SAFETY & SECURITY NEWSLETTER

June 2014 Issue

MESSAGE DESK

.

CONTENTS

1 Safety Targets FY’15

2 Lift Safety

3 Lessons Learned

4 Safety training

5 Emergency Exercise & High Tide Alerts for Monsoon

6 Corporate Safety highlights

7 R&R for Safety – May’14

8 Safety – a matter of life (Poem)

9 Root cause analysis (RCA) of incidents – May’14

10 Security Highlights

11 Tata Power Strategic Intent 2022

Thought for the month

The best safety device is a safe worker

1. Safety Targets FY’15

2. Lift Safety Courtesy OTIS

There are two separate lift stranded incidents with passenger(s) in it at Carnac & Mahalakshmi

offices. Here are some of the tips to follow:

Do not step in/ out until the elevator stops and doors open fully

Do not overload elevator beyond the maximum passenger load mentioned

Do not stand in between doors/ gates

Do not put your hand in between the collapsible gates

Do not forcibly open the inside/ outside door/ gate of a running elevator

Do not use elevator incase of fire

Avoid smoking

Stalled in the elevator?

Push ‘Door Open’ button to check if the door open

Press the button marked ‘Alarm’ / ‘Bell’ to seek help

Use intercom to communicate with person at the lobby

Do not panic, stay away from door

Remember: You are safe inside the elevator

Instructions for security / people outside the elevator

When the alarm/ bell/ intercom rings, communicate immediately with the passenger

trapped inside the car

Identify the floor position where the car would have

halted

Go to the nearest floor where the elevator is, let the

person inside the elevator feel at ease, and tell him/ her

the following things:

o You are absolutely safe inside the car

o The car is ventilated – you will not suffocate

o We are calling lift maintenance for immediate

help

Call the lift maintenance party for help

3. Lessons Learned

Division : SED - Bangalore

Date of Incident : 7th April 2014

Type of incident : MTC

Incident Time : 19:15 Hours

Description of Incident :

While the injured person was cutting M.S. Plate louvers of Generator with portable electrical

hand operated cutting machine, the cutting machine got slipped from his hand and cut through

his left leg calf muscles (below knee portion) sustaining injuries.

Immediately after the First Aid, he was taken to nearby Apollo Hospital & treated for the injuries.

Portable Electrical Hand Operated Cutting

Machine

Root Cause Analysis:

Human Factors:

1.1 Violation by the individual – Though the procedures are existing and victim was aware but

was not followed.

Physical Factors

7.8 Exposed to mechanical hazards – The victim was using portable hand operated electrical

cutting machine.

System Factors

14.4 Inadequate work monitoring - Work was carried out without supervision.

Recommendations

1. Ensure the work is carried out with adequate support & supervision.

2. Ensure that the HIRA / JSA is prepared for non routine activities.

3. Awareness session on Portable electrical hand operated tools & equipments.

Click here for detailed report

4. Safety training

Fire hose handling training given to coal yard operation staff at MEPL, Nellore

Industrial Safety Audit training at CLI, for Wind

operations 5 members

Session on ‘Hoisting & Rigging techniques’ at

Poolavadi wind farm

PTW, first aid, Disaster Management Plan, LOTO, Working at height trainings were conducted for own employees and Basic safety & IMS awareness, Working at height trainings were conducted for Contractor employees apart from Safety Induction. Picture showing Safety

Induction at Trombay

Session on ‘Lock-out & Tag out’ at Agaswadi

wind farm

Session on ‘Rotor Work permit’ at Samana

wind farm

GET’s (2013 batch) were given comprehensive Safety Induction by MO Safety Officers &

Corporate Safety (OHSF)

5. Emergency Exercises & Hide Tide alerts for monsoon

High Tide Alerts for Monsoon

One of the major aggravating factors for Mumbai Mega flood in 2005 was prevailing High tide

condition (4.48m at 15:50) during heavy rainfall. High tide condition led to inrush of seawater

into drainage system, thus rain was getting accumilating on roads. The monsoon alerts for high

tides for this year, issued by BMC are:

13-07-2014 at 12:58 Hrs 4.83 M High tide

14-07-2014 at 15:44 Hrs 4.95 M High tide

15-07-2014 at 14:28 Hrs 4.95 M High tide

16-07-2014 at 15:13 Hrs 4.83 M High tide

11-08-2014 at 12:35 Hrs 4.87 M High tide

12-08-2014 at 13:19 Hrs 4.97 M High tide

13-08-2014 at 14:01 Hrs 4.92 M High tide

10-09-2014 at 12:52 Hrs 4.84 M High tide

People driving should be careful as flooding & traffic jams may occur around the time of high

tides. More safety tips are shared in forthcoming Enerji Talk.

