SANGGU1213_051312_MINUTES_PLANSEM

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Office of the Secretary-General Room 200 MVP Student Leadership Center, Ateneo de Manila University

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Legend: Bold – Absent Underlined – Late Italicized – Early Departure

PLANNING SEMINAR FAURA AVR 13 MAY 2012

Agenda: Time Start: 10:10 Time End: 6:00 pm

1) JGSOM Budget Proposal 2) SOH Budget Proposal 3) SOSE Budget Proposal 4) DIA Budget Proposal 5) DSLD Budget Proposal 6) DPR Budget Proposal 7) DSWS Budget Proposal 8) DEA Budget Proposal 9) OSG Budget Proposal 10) OVP Budget Proposal 11) OP Budget Proposal

Attendance/People in the Meeting: Gio Alejo Barce Barcelon Jonthan Babaran* Cam Mamaril* President 3 SOSE CB Rep SOSE Chairperson 3 SOSE Exec Officer Ian Agatep Toby Tobias* Tin Andujare* Bea Francisco* Vice President 2 OIC SOSE CB Rep SOSE Secretary-Treasurer 2 OIC SOSE Exec Officer Cate Sison AJ Elicaño Jiggy Villamin* Gely Tiu* Secretary-General 4 SOH CB Rep SOH Chairperson 4 SOH Exec Officer Billie Dumaliang Felix Mintu2 Adrian Corpuz* Sam Co* Finance Officer 3 SOH CB Rep SOH Secretary-Treasurer 3 SOH Exec Officer Gigi de Villa1 Arse Armas* Toni Potenciano* Patty Andamo* COA President 2 OIC SOSS CB Rep SOSS Chairperson 4 SOSS Exec Officer Kat Tuason IC San Pedro3 Kayla Torres* Makki Araneta* ARSA President 4 SOSS CB Rep SOSS Secretary-Treasurer 3 SOSS Exec Officer Alvin Yllana Louis de Jesus4 Mela Yaranon* Bernice Mendoza* 4 JGSOM CB Rep 3 SOSS CB Rep 4 JGSOM Exec Officer 2 SOSS Exec Officer






*Observer Status Proxied by 1Kat Tuason , 2Nick Lucero , 3Toni Potenc iano , and 4Kay la Torres , r e spe c t iv e l y . Other Attendees: RJ Dimla, 2 Batch Coordinator and IS Block Representative Liang Borlagdan, DIA Chairperson Zee Suarez, DSLD Chairperson Romar Cruz

Ericka Oyales, DPR Chairperson Moses Albiento, DEA Chairperson Eunice Papas, ASLA Secretariat Head Diana Natividad

Minutes Prayer was l ed by AJ Eli caño , fo l lowed by the Nat iona l Anthem l ed by Joben Odul io . Mot ion to approve the agenda was made by Ian Agatep , and was s e conded by Nick Lucero . No ob j e c t ions were ra i s ed by the Board . Mot ion was vo t ed upon v ia Viva Voce and was approved unanimous ly . (Polo Martinez and Toby Tobias have left)

1) JGSOM Budget Proposal Time start: 10:14

• Budget Proposal o Seniors LM Orientation – P600.00 o MGT+LM Business Talk – P600.00 o Seniors’ Talk: Resumes and Interviews – P2,030.00 o 1st Semester DL Photocopy Subsidy – to be proposed next time o Easy A – P6,630.00 o SOM Sanggu Website – P7,000.00 o Total: P16,860.00

• Concerns o Seniors’ LM Orientation

Dela Cruz: What tokens do you have in mind? • We’re trying to get it from the LS Bookstore lang. We pegged it at

P200.00 because that was the capcost.

Joben Odulio Polo Martinez Mac Chua* 3 JGSOM CB Rep 2 SOSS CB Rep 3 JGSOM Exec Officer Ryan Yu Fara Supetran* Alex Tanjangco* 2 JGSOM CB Rep JGSOM Chairperson 2 JGSOM Exec Officer Nicole dela Cruz JV Poe* Marge Mesina* 4 SOSE CB Rep JGSOM Secretary-Treasurer 4 SOSE Exec Officer






o Easy A Dumaliang: Yesterday we had a GA for finance, and they discourage gift

certificates for faculty members because it will be taxed, if ever. • Supetran: It will be given to Ateneo Mathematics Society students.

