SAMPLE PROPOSAL DOC

Table of Contents

Letter of Transmittal

Abstract

Table of Figures

Executive Summary

Problem Statement

Review of Secondary Research

Technical Plan

Budget

Evaluation Plan

References

Visual Aids

Appendix

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ENC 3254 Students Broward Hall Tutoring Center Gainesville, FL, 32611 August 7, 2011 Dana Rechsteiner Assistant Director of Special Projects Office of Contracts and Grants 123 Grinter Hall Gainesville, FL, 32611 Dear Mrs. Rechsteiner: Enclosed is a copy of "Proposal to Expand the University of Florida's Tutoring Center." This report is a summary of the problems with our current tutoring center and our proposed plan to increase tutoring and mentoring. Currently, the University of Florida's tutoring center is very limited. The main center near Broward Hall specializes in helping students that struggle with reading, writing, and mathematics while preparing them to be better test takers. However, students in other majors such as engineering and pre-medicine are forced to spend money in order to get the help they need due to the tutoring center's limitations. Many college campuses who have completed renovations to their tutoring centers have had an increased interest from their students as well as increased scores and GPAs. In order to solve this problem, we have proposed a plan that will re-locate the tutoring center to the HUB by building additional floors. The new and improved tutoring center will provide resources for students of all majors (both undergraduate and graduate) through the tutoring channel, online slideshows, and study packets. Incoming freshmen will be provided with a free trial semester where they can get used to the system and their needs will be targeted. The aim of this new program is help students gain life-long tips and helps, not just a way to prepare for an upcoming exam. We believe that our plan is very feasible and realistic. We are confident that if the grant is awarded to this project, it will benefit both the University of Florida and its students. I therefore submit the following proposal for your consideration. Please feel free to contact us at (352) 398-7777 if you have any questions and/or comments regarding the interpretation of the report. Sincerely, Bravo Research Team ENC 3254 Student

Tutoring Center Proposal

A B S T R AC TThe University of Florida provides it students with a number of re-

sources aimed at creating a positive and supportive learning envi-

ronment. Tutoring and academic support are among those resources

and are available through several college departments and student

programs. UF developed the Teaching Center in the early 1970’s to

help more students get access to tutoring and mentoring, and all in

one location. The Teaching Center is readily accessible to students on

campus, but it is nestled in the back section of Broward Hall dormi-

tory.

The program has evolved over the years and currently offers year-

round walk-in tutoring in subjects like math, science, engineering

and business. With its on-campus tutoring TV channel and online

video streaming, the center has taken steps towards increasing the

quality of their program. Even with these updates, low attendance

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ter’s ability to adequately address the needs of thousands of students.

To amplify the impact of the center, Bravo proposes that they ex-

panded and redeveloped their services to meet the growing needs of

our university and community.

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feasibility of expanding the center. The changes outlined in this pro-

posal are designed to bolster the existing Teaching Center and conse-

quently improve the UF learning experience.

E X E C U T I V E S U M M A RYExpanding the Teaching Center at the University of Florida is a great

way to provide students with the tools and support they need to suc-

ceed academically. The effect of this expansion really has the poten-

tial to extend beyond academic success for students. If students feel

prepared and supported, they will be more engaged, have more con-

learning experience the university provides.

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dents help themselves. Essentially, a tutor uses their expertise to help

students become independent learners. From this perspective, tutor-

ing is more than just teaching someone new material, rather it is an

opportunity to identify and target the needs of individuals through

knowledge, honesty and understanding.

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Some major problems with the Teaching Center stem from the fact

that it doesn’t have the tools or capacity to serve all the students that

need help. Because they only offer tutoring in limited subject areas,

students don’t get the comprehensive tutoring they need. Some stu-

dents have to resort to using tutoring services outside the university

and in many cases these students are paying a price, both monetarily

and academically.

For independent tutoring services, money is often times the driving

force of their business. As an institution of higher learning, UF’s re-

on-campus location will provide affordable support to students that

is consistent with the goals and standards of UF.

Several studies suggest that effective tutoring programs can lead to a

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vidual success for students, but extend to the university as a whole.