Mock Drill : Scenario of ‘Snake Bite’ in Nivade Wind farm

Mock Drill : Scenario of ‘Ground fire in Sadawagapur Wind farm

Table Top Mock Drill : Scenario of ‘Wild Animal Attack’ in Supa Wind farm

6. Corporate Safety Highlights – May’14

Tata Power Safety Professional from MO area (group of 10) visited Tata Motors Plant at

Pune on 23rd May 2014 for sharing safety best practices and explore areas of common interest & Opportunities For Improvement (OFI).

Along with MO Safety Officers, Corporate Safety team has conducted thorough Safety Induction training for 35 GET’s (2013 batch) at Trombay. Below is the photograph of where certificates are handed over by ED of Tata Power for successfully completing the training course.

Conducted weekly field safety audit of Distribution Support Services (DSS), Transmission & Trombay. OFIs are communicated for implementing Corrective And Preventive Action (CAPA).

7. R&R for Safety – May’14

Mr. Bambhrolia Ketan, Control Desk Engineer - Operations, CGPL is Division Safety Champion for May 2014. He has reported 02 Near misses and 08 unsafe conditions during the month.

Divesh Ghai

MM Rane

Prakash Devadiga

Mr. Divesh Ghai, Mr. M M Rane, Mr. Prakash Devadiga of Distribution Support Services (DSS), share the Divisional Safety Champion for May 2014. They have report 01 Near miss & 03 Unsafe Conditions each during the month.

Mr. Shailendra Barve, MMD, Trombay is Division Safety Champion for May 2014. He has reported 01 unsafe condition during the month.

Mr. Namdev Shelake, Asset Manager - Visapur and Nivade, Wind Operations is Division Safety Champion for May 2014. He has reported 03 unsafe conditions during the month.

Ms. Ramesh Yashaswini (left) and Ms. Adhikari Manali (right) have demonstrated their commitment to safety by addressing unsafe condition at site. We appreciate their commitment and encourage the young GETs and others continue doing the same to take Safety Culture in Tata Power to next level.

8. Safety - a matter of life by Sirdesai Narayan R

Things are extremely hazardous in our day to day working life Please take utmost care of safety as it is a matter of your life At home, your children are eagerly waiting for you so also is your wife Please take utmost care of safety as it is a matter of your life Do the required outage planning and the safety analysis of your job Get the permit to work and diligently do your site tool box talk Always wear your helmets, safety shoes and give protection to your eyes Please take utmost care of safety as it is a matter of your life Dear friends, always remember while doing your work at various sites Our job involves working on extra high voltages and on towers at heights A Fatal Accident is always waiting to happen anywhere in a thrice Strictly follow the safety procedures and work with delight Life is given only once it never happens twice Please take utmost care of safety as it is a matter of your life. Hindi translation by Mr. Baghel Kapil

9. Root Cause Analysis (RCA) of incidents – May’14

Human Factors Physical Factors

System Factors

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%

45.0%

50.0%

Jun'13

203

Jul'13

336

Aug'13

324

Sep'13

310

Oct'13

275

Nov'13

320

Dec'13

359

Jan'14

293

Feb'14

309

Mar'14

472

Apr'14

369

May'14

283

Cau

ses

Human Factors TrendProcedural non compliance No/ improper use of tools or equipment

Not using protective methods Inattention/ Lack of awareness

Total no.of causes

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

Jun'13

129

Jul'13

186

Aug'13

184

Sep'13

176

Oct'13

136

Nov'13

156

Dec'13

181

Jan'14

141

Feb'14

168

Mar'14

195

Apr'14

179

May'14

140

Ca

us

es

Physical Factors Trend

Inadequate/ defective tools, equipment & vehicle Work exposure to

Workplace environment layout Inadequate/ defective protective system

Total no. of causes

0.0

10.0

20.0

30.0

40.0

50.0

60.0

Jun'13

97

Jul'13

165

Aug'13

202

Sep'13

199

Oct'13

115

Nov'13

145

Dec'13

165

Jan'14

138

Feb'14

120

Mar'14

213

Apr'14

202

May'14

183

Cau

ses

System Factors Trend

Physical Capability

Physical Condition

Training or Knowledge Transfer

Contractor Selection & Oversight

Management / Supervision / Employee Leadership

Engineering / Design

Work Planning

Purchasing, Material Handling & Material Control

Tools & Equipment

Work Rules / Policies / Standards / Procedures (PSP)

