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Board of Trustees Meeting of Wednesday, March 18, 2015
12:15 P.M. San Diego Law Library
1105 Front St., San Diego, CA 92101
AGENDA
**Items with asterisks will be discussion items only** At the beginning of the meeting, the presiding officer will ask if Board members or members of the public wish to pull other items for discussion. Items not pulled for
discussion are passed in a consent resolution at the beginning of the meeting. Persons wishing to make public comment at the meeting are requested to make arrangements with the Administrative Office prior to the meeting. Persons desiring to comment on an agenda item will speak when that item comes up for discussion. An individual desiring to bring another matter to the Board's attention should be prepared to speak at the beginning of the meeting. Members of the public should limit remarks to five minutes. Materials for each agenda item, except closed session items, are available for public inspection from the San Diego Law Library Administrative Office, 1150 Front Street, San Diego, CA 92101-3904, and (619) 531-4449.
1) Call to Order 2) * Opportunity for General Public Comment 3) Minutes
a. Previous Meeting of February 18, 2015.
4) LexVid Proposal Presentation a. Presented by Gary Laturno, SDLL Foundation Treasurer
5) Featured Speaker
a. Michael Roddy, Superior Court CEO
6) Form 700 – Statement of Economic Interests
7) Financial Report 8) New Trustee Search Update 9) Other Reports
a. Foundation Liaison Report (Judge Gill, Low) b. SDCBA Liaison Report (Adkins) c. Legislation Committee (Adkins)
10) Secretary’s Report a. Law Library press & praise b. Outreach activities c. Facilities maintenance reports d. Patron compliments/ complaints e. Incident reports f. Monthly Activity Report
11) Other Business
12) Adjournment
San Diego County Public Law Library Board of Trustees
San Diego Law Library 1105 Front Street, San Diego, CA 92101
March 18, 2015 12:15 p.m.
Agenda Summary and Action Requested
NO. ITEM SUMMARY RECOMMEND
1. Call to Order Action.
2*. Opportunity for General Public Comment N/A
3. Minutes of Previous Meetings A. Approval of Minutes of February 18, 2015 Action.
4. LexVid Proposal Presentation A. Special Guest Reporting Information.
5. Featured Speaker A. Michael Roddy, Superior Court CEO Information.
6. Form 700 A. 2014-2015 Statement Of Economic Interests Form 700 Annual Disclosures Information.
7. Financial Report A. Financial Report Information.
8. New Trustee Search Update Information.
9. Other Reports
A. Foundation Liaison Report (Judge Gill, Low) Information.
B. SDCBA Liaison Report Information.
C. Legislation Committee Information.
10. Secretary’s Report A. Law Library press & praise Information.
B. Outreach activities Information.
C. Facilities maintenance reports Information.
D. Patron compliments/ complaints Information.
E. Incident reports Information.
F. Monthly Activity Report Information.
11. Other Business A. Any new business not an Agenda Item. Information.
12. Adjournment Action.
Item 3: Minutes
a. Previous Meeting of February 18, 2015
Law Library Board of Trustees Minutes of the Meeting
February 18, 2015
February 18, 2015 San Diego Law Library Board of Trustees Page 1 of 3
The Law Library Board of Trustees held a regular meeting, pursuant to notice thereof, on February 18, 2015 at the San Diego Law Library, located at 1105 Front St., San Diego, CA 92101. Present: The following Board members were present: Honorable Joseph Brannigan; Honorable Julia Craig Kelety, President; Honorable Yvonne E. Campos; Honorable David M. Gill; Nathan Low, Esq. Absent: Jeffrey D. Cawdrey, Esq., Treasurer; Honorable David Berry, Vice President, and Lorena Slomanson, Esq., Assistant Secretary. Also Present: John W. Adkins, Director of Libraries and Secretary to the Board; Marcia O’Hara, Assistant Director of Finance & Personnel; and Cyndi Quisenberry, Administrative Support Officer. Guests: Mara Elliott
1) Call to Order
Judge Julia Kelety, Board President, convened the meeting at 12:21 pm.
2) * Opportunity for General Public Comment a. No Public Comments
3) Minutes
a. Previous Meeting of January 21, 2014
MOTION (1): Judge Kelety called for a motion to approve the minutes of January 21, 2014. Judge Gill moved to approve the minutes; Judge Brannigan seconded the motion, and the minutes passed unanimously.
4) 2014-2015 Statement of Economic Interests - Form 700 • Judge Kelety reminded the Board that all Board members need to complete a
Form 700. • Complete and return to Cyndi Quisenberry who will file them all together.
