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Saint Sylvester School Where all the pieces come together 1
SAINT SYLVESTER SCHOOL
ANNUAL SCHOOL PARENTS MEETING
March 28, 2012
Saint Sylvester School Where all the pieces come together 3
WELCOME
Opening Prayer Remarks
– Father John– Mr. Mark Grgurich
Saint Sylvester School Annual Parent’s Meeting
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SIGNIFICANT ACCOMPLISHMENTS PARENT INVOLVEMENT
PASTOR SUPPORT
PARISH SUPPORT
FUNDRAISING
10 YEARS OF FINANCIAL STABILITY
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MIDDLE STATES UPDATE Middle States Report – November
2011
Visiting Team – December 2011
Final Report – January 2012
Reaccreditation – April/May 2012
Middle States Report (available on the School Website)
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SIGNIFICANT ACCOMPLISHMENTS ACADEMIC
Terra Nova Scores – April 2012Math Program – Simple Solutions - SummerScience Program – Science FairReading Program – Accelerated Reader
EXTRA CURRICULARStudent Council Fine Arts ProgramForensics Team Science OlympiadAdopt –a-Grandparent – Sr. Rosemary Chess Club Lego Robotics CampFriendship ClubFairchild Challenge – Science & Ecology (Multidisciplinary program – incorporates all areas of the curriculum)
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SIGNIFICANT ACCOMPLISHMENTS ATHLETIC
– THRIVING SPORTS PROGRAM BASKETBALL, VOLLEYBALL, CROSS COUNTRY,
TRACK, SOCCER, CHEERLEADING– ORGANIZED APPROACH– STRONG TEAM SUPPORT (FANS)– SUCCESSFUL PROGRAMS
PLAY IN A CHRISTLIKE MANNER, TEAM SPIRIT, FRIENDSHIP BUILDING, WINNING SEASONS
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SIGNIFICANT ACCOMPLISHMENTS FACILITIES & EQUIPMENT
– Computer Lab Updates Continue– Kingsoft Software Update - Microsoft– SMART Technology Installed– 2nd Floor Renovation– Lunch Program Overhauled– New Cafeteria Equipment– Changed Table Arrangement
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FINANCE COMMITTEE PRESENTATION DISCUSS SCHOOL FINANCES DISCUSS OUR PROGRESS OVER THE PAST
SEVERAL YEARS DISCUSS OUR HIGH IMPACT OPPORTUNITIES ENLIST YOUR SUPPORT
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WHERE DOES THE MONEY GO? COST PER STUDENT – $4,800 86% - SALARIES AND BENEFITS 5% - UTILITIES 3% - INSURANCE 6% - OTHER OPERATING COSTS
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SALARIES AND BENEFITS 86% SALARY AND BENEFIT LEVELS
– SET THRU DIOCESAN/UNION NEGOTIATIONS
– PARISH INFLUENCE: INDIRECT STAFFING LEVELS
– PARISH INFLUENCE: DIRECT– SET BY SCHOOL ADMINISTRATION– BASED ON ENROLLMENT– OPPORTUNITIES FOR SAVINGS: LIMITED
Saint Sylvester School Where all the pieces come together 12
UTILITIES 5% PRIMARY INFLUENCES
– WEATHER– COMMODITY SUPPLY LEVELS
USAGE – RELATIVELY CONSTANT OPPORTUNITIES FOR SAVINGS
– PRICE NEGOTIATION– CONSERVATION EFFORTS– BUILDING MAINTENANCE / UPKEEP
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INSURANCE3% SET THRU DIOCESAN NEGOTIATION PARISH INFLUENCE – INDIRECT COST – RELATIVELY CONSTANT OPPORTUNITY FOR SAVINGS – LIMITED
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OTHER OPERATING COSTS 6% TRANSPORTATION MATERIALS AND SUPPLIES
– INSTRUCTIONAL– CLEANING
ROUTINE REPAIRS AND UPKEEP FIXED AND VARIABLE OPPORTUNITIES FOR SAVINGS
– LIMITED TO REPAIRS AND UPKEEP
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SCHOOL EXPENSES SUMMARY
SCHOOL HAS LIMITED CONTROL OF NEARLY 95% OF ITS EXPENSES
DISCRETIONARY SPENDING IS LIMITED
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WHERE DOES THE MONEY COME FROM? SCHOOL REVENUES – DIOCESAN
GUIDELINES– 60% - TUITION– 25% - PARISH SUBSIDY – 10 % - FUNDRAISING– 5% - OTHER
NONCOMPLIANCE IS PENALIZED COMPLIANCE IS REWARDED
Saint Sylvester School Where all the pieces come together 17
TUITION60% DIOCESAN GUIDELINE
– ONE CHILD – COST PER STUDENT ($4,800)
– 2 CHILDREN – 1-1/2 X COST PER STUDENT
– 3+ CHILDREN – 1-3/4 X COST PER STUDENT
– COMPLIANCE IS REWARDED– PROGRESS TOWARD COMPLIANCE
ACHIEVED EACH YEAR