Communication

Mental State

Note: Insignificantcauses (consistentlyless than 5%) are notshown

Total no. of causes

10. Security Highlights

I. Trombay 08 May 2014 – Security Policy Review Meeting

through VC held from 1100 hrs to 1330 hrs at Conf hall

No. 2, Station ‘B’ Trombay.

13 May 2014. Training: On the job-training session

conducted from 1820hrs to 1955 hrs at FOT for MGB

Security personnel. Topics were covered during the

training session:

Procedure - Entry / Exit of People.

Vehicle & Material entry including Handling of

Security Gadgets.

Handling & Operating of Baggage Scanning

Machine, Explosive Detector, DFMD & HHMD

Parade drill. Total 42 security personnel

participated in the training.

15 May 2014 – The 121st Western Protection Committee Meeting held at QAIT conference

Room on 15th May 2014 duly attended by 34 representatives by Protection engineers of

Western Regional Electricity Board – WRPC, WRLDC, POSOCO, State Transmission and

Generation companies like Maharashtra, Chhattisgarh, MP, Gujarat, Goa, Diu Daman,

Power Grid, NTPC, Tata Power, CGPL, Adani, Reliance & Jindal etc. Necessary security &

traffic arrangements were made for the said conference.

15 May 2014 - The team of Force1: D Commando group of seven men along with their

liaison Officer API Nimbalkar and two constables from RCF police station visited and

familiarized with the topography of the Company area. They were briefed about the entry

exit points and vulnerable areas. Locations like Bund Gate, Coal Jetty, CWPH Jetty and

AFCON Jetty were shown to them explaining their significance, reason for the location being

vulnerable and slithering activity from helicopter during any emergency operations.

19 May 2014 - Training session for security personnel

deployed at Coal Jetty was carried out between 0800

hrs and 0900hrs. The topic for the training was

‘Reorganization and Detection of weapon and

dangerous substances and devices’ under ISPS security

guidelines. Total 10 security personnel attended.

20 May 2014 - IP Surveillance System Phase I & Phase

II Trombay Review Meeting held from 1000 hrs to 1245 hrs at Conference Room No. 2 at Station ‘B’ Trombay.

22 May 2014 - Quarterly Security Staff Meeting with Head - Security held from 0920 hrs to 1140 hrs at Sec Conf Room, Trombay. Total 17 security personnel and officers attended.

23 May 2014 - Business Continuity Plan – Trombay Review session held from 1500 hrs to 1645 hrs at Conf Hall No. 2, O&S Building Station B with Head – Trombay and HODs – Trombay on various topics of BCP Review, Various risks and finalization of major risks, Broad scope of BCP, Supporting elements to BCP, Formulate BCP Module and various supporting data – Trombay, Risk Assessment & Mitigation and Business Impact Analysis, Review on Assessment Team and Technical Team, Vital Installation & Technology, Incident Management Plan and Alternate sites

23 May 2014 – A training session for coal jetty security staff was conducted from 1430 hrs to

1600 hrs on ‘Crowd Management’. Total 09 security personnel attended the session.

26 May 2014 – ‘Mumbai Kavach Exercise’ by Mumbai Police was carried out to strengthen

security of the plant on receipt of likely threat perception from 1200 hrs on to 2000 hrs.

Security Level – II was maintained in Plant area. All the security personnel were briefed

about the exercise and were directed to be extra vigilant in view of the exercise. CCR and

QRT were explained about their duties. Security personnel at Coal Jetty were also briefed to

be alert on their duties.

29 May 2014 - PFSAC meet was held from 1430h to 1600h

at Conference Room No 1 Station ‘B’ Trombay. The meeting

was attended by officials of security Dept of neighboring

industries and representatives from Govt. agencies to

include intelligence bureau, Port authorities, Police.