Dumaliang: For the photocopying fees, we have the per unit cost which is .70 pesos so maybe we can have the exact amount.

• Supetran: It depends on the materials that they have. Sometimes they give a lot, and sometimes we get 2 pages only. This is the rough estimate.

o SOM Sanggu Website Agatep: would you know the rates of MISA or COMPSAT?

• Babaran: The fees of CompSAT are cheaper actually. MISA has a domain name cost of P1,500.00 and hosting is P200.00 per month. So this is really cheaper.

Dela Cruz: The website development team, is it for the design? • Supetran: Yes, we’re really specific with the design that we want

and we need to outsource it from them because we don’t have any creatives majors for this. Also, I want to support our organizations so if we outsource, then I want it with them.

Mot ion to approve the JGSOM Budge t omnibous ly was made by Joben Odul io . An ob j e c t ion was ra i s ed by Alv in Yl lana , and mot ioned to approve the budge t , and was s e conded by Toni Potenc iano . No ob j e c t ions were made by the Board . Mot ion to approve the Sen iors ’ LM budge t o f P600.00 was made by Joben Odul io , and was s e conded by AJ Eli caño . No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands , and was unanimous ly approved . Mot ion to approve the MGT and LM Business Talk budge t o f P600.00 was made by Ian Agatep , and was s e conded by Ryan Yu. No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands , and was unanimous ly approved . Mot ion to approve the Sen iors ’ Talk on Resume Bui ld ing and Interv i ews budge t o f P2,030.00 was made by Ryan Yu, and was s e conded by Nico l e de la Cruz. No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands , and was unanimous ly approved . Mot ion to approve the Easy A budge t o f P6,630.00 was made by Joben Odul io , and was s e conded by Toni Potenc iano . No ob j e c t ions were made by the Board .






Motion was vo t ed upon by a show o f hands , and was unanimous ly approved . Mot ion to approve the SOM Sanggu Webs i t e budge t o f P7,000.00 was made by Joben Odul io , and was s e conded by Nico l e de la Cruz. No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands , and was unanimous ly approved . A to ta l budge t o f P16,860.00 was approved .

2) SOH Budget Proposal Time start: 10:25

• Budget Proposals o SOH Freshman Night – P45,605.25 o Printing Subsidy – P30,000.00

Seniors – P15,000.00 Juniors – P15,000.00

o Pinpoint – P2,570.00 o JesuiTED – P1,770.00

• Concerns o Printing Subsidy

Dumaliang: You were here yesterday, right? • Corpuz: Is this about the tarp? I called Intermatrix and they said

the deal with Intermatrix is not yet sure so I played safe and put the non-discounted prices.

Dela Cruz: You’re the 2.8 and above QPI right? 50 lang talaga yun? • Corpuz: 50 Juniors and 50 Seniors yan. • Villamin: To clarify, you either apply for printing or for

photocopying. We anticipate that those applying for printing will be for FA majors, and the photocopying for AB majors

o Pinpoint Dela Cruz: The posters, why are your costs per unit different from the

other schools? • Corpuz: Sorry, noted. • Dela Cruz: Please also change the others with poster costs.

o SOH Freshman Night Dela Cruz: The BPI, is that the bank?

• Corpuz: Yes, but it’s still subject to change. • Dimla: BPI is there because we’re trying to close a sponsorship

deal with them for now but it’s not yet clear. • Potenciano: How much would it be regularly without subsidy?

o Dimla: 60-90. • Dela Cruz: This is the token right?






o Dimla: it’s a token for everyone—freshmen and volunteers. We’re trying to build the image of SOH and to promote SOH ,we thought of the lanyard so that we can showcase the SOH pride because we’re really trying to develop the brand of SOH

o Dela Cruz: What will you do if you don’t get the deal with BPI?

Villamin: We’re going to figure things out. Torres: Do you really need to give the volunteers lanyards?

• Corpuz: Not all of the volunteers will be able to get. And, we’ll also give the faculty.

o Dimla: Only heads, deputies and org heads will be able to get the lanyards.

