardinal Mark- (Spoil Ground area) (3) 5s White

Portland Bay Marina Area Working Notes:

(Exact Location of faulty light) Location of Lighting Yes No

Marina Entrance Light

Service Pedestal Lights

Solar Lighting (Pen’s A7 & H9)

Marina Entrance Street Lights

Transit Jetty Bollard Lights

Transit Jetty Street Lights

NORTH Boat Ramp Working Notes:


Fish Cleaning Tables Lights

Car Park Street Lights

Solar Lighting (Pontoons x2)

SOUTH Boat Ramp Working Notes:


Fish Cleaning Tables Light

Ramp Lights

Toilet Lights (Inside & Out)

Trawler Wharf Working Notes:


Street Lights

Pontoon Pedestal Lights

Location (Blue Flashing Light)


Appendix 3 List of relevant Legislations, Policies and Guidelines

The International, Federal, State and local legislation, conventions, regulations, policies, guidelines etc. of most relevance to Safety and Environment Management for the Local Port of Portland Bay are listed below:

International - International Environmental Legislation/Conventions

• Guidelines for the Control and Management of Ships’ Ballast Water to minimise the Transfer of Harmful Aquatic Organisms and Pathogens (IMO) 1997

• International Convention for the Prevention of Pollution from Ships (MARPOL), 1973/78

• International Convention for the Safety of Life at Sea (SOLAS) 1974

• International Maritime Organisation Dangerous Goods Code (IMDG Code) 2004

• The Jakarta Mandate on Marine and Coastal Biological Diversity 1995

• The United Nations Convention on the Law of the Sea (UNCLOS) 1982

Federal - Environmental Legislation

• Aboriginal & Torres Strait Islander Heritage Protection Act 1984

• Australia’s Ocean Policy 1998

• Australian Ballast Water Management Requirements (AQIS) 2001

• Australian Marine Safety Authority Act 1990

• Endangered Species Protection Act 1992

• Environment Protection and Biodiversity Conservation Act 1999

• Environment Protection and Biodiversity Conservation Regulations under the EPBC Act 1999

• Environment Protection (Sea Dumping) Act 1981

• Environment Protection (Sea Dumping) Regulations 1983

• Environmental and Heritage Legislation Amendment Act (No. 1) 2003

• Fisheries Management Act 1991

• National Environmental Protection Measures

• National Environment Protection (Assessment of Site Contamination) Measure 1999

• National Environment Protection Measures (Implementation) Regulations 1999

• National Greenhouse Strategy 1998

• National Greenhouse and Energy Reporting Act 2007

• National Standards for the Control of Major Hazard Facilities 2002

• National Strategy for Ecologically Sustainable Development 1992

• National Strategy for the Conservation of Australia’s Biological Diversity 1986

• Ozone Protection and Synthetic Greenhouse Gas Management Act 1989

• Ozone Protection and Synthetic Greenhouse Gas Management Regulations 1995

• Protection of the Sea (Prevention of Pollution from Ships) Act 1983

• Protection of the Sea (Prevention of Pollution from Ships) (Orders) Regulations 1994

• Quarantine Act 1908

Federal - Health and Safety Legislation

• Australian Workplace Safety Standards Act 2005

• Australian Workplace Safety Standards Regulations 2005

• NOSHC: 2079(200) National Standard of Occupational Noise

• NOSHC: 2009(2004) Noise Management & Protection of Hearing at Work

• NOSHC: 3008 atmosphere 10039(200) National Standard of Occupational Noise


Appendix 3 List of relevant Legislations, Policies and Guidelines (cont.)