29 May 2014 – Sr. Police Inspector Dilip S Yadav of

RCF Police Station was felicitated on his new

appointment with promotion as Asst Commissioner of

Police – Special Branch – I, CID, Ghatkopar, Mumbai.

R & R was awarded to Head Guard Vinayak S Rajput

of Security Trombay for displaying keen alertness

whilst on duty at Employee Gate on Baggage X Ray

Scanner.

II. Transmission & Distribution

Security training workshop:- A training workshop for security guards of Customer

Relation center and Lady Security guards of T & D locations was conducted at Dharavi

receiving station on 25 May 14. Total 26 security personnel’s attended the workshop. The

following topics were covered during the training:-

(a) Relationship with customers. (b) Turn out and Discipline, Job responsibility of security guards and lady searcher. (c) Use of communication radio sets (practical). (d) Practical training on frisking/checking by HHMD (e) Documentation. (f) Interaction and Knowledge sharing.

Communication meet : Communication meet for Security Control Room and Quick Response team was conducted at Dharavi Receiving Station on 21 May 14. Total 11 QRT and SCR personnel attended the meet. The following topics were discussed: -

(a) Security Process.

(b) Intelligence gathering.

(c) Liaison with police and other government agency.

(d) Duties and responsibilities. Farewell: - Mr. TB Ale, Security dept retired on 31 Jun 14 after completing 20 years glorious

service. He served in various location of Tata Power in Mumbai area. Before joining the company he served in Indian Army for 20 yrs and is a 1971 War veteran. We all wish him a happy retired life.

III. Hydro Removal action of Hydro Encroachment team with police help at VIHARI WADI-Khopoli.

IV. CGPL

GROUP CHAIRMAN VISIT: On 06th May 2014: Tata Power MD Mr. Anil Sardana along with Board members of CGPL

visited CGPL site. CGPL Security Piloted the convoy of Board members to site.

On 07th May 2014 Tata Group Chairman Mr. C.P. Mistry and the entire board of Tata Power

visited the Mundra Ultra Mega Power Project (UMPP) plant. This was his second visit to the

facility and first after the full commissioning of this 4000 MW power station. In addition to the

plant tour, he was given detailed information on the operational performance of this landmark

power station and the challenges it faces due to under recovery on account of fuel prices. He

was also given an account of the work done by the Mundra UMPP team on various community

initiatives with a focus on the initiatives taken for development of fisher communities.

CGPL Security ensured the proper movement of VVIP’s in Plant area and then Piloted the convoy of Group Chairman to Mundra and convoy of MD to Bhuj Airport.

TATRAKSAK EXERCISE: Tatraksak exercise was conducted by Coast Guard to check the emergency preparedness in

industries around coastal area. As per this exercise is continue and our patrolling vigilance and

QRT is on high alert and vigil throughout day and night.

The “ENTRY PERMIT MAKING” camp was continued at CGPL Township during this month too.

A total of 34 Entry Permits (24 New & 10 Renew EP) were issued to the labors working at CGPL

Township during the month of May’14.

CENTRAL BRIEFING At 1100hrs, a central briefing was carried out at Labor Colony by LAS Mr. NK Bhatt. The briefing was attended by 02 SO, 02 Admin SO, 02 Supervisor and 66 Security Guards. Administrative issues of security manpower were heard in presence of the representative of the Security agencies and the queries were resolved therein. Security related issues were also discussed and the manpower was made aware of their roles and responsibilities in the current security scenario.

Mock Drill:-A mock drill was conducted at CGPL Store yard no.13 to gage the emergency preparedness of level -2 emergency. Mock drill was initialed at 1218 hrs and after all clear order by incident controller the exercise was called off at 1240 hrs.

(CCTV Photo)

CO-ORDINATION MEETING: On 02,05,23,28 May’14 security co-ordination meeting was conducted at CGPL SCR. Meeting was chaired by Head Security Capt. VK Dogra & joined by LAS. Mr. NK Bhatt, LAS. Mr. Poonam Chauhan and 8 SEC. officers and admin officer. Security related issues were discussed and the weekly security plan was formulated.