Increases in student retention rates, support for undecided under-

graduate students and smoother academic and social transitioning

To make the research we’ve gathered a reality for UF, our technical

plan outlines the changes we propose to make. By relocating, increas-

ing facility hours, improving online and television tutorial services

and offering help to graduate students and students outside of UF,

the center has the opportunity to make an impact in the Gainesville

community.

The majority of the funds for this endeavor will be allocated towards

adding three new stories to the Hub to accomodate the new teaching

center. The new facility is designed to support instructed learning and

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crease revenue for the food court. The budget section of this proposal

Finally, the success of this program can be evaluated at three key lev-

is interested in documenting measurable improvements in student

comprehension, their overall grades, and GPA. Progress reports and

student surveys will help us gage the effectiveness of our program

and make changes where needed. At a social level, our tutoring and

In conclusion, expanding the tutoring center is an investment that

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versity has to offer. The goals of this program aren’t new to the Uni-

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versity of Florida. As the states oldest university, implementing the

___ of this proposal will only assist UF in its efforts to remain one of

the top public institutions in the nation.

P R O B L E M S TAT E M E N T S

of the Gainesville community experience a lack of resources to help

better themselves in their educational classes. Although programs

do exist they are often limited to few classes or are too expensive for

students to afford. What Bravo group proposes is a state of the art tu-

toring center to help the students reach their full potential and maxi-

mize their learning experience here at the University of Florida.

The university currently has a small tutoring program which covers

sixteen classes from the areas of mathematics, science, engineering,

and business. The University of Florida offers thousands of classes to

students yet only sixteen of these classes are supplemented with ex-

tracurricular tutoring resources. What happens to the students who

only other option is to turn to outside programs like Tutoring Zone

who currently offers help for thirty three UF classes. Although an

improvement this number still does not scratch the surface of the ex-

tensive course options a student faces. What the university needs is a

center that will offer tutoring for a majority of courses that UF offers.

The basic sixteen classes, and perhaps a few more, can be continued

to be offered regularly with preset tutoring classes scheduled and the

television tutoring program that UF runs can continue to broadcast

as well. This allows the broader classes to reach a large general public

smaller specialized classes will be handled in a slightly different way.

help in. If the class is offered than the student will receive an appoint-

ment to meet with a graduate student who has taken the class before.

to employ graduate tutors and control the crowd sizes.

The second problems with alternative tutoring centers are the fees

dollars for a review session while Tutoring Train charges nineteen

dollars. Individually it is not a lot but if you need tutoring in mul-

tiple classes and there are three test in each class it could cost over

150 dollars for a single semester. For students who may be supporting

themselves through college or students who rely heavily on loans,

help in their classes. The current tutoring program is free and will re-

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main that way to all UF students seeking help. The tutoring center

will however charge Santa Fe students or any other non-UF students

who wish to partake in tutoring sessions. These fees will help cover

the cost of the graduate tutors and tutoring center staff. The money

will also be made up by the means of new found revenue at conces-

by the tutoring center.

Another major problem with the current tutoring services is how

they tutor. The current UF tutoring center only offers tutoring in six-

teen classes and this tutoring often comes in the form of class review.

Tutoring Zone advertises their programs as test reviews. They only

teach you what will be on the test and that is it. Neither of these pro-

grams teach you the foundations for educational success.

A new aspect the updated tutoring center will offer is a program that

will teach students how to succeed in any class. It would include tips

on how to study, how to take notes, when to study, and other general

concepts like those. The class will be a general study skills class that

any student can take because it can be applied to any and all courses.

This will be an invaluable resource to the incoming freshman classes.

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ten fall into bad habits which result in less than expected grades. This

program will help students learn how to stay on track and improve

academic excellence.

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ing is the location. If students wish to seek tutoring in one of the six-

teen classes offered by UF then a short trip to Broward is not a prob-

lem. However if they seek help in a class outside of those sixteen then

students.

Younger students may not own a car or scooter to travel and may

rely heavily on walking around campus. Both of the tutoring services

previously mentions are over ten blocks from the northeast corner of

campus. Although not a huge distance these review sessions are only

offered once or twice a week. Many students may not be able to make

job they work.

An on campus location would make it easier for student to attend

review sessions in between classes. Located in the heart of campus,

the HUB would be the perfect location for the tutoring center. Built

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would provide concessions to students and allows a place for con-

gregation encouraging interaction before or after tutoring sessions to

compare notes or set up additional study groups. An on campus loca-

tion would be more convenient and would allow more students to

seek out tutoring services.