Victorian - Environmental Legislation

• Archaeological and Aboriginal Relics Preservation Act 1972

• Archaeological & Aboriginal Relics Preservation Regulations 2003

• Catchment and Land Protection Act 1994

• Catchment and Land Protection Regulations 2002

• Coastal Management Act 1995

• Conservation, Forests and Lands Act 1987

• Conservation, Forests and Lands (Contracts) Regulations 2000

• Conservation, Forests and Lands (Infringement Notice) Regulations 2002

• Crown Land (Reserves) Act 1978


• Dangerous Goods (Storage and Handling) Regulations 2000

• Emergency Management Act 1986

• Emergency Management Regulations 2003

• Environmental Effects Act 1978

• Environment Protection Act 1970

• Environment Protection (Fees) Regulations 2001

• Environment Protection (Prescribed Waste) Regulations 1998

• Environment Protection (Residential Noise) Regulations 1997

• Environment Protection (Scheduled Premises & Exemptions) Regulations 1996

• Environment Protection (Vehicle Emissions) Regulations 2003

• Environment Protection (Environment and Resource Efficiency Plans) Regulations 2007


• Equipment (Public Safety) (General) Regulations 1995

• Equipment (Public Safety) (Incident Notification) Regulations 1997

• Fisheries Act 1995

• Fisheries Regulations 1998

• Flora and Fauna Guarantee Act 1988

• Flora and Fauna Guarantee Regulations 2001

• Heritage Act 1995

• Heritage (General) Regulations 1996

• Heritage (Infringement Notice) Regulations 2002

• Industrial Waste Management Policy (Prescribed Industrial Waste) 2000

• Litter Act 1987

• Marine Safety Act 2010

• Marine Regulations 1999

• National Environment Protection Council (Victoria) Act 1995

• Planning and Environment Act 1987

• Planning and Environment Regulations 1988

• Pollution of Waters by Oil and Noxious Substances Act 1986

• Pollution of Waters by Oil and Noxious Substances Regulations 2002

• Port Management Act 1995

• Port Management (Local Ports) Regulations 2015

• State Environment Protection Policies (SEPPs)

• State Environment Protection Policy (Waters of Victoria) 1988

• State Environment Protection Policy (The Air Environment) 1988

• State Environment Protection Policy (Air Quality Management) 2001

• State Environment Protection Policy (Ambient Air Quality) 1999

• State Environment Protection Policy (Control of Noise from Commerce, Industry and Trade) No N-1 1989

• State Environment Protection Policy (Prevention and Management of Contaminated Land) June 2002

• State Environment Protection Policy (Groundwater’s of Victoria) 1997



Victorian - Environmental Legislation

• Sustainability Act 2005

• Victoria’s Biodiversity: Directions in Management 1997

• Victoria’s Biodiversity: Our Living Wealth 1997

• Victoria’s Biodiversity: Sustaining Our Living Wealth 1997

• Victorian Coastal Strategy 2002

• Victorian Heritage Strategy 2000-2005, 2000

• Water Act 1989

• Water Industry (Waterways Land) Regulations 2002

• Waste Management Policies (WMPs)

• Waste Management Policy (Ships’ Ballast Water) 2004

• Wildlife Act 1975

• Wildlife Regulations 2002

• Wildlife (Whales) Regulations 1998

Victorian - Health and Safety Legislation

• Accident Compensation Act 1985

• Accident Compensation (Workcover Insurance) Act 1993

• Building (Legionella) Act 2000


• Dangerous Goods Legislation (Amendment) Act 2004

• Dangerous Goods (Storage and Handling) Regulations 2012

• Electricity Safety Act 2002

• Electricity Safety (Network Assets) Regulations 1999

• Electricity Safety (Management) Regulations 2009


• Building (Legionella) Act 2000

• Emergency Management Act 2013

• Environment Protection Act 1970

• Health Act 1958

• Local Government Act 1989

• Occupational Health and Safety Act 2004 - Part 5 Incident Notification

• Occupational Health and Safety Regulations 2007 - 2.1 General Duties - 2.2 Issue Resolution Procedures - 3.1 Manual Handling - 3.2 Noise - 3.3. Prevention of Falls - 3.4 Confined Spaces - 3.5 Plant - 3.6 High Risk Work - 4.1 Hazardous Substances - 4.3 Asbestos - 4.4 Lead - 5.1 Construction