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OUR 2003-04 TUITION CHALLENGE INCREASE (DIOCESAN) TUITION – SIGNIFICANTLY INCREASE TUITION ASSISTANCE - SIGNIFICANTLY LIMIT (PARENT) TUITION INCREASE INTRODUCE SCRIP PROGRAM MAINTAIN/INCREASE ENROLLMENT
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PLAN REMAINS THE SAME INCREASE / MAINTAIN (DIOCESAN) TUITION INCREASE / MAINTAIN TUITION ASSISTANCE LIMIT (PARENT) TUITION INCREASE INCREASE SCRIP PROGRAM USE MAINTAIN/INCREASE ENROLLMENT
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BISHOPS EDUCTION FUND (BEF) DIOCESAN TUITION ASSISTANCE
– THE DIOCESE HAS A BUDGET FOR IT ELIGIBILITY IS GENEROUSLY DEFINED
– $72,000 + $12,000 FOR EACH DEPENDENT CHILD
– FAMILY OF 3: $84,000– FAMILY OF 4: $96,000– FAMILY OF 5: $108,000– FAMILY OF 6: $120,000
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RESULTS - BEF
2003/04 $ 8,300 2004/05 $ 7,900 2005/06 $ 8,150 2006/07 $14,500 2007/08 $15,600 2008/09 $18,750 2009/10 $24,400 2010/11 $16,700 2011/12 $12,900 2012/13 TBD
> $127,000
Saint Sylvester School Where all the pieces come together 22
THE SCHOLASTIC OPPORTUNITY SCHOLARSHIP FUND (SOS)
RECEIVES CONTRIBUTIONS AND DISTRIBUTES THEM TO PARISH SCHOOLS
CONTRIBUTING CORPORATIONS GET A CREDIT AGAINST THEIR PA TAXES AND KEEP TAX DOLLARS IN THE COMMUNITY
COST:– C CORPORATIONS – VIRTUALLY NOTHING– S CORPORATIONS – LESS THAN 10 CENTS ON THE
DOLLAR FOR MOST
Saint Sylvester School Where all the pieces come together 23
RESULTS - SOS
2002/03 $ 4,500 2003/04 $30,043 2004/05 $85,609 2005/06 $77,944 2006/07 $46,666 2007/08 $70,475 2008/09 $79,050 2009/10 $74,950 2010/11 $60,150 2011/12 $46,450 2012/13 TBD
> $575,000
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PARISH TUITION ASSISTANCE ASSISTANCE AT PASTOR’S DISCRETION ANGEL FUND LIMITED TO THOSE THAT
APPLY FOR DIOCESAN ASSISTANCE SOURCES OF PARISH ANGEL FUNDS
– SCRIP PROGRAM (PARISH SHARE)– MARKET DAY– ANNUAL FAMILY BINGO– OTHER CONTRIBUTIONS
Saint Sylvester School Where all the pieces come together 25
TUITION SUMMARY
DIOCESAN TUITION
COST PERSTUDENT 1
STUDENTS 2 3+
2007-08 4,200 3,300 4,500 5,300
2008-09 4,300 3,650 4,950 5,9502009-10 4,200 3,800 5,150 6,2002010-11 5,000 4,000 5,400 6,5002011-12 5,100 4,100 5,500 6,6002012-13 4,800 4,250 5,700 6,825
Does not reflect application of aid from BEF, SOS or Angel fund
Saint Sylvester School Where all the pieces come together 26
PARISH SUBSIDY – 25%
COMPLIANT WITH DIOCESAN GUIDELINES– HIGHER SOS– HIGHER BEF– HIGHER DIOCESAN SUBSIDY– POSITIVE IMPACT WITH INCREASED
OFFERTORY CAMPAIGN PARISH INFLUENCE – DIRECT &
SIGNIFICANT
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OTHER – 5%
DIOCESAN SUBSIDY RESIDENCE RENTAL INCOME GREATER CONTRIBUTIONS FROM
OTHER FUNDING SOURCES– WE NEED A VOLUNTEER GRANT
WRITER PARISH INFLUENCE
– DIRECT & SIGNIFICANT
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WHAT YOU CAN DO TO HELP FILL OUT THE DIOCESAN TUITION
ASSISTANCE APPLICATIONS REFER LOCAL BUSINESSES INTERESTED
IN SOS PROGRAM BE AN ADVOCATE – RECRUIT NEW
STUDENTS PARTICIPATE IN THE SCRIP PROGRAM PARTICIPATE IN THE MARKET DAY
PROGRAM
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FUNDRAISING – 10%
A ST. SYLVESTER SUCCESS STORY GOAL – $100,000+
– SUPER BINGO– SILENT AUCTION– MONTE CARLO– MANY OTHER
PARISH INFLUENCE – DIRECT & SIGNIFICANT
Saint Sylvester School Where all the pieces come together 30Saint Sylvester School Where all the pieces come together 30
WHAT WE CAN DO BETTER
SCRIP PROGRAM– 100% PARTICIPATION NEEDED– APPROACHING 50% PARTICIPATION
LAST YEAR AT 33%
OPPORTUNITIES– GROCERIES– DEPARTMENT STORES– DRUG STORES
– VACATIONS– DINING OUT– CORPORATE
GIFT PROGRAMS
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SCRIP PROGRAM IMPACT
50% OF ALL SCRIP CREDITS FUELS OUR ANGEL FUND
SCRIP CREDITS ARE IN REAL DOLLARS SCRIP CREDITS REDUCE YOUR ANNUAL OUT
OF POCKET TUITION COSTS CREDITS ARE POSTED AGAINST YOUR
OUTSTANDING TUITION BALANCE EACH QUARTER
EACH FAMILY HAS THE ABILITY TO EARN UNLIMITED CREDIT TOWARDS THEIR TUITION
SCRIP PROGRAM 2011-2012
Addition of SCRIP availability to alumni at Seton LaSalle resulted in almost $1,000 credited to our Angel Fund.
