San Francisco Sheriff Department

Budget and Finance Committee Departmental Overview

April 21, 2005

Current Year Budget

Total Sheriff General Fund Budget

Revised Budget Projected Actual Savings

$146,759,617 $145,802,530 $957,087

Source of Savings

GF Salaries & Fringe: $116,558

Mid-year Cut: $400,000

Worker’s Comp. Savings: $206,000

Miscellaneous GF Savings: $ 76,640

Work Order Fund Savings: $157,889

$957,087

• The Mid-year cut is based on the Department re-bidding food services contract at a significant cost savings. This cut is annualized in the amount of $1,500,000 for FY 2005-06.

Current Year Budget

• General Fund Expenditures Revised Budget Projected Actual Variance

– Salaries: $57,861,061 $58,146,860 ($285,799)

– Fringe: $18,301,675 $17,899,318 $402,357– Non Personnel Svcs: $12,651,065 $11,897,990 $753,075– City Grant Program: $3,043,624 $3,043,624 0– Materials & Supplies: $7,427,777 $8,140,211 ($712,434)– Capital Outlay: $781,463 $781,463 0– Svcs. Of Other Depts: $5,335,385 $5,093,385 242,000– Jail Health Work Order: $25,728,132 $25,728,132 0– Expenditure Contingency: $400,000 400,000– Expenditure Recovery: ($536,516) (536,516) 0

Total General Fund: $130,993,666 $130,194,467 $799,199

Current Year Budget

Budget Projected ActualBudget Projected Actual Variance Variance - Salaries: - Salaries: $11,918,571 $ 11,859,366$11,918,571 $ 11,859,366 $ 59,205$ 59,205 - Fringe:- Fringe: $ 3,561,102$ 3,561,102 $ 3,462,419$ 3,462,419 $ 98,683$ 98,683 - Non-Personnel:- Non-Personnel: $ 3,000$ 3,000 $ 3,000$ 3,000 $ 0$ 0 - M & S:- M & S: $ 69,949$ 69,949 $ 69,949$ 69,949 $$ 0 0 - Work Orders:- Work Orders: $ 213,329$ 213,329 $ 213,329$ 213,329 $ 0$ 0 Total:Total: $15,765,951 $15,765,951 $15,608,063 $15,608,063 $ 157,888$ 157,888

The Work Order fund is comprised of Security Services the Department The Work Order fund is comprised of Security Services the Department provides to SFGH, Laguna Honda Hospital, Emergency Communications, provides to SFGH, Laguna Honda Hospital, Emergency Communications, Department of Human Services, and the Courts.Department of Human Services, and the Courts.

• Work Order Fund Expenditures

Current Year Priority

• Maintain the Department’s core functions without additional layoffs.

– The Sheriff Department had 26 layoffs in the current year

– Any other cut results in the reduction of core services

Current Year Program Goals

• Goal 1: Provide for the secure and safe detention of persons arrested or under court order.

– Number of inmate vs. inmate altercations is projected to be down 6% from 268 to 252

– Number of inmate vs. staff altercations is projected to be down 12% from 75 to 66

– There have 2 successful escapes in the last 3 fiscal years

– There have been no suicides in custody over the last two fiscal years

Current Year Program Goals

• Goal 2: Provide education, skill development, and counseling programs in jail.

– Five Keys Charter School is at 80% Capacity, 201 out of 250 students

– Over 25% of inmates participate in in-custody programs on a daily basis, 466 of 1,807 inmates on average

*In-custody programs include education through the Five Keys Charter School, and treatment through Roads, RSVP, SISTERS, & REST

Current Year Program Goals

• SF Sheriff Department’s Resolve to Stop the Violence Program (RSVP) was 1 of 5 national recipients of the 2004 Kennedy School of Government Innovations in American Government Award.

Current Year Program Goals

• Goal 3: Provide cost saving alternatives to incarceration for non-violent offenders.

– Number of hours worked in the community is projected to be 14% above target, 108,052 projected hours versus 95,000

– The value of work performed by participants is projected to be 15% above target, for a total of $1,135,626

*Cost of a community service hour worked is $10.51.

San Francisco Sheriff Department

• Mission: The mission of the San Francisco Sheriff’s Department is to provide for the safe and secure detention of persons arrested or under court order, to operate the county jail facilities and alternative sentencing programs, to provide security for city facilities, and to execute criminal and civil warrants and court orders.