• Occupational Health and Safety (Incident Notification) Regulations 1997

• Occupational Health and Safety (Maritime Industry) Act 1993

• Occupational Health and Safety (Maritime Industry) (National Standards) Regulations 2003

• Occupational Health and Safety (Maritime Industry) Regulations 1995



Local Government Area – Planning and Strategy

• Glenelg Shire Planning Scheme • The Glenelg Shire Coastal Action Plan January 2004 • Glenelg – Hopkins (CMA) Regional Catchment Strategy • Port of Portland - Port Land Use Strategy (PLUS)

Other Requirements - Associated Guidelines

• A Guide to the Measurement and Analysis of Noise (EPA Victoria) 1991

• Aquatic and Recreational Signage Style Guide (Life Saving Victoria)

• AS 1657 Fixed Platforms, Walkways, Stairways and Ladders – Design, Construction and Installation 1992

• AS/NZS 4360:2004 Risk Management

• AS/NZS ISO 14001:1996 Environmental Management Systems – Specifications with guidance for use

• AS/NZS 4801:2001 Occupational Health and Safety Management Systems – Specification with guidance for use

• Australian and New Zealand Guidelines for Fresh and Marine Water Quality (Environment Australia) 2000

• Best Practice Guidelines for Waste Reception Facilities at Ports, Marina & Boat Harbours in Australia and New Zealand (ANZECC)

• Bunding Guidelines (EPA Victoria) 1992

• Cleaner Marinas: EPA guidelines for protecting Victoria marinas (EPA Victoria)

• CS FP 001: 1995 Fire Emergency Response

• Guidance on OHS Reporting in Annual Reports (NOHSC) 2004

• Guidelines for Dredging 2001 (EPA Victoria) 2001

• HB 76.2004 Dangerous Goods – Initial Emergency Response Guide

• Noise Control Guidelines (EPA Victoria) 1992

• Protocol for Environmental Management – Domestic Ballast Water Management in

• Victorian State Waters (EPA Victoria) 2004

• Protocol for Environment Management – Greenhouse Emissions and Energy

• Siting and Design Guidelines for Structures on the Victorian Cost (Victorian Coastal Council) 1998

• Standard for Aids to Navigation on Victorian State Waters (2012)

• Statements of Environmental Audit (EPA Victoria) June 2002

INCIDENT/HAZARD REPORTING

& INVESTIGATION


GENERAL REQUIREMENTS .

THIS IS A REPORT OF:

Employee to complete

Supervisor to complete

Group Manager to complete

Injury to an employee Sections 1,4-8 Sections 13-16 Section 17

Report of Safety Hazard Sections 1-3 Sections 13-16 Section 17

Incident – no injury or damage (egg near miss) Sections 1-3 Sections 13-16 Section 17

Injury to third party (egg member of the public) Sections 1,4-8 Sections 13-16 Section 17

Damage to motor vehicle Sections 1,9-10 Sections 13-16 Section 17

Environmental Incident Sections 1,12 Sections 13-16 Section 17

Damage to property/equipment (including theft) Sections 1,11 Sections 13-16 Section 17

1 DETAILS OF PERSON COMPLETING FORM

Name: Phone No:

Job Title

Dept:

This information is true and correct to the best of my knowledge

Signature of person completing form Date:

SAFETY HAZARD REPORT SECTION .

2 HAZARD DETAILS:

What is the nature of the report?

Safety Hazard Near Miss Incident Reportable incident

Description of Issue

NOTE: If there is an immediate risk of death or serious injury, please contact your Team

Leader/Manager immediately

3 HAZARD CONTROL:

What could be done to eliminate the hazard?

Personal and or Health Information collected by Council is used for municipal purposes as specified in the Local Government Act 1989. The Personal and or Health Information will be used solely by Council for these purposes and or directly related purposes. Council may disclose this information to other organisations if required by legislation. The employee understands that the Personal and or Health Information provided is for the above purpose and that he or she may apply to Council for access to and/or amendment of the information. Requests for access and or correction should be made to Council’s Privacy Officer.

Appendix 4 Glenelg Shire Council Incident Reporting Form


INJURY REPORT SECTION .