The proposed tutoring center will cover all of these problems that cur-

rent students are facing. It would allow for an expansion of course

offerings appealing to a wider student body across all disciplines. The

services would remain free allowing all students the opportunity for

study skill course for all students and encourage it strongly in fresh-

man to help students excel in all their classes. Finally the center will

be in the heart of campus allowing convenient access to all students

who attend the university.

R E V I E W O F S E CO N D A RY R E S E A R C HBecause tutors are an essential part of the tutoring process our tu-

whom a tutor is, because tutors come in a variety of professions, ex-

commitment, they can also serve as mentors and they can assist in

either a group or one-on-one setting.

The tutoring center we propose will house plenty of tutors and a vari-

ety of learning resources for students at UF and neighboring colleges.

This center is designed to meet student needs as small as answering

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ing or dropping out of college.

In a study conducted at a university in Pennsylvania, undeclared

of potentially at risk students on a university campus. Undecided or

undeclared students are students that haven’t selected a major and

have little direction regarding their vocational ambitions.

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students change their major one ore more times, postponing a major

professional mentors and networking opportunities.

University life and campus culture play an integral role in a student’s

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social development. UF’s student body is very diverse and represents

interest. In addition to new perspectives, colleges offer students ac-

Research suggests that tutoring can serve as bridge for undecided stu-

dents because it can provide them with regular and substantive peer

undergraduate students that are undeclared. When a student selects a

major or program to follow, they have the chance to talk to professors

faculty, staff, and student leaders. The breadth and variety of these op-

portunities are often reduced or limited for undeclared student.

tutoring to the next level by mindfully integrating mentoring into

our mission and philosophy. Students that need tutoring the most are

usually at risk of failing and can have low or limited incomes. Tutor-

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ronment for students.

The effects of tutoring are best revealed in the improvements a stu-

dent makes on assigned work, exams, and in his/her overall academic

achievement. While tutoring can help students improve their educa-

tional outcomes, there are a number of negative stigmas associated

with using tutoring services.

the Language Arts Tutorial Program, researchers found that students

didn’t pursue tutoring for a number of reasons. Among limited time

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available by their professors or to those outlined in their course syl-

labus. These students are often weary about supplementing the infor-

help. Some students didn’t need tutoring in high school and aren’t

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aptitude.

Relatedly, The University of Florida is home to some of the bright-

est students in the state of Florida and the nation. According to the

UF website, approximately 90 percent of its incoming freshmen score

above the national average on standardized exams and its fall 2010

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incoming freshman class had an average grade point average of 4.3.

than others adjusting to the pace of college, both socially and aca-

demically. The program we create will encourage students to utilize

all the services the University has to offer to better their learning ex-

perience.

We found research that shows some correlation between tutoring ser-

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ularly freshman. Students that utilize tutoring early in their college

career often have a competitive advantage. In a study of a program

similar to one we are proposing, freshmen who visited their tutor-

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As we mentioned earlier, our proposed tutoring center shouldn’t just

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ing skills. A friendly staff and energetic learning environment will

encourage repeat visits and comfort in seeking help.

Wendy Cook, director of the tutoring program at Broward Hall, dis-

impactful than just teaching students how to pass an exam. Students

will be encouraged to use the center not only when the need help,

but to integrate our services into their academic routine for enhanced

results. The tutoring center will offer more than a review session so

students can develop better learning habits.

Tutoring companies like Tutoring Zone (a popular off-campus tutor-

but disruptive to learning. Programs like these are teaching students

to seek help at the last minute. Though exam reviews are important,

they are more helpful when supplemented with class participation,

effective studying and time management.

According to a 2009 UF’s Student Experience in the Research Univer-

to extend its services beyond tutoring.

person you can relate to tells a funny joke or two, and teaches you

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dents understand the material and as a result they will feel prepared

to take their exam.

