Conformity Packet – Imaging Equipment (2012) 4.5

Imaging Equipment (2012): 4.5

Conformity Guidance: 4.5.1.1

Conformity Guidance: 4.5.2.1

Conformity Guidance: 4.5.2.2

Conformity Guidance: 4.5.3.1

Conformity Guidance: 4.5.3.2

Conformity Guidance: 4.5.4.1

Conformity Guidance 1680.2: 4.5.1.1Required: ENERGY STAR

1680.2 4.5.1.1

Applicable Interpretations,Clarifications, Outcome Reports

Document/Evidence Request Document Review Standards Common Conformity Issues and

Details to Remember

EPEAT Clarifications

Clarification 9

Outcomes Reports

IE 2013-04

❑ Declare to which version of theENERGY STAR specifications the product complies

❑ Provide link to the product or product family listing on the U.S EPA ENERGY STAR1 website (or international partners2,3)

OR

❑ Provide analytical test data for the product based on the US ENERGY STAR program requirements

❑ Declaration must be made on the EPEAT Registryatthe time of registration.

❑ Specific product or product family must be listed on the website for the latest ENERGY STAR program requirements in the US or internationalpartners2,

❑ The product should fall within the scope of the product types covered by the applicable US ENERGY STAR program requirements. The supporting data should indicate that: (1) the specified US ENERGY STAR Test Method was followed (these can be found in the Program Requirements documents); (2) the calculations were performed accurately; and (3) the product meets the required levels. Test reportsmust include Power Supply and Power Management and indicate conformance to these. Tests must be performed on the most energy-use intensive configuration in the product family.

✓ The listing on the ENERGY STAR websiteoranalytical tests must have dates prior to the product registration date on EPEAT or new version effective date (as appropriate).

✓ Testing can be performed by non-EPAlabs, but they must follow test methods and meet requirements of the current ENERGY STAR specification.

✓ Due to the expiration of the EU-US ENERGY STAR Agreement in 2018, products that are EPEAT registered in the EU may demonstrate conformance to this criterion either by providing their listing to the US ENERGY STAR program which includes the EU country/region it is marketed or sold in, or by providing laboratory reports showing compliance with ENERGY STAR requirements using the country’s voltage specifications.

1 Energy Star specifications for imaging equipment can be found here: https://www.energystar.gov/products/office_equipment/imaging_equipment2ENERGY STAR qualified product listings are only available for products marketed in the United States or countries where Energy Star has an international partner. Products can appear as meeting the EPA ENERGY STAR Requirements in the following countries: US and Canada, European Union, Japan, and New Zealand. Note that many of these websites also include a list of countries in which the qualified product is marketed. This means that the product was tested in accordance with the conditions (voltage/current) for the listed country.

Easy to demonstrate conformance

Updated 7-16-18

Sample Conformity Packet

1680.2 4.5.1.1

1680.24.5.1.1: Required– ENERGY STARThe following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

Declaration of compliance to ENERGY STAR version

Manufacturer must declare the ENERGY STAR specification version to which the product complies. In the event of an ENERGY STAR update, EPEAT

will request manufacturers toupdate the EPEAT registry withthe most current information.

After the implementation date of a new version of ENERGY

STAR , EPEAT requires manufacturers to archive products that no longer comply with the current

version.

1680.2 4.5.1.1

Listing on ENERGY STAR website

1680.2 4.5.1.1

https://www.energystar.gov/productfinder/product/certified-displays/details/2268428

Note: If the product is not ENERGY STAR certified, then analytical test data showing conformance with current ENERGY STAR specifications must be provided. See previous table for more information.

Provide a link to the product listing on the EPA ENERGY Star Website. To help the auditor quickly find the listing, consider

providing a link to the specific product listing

rather than to the general Energy Star website.

This listing shows the specific product meets the

current ENERGY STAR Specifications in various

countries.