5) Financial Report (O’Hara) a. Financial Reporting
• Ms. O’Hara reported that filing fees are up a little bit this month over last month. • The “Projection of Actual” on the Profit and Loss Statement was updated to
reflect current information. • Materials (pg. 2 of Profit and Loss Statement) – We are going to be over budget
by approximately 20k in Electronic Resources, but we will be under 20k in
Law Library Board of Trustees Minutes of the Meeting
February 18, 2015
February 18, 2015 San Diego Law Library Board of Trustees Page 2 of 3
Books-Continuations. Ms. Moran feels that the budget will balance out in the long run.
• The Westlaw Database will be cancelled at the end of the contract in March 2015. We should start seeing the savings in April.
6) New Trustee Search • Mara Elliott, applicant search committee recommendation, attended the meeting. • We are currently waiting on official resignation from Carolyn Brock to move
forward with the nomination. • The board agrees that the applicants were all of the highest caliber, and the
search was competitive.
7) Other Reports a. Foundation Liaison Report (Judge Gill; Nathan Low)
• The Foundation met with LexVid, an MCLE provider, to discuss possible partnership with the Foundation.
• The Foundation has amended their bylaws.
b. SDCBA Liaison Report • Judge Kelety and John Adkins will be meeting to discuss the required attendance
of the SDCBA liaison to BOT meetings. • Judge Kelety asked “what it is that we want from the SDCBA?” • Judge Kelety does not see a need for a liaison. Mr. Adkins suggested that once a
year might be a better option, with the liaison giving a “State of the Bar” type address.
c. Legislation Committee Report • The plan is for Mr. Cawdrey, Judge Berry, Judge Kelety, and Mr. Adkins to meet
and discuss active legislation. Relevant legislation will help create freedom to raise revenue and not depend on filing fees.
8) Secretary’s Report
a) Law Library press & praise o Lincoln Exhibit Reception: February 5th 2-4pm, at Downtown location -
Opening Reception celebrating Lincoln: The Constitution and the Civil War . Guided tours of the exhibit will be available, along with a screening of Lincoln: His Life and Legacy part 1 from the History Channel. All events are free and open to the public. o The traveling exhibition has been made possible by a major grant from the
National Endowment for the Humanities.
Law Library Board of Trustees Minutes of the Meeting
February 18, 2015
February 18, 2015 San Diego Law Library Board of Trustees Page 3 of 3
b) Outreach activities o 3 Classes, 19 Lectures, and 12 Legal Clinics.
c) 10 Facilities Maintenance Reports o North County trailer is dangerous. Closed for classes and events until the new
fiscal year. County will make some temporary fixes in the mean time.
d) Patron compliments/ complaints o 2 Patron Compliments/Complaints
e) Incident reports o 1 Incident Report
f) Monthly Activity Report o El Cajon patronage continues to fall. Need new metrics to determine the actual
use of this branch. How can we save this branch? We need to provide alternate methods of providing legal research access.
o Judge Campos suggested working with the County for referrals to the SDLL. How do we get the word out about our services?
o Mr. Adkins will work on a report on the state of the East County branch. The report should be available in April. Mr. Adkins thinks our best option will be working with the Public Library.
9) Other Business
a. No other business.
10) Closed Session • The meeting adjourned for a closed session at 1:02
11) Adjournment
• The meeting adjourned at 1:32 pm.
Item 4:
LexVid Proposal
To: Gary Laturno & The San Diego Law Library Board
From: Jeffrey Webb, V.P. of Operations
Date: March 4, 2015
Subject: LexVid, San Diego Law Library Strategic Partnership
The Objective: The San Diego Law Library (the “SDLL”) regularly organizes continuing legal
education (“CLE”) programs at its facilities. The SDLL would like to expand its CLE operations
and earn extra revenue by distributing these programs online on an on-demand basis.
Proposed Solution: LexVid will produce the SDLL’s live programs and allow SDLL members to
access them using LexVid Services, Inc.’s (“LexVid”) established CLE viewing platform. Once
LexVid recoups program production costs, LexVid and SDLL will split the revenue earned from
SDLL members 50/50.
Steps Involved:
1. The SDLL will notify LexVid of upcoming live CLE presentations organized by the
SDLL. LexVid, using its editorial discretion, will determine which programs fit within
its library of CLE content. Selected programs will be filmed by LexVid in high-quality
HD format. The SDLL will assist LexVid in attaining any necessary releases from
presentations speakers and moderators.
2. LexVid will add video files, along with any accompanying course materials such as
powerpoint documents, PDFs, Word documents, or other written materials, to its
library of online CLE content.