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S U B J E C T L I M I TAT I O N A N D B E N E F I T S O F E X PA N S I O N

A major problem the University of Florida’s campus tutoring center

experiences is the lack of visitors. Cook says the facility sees an aver-

how is a university with 50,000 + students averaging less than 3,000

the help they need there. Instead, they are forced to ask parents for

money or get an unwanted job in order to receive the appropriate

help from a high-priced tutoring center like Tutoring Zone. With the

tutoring center focusing solely on basic math, science, and reading,

students who major in more technical majors (which is a good major-

The University of Florida is not the only school to have this problem

however. Arizona State University had similar limitations to their

program two years ago and decided to take action. ASU found a way

to not only increase the number of courses they would tutor, but pro-

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toring is becoming increasingly more popular in the 21st century and

many students seem to like it convenience.

Although many students like the idea of online tutoring because they

way of live tutoring. ASU has incorporated both online and live tu-

toring to their program as well as extending help to all courses and

has had plenty of success so far. Suffering from lack of student visits

that total the following year in science classes alone. The added ben-

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able for free. Students deserve to receive the help they need and there

should not be a price associated with it. If the University of Florida

follow ASU’s footsteps, they will see their students strive for success

and give the university a good reputation.

To conclude, online tutoring is a great way to deal with the subject

limitation. More and more things are done online everyday and this

provides a great resource that can accompany a wide range of sub-

jects for students to use for free. We feel these limitation issues were

handled the right way by ASU by providing a fun environment the

students want to be around rather than stressing themselves out pay-

ing for help.

Though there are numerous advantages to online tutoring, there

of clear and direct channels of communication between tutors and

FIGURE 1 Online Tutoring provides help from an educated tutor and cre-ates a relaxed, learning atmosphere

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students. Having access to a live lecture or tutoring session doesn’t

exactly mean that a student has the same opportunity to learn as

a student who is physically in a classroom. In many cases student

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The tutoring services we provide online should be interactive when

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cal prod at appearing accessible.

Finally, developing a better system for collecting feedback and infor-

mation about the students that visit the center is needed. In our data-

driven world, it is important to have a good idea of the types of stu-

dents using the new center. Currently, the Teaching Center’s tutoring

television program, TutorTime, is available to campus students on

the Housing Channel 15. According to Cook there isn’t a way to calcu-

late how many students are watching their program. By encouraging

important information to help better the program and make it more

T E C H N I C A L P L A NIn this section, we will discuss what needs to be done in order to make

the tutoring center expandable and a welcoming place for students

as well as how things will be handled. The teaching center at Bro-

ward Hall sees an average of 35,000 students a year. If the program is

to increase its resources and subjects tutored, an increase of students

place for the new tutoring center.

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the students but the University of Florida as well. There will be an

Please continue reading below to learn more details of this plan.

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N E W LO C AT I O N : T H E H U B

The HUB is home to eating areas, computer labs, and late-night study

areas. We feel that such a popular place would be the perfect loca-

tion for the improved tutoring center. It is in the heart of campus

where thousands of students pass by everyday and buses stop liter-

ally steps away from the door. There is plenty of space in the court-

yard behind the HUB, however, we do not plan to use it. Instead, we

the HUB. This way no green space is used up and hardly anyone is

affected throughout the renovation process as all the restaurants are

as the one below should be followed so that the tutoring center will

be ready for students by early Fall 2012. See Figure 2 for details.

We believe this is a very realistic schedule and that the goal to have

it done by September 2012 can be met. The restaurants will not be

unavailable for the Spring 2012 semester. There is an easy solution

though. The Reitz Union has computer labs available for use as well

as plenty of study areas for late nights.

H U B R E S TAU R A N T H O U R S

Many students around campus end up procrastinating and waking

themselves at the tutoring center and targeting their weak points.

While they are there, a late night snack or coffee break is always wel-

comed. The HUB has a Starbucks and Einstein Bagels on the bottom

FIGURE 2 Proposed time schedule for the teaching center’s expansion to the HUB.

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Hopefully, after the tutoring center is built, we can persuade these

restaurants to stay open for at least three more hours. Not only will

the restaurants be making more business but students will be better

focused if they are not hungry.

I M P R O V E D O N L I N E A N D T E L E V I S I O N T U TO R I N G

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days. They are also more advantageous in the fact that they can be

neatly structured to meet the needs of their students and can be ac-

cessed 24/7. By creating our own online outline for each subject that

stress the fundamentals and include practice problems, we hope

do however need that extra step, they can watch the television tu-

toring channel. This channel currently only teaches basic math and

broader range of classes. If we can work with the College of Commu-

calc, and calculus

zoology

CPA

Some students need more help than others and for the ones that just

need a little direction, we encourage the online/television help to

guide them there. The help given here will be a good indication on

how much help the student needs and will motivate them to use the

tutoring center if extra help is sought out.