Product XYZ

Conformity Guidance 1680.2: 4.5.2.1Optional: Product specific greenhouse gas emissions – life-cycle assessment

1680.2 4.5.2.1

Applicable Interpretations,

Clarifications, Outcome Reports

Document/Evidence Request Document Review Standards Common Conformity Issues and

Details to Remember

EPEAT Clarifications

Clarification 32

Clarification 41

Outcomes Reports

IE 2016-03

❑ Documentation of an LCA analysis or

carbon footprint detailing the greenhouse

gas emissions of the product.

❑ Documentation must show that a complete cradle-to-grave assessment was conducted for the product, including from raw material extraction through final disposal or end use by the consumer. The documentation must indicate the standard and version number utilized to conduct the assessment (PAS 2050:2008, the GHG Protocol, ISO 14097, or ISO 14040/14044).

✓ EcoLeaf environmental declarations published on the JEMAI website are an example of documentation that indicates conformance for this criterion for certain product categories1. It must be specific to the product. See Clarification 32 for more information.

✓ KEITI Carbon Footprint Program certifications also indicate conformance. They must be product specific. See Clarification 41 for more information.

✓ The assessment may be done for the specific product registered or for a “family” of products that includes the registered product.

1 Product categories that have been found conformant to 4.5.2.1 using JEMAI’s Ecoleaf program include: Electrophotographic Dry Process Photocopier, EP and IJ Printer, and Facsimile (multifunction devices should use the EP and IJ Printer product categories). See Clarification 32 for more details. Other product categories must be reviewed in order to meet this criterion using JEMAI’s EcoLeaf program. Contact GEC if you need additional product categories reviewed.

Somewhat difficult to

demonstrate conformance

Updated 9-28-17

Sample Conformity Packet

1680.24.5.2.1: Optional – Product specific greenhouse gas emissions – life-cycle assessment

1680.2 4.5.2.1

The following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

LCA for greenhouse gases

1680.2 4.5.2.1

This Product Environmental Information Data Sheet from EcoLeaf is an example of an assessment of the complete cradle-to-grave life-cycle greenhouse gas (GHG) emissions of the product from raw material

extraction through final disposal or end use by the consumer (i.e., the complete product carbon footprint). It identifies the standard utilized to

conduct the assessment (ISO 14025). Additionally, it indicates the product category it was evaluated against, which is one of the PCRs that have been approved by the CDP (see Clarification 32 for more details).

Conformity Guidance 1680.2: 4.5.2.2Optional: Product specific greenhouse gas emissions—third-party verification or making LCA assessment

publicly available

1680.2 4.5.2.2

Applicable Interpretations,

Clarifications, Outcome Reports

Document/Evidence Request Document Review Standards Common Conformity Issues and

Details to Remember

EPEAT ClarificationsClarification 32

Clarification 41

Outcomes Reports

IE 2015-01

IE 2014-02

❑ Documentation of the LCA analysis1 orcarbon footprint detailing the greenhouse

gas emissions of the product.

IF 3rd PARTY VERIFICATION IS DECLARED:

❑ Documentation confirming that the process

used to determine results of LCA assessment

conducted under 4.5.2.1 were verified by an

independent 3rd party.

OR:IF SUMMARY OF RESULTS MADE PUBLICALLY

AVAILABLE AND SUBMITTED TO NATIONAL

DATABASE

❑ Documentation of where summary of results

is available (e.g. company website, company

sustainability report, etc).

❑ Documentation of national database where

summary was listed with name and

credentials of person(s) responsible for

submitting entry to the LCA/LCI database.

❑ Document should identify the standard (e.g. PAS 2050:2008)and version number to which the assessment is compliant.

The assessment should meet all the specifications included in

4.5.2.1 criterion text and must detail greenhouse gas

emissions of the product.

❑ Document must show that 3rd party verification was carried

out in conformance with ISO 14064 and ISO 14065, or

another method referenced in 4.5.2.1. It must include

credentials and contact information of third party verifier and

be dated within 2 months of product registration.