3. As an accredited California CLE provider, LexVid will be responsible for providing CLE
credit in California for online participation in these courses, and will accredit the
program in additional states as it sees fit.
4. LexVid will make the programs available on-demand for the same price as all other
LexVid CLE content (currently $20 per credit hour). LexVid will also make the
programs available as a part of other LexVid CLE packages, including unlimited
access, multi-credit, and free packages.
5. The SDLL will promote the programs to its members, and offer its members an
exclusive 10% off discount code for use with any LexVid purchase. The discount code
will not only be used as an incentive for SDLL members to view/purchase programs,
but also as a way for LexVid to track revenue that comes from the SDLL.
6. LexVid will track all revenue earned from use of the exclusive SDLL discount code.
Once program production costs are recouped by LexVid (approximately $200 for
filming and post-production for each program), revenue will be split evenly with the
SDLL. This including all revenue from sales of non SDLL produced content (other
LexVid CLE programs, multi-credit LexVid CLE packages, etc.).
7. LexVid will give the SDLL its portion of the revenue share by the 15th of the following
month. For example, referrals from June will be paid by July 15th.
About LexVid: LexVid is a pioneer in online Continuing Legal Education providing high quality,
affordable MCLE since 2009. LexVid has issued over 100,000 CLE credit hours to attorneys and
paralegals in California, New York, Texas, and more. We have worked with some of the nation’s
leading law firms and organizations to produce CLE content that covers emerging legal issues,
basic fundamentals, and everything in between. In addition to quality content, LexVid provides
a top-tier viewing platform that allows viewers to pause and resume programs anytime, view
synced slide-shows alongside the presentation, take notes on the screen, ask the lecturer
questions, and much, much more.
Item 6: Financial Report
San Diego County Public Law LibraryBalance Sheet As of January 2015
January 2015 Low Cash
ASSETS 2,436,007.00
Current Assets
Checking/Savings
0001 · Cash and investments
0010 · County Treasury 2,335,706.09
0020 · Petty Cash 225.00
0041 · Payroll Checking 51,818.74
0042 · Credit Card Checking Account 54,984.02
0050Wells Fargo Checking Account
0060 · Citibank Operating Account 7,041.60
0090 · County Held Construction Funds 36,503.05
Total 0001 · Cash and investments 2,486,278.50
Total Checking/Savings 2,486,278.50
Accounts Receivable
0110 · Accounts Receivable 417,224.63
Total Accounts Receivable 417,224.63
Other Current Assets
0070 · Due from LLJF -303.14
0160 · Deposit with others - long term 0.00
0420 · Prepaid Expenses 23,312.00
1500 · Over/under -96.69
Total Other Current Assets 22,912.17
Other Assets
Board Designated Facilities Improvement Fund 700,000.00
Due to Facilities Improvement Fund -600,000.00
Amount reimbursed to Facilities Improv Fund -100,000.00
Total Other Assets 0.00
0200 · Renovation Work in Progress 77,583.46
0300 · Equipment
0340 · Equipment 406,900.67
0350 · Improvements 4,791,348.00
0360 · Furniture 333,048.07
0370 · IT Equipment 370,740.61
-1,411,199.00
Fixed Assets
0399 · Accumulated Depreciation
Total Fixed Assets 4,568,421.81
31,680.53
TOTAL ASSETS 7,526,517.64
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
0511 · Accounts Payable 42,040.51
Total Accounts Payable 42,040.51
Credit Cards
0513 · Credit Card Debt
0513-GC - BoA - Gina Catalano 1,319.20
0513-JA · Citibank MC - J. Adkins 77.66
0513-SS American Express- S Schweter 1,490.33
Total 0513 · Credit Card Debt 2,887.19