4 DETAILS OF INJURED PERSON:

Name of Injured: Date of Birth:

Employee Contractor Member of Public Other

Relationship to the injured person: Phone no:

Home Address:

Signature of injured person Date:

5 INJURY DETAILS:

Incident Date: Time: am/pm

Name of Supervisor you have reported this to

Date & time you reported this injury: Date: Time: am/pm

Lost Time Injury: (employees only)

Yes No If yes Date/Time Ceased Work:

am/pm

Name of Witnesses: Phone No:

Where was the exact location where the injury/illness occurred?

What was the injured person doing at the time leading up to the incident?

How did the incident happen?

In your opinion, what was the cause of the incident?

In your opinion, what could be done to prevent this type of incident re-occurring?

6 MEDICAL TREATMENT:

Was first aid required: No Yes If yes, Who provided first aid

Was Doctor treatment required: No Yes If yes, Dr’s Name

Was hospitalization required: No Yes If yes, Hospital name

7 INJURY LOCATION

Left Right

Head Arm Leg Internal System

Eye Shoulder Knee Psychological

Neck Elbow Ankle Other (please specify)

Torso Wrist Foot

Back Hand Toe

Groin Finger/Thumb Multiple N/A

8 TYPE OF INJURY:

Sprain/Strain

Abrasion/ Laceration

Burn/Scald Bite – from insect

Bruise/Swelling Puncture wound Electric Shock Bite – from animal

Dislocation Foreign body Crush Bite – from human

Concussion Amputation Allergic reaction Other (please specify)

Deafness Fracture Infection/Infestation

Appendix 4 Glenelg Shire Council Incident Reporting Form (Cont.)


PLANT DAMAGE REPORT SECTION

.

9 VEHICLE DAMAGE DETAILS:

Registration Number: Plant No:

Vehicle make / model

Date of accident: Time: am/pm

Drivers name: Signature

Licence Number: Expiry Date

Location of collision

What caused the accident?

Estimated cost of repairs: $

What were the weather conditions at the time of accident?

Give a detailed description of the damage to all vehicles:

Shade in damaged sections to vehicles:

Council Vehicle Other Vehicle

Was anyone injured? No Yes If yes complete sections 4-9

Has driver recently consumed drugs or alcohol? No Yes

10 DETAILS OF THIRD PARTY: (if Applicable)

Registration Number: Vehicle make/model

Drivers name: Licence Number:

Address: Phone No:



PROPERTY DAMAGE SECTION .

11 PROPERTY DAMAGE DETAILS:

Theft Fire Vandalism Other Specify

Type of Property:

location of the damaged property

Date damage was noticed Time: am/pm

Who/what contributed to the damage (may be more than one)

Unknown

Estimated Cost of repairs: $

NOTE: For property damage incidents in excess of $5k a significant Incident analysis is required – Refer to Risk Management Officer

Description of the damage:

How did the damage occur?

Has this been reported to Police: No Yes If yes, which station

Was there a witness to the damage: No Yes If yes, who

ENVIRONMENTAL DAMAGE SECTION .

12 ENVIRONMENTAL DAMAGE DETAILS:

Date incident was noticed Time: am/pm

Exact location of incident:

Nature of incident (Spill type, chemicals involved)

Duration of incident:

Quantity of pollutants involved:

What was the cause of the incident:

Specify the effect on the environment:

Who was directly affected? (if applicable)

Was the Environmental Protection Authority notified? Yes No

Was WorkCover Notified? Yes No

Did you inform the Environmental Health Officer? Yes No

What action has been taken:



INVESTIGATION SECTION

This section is to be completed by the Supervisor

NOTE: IF Risk Assessment Finding is HIGH - A formal investigation or significant incident analysis process may be required. Refer to Risk Management Officer for guidance.