Dela Cruz: Are they going to stand up also while eating? • Corpuz: we’re supposed to rent chairs initially but since I’m log

team of OrSem, I got the chairs of OrSem. • Dela Cruz: Is that okay for OrSem?

o Corpuz: Yes, we have extra 800 chairs and we’ll use that for the 3rd day of OrSem, and this SOH Night is on the second day.

o Total Proposed Budget: P79,125.25 Motion to approve the budge t by pro j e c t was made by Nick Lucero , and was s e conded by AJ Eli caño . No ob j e c t ions were made by the Board . Motion to approve the Freshman Night budge t proposa l o f P45,095.25 was made by Nick Lucero , and was s e conded by Toni Potenc iano . Mot ion was vo t ed upon by a show o f hands , and was approved unanimous ly . Motion to approve the Pr in t ing Subs idy budge t proposa l o f P30,000.00 was made by Nick Lucero , and was s e conded by Arse Arsen io . Mot ion was vo t ed upon by a show o f hands , and was approved unanimous ly . Motion to approve the Pinpo in t budge t proposa l o f P2,415.00 was made by AJ Eli caño , and was s e conded by Nick Lucero . Mot ion was vo t ed upon by a show o f hands , and was approved unanimous ly . Motion to approve the J e su iTED budge t proposa l o f P1,615.00 was made by Arse Arsen io , and was s e conded by Nick Lucero . Mot ion was vo t ed upon by a show o f hands , and was approved unanimous ly . A Tota l budge t o f P79,125.25 was approved . (Kayla Torres, proxy of Louis de Jesus, has left)






3) SOSE Budget Proposal

Time start: 10:45 • Budget Proposals

o Freshman Night – P90,485.00 o Photocopy Subsidy – P33,000.00 o High School Attack – P34,440.00 o Website – P3,900.00 o Total Proposed Budget: P161,825.00

• Concerns o Freshman Night

Potenciano: Do you want to use our grass skirts? • Andujare: yes, please.

Sison: Colors of crepe paper? • Mesina: Blue, red, etc. • Sison: I have those colors so please check the inventory first before

proposing the budget. • Babaran: So we can just make it 6 instead just to be safe.

Agatep: Do you know the chinese brand of tissue that’s P99.00 and it’s 12 rolls na?

• Andujare: Okay. Yllana: Can you explain specifically on why you need waiters? What are the

complications? • Babaran: Last year, we didn’t have waiters at all. So what happened

was it was so slow so the whole night, we were going to and fro from the food table. It’s to help distribute food.

Yllana: So you think your system is okay, but your manpower is lacking? • Babaran: We’ll try to improve the system and reduce the waiters if

ever. Yllana: If there are complications, it’s a matter of system and manpower. So

if ever, either get more volunteers instead of waiters. • Andujare: The covered courts, the food usually is far so it’s

relatively fair that there’s 3 per booth. • Agatep: Bea, remember your SOSE freshman night? I remember

that the freshmen were sitting down and waiting, while everyone was scrambling for food. So if SOSE feels that they really need it, then it’s your decision especially since it’s covered courts.

• Anduajre: If we can really device a way… o Yllana: I’m not saying you should remove it, I’m just

questioning if that’s really your system. o Andujare: It’s up to you if you keep it.

o Photocopy Subsidy






Barcelon: What’s your system per school? • Andujare: There’s one station to avail of the service, and the list of

Deans’ Listers will be provided there already. And the amount accumulated will be checked after every month.

Elicaño: Why 100? • Andujare: At the start of the semester, we photocopy a lot of

things and P100.00, we have a lot to photocopy there already and it’s not kulang or sobra and we patterned it after SOSS so it’s quite a fair amount I think for each student.

o High School Attack Dumalinag: may I know how much will your dean give for that project?

• Anduajre: We’ve been trying to make an appointment with her but she hasn’t seen it yet because she’s busy. But she said she will. For now, we don’t know how much she can give but she will.

• Dumaliang: Can you pick a couple of expenses to choose from that she will subsidize?

o Andujare: We can pick but it’s kind of rude that we present it to her and tell her that, “Dean, this is what you’re subsidizing.”

Dumaliang: Since you’re partners in the project, I think she can sponsor a meal or the lunch, cause it’s primarily her office’s project so the majority of the costs shouldn’t be from you.

o Andujare: We’ll ask the lunch meal from her nalang, and if not, we’ll just cahrge it from the participants. For now, we’ll remove it from the budget.