Other Current Liabilities
0515 · Deposits on Account
0517 · Security Deposits 115,194.78
0523 · Extended Services Deposits 8,153.12
Total 0515 · Deposits on Account 123,347.90
0519 · Sales Tax Payable 0.00
0520 · Accrued Payroll 176,926.24
0525 · Payroll Liabilities 1,778.53
0530 · Accrued Expenses 4,840.49
0530 · Capital Lease Payable 32,362.00
0640 · Deferred Grant Income 750.00
Total Other Current Liabilities 340,005.16
Total Current Liabilities 384,932.86
Long Term Liabilities
0650 · AOC Advance 223,022.00
Total Long Term Liabilities 223,022.00
Total Liabilities 607,954.86
Equity
0700 · Fund Balance
0740 · Fund Balance Available 5,376,771.50
Total 0700 · Fund Balance 5,376,771.50
Other Assets
0155 · Prepaid Subscriptions
3000 Opening Bal Equity 115,379.77
3900 · Retained Earnings 1,380,304.84
Net Income 46,106.67
Total Equity 6,918,562.78
TOTAL LIABILITIES & EQUITY 7,526,517.64
San Diego County Public Law LibraryProfit and LossJan-15 Approved Projection
Actual Budget of ActualIncome: Jan-15 FY 2015 FY 2015Income from Outside Sources:
9821 Filing Fees: Superior Court 1,528,334 2,700,000 2,653,000 9950 Membership Fees 45,814 55,000 55,000 9190 Interest 6,764 5,000 9,000 9979 Donations 497 1,000 1,000 9990 Grants 3,192 15,000 15,000 9970 Sponsorship Income - 5,000 5,000
Restricted Hervey Technology Grant - - Sub-Total Outside Sources: 1,584,601 2,781,000 2,738,000 Income from Library Sources:
9181 Fines 4,834 9,000 6,000 9730 Extended Services 544 200 700 9967 Copier Income 15,842 35,000 27,000 9994 Class fees 5,757 10,000 6,000 9996 Miscellaneous - Taxable 2,894 5,000 4,500 9995 Nontaxable 1,111 2,000 1,500
Sub-Total Library Sources: 30,982 61,200 45,700 TOTAL INCOME: 1,615,583 2,842,200 2,783,700 EXPENDITURES:Personnel:
1101 Regular Employees 724,722 1,200,000 1,220,000 1102 Part-time Employees 24,335 25,000 43,000 1160 PERS Employer Contributions 55,895 120,000 96,000 1165 Employer's FICA Expense 11,481 55,000 20,000
Library Contributions - Health Benefits 1170-AC Active employees 72,258 130,000 130,000 1170-RT Retirees 63,699 140,000 140,000
1170-LI LTD/Life/Dental 4,733 12,500 12,500 1175 Workers' Compensation 7,435 20,500 17,000 1185 Unemployment Expense (384) 20,000 -
Sub-Total Personnel: 964,174 1,723,000 1,678,500 Materials:
2215 Electronic Resources 138,031 186,000 205,000 2326 Microforms 1,169 1,200 1,200 2328 Compact Discs 3,700 6,000 6,000 2345 Books - New 444 500 500 2346 Special Funds 634 - - 2347 Books - Disposable 159,972 350,000 330,000 2348 Books - Continuations 59,206 110,000 110,000 3470 CA Use/Sales Tax 783 3,000 3,000
Sub-Total Materials: 363,939 656,700 655,700 Operations:
2244 Library Insurance 20,611 45,000 36,000 2300 Memberships 155 5,000 5,000 2302 Copier/Print solution 29,465 49,000 45,000
Miscellaneous:2304-CC Credit Card Acct. Charges 3,513 6,000 6,000 2304-RE Recruiting 289 1,000 1,000 2304-MC Misc 2,410 4,000 5,000
Staff Appreciation 2,718 5,000 5,000 2305 Catalog Data Searches/Supplies 3,861 6,000 6,000 2306 Postage 1,347 4,000 4,000 2307 Printing/Copying 119 1,000 1,000 2308 Binding 346 1,000 1,000 2309 Collection Supplies (incl. tattle tape) 1,501 4,000 4,000 2311 IT Supplies/Repairs 938 9,500 7,000 2312 Office Supplies 4,251 8,000 7,000 2315 Professional & Special Services:
2315-AU Audit 9,000 9,000 9,000 2315-LE Legal - 5,000 1,000
2315-PA Payroll 1,705 5,000 3,500 2315-SE Security 31,043 65,000 60,000 2315-LL Loose-leaf filing 7,380 10,000 15,000 2315-OT Professional Services-Other (465) - 2315-PV Preservation 500 500 2315-WE Website - - -