Although our online resources are available 24/7, we are aware that

not everyone may have a television that lives on campus and those

who live off-campus will not be able to access the tutoring channel

of the HUB that is available for use while studying. Students often

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sion lounges where all students will be able to access television tutor-

ing at little wait.

U N D E R G R A D UAT E A N D G R A D UAT E H E L P

Everyone needs help sometimes, even graduate students. This pro-

gram will not only aim to encourage undergrads to try the tutoring

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tor of the tutoring center at the University of North Carolina, observes

a lot of peer to peer tutoring at the center. Wilde continues to say that

but the tutor themselves. This is the vision we hope to have for our

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fortable in and everyone furthers themselves academically. The one

being tutored gets the help they need and the tutor refreshes their

knowledge on the subject. Many college students rather have some-

one help them that is on their level rather than beyond since they are

E X A M P R E P C L A S S E S

Like Tutoring Zone, the new tutoring center on campus will offer prep

classes and review packets before major exams. The only difference

packet. Tutoring Zone is specialized to throw every fact and method

needed in order to pass the exam but we want a tutoring center that

doesn’t only help with one exam but rather a way to study for all ex-

ams. Sure its okay to get help to prepare for an exam but getting a

review packet to study should not be the only goal. For that reason,

to prepare for an exam to attend two prep classes in order to receive a

review packet for that exam. This ensures that they do not only show

up to get their review and leave but are forced to stay and master the

material.

F R E S H M E N O R I E N TAT I O N

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ter, they will get a feel of how the process works and hopefully feel

comfortable enough to gain trust in the center to attend on their own.

Freshmen are usually timid to attend organizations aimed at helping

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tion will make them aware that a program exists willing to help them

and show them that it is okay to reach out for help when needed.

F R E E S E R V I C E S F O R U F S T U D E N T S

FIGURE 3 Current Television Lounge in the HUB with Limited Space.

FIGURE 4 Peer to Peer Tutoring Creating a welcoming learning envi-ronment.

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All University of Florida students will get to use the tutoring center

at no cost. The main goal of this program is to increase student suc-

cess and improve graduation rates not to make it a money-making

process. If we were to charge students, low-income and high needs

students would be at a disadvantage and would not receive the help

they deserve. At the University of Florida, they strive to have their

students succeed and this tutoring center will help students along

that path. We hope to see increases in exam scores, GPAs, and gradu-

ation rates after initializing this program. Many students are forced

to spend their hard-earned money on Tutoring Zone because that is

the only choice of preparing to ace an exam. Having a program right

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dents more and encourage them to come more often. Figure 5 above

As you can see from the line graph above, the visitor total is very in-

consistent. From the graph, one can conclude the reason for the peaks

occurred in those months. It seems that when an exam is not sched-

uled anytime soon, there is a sharp decrease in attendees especially

since prices as risen in past years. We predict that if our program is

approved and running, we will see a more consistent and uprising

totals for visitors per month.

however, we will not deny anyone who seeks help from other cam-

FIGURE 5 Unique Visitor Total from June 2010.

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sion for anyone who needs a little extra help or wants to prepare for

an upcoming exam.

S TA F F

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tion, graduates will use a peer to peer method to help each other out.

As for the undergraduates, they will receive help from a variety of

people. The students usually handle the online outlines and televi-

sion channels and that will not change but a teaching assistant will

be available throughout the program to help make the show run

smoothly. As for the one on one tutoring and prep classes, an ad will

be placed for any graduate student looking to make some extra cash

the tutor does not have any current TA responsibilities so that they

can place their entire focus on the tutoring center.

B U D G E T

furnishing. The construction half is a breakdown of all the materials

that will be necessary for the physical remodeling of the HUB. The

furnishing section will concern itself with all other purchases that are

necessary for the tutoring center outside of construction materials.

roof. This makes it relatively easy to continue constructing upward.

The design will feature brick exterior to maintain consistency with

currently has so recognizable feature will remain in the structure.

dollars. This includes cost of labor as well as the cost of materials.