San Francisco Sheriff Department

Michael HennesseySheriff

Michael HennesseySheriff

Jean MarianiAssistant SheriffJean Mariani

Assistant Sheriff

Jan DempseyUndersheriff

Jan DempseyUndersheriff

Jim Harrigan Legal Counsel

Jim Harrigan Legal Counsel

Eileen HirstChief of StaffEileen Hirst

Chief of Staff

Fiscal DivisionFiscal DivisionField & Support

DivisionField & Support

DivisionCustodyCustody

Facilities & Equipment

Support

Facilities & Equipment

Support

Administrative Division

Administrative Division

CourtsCourts ProgramsPrograms

Security ServicesSecurity ServicesRecruitment &

TrainingRecruitment &

Training

SFSD Program Descriptions

• Custody Division– responsible for the administration of the six SF County Jails located at the Hall of Justice (Jails 1 & 2), 425 7th Street (Jails 8 & 9), the San Bruno complex (Jails 3 & 7) and a jail ward at San Francisco General Hospital.

• Field Services Division – responsible for support and security services which include, City Hall, Central Warrants, Prisoner Transportation, San Francisco General Hospital, Laguna Honda Hospital, Emergency Communications Department, Homeland Security, Community Assessment & Referral Center, and Elections.

SFSD Program Descriptions

• Programs Division – responsible for the provision of in-custody counseling and education services as well as well as pre and post release programs.

• Administrative Division – responsible for the overall administration of the Department as well as managing Recruitment & Training.

• Court Security Division – responsible for the security and safety of all court operations including Hall of Justice, Civic Center and Juvenile Hall.

SFSD Program Descriptions

• Civil Division – responsible for enforcing all civil judgments of the courts, including evictions, wage garnishments and attachments of assets.

• Facilities & Equipment Support Division – responsible for the maintenance of all the various Sheriff Department facilities.

2005 – 2006 Proposed Budget by Program

Programs Original FY 04 - 05 FY 05 – 06 Proposed

Variance

Custody Division $98,161,232 $98,376,000 $215,368

Programs $8,331,265 $6,838,966 ($1,492,299)

Field Services $4,389,536 $4,275,403 ($114,133)

Security Services $11,149,751 $10,975,946 ($173,805)

Recruitment & Training

$2,824,227 $2,441,363 ($382,942)

Court Security $7,646,861 $8,511,389 $864,528

Administration $8,824,227 $8,747,102 ($77,125)

Facilities $5,217,432 $4,360,645 ($856,787)

Total: $146,544,609 $144,527,414 ($2,017,195)

2005 – 2006 Proposed FTE by Program

Programs Original FY 04 - 05 FY 05 – 06 Proposed

Variance

Custody Division 552.32 546.53 (5.79)

Programs 37.96 31.11 (6.85)

Field Services 44.90 43.63 (1.27)

Security Services 115.42 116.81 1.39

Recruitment & Training

15.76 14.76 (1.00)

Court Security 75.86 78.69 2.83

Administration 54.84 55.84 1.00

Facilities 23.28 21.49 (1.79)

Total: 920.34 908.86 (11.48)

2005 – 2006 Major Budget Changes • $1,500,000 reduction to Materials & Supplies as a

result of food service savings

• $1.1 million in increase attrition savings to meet Mayor’s Target

• $160,000 Treatment on Demand Cut

• $373,827 Reduction of DHS Work Order

• LHH increased work order of $603,170

• Increased Court Security Funding $864,528

Prior Fiscal Year Cuts

• Close three dormitories at County Jail No. 7 ($1.5 Mil)

• Eliminate porter services at County Jail No. 9 ($280K)

• Eliminate post-custody drug rehabilitation beds ($1.7 mil)

• Eliminate Station Transfer Unit services ($2.0 mil)

• Reduce hours of operation and staffing at City Hall ($200k)

• Froze hiring of new 8302 Deputy Sheriffs for last two fiscal years ($1.5 mil per year)

• Laid Off 26 8300 Cadets ($700k)

Custody Division Permanent Staffing vs. Overtime Spending

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Daily Population

2005 – 2006 Budget Priorities

• Installation of the Jail Management System & JUSTIS (CMS Replacement)

• Opening of the new County Jail #7

• Need to hire at least two classes of 8302 Deputies (currently not funded)