2359 Employee Auto/Bus Passes/Parking 7,444 21,000 17,000 2365 Professional Memberships 3,465 4,000 4,000 2362 Conferences/Seminars 9,480 14,600 14,600 2370 Public Relations 7,413 7,500 10,000 2390 IT:2391 Computer Software - 1,500 - 2392 IT Outsourcing 7,113 60,000 27,900 2393 IT Maintenance 32,802 40,400 42,950 2394 T-1/Internet 23,530 42,000 42,200
Hervey Technology Expense (see note) - 2453 Facilities 310 1,000 500 4501 Equipment:
4501-IT IT Equipment 16,181 26,200 26,200 Hervey Technology Equipment - -
4501-OF Office - 1,000 1,000 4501-OT Other - - - 5000 Depreciation 0Reimbursement to reserves for purchase of Furniture & Technology 0 -
Sub-Total Operations: 227,925 462,200 408,350 TOTAL EXPENDITURES: 1,556,038 2,841,900 2,742,550 OPERATING BALANCE: 59,545 300 41,150
FILING FEES PAYMENT RECORDS - 2014/2015 7 Month Completed
AOC AOCLast year MONTH This Year
$245,166 JULY $254,898
$247,196 AUGUST $225,364
$229,054 SEPTEMBER $216,443
$257,964 OCTOBER $238,708
$205,320 NOVEMBER $178,204
$229,347 DECEMBER $214,553
$1,632,036 $217,989 JANUARY $200,164
$215,419 FEBRUARY
$233,982 MARCH
$248,595 APRIL
$221,380 MAY
$225,703 JUNE
$2,777,115 TOTAL $1,528,334
$231,426 Monthly Avg $218,333
Filing Fees are 6.4% lower than this time last yearMonthly Average History:14 $231,426 Projection:13 $253,315 Current Year: Budget Actual YTD Difference % of budget YTD12 $275,39411 $321,02310 $331,851 July 225,000 $254,898 29,898 113.29% 254,898 Actual09 $348,740 Aug. 225,000 $225,364 364 100.16% 225,364 Actual08 $321,354 Sept. 225,000 $216,443 (8,557) 96.20% 216,443 Actual07 $287,630 Oct. 225,000 $238,708 13,708 106.09% 238,708 Actual06 $267,751 Nov. 225,000 $178,204 (46,796) 79.20% 178,204 Actual05 $236,929 Dec. 225,000 $214,553 (10,447) 95.36% 214,553 Actual04 $223,022 Jan. 225,000 $200,164 (24,836) 88.96% 200,164 Actual03 $226,902 Feb. 225,000 (225,000) 0.00% 225,000 Projection02 $216,397 Mar. 225,000 (225,000) 0.00% 225,000 Projection01 $197,101 Apr. 225,000 (225,000) 0.00% 225,000 Projection00 $202,556 May 225,000 (225,000) 0.00% 225,000 Projection99 $188,610 June 225,000 (225,000) 225,000 Projection97 $171,94696 $162,831 1503.4395 $160,868 $2,700,000 $1,528,334 (1,171,666) $2,653,33494 $168,86293 $172,37392 $189,757
Item 9:
Secretary’s Report
OOuuttrreeaacchh AAccttiivviittiieess
TToouurrss A tour of Law Library facilities provided by library staff. Date Branch Title/Description
2/10/15 NC California College ( San Marcos campus) business students
2/10/15 Main Crawford Academy
2/24/15 NC Pacific Ridge Academy, Bressi Ranch
2/24/15 NC Vista Fire Dept
2/26, 2/27 Main King Chavez Community High School
EEvveennttss Events where staff represented the Law Library.
Date Title/Description
2/12/15 American Inns of Court Dinner
2/19/15 North County Bar Association Monthly Dinner
2/20/15 2-1-1 Annual Luncheon
LLeeccttuurreess Programs on special topics (frequently presented by outside speakers). These include things such as Beach Law and Us Housing Crisis. Date Branch MCLE Title/Description
2/10/14 Main N Your Choices: Careers and Quality of Life by Bridget Grimes
2/11/15 Main Y Lincoln in Crisis by Prof. Maimon Schwarzchild and Prof. Mike Rappaport
2/19/15 Main Y Abraham Lincoln and the Constitution by Prof. Bryan Wildenthal
2/20/15 Main N ABC’s of Divorce and Child Custody by John W. Zryd, Esq.
PPrroommoottiioonnaall PPrrooggrraammss Programs that inform the public of the library’s resources. Usually done by setting up an exhibit or display table at outside events. Includes Swearing-In ceremonies, farmers’ markets, Discover Your Law Library, legislative outreach, etc. Date Branch Title/Description
Secretary’s Report: February 2015
2/5/15 Main Lincoln: The Constitution and the Civil War Exhibit- Reception
2/28/15 EC SDVLP Annual Women’s Resource Fair
LLeeggaall CClliinniiccss Free legal consultations organized by staff.