These materials include the bricks, mortar, tar and cement that help

such as paint, gypsum board, moldings, and doors. A local design and

construction company called Magnum Wood will handle the exte-

rior and interior construction. The estimated time of construction is

approximately eight months beginning in january 2012 allowing the

tutoring center to open in September 2012 in time for the fall semes-

ter.

stop by to ask for information concerning tutoring sessions and re-

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room, which can accommodate up to 100 students at a time. These

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larger classrooms will be reserved for the widespread general educa-

well as small study group sessions for students to congregate outside

the HUB already experiences. It will cost approximately 273,957 dol-

lars to furnish all classrooms and the general waiting area. In total

the new tutoring center will feature over 1,500 personal desks for stu-

dents, 28 blackboards, 28 projectors, chairs, plants and other miscella-

neous items in classrooms and public space. The new tutoring center

will be a place for instructed study as well as individual work. Large

personal student use as an alternative to the libraries.

dollars. This is well under the 10 million available dollars for our pro-

posal. We feel although it may not use the entirety of the funds this

new resource will have a positive effect on student morale as well as

their GPA. We believe that the money spent on this project will make

that UF is the best university in the state as well.

E VA LUAT I O N P L A N-

around improvement in students grades and study habits. Socially

we will examine student morale and the impact the tutoring center

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nancial factors associated with the tutoring center.

AC A D E M I C

All students who choose to seek tutoring services at the tutoring cen-

ter will be asked if they will voluntarily provide access to their UF

class grades. Students who agree to partake in this study will have

their transcripts pulled before and after they begin tutoring. We will

look at the transcripts and calculate GPA before and after tutoring.

using are effective. Additionally we will look at incompletes and

withdrawals to examine if tutoring helps students stay in classes and

decrease the likelihood of these situations. Transcripts will also be

asked of students who do not choose to seek tutoring. These students

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will be used as a comparative group. The students will be broken

down into groups based on their S.A.T. or A.C.T. score and then their

GPAs will be examined against the students who did utilize tutoring

services. This examination will allow us to see if students who seek

tutoring have higher, lower, or similar GPA than students who scored

similar in standardized testing but chose to not seek tutoring at the

center.

Also the tutoring center will provide all students at the end of the

preparedness to material covered. The survey will also ask students if

will allow for immediate feedback from students to faculty members.

It will also provide feedback about change in grades from students

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naire in addition to the transcript analysis allows for a complete eval-

uation of the academic effect the tutoring center will have.

S O C I A L

will deal with the morale of the students. We feel that with tutor-

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Through the survey we can examine how students feel going into

tests and other daily challenges the college student faces. Through

in the tutoring center. Finding out whether students participate in

outside study groups or if they study alone or by themselves can be

and examining their grades we can determine the best methods to

study and apply these methods to the tutoring center programs.

The social impact of the tutoring center on the preexisting services of

the HUB will also be examined. The tutoring center will obviously

has on the other students who often congregate in the open spaces of

the HUB between classes or use the lounge areas for study sessions.

It will be examined to see if the number of students will decrease to

students entering the building for the tutoring center. We will also

look at the effect it has on the food businesses that the HUB homes.

before the tutoring center opens, but not while the HUB is under con-

struction. Sales will then continue to be recorded after the tutoring

center open to see if more or less students decide to eat at the HUB’s

food court.

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F I N A N C I A L

While the sales by the HUB food court will be recorded to understand

the social impact the tutoring center, they will also be monitored to

tutoring center will often seek food before or after sessions and we be-

lieve this new business will generate a large amount of new revenue.

This boost in sales will help pay for the faculty salaries and other costs

of running the center.

Besides this indirect income the tutoring center will also generate

income on its own. Tutoring sessions are currently free and will re-

main that way for UF students. However the tutoring center will al-

lows non-UF students to partake in tutoring sessions alongside UF

students. This a service currently not offered by the tutoring center.

Since non-students do not pay tuition they are not entitled to the ser-

vices UF provides. Therefore any student who does not show a Gator1

id upon arrival for a tutoring session will be charged 15 dollars per

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dents will choose to seek tutoring services that SFCC does not offer

and believe this could be a large amount of revenue in addition to

the food sales revenue. Both of these factors combined a large portion

of salaries and utility bills will be covered in daily activity.

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Documents

SAMPLE PROPOSAL DOC