❑ Documentation must prove that the summary is publically

available

❑ National database must improve life cycle data quality by

accepting primary or secondary data. Name and credentials

of responsible person submitting into the LCA/LCI database

must be included. Submission must be made within 2 months

of product registration.

✓ EcoLeaf environmental declarations publishedon the JEMAI website meet the requirements

for 3rd party verification and for making the

assessment publically available for certain

product categories2. They do not show

conformance for submitting the analysis to a

national database. See Clarification #32 for

more information.

✓ You must declare on the registry whether the

product was 3rd party verified OR if summary of

results was made publically available and

submitted to a national database. You MUST be

conformant to one of those options but MAY

be conformant to both.

✓ Manufacturers must either 3rd party verify the

assessment or submit assessment to a national

database within two months of product

registration

✓ This criterion is product specific!✓ If the product type is not specifically listed in

Clarification #32, Manufacturers are welcome

to provide evidence that the Product Category

Rules for the missing product type meet all the

requirements of 4.5.2.2.

1 The requirements for the LCA analysis for 4.5.2.2 reference the criterion text of 4.5.2.1. 4.5.2.1 criterion text: Manufacturers shall conduct an assessment of the complete cradle-to-grave life-cycle greenhouse gas (GHG) emissions of the product from raw material extraction through final disposal or end use by the consumer (i.e., the complete product carbon footprint) using PAS 2050:2008, the GHG Protocol, ISO 14067, or ISO 14040/14044/14025.2Product categories that have been found conformant to 4.5.2.2 using JEMAI’s Ecoleaf program include: Electrophotographic Dry Process Photocopier, EP and IJ Printer, and Facsimile. See Clarification 32 for more details. Other product categories must be reviewed in order to meet this criterion using JEMAI’s EcoLeaf program. Contact GEC if you need additional product categoriesreviewed.

Somewhat difficult to

demonstrate conformance

Updated 9-28-17

Sample Conformity Packet

1680.24.5.2.2 Optional Product specific greenhouse gas emissions—third-party verification or making LCA assessment publicly available

1680.2 4.5.2.2

The following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

LCA for Greenhouse Gases 3rd Party Verified

1680.2: 4.5.2.2

This Product Environmental Information Data Sheet from EcoLeaf is an example of an assessment of the complete cradle-

to-grave life-cycle greenhouse gas (GHG) emissions of the product from raw material extraction through final disposal or end use by the consumer (i.e., the complete product carbon

footprint).

3rd Party Verified Contact, Credentials, and ISO standard

Dated within 2 months ofproduct registration with

EPEATThird party verification was conducted

according to ISO 14025. Contact information of third party verifier is

included. Credentials are supported by JEMAI’s publically available program

manual which details verified credentials.

1680.2 4.5.2.2

Declaration in RegistryMark only the option that applies. If you are conformant to both, mark both options, but in that case you

must submit conformity documentation for both.

* Note that most manufacturers only conform to one of these options.

1680.2 4.5.2.2

Conformity Guidance 1680.2: 4.5.3.1Required: Standby power level ≤ 1 W anddisclosure

1680.2 4.5.3.1

Applicable Interpretations,Clarifications, Outcome Reports

Document/Evidence Request Document Review Standards Common Conformity Issues and

Details to Remember

No EPEAT Clarifications or IEEE

Interpretations Available

Outcomes Reports

IE 2015-03

IE 2013-04

❑ Test report indicating standbypower level1.

❑ Product documentation indicating how standby power supply level is achieved.

❑Test must be conducted by IEC 62301 or therelevant Energy Star method. It mustindicate the standby power level is ≤ 1 W.

❑Product documentation must indicate howstandby power supply level is achieved anddemonstrate the standby power level is ≤ 1W.

✓ If the Energy Start test method isused, the test report should correlate with the current version of ENERGY STAR.

✓ Providing a current Energy Star listing would also be acceptable instead of a test report as long as the Energy Star listing shows the standby power level is ≤ 1W.