Date Branch Title/Description
2/19/15 SB Consumer Law Clinic in partnership with LASSD
2/4, 2/22, 2/28, 2/25 Main Family Law Clinic in partnership with SDVLP
2/4/15 SB DA Truancy Clinic
2/18/15, 2/25/15 NC DA Truancy Clinic
2/3, 2/10, 2/17, 2/24 NC Consumer Law Clinic in partnership with LASSD
2/17/15 Main Civil Appellate Self-Help Workshop in partnership with California Court of Appeal, Legal Aid, and SDCBA
2/20/15 EC Legal Clinic with Thomas Jefferson School of Law Center for Solo Practitioners
2/25/15 Main Tax Clinic in partnership with LASSD
Branch/Stage Description of Problem Follow Up/Comments
Main In Process
2/6/2015-REQ 1086216 Downtown San Diego Law Library - 1105 Front Street San Diego CA 92101 - we have evidence of mice/rats or some other critter in the 1st floor north stairwell at the base of the door frame leading to the exit door. Chunks of concrete, insulation, and critter droppings on the floor and in the hole. Hole leads upward into wall. Request for Integrated Pest Management & Pest Control Work has been submitted to County Dept. of Ag.
3/5/2015-Dustin is continuing periodic checks, no further activity has been indicated. 2/24/2015- Dustin has been following up and has been able to see further activity. Chris C. checked the trap and there is a rat caught. Dustin will be out today to clear and reset the trap. Chris C. has submitted a Tririga to have a hole repaired in the 5th floor stairwell and once it appears we have no further activity we'll initiate another Tririga for the hole in the door frame on the 1st floor stairwell emergency door.
Main In Process
2/24/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: Based on recommendation of County Agriculture Pest Control (Dustin Hylton), please seal off a hole on the 5th floor north stairwell around a pipe running in through the faux window. In process
NC In Process2/4/2015-Vista (North County) Law Library (REQ 1086115-0) URGENT: Install lockable door at South East end of trailer entrance. In process
NC In Process
2/19/2015-Vista (North County) Law Library: 325 S. Melrose Dr., Suite 300: 92081: Please oil or look at the front door lock. When locking from the inside, it takes FOREVER to get it to lock, and one has to jiggle the key, and use the key to manually shove the lock bar itself to unjam it and then attempt to lock it using the key. It literally takes 2-3 minutes to lock it from the inside. In process
EC In Process
2/23/2015-EL CAJON LAW LIBRARY: 250 E. MAIN STREET, 92020 (INSIDE COURTHOUSE): There are numerous lights out in the EC Law Library. At least one strip in the stacks (low ceiling), at least one strip in the lobby (high ceiling), and several of the round lights in lobby (high ceiling).
3/4/2015-Most have been replaced. One area seems to have a problem at the switch. Following up with Facilities.
Main Complete2/18/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: There is graffiti tagging on the exterior C Street corner of the building on the red SDLL signage. 2/19/2015-complete
TRIRIGA MAINTENANCE LOG Tasks
Main Complete2/13/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: One of the vanity lights is out in the Director's restroom, room 314. 2/20/2015-complete
Main Complete2/13/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: There are a couple of the red pendant lights out along the east 1st floor reading room as well as numerous of the reading room 2/14/2015-complete
Main Complete2/23/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: The handicapped button plunger on the outside of the front door is not working. This is a handicapped accessible emergency, please repair asap. 2/23/2015-complete
Main Complete
2/20/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: One of the narrow window shades in the 1st floor reading room (same one that fell a few months ago) is malfunctioning, raising/lowering isn't working correctly or it works in reverse. 2/25/2015-complete
Main Complete
2/20/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: The upper end of the bannister on the 3rd floor landing, south stairwell, is coming loose. It looks like there's an set screw that's worked loose but I don't have an allen wrench small enough to tighten it. 2/25/2015-complete
Main Complete2/20/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: There is a light out in the south stairwell between 4th & 5th floors.
3/4/2015-Lights are being replaced by new LED "guts" to save on fixture/bulb costs. Complete.
Main Complete
2/26/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: There are now 2 lights out in the north stairwell, between 1 & 2 and between 3 & 4. It must be time for these to all go out, both stairwells are getting pretty dark & creepy.
3/4/2015-Lights are being replaced by new LED "guts" to save on fixture/bulb costs. Complete.
Main Complete2/25/2015-MAIN LAW LIBRARY: 1105 FRONT ST., 92101: There are two more lights out in the south stairwell, between 2 & 3 and between 3 & 4.
3/4/2015-Lights are being replaced by new LED "guts" to save on fixture/bulb costs. Complete.