Alejo: Don’t charge the participants. Just propose it again.

Motion to approve the budge t per pro j e c t was made by Nico l e de la Cruz, and was s e conded by Nick Lucero . No ob j e c t ions were made by the Board . Mot ion to approve the Freshman Night budge t o f P72,081.00 was made by Barce Barce lon , and was s e conded by Nico l e de la Cruz. No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands and approved unanimous ly . Mot ion to approve the Photo copy subs idy budge t o f P33,000.00 was made by Barce Barce lon , and was s e conded by Nico l e de la Cruz. No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands and approved unanimous ly . Mot ion to approve the SOSE Webs i t e budge t o f P3,900.00 was made by Ryan Yu, and was s e conded Bi l l i e Dumal iang . No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands and approved unanimous ly .






Motion to approve the High Schoo l Attack budge t o f P12,440.00 was made by Ian Agatep , and was s e conded by Nico l e de la Cruz. No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands and approved unanimous ly . A Tota l budge t o f P121,421.00 was approved . Mot ion to amend the agenda and to move the Depar tment o f In t erna l Af fa i r s to Agenda #4 was made by Nick Lucero , and was s e conded by Ian Agatep . No ob j e c t ions were ra i s ed by the Board . Mot ion was vo t ed upon v ia Viva Voce and was unanimous ly approved .

4) DIA Budget Proposal

Time start: 11:00 • Budget Proposal

o Sanggunian Induction Ceremonies – P22,050.00 o Needs Assessment Series – P2,600.00 o Sanggu Reps Manual – P27,200.00 o DIA Planning Seminar – P2,400 o Total Proposed Budget: P54,250.00

• Concerns o Induction Ceremony

Tuason: From Gigi, the sanggu ID, is that the ID for the whole year? • Borlagdan: Yes.

Barcelon: Who are invited to the induction cermony? • Borlagdan: All of the people in Sanggu, reps, departments, offices,

and sectors. It’s gonna include OICs, departments, and offices for the first time ever. It’s to show them how big the Sanggu is.

Barcelon: For the second one, it’s the freshmen? • Borlagdan: yes, and the newly inducted representatives.

Barcelon: For the Sanggu ID, did they have that before? • Borlagdan: Yes. Offices wala.

Arsenio: Bakit yung merienda 250, but the invitations [in units] 330? • Liang: We’re expecting 75%, and we’re not giving invitations to the

Top 55 anymore. Agatep: When is induction?

• Borlagdan: June 22, 2012 4:30-6:00. o Rep Manual

Gio: That’s cheaper already, last year it was P87.00, so this year it went down to P80.00

o PlanSem Alejo: What time is that?

• Borlagdan: I’m thinking about 9-5 whole day. No date yet.






Mot ion to approve the proposed budge t o f P54,250.00 omnibous ly was made by Ryan Yu, and was s e conded by Ian Agatep . No ob j e c t ions were made by the Board . Mot ion was vo t ed upon by a show o f hands and was unanimous ly approved .

5) DSLD Budget Proposal

Time start: 11:10 • Budget Proposals

o Office Supplies – P329.75 o Department Expenses – P1,800.00 o Internal Training – P2,400.00 o ASLA – P359,625.00 o Total Proposed Budget – P364,154.75

• Concerns o Office Supplies

Sison: Is that for the whole year? • Suarez: Yes.

Yu: Wala na ba yan from last year? • Suarez: Usually, the items get lost.

o Yu: I hope we have a list of the things we can use the year after so it’s not wasted.

Sison: OSG can lend 2 scissors for the whole school year just don’t lose it. • Suarez: Okay.

o Department Expenses Odulio: What are the load subsidies for?

• Suarez: Contact thing of members as well Yllana: Specifically for what?

• Suarez: For recruitments and announcements o Internal Training

Odulio: When do these happen? • Suarez: Two session on a Saturday, usually. One in the morning

and one in the afternoon. Motion to approve the opera t iona l budge t co s t s was made by Nick Lucero . An ob j e c t ion was ra i s ed by AJ Eli caño , fo l lowed by a mot ion to approve the budge t per pro j e c t , and was s e conded by Ian Agatep . Mot ion was vo t ed upon by a show o f hands and was approved unanimous ly . Motion to approve the o f f i c e supp l i e s budge t o f P229.25 was made by Cate S ison , and was s e conded by Joben Odul io . No ob j e c t ions were ra i s ed by the Board . Mot ion was vo t ed upon by a show o f hands and approved unanimous ly .