1 The standby power level, usually occurs in off mode, but can occur in ready or sleep Mode.

Easy to demonstrate conformance

Updated 10/18/18

Sample Conformity Packet

1680.2 4.5.3.1

1680.24.5.3.1: Required– Standby power level ≤ 1 W and disclosureThe following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

Test report indicating standby power level

This excerpt from an Energy Star test report indicates the method utilized is IEC 62301 and that the power standby

level is ≤ 1 W.

1680.2 4.5.3.1

Product documentation indicating how standby power standby level is achieved

This product specification sheet indicates the power off mode

(standby) is less than 0.1 W, which is lower than the criterion threshold.

This product informationexplains how the standby power level is achieved.

1680.2 4.5.3.1

Conformity Guidance 1680.2: 4.5.3.2Optional: Auto standby capability

Somewhat difficult to

demonstrate conformance

1680.2 4.5.3.2

Applicable Interpretations,

Clarifications, Outcome Reports

Document/Evidence Request Document Review Standards Common Conformity Issues and

Details to Remember

No EPEAT Clarifications or IEEE

Interpretations Available

Outcomes Reports

IE 2013-04

❑ Provide documentation indicating howthe auto standby power level1 function operates. Provide information wherethe documentation is publically available.

❑ Provide evidence that standbypower level function is enabled at product shipment (e.g. specification);

OR

❑ If it is inappropriate for the product to have standby power level function enabled, provide evidence that the capability is included as an optionthat may be accessed by the user.

❑ Documentation must indicate how the autostandby power function operates. The documentation must be publically available (e.g. on manufacturer website).

❑ Evidence must indicate that the standby power level function is enabled at product shipment.

❑ Documentation must indicate that the auto standby option can be accessed by the user. It must also demonstrate that a 1 W or less standby power level is inappropriate for the product’s use.

✓ Information about how auto standbypower level functions must be publically available.

✓ An example of a case where it would be inappropriate for the product to have standby power level function enabled is a stand alone fax machine.

1 The standby power level, usually occurs in off mode, but can occur in ready or sleep Mode.

Sample Conformity Packet

1680.2 4.5.3.2

1680.24.5.3.2: Optional– Auto standby capabilityThe following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

Publically available information indicating how auto standby functions

This product manual is available online according to the model. This excerpt indicates how the auto sleep mode (auto standby power level) can be enabled by

the user.

Printer XYZPrinter 123Printer ABC

1680.2 4.5.3.2

Evidence that auto standby is enabled at product shipment

This excerpt from a product specification

document indicates that the auto sleep time (auto

standby power level) is enabled as the default at

the time of shipment.

1680.2 4.5.3.2

Conformity Guidance 1680.2: 4.5.4.1Optional: Default to automatic duplexprinting

Applicable Interpretations,

Clarifications, Outcome Reports

Document/Evidence Request Document Review Standards Common Conformity Issues and

Details to Remember

No EPEAT Clarifications

Available

Outcomes Reports

IE 2013-04

❑ Provide product documentationdemonstrating that automatic duplex printing is operational. Products that do not have automatic duplex printing capability can declare N/A on the EPEAT Registry.

❑ Provide information where the abovereferenced product documentation ispublically available.

❑ Documentation must indicate that automaticduplex printing is enabled at the time of product shipment and using the default standard size media type and size settings. If N/A is declared, documentation must be provided to support the reasoning.

❑ Information must show where product documentation is publically available.

✓ Publically available information mustshow the product ships with duplex printing as the default.

✓ A stand alone scanner with no possibleduplexing functionality is an example ofa product which might declare N/A.

Somewhat difficult to

demonstrate conformance

1680.2 4.5.4.1

Sample Conformity Packet

1680.2 4.5.4.1

1680.24.5.4.1: Optional– Default to automatic duplex printingThe following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

Publically available product documentation indicating automatic duplex printing enabled

This excerpt from a product manual indicates

that 2-sided printing (duplex printing) is the

default setting when the product is shipped. It is

also available online clicking on the hyperlink.

Printer XYZPrinter 123Printer ABC

1680.2 4.5.4.1