Increased availability of Scrip to both school parents and parishioners
New retailers in stock include Dick’s, Target, Omaha Steaks
Please complete Scrip survey Saint Sylvester School Where all the pieces come together 32
FUNDRAISING PROGRAM NEW PROGRAM ROLLED OUT 2011-2012 GAME PLAN TO INCREASE EFFORT IN OUR
VOLUNTEER COMMITMENT EACH FAMILY REQUIRED TO EARN 1,000
FUNDRAISING POINTS FOR THE 2011-2012 SCHOOL YEAR BASED ON ENROLLMENT
FUNDRAISING IS THE KEY TO OUR SUCCESS…
Saint Sylvester School Where all the pieces come together 33Saint Sylvester School Where all the pieces come together 33
Saint Sylvester School Where all the pieces come together 34Saint Sylvester School Where all the pieces come together 34
POINT EARNING OPPORTUNITIES
VOLUNTEER HOUR OPPORTUNITIES Children’s Festival - 5 points per hour Family Bingo - 5 points per hour School Hosted Brunches - 5 points per
hour Lunch Duty -8 points per hour (after
required 9 are fulfilled) Scrip sales at mass and school Monte Carlo, Spring Spectacular, Super
Bingo-5 points per hour
Saint Sylvester School Where all the pieces come together 35
POINT EARNING OPPORTUNITIES
SCRIP and MARKET DAY1 point for every dollar credited towards Angel
Fund VOLUNTEER HOURS
5 points for every hour of volunteering at a fund raiser FOOTBALL MANIA
10 points credited for every ticket sold SUPER BOWL MANIA
5 Points for every ticket sold MONETARY and GIFT CARD DONATIONS for
EVENTSPoints per dollar credit 35
Saint Sylvester School Where all the pieces come together 36
FUNDRAISING PROGRAM
Where do we stand?
31% of families are at or over assessment
10% of our families are 75%+ towards goal
15% of our families are 50%+ towards goal
THANK YOU!
FUNDS RAISED YTD
Activities Committee $23,875Sarris, Brunches, Santa’s Workshop
General Fund $61,007Monte Carlo, Football and Super Bowl Mania, Super Bingo, Calendar Party, Ladies Afternoon Out, Ultimate Fan Frenzy and Spring Spectacular
Angel Fund $ 25,550 * Scrip and Market Day *Through 12/2011 Saint Sylvester School Where all the pieces come together 37
FUNDRAISING2012-2013
Our goal:
$100,000 in general fund raising $30,000 in Scrip and Market Day Angel Fund credit Saint Sylvester School Where all the pieces come together 38
Saint Sylvester School Where all the pieces come together 39Saint Sylvester School Where all the pieces come together 39
WHAT YOU CAN DO
GET INVOLVED!Fundraising needs time and talent for success
SUPPORT CURRENT SUCCESSFUL EFFORTS– SUPER BINGO; SPRING
SPECTACULAR/SILENT AUCTION; MONTE CARLO NIGHT
BRING NEW IDEAS TO THE TABLEFootball Mania, Monthly Sarris Candy Bar Sales, Ultimate Fan Frenzy, etc…
Saint Sylvester School Where all the pieces come together 40
OUR 2012-13 CHALLENGE
LIMIT (PARENT) TUITION INCREASE PREPARE FOR INCREASED ENROLLMENT
– CAPITAL SPENDING: DESKS AND CHAIRS, EQUIPMENT, WINDOWS
INCREASE TUITION ASSISTANCE– 100% PARTICIPATION IN APPLICATIONS – SUSTAIN SOS > $50,000 PER YEAR
INCREASE SCRIP PROGRAM TO $60,000 total 100% ENGAGEMENT IN FUND RAISING CONTINUE FINANCIAL STRENGTH OF THE SCHOOL MAINTAIN COMPLIANCE WITH DIOCESAN POLICIES
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CONCLUSION
FUTURE OF THE SCHOOL IS IN THE HANDS OF PEOPLE IN THIS ROOM
CONTINUES TO LOOK BRIGHTER EACH YEAR
BE AN ADVOCATE BE POSITIVE AND SPREAD THE GOOD
NEWS FIND YOUR NICHE AND PITCH IN