SB Complete2/18/2015-CHULA VISTA LAW LIBRARY: 500 THIRD AVE., 91910: The door alarm keeps beeping, maybe the alarm battery needs to be replaced. 2/19/2015-complete
Secretary’s Report: []
Patron Compliments & Concerns
Branch: Patron Comments:
North County
As a recent paid member of the SD Law Library, I have been disheartened and inconvenienced by the reduction of hours, particularly in the North County Branch. I would like to see a return to the more robust schedule that was previously in place. Matthew Lingenfelder / [email protected] / 760 505 1098
Date: 2/23/15
Branch: Patron Comments: North County
No Librarian. Can’t believe no help. Can people just steal the books? Can’t you afford staff? Can you afford to replace stolen books? Stupid! Who thinks this is smart? Wasteful. Violation public trust. [Unsigned]
Date: undated
Branch: Patron Comments: Date:
Branch: Patron Comments: Date:
Branch: Patron Comments: Date:
Branch: Patron Comments:
Secretaries Report:
Patron Incident Reports Branch: Brief Description of Incident: Main Patron is in a wheelchair and has an assistance dog. Patron entered the elevator
on the first floor and pushed the button to go to 4th floor before the dog entered the elevator. Patron’s dog refused to enter the elevator. Patron attempted to block the elevator doors from closing while unsuccessfully trying to pull the dog into the elevator. The doors began to close. Staff member heard the beeping from the elevator doors being held open and investigated. Staff attempted to disengage the leash from the dog’s collar as the elevator doors closed and the elevator began to ascend. Staff was able to free leash from patron and prevent dog from being choked. Other staff attempted to assist and entered the elevator. Staff member had their foot run over by patron’s wheelchair, but reported no injuries. Senior staff spoke to patron and they decided that patron would no longer use the elevator if she had her assistance dog with her – staff would get material as requested. Patron incident 224.
Date: February 20, 2015
Police Notified?
No
Action:
Patron’s dog okay. Patron no longer able to take dog on elevator.
July August September October November December January February March April May June Yearly TotalShare of Category
Gate Count (# of people)* East 1261 1092 684 707 599 699 351 457 5850 10.39% Main 4769 4101 4162 5039 3288 3995 4550 3836 33740 59.94% North 1754 1548 1478 1665 1485 1505 1481 1389 12305 21.86% South 671 625 705 574 434 469 500 416 4394 7.81%
8455 7366 7029 7985 5806 6668 6882 6098 0 0 0 0 56289Circulation (# of items checked out, renewed, & put on hold) East (500) 10 16 6 12 12 18 9 2 85 0.96% Main (150, 175) 594 484 552 615 664 699 850 461 4919 55.81% North (300) 153 177 177 235 145 155 160 113 1315 14.92% South (400) 21 13 23 22 24 53 27 25 208 2.36% Via Web (800) 285 275 318 252 329 275 321 232 2287 25.95%
1063 965 1076 1136 1174 1200 1367 833 0 0 0 0 8814Material Used In House (IUSE3) East 207 179 176 140 89 129 53 74 1047 5.79% Main 1283 1349 1693 1538 1134 1006 1190 1112 10305 56.99% North 869 739 887 861 654 559 611 587 5767 31.90% South 180 158 147 139 110 112 61 55 962 5.32%
2539 2425 2903 2678 1987 1806 1915 1828 0 0 0 0 18081Memberships (new & renewed) East 1 0 0 1 1 12 9 3 27 1.81% Main 30 20 33 23 87 667 281 143 1284 86.23% North 7 8 9 5 15 56 36 21 157 10.54% South 0 0 2 0 1 11 5 2 21 1.41%
38 28 44 29 104 746 331 169 0 0 0 0 1489Patron Inquiries East 510 412 225 197 127 186 105 138 1900 7.71% Main 2123 1699 1667 1878 1518 1719 1728 1337 13669 55.49% North 891 948 992 800 702 638 672 850 6493 26.36% South 467 376 398 416 367 410 138 113* 2572 10.44%
3991 3435 3282 3291 2714 2953 2643 2438 0 0 0 0 24634Referrals 138 109 134 114 91 55 30 19 690Tours & Classes (# of attendees) East 0 0 9 0 0 0 0 0 9 8.49% Main 0 9 31 9 4 0 22 0 75 70.75% North 4 0 0 18 0 0 0 0 22 20.75% South 0 0 0 0 0 0 0 0 0 0.00%
4 9 40 27 4 0 22 0 0 0 0 0 106Lectures & Special Events (# of attendees) East 0 0 0 0 28 77 0 0 105 3.93% Main 131 470 127 277 73 171 219 703 2171 81.22% North 14 21 17 29 20 44 18 68 231 8.64% South 40 9 25 26 20 17 7 22 166 6.21%
185 500 169 332 141 309 244 793 0 0 0 0 2673* Circ numbers for July revised after a systems check.