14 RISK CONTROL: (To be completed by Supervisor)

The Hierarchy of Control is a list of control measures, in priority order, that can be used to eliminate or minimise exposure to hazards. Application of the Hierarchy of Control measures involves firstly assessing whether the risk/hazard can be eliminated. Where this is not practicable, substitution should be considered. If this is not practicable, consideration should be given to each of the other control measures – isolation, engineering controls, administrative control/safe work practices, and use of PPE – in turn, until a control measure or combination of control measures are identified which can achieve the required reduction in exposure.

1. Eliminate Remove risk from the process by eliminating the step in the process, or eliminating the hazard

2. Substitute/Avoid Consider whether the process or activity is required, or whether another process or activity can be substituted (egg: use a water based paint)

3. Isolation Removing or separating people from the source of the hazard. Consider physical barriers such as fencing, barricading.

4. Engineering Control Changing the physical characteristics of plant or workplace to remove or reduce the risk (e.g.: machine guarding, using mechanical aids, reversing beepers, etc.)

5. Administrative Control

Use of policies, procedures for safe work practices, signs, training, job rotation, etc. to control risk

6. Personal Protective Equipment (PPE)

Employee is required to use/wear PPE (e.g.: safety glasses, gloves, hearing protection, red safety vest, hard helmet, safety boots, etc.)

What corrective actions are required to be taken to prevent repeat occurrence:

Change Work procedures Modify equipment Improve Environment

Training / retraining Review PPE Supervision

Other: (Please Specify)

What level of the Hierarchy of Control have you chosen:

Eliminate Substitute Isolation Engineering Admin PPE

When will these actions will be completed Date: Already Completed

Who is responsible for completing corrective action:

Have all contributing factors been addressed:

______________________________________________________________________________________________________

Probability Consequence/Impact A B C D E

1 Very High/Almost Certain

A Fatality 1 H H H M M

2 High – once in 3 yrs.

B Serious injury 2 H H M M L

3 Moderate/Sometimes

C Injury 3 H M M L L

4 Low/Rarely D Minor Injury or loss 4 M M L L L 5 Very Low/

Unlikely E Negligible Impact 5 M L L L L

13 RISK ASSESSMENT: (To be completed by Supervisor)

Undertake risk assessment to determine risk level (Probability x Consequence)

Risk Level High Medium Low



INVESTIGATION SECTION

This section is to be completed by the Supervisor

15 CONTRIBUTION FACTORS:

What do you consider were the main contributing factors to this incident/hazard? (More than one box may be ticked)

Procedures: Comments:

Employee not aware of correct procedure

Employee was aware but failed to follow correct procedure

Procedure followed, but was inappropriate to condition

No formal procedure in place

Work Environment:

Inappropriate workplace design

Inappropriate task location

Poor housekeeping

External:

Incident caused by another person or thing

Weather conditions

Equipment:

Appropriate equipment available but not used

Appropriate equipment not supplied

Equipment failure/malfunction

Equipment not properly repaired/maintained

Equipment not used correctly

Equipment not appropriate for the task

Training:

Employee not adequately trained

Supervisor not adequately trained

Action by Employee:

Employee performed unsafe act

Employee did not wear appropriate PPE

Other; (Please specify)

Provide details (attach separate page if insufficient room):

16 ACKNOWLEDGEMENT:

Is this injury modifiable under the Incident Notification Regulations Yes No

Signature of Supervisor: Date:

Signature of OHS Representative Date:

When completed a copy of the injury report must be provided to the employee Done

Is disciplinary action to be taken Yes No

When completed forward this report to the Risk Management Officer Done _________________________________________________________________________________________________________________________________________________________________________________________________________________________________

17 GROUP MANAGER REVIEW:

Group Manager to review incident report and confirm that any remedial actions to address systems of work are implemented as far as reasonably practicable.

Signature of Group Manager Date:



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Contact Details:

Glenelg Shire Council

PO Box 152 / 71 Cliff Street

Portland, Vic 3305

Phone: (03) 5522 2200

Email: [email protected]

www.glenelg.vic.gov.au

Documents

SAFETY & ENVIRONMENT MANAGEMENT PLAN · The SEMP is a dynamic document that will change as a consequence of regular review and revision. The maintenance of this SEMP is an important