V. Maithon Sports Activity : MPL has won the Coal Trophy defeating the 9 times champion Tata Steel

in the final played at the Digwadih Stadium on 18th May 2014.Out of Playing eleven the majority part i.e. seven members belong to Security department.MPL won the toss and sent the opposition to bat. Tata Steel scored 134 runs off 7 wickets in 20 overs. Ayan Ghosh and Sayeed claimed 2 wickets each. A disciplined bowling and splendid fielding effort restricted

the opposition to 134 runs. Chasing a relatively small target, Amit Ghosh and Amit Singh cruised along at 6 runs an over till the 14thth over. Trying to accelerate and finish off things quickly few fall quickly and soon the match went to the last over. It was a nail biting finish when the winning run was scored in 19.5 overs. MPL finished 135 runs off 19.5 runs loosing 8 wickets.

MPL has been participating in the Coal Trophy since last 3 years. MPL finished in the semis in the first attempt, came runners up last season and finally the long awaited trophy has been brought home this time. The print media also covered and lauded the great achievement. Security team under Leadership of D K Singh has done wonderful participation. Boys from both BSS and G4S were part of this team and this win has been widely applauded by the management.

Security Head (in association with civil dept) took a lead in clearing the elephant grasses with the help of dozers/ hydras from nearby areas of Parameter wall for better visibility. This has given great confidence to the guards and the attempt of breaking wall has stopped since then. QRT team can now easily move on this Road.

There have been 10 meetings between Head Security and District Admin authorities relating to various issues and on every occasion when crisis have occur police team has always assisted.

11. Tata Power Strategic Intent 2022

Tata Power Strategic Intent 2022 Dear Colleagues,

As you know, Tata Power periodically revisits its archetype and strategic intent as part of its

strategy development process. The process involves scanning the market, taking stock of the

resources at our disposal, benchmarking ourselves with peers in the Indian and International

power sector and also aligning our aspirations with the Tata Group. Inputs from across the

organization are factored as the aspiration is decided. The options generated are then

discussed with the Chairman and Board of Directors and their inputs are used to refine the

strategy.

This year, the Archetype and Strategic Intent along with various options for growth and

consolidation were discussed with the Board of Directors during two Strategy focussed Board

meetings (on 3rd Dec ’13 and 7th May ‘14). After due deliberations, the Tata Power Strategic

Intent 2022 has been decided as follows:

18,000 MW of generation capacity commissioned

20-25% generation portfolio from non-GHG sources

4000 MW of Distribution including DDG

25 MTPA of fuel resources

10-X growth in value added businesses i.e. business with no/ low capital

investment (e.g. trading, PMSA & OMSA services, ash handling, solar

components and EPC, Defence & Civilian System Engineering solutions)

The key factors that have driven this strategic intent is the philosophy that Tata Power will

remain a relevant and significant player in India and the chosen international geographies. The

aspiration also factors in the challenges – both internal such as funding constraints as well as

external such as challenges being faced in the power sector (e.g. fuel, delays in environment

clearance, land acquisition, etc). We will be keeping a close watch on the opportunities as the

new government takes over and the aspiration will be reviewed periodically (in 1-2 years), as

the ground conditions are likely to change with the new government.

As always, the key to the success of our organizational goals lies in our collective ownership

and a focussed approach in achieving our objectives. By June 25th 2014, we should aim to re-

work our long term strategies especially the Domestic & International Business Development

and Value Added Businesses teams to be in alignment with the revised strategic intent. While

doing the above, involvement of the functions (e.g. Human Resources) will be critical to ensure

that the strategies identify and plan for building and strengthening of capabilities/ competencies

needed to achieve the intent.

In this journey, what will differentiate us from other competitors is our strengths. Tata Power has

always been a pioneer in the sector with a series of firsts to its credit (e.g. the first 500 MW unit

in India, the first 800 MW sized supercritical unit and many others). This has mainly been

possible due to our ability to adopt and work with new technologies. During the Annual Strategy

Workshop, our Group Chairman also emphasized the importance of technological capability in a

fast evolving market. Therefore, we have modified our Mission statement to reaffirm our

commitment to becoming lead adopters of technology. A short presentation is attached which

gives the highlights of the vision, mission and the new strategic intent as well as the strategic

imperatives that we will drive across the organization. The vision has also been parameterized

and the same is included in the presentation.

I look forward to the continuation of the unstinted support and contribution of all my colleagues

in making this Intent a reality.

Best Regards, Anil Sardana

CEO & MD – Tata Power

Lighting up Lives!!!

We invite your feedback on this newsletter. Write to us at safety@tatapower.com