2014-2015 Monthly Activity Report
Statistics Review – February 2015 Summary Vista had a strong month; their best in a year. El Cajon’s gate count rebounded from January. The patron inquiries totals for El Cajon and Chula Vista are still very low – roughly 2 or 3 inquiries per hour. Downtown had their worst month for inquiries in years. Its gate count was normal so this was probably a data entry issue. Overall, the total inquiries were lower than last year, but last year’s totals included 10 more days of being open.
Downtown’s patron inquiries this month are lower than expected. This appears to be an issue with entering information in the tracking software because other usage statistics – gate count, items used in the library, and items checked out – do not reflect the decrease. This year’s gate counts are similar to FY 2012-13 and earlier years so it looks like last year’s totals were the exception. Vista’s patron inquiries jumped again, to 52 per day, and its gate count was stable with 87 daily patrons. El Cajon continues to have a worrying drop in its daily patron inquiries total, but its gate count bounded back in February. February’s patron inquiries were still very low for the branch, though slightly higher than January: 15 to 11. Chula Vista is now open just 4 hours per day so I adjust stats to per 8 hours to make it easier to compare to other branches and to earlier months. The branch had some issues with data collection so this month’s totals have been estimated from previous months. It averaged 16 inquiries compared to 59 patrons per 8 hours.
1500
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3500
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4500
Total Patron Inquiries, by month
Patron Inquiries
Patron Inquiries: Chula Vista numbers were the same after their dramatic drop last month. Vista had their best month in a year. Downtown had their lowest total in many years. El Cajon is showing a worrying trend as their patron inquiries continue to decline. February was one of the lowest monthly totals on record for both Chula Vista and El Cajon. Downtown and Vista remain near their recent historical averages.
Gate Count: Compared to the average of the last 3 Februaries, Downtown is meeting its average; Vista was 8% lower, El Cajon 19%, and Chula Vista 30%. Compared to just February 2014, Main was the same, and Vista and El Cajon were between 5 and 8% lower.
0
10
20
30
40
50
60
70
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100
El Cajon Vista Chula Vista Downtown San Diego
Daily Patron Inquiries Mar-14
Apr-14
May-14
Jun-14
Jul-14
Aug-14
Sep-14
Oct-14
Nov-14
Dec-14
Jan-15
Feb-15
Downtown El Cajon
Vista Chula Vista
192
63 95
80
192
51
87
59 Avg of prev Februaries
Feb-15
Patron Inquiries Details: Downtown San Diego answered 1337 in February 2015, 20 days. Per day: 67 Last year, they answered 1528 in February (76 per day) and averaged 1711 (84 a day) over the last 3 years Last month, January 2015, was 1721. Per day: 77 Downtown was 12% lower than its February 2014 daily totals. El Cajon answered 138 in February 2015, 9 days. Per day: 15. Last year, they answered 439 in February (27 per day) and averaged 727 (40 a day) over the last 3 years. Last month, January 2015, was 105. Per day: 11. El Cajon was 44% lower than its February 2014 daily totals. Vista answered 850 in February 2015, 16 days. Per day: 53 Last year, they answered 782 in February (49 per day) and averaged 951 (51 a day) over last 3 years. Last month, January 2015, was 672. Per day: 38 Vista was 8% higher than its February 2014 daily totals. Chula Vista answered an estimated 113 in February 2015, 7 days. Per day: 16 Last year, they answered 174 in February (19 per day) and averaged 707 (41 a day) over the last 3 years. Last month, January 2015, was 138. Per day: 16 Chula Vista was 16% lower than its February 2014 daily totals. Gate Count Details: Downtown had 386 patrons enter its gates. Per day: 192. This is the same as the average of the previous three Februaries: 192. The gate count was the same compared to February 2014. El Cajon had 457 patrons enter its gates. Per day: 51. This is about 19% lower than the average of the last three Februaries: 63. The gate count decreased 5% compared to February 2014. Vista had 1389 patrons enter its gates. Per day: 87. This is about 8% lower than the average of the last 3 Februaries: 95. The gate count decreased 8% compared to February 2014. Chula Vista had 416 patrons enter its gates. Per 8 hours: 59. This is about 30% lower than the average of the last three Februaries: 84. Days Open February 2015 – Downtown San Diego was open 20 days, Vista was open 16 days. El Cajon was open 9 days. Downtown San Diego’s total includes 4 Saturdays when the library is open a half day. Vista’s totals include 4 Fridays when they were open half days. El Cajon is open 2.5 days a week. Chula Vista was open 14 half days, or 7 equivalent days. Chula Vista is now closed on Fridays. All branches were closed in observance of Presidents’ Day and Lincoln’s Birthday.