Ryan c lar i f i e s that ther e i s no need to c r ea t e mo t ions per pro j e c t [due to the mot ion to approve per pro j e c t ] Depar tment Expenses co s t ing P1,800.00 was vo t ed upon by a show o f hands . YES - 12 NO - 1 Ian Agatep Cate Sison Billie Dumaliang Kat Tuason Gigi de Villa* Alvin Yllana Joben Odulio Ryan Yu Felix Mintu* Nicole dela Cruz Barce Barcelon IC San Pedro*

AJ Elicaño

*Proxied by Kat Tuason , Nick Lucero , and Toni Potenc iano , r e spe c t iv e l y Budge t i s approved . In t erna l Tra in ing budge t o f P2,400.00 was vo t ed upon by a show o f hands . YES - 12 NO - 1 Ian Agatep Cate Sison Billie Dumaliang Kat Tuason Gigi de Villa* Joben Odulio Ryan Yu AJ Elicaño Felix Mintu* Nicole dela Cruz Barce Barcelon IC San Pedro*

Alvin Yllana

*Proxied by Kat Tuason , Nick Lucero , and Toni Potenc iano , r e spe c t iv e l y A Tota l budge t o f P4,429.25 was approved (Polo Martinez arrives)

• ASLA Dela Cruz: Can you expound further on the program primer because you said

that it will be sent to applicants?






• Papas: Yes, basically the primer is about 3-4 pages and everything about ASLA is there. we’ll send them to everyone.

• Dela Cruz: Can you send them if ever, soft copy? You requested for 30 units, how many ASLA applicants do you have?

• Papas: The 30 units are for the sponsors because we want to get sponsors, so it can’t be soft copy.

Joben: Can we ask why not soft copy? • Papas: Because it’s for sponsors. Marketing wise, we’re not into sending

soft copies of marketing packages and letters. It has to be hard copy because it’s colored, so of course it has to look nice since we’re sending it to sponsors.

Dela Cruz: How many pages? • Papas: 3-4 colored pages. • Dela Cruz: How much is colored paper?

o Alejo: P15.00 Elicaño: Is that a briefer thing or a per page thing?

• Papas: Per page. • Elicaño: Then it’s 60 in total. Printers print in multiples of 4.

Yllana: How many Ateneans are there? In AdMU? Where will you put 40 posters?

• Albiento: Posters might be for all the Ateneo schools. • Suarez: We’ll reduce the posters na lang since it’s within campus lang.

Sometimes we also post in org rooms but we can negotiate that it could be less so around 20, I guess?

Dela Cruz: For the interviewers’ briefing, what are those costs? • Suarez: foods

Dela Cruz: How long will you brief the interviewers? • Suarez: Whole day for 2 days. 30 mins per person interview

Odulio: Where’s the venue for the faci training? • Suarez: As of now, not yet sure but usually it’s at ISO so 1500 lang

hinihingi because some of the facis also contribute. • Alejo: Last year it was in ISO?

o Suarez: Yes. Odulio: It can’t be done somewhere without payment?

• Suarez: It’s usually overnight. Dela Cruz: The transpo, can you expound?

• Suarez: We’re not asking for that in the budget. Yllana: Who are your interviewers?

• Papas: Graduates of Ateneo. o Yllana: Is it necessary for them to be given snacks given that 30

mins per interviewers lang? Suarez: Usually, it’s candies lang.






Yllana: Exactly my point. Mabubuhay sila without those.

Dela Cruz: How long is your welcoming GA? • Suarez: usually 4:30-7:30 or 8:00.

Elicaño: What are you doing for decorations? • Papas: It depends on the theme of the welcoming GA.

o Dela Cruz: For all schools, we ask them to itemize so it’s kind of unfair if we approve the P500.00 peso budget for decorations that are not itemized. Also, the token per speaker, we ask them to lessen. What are your prospected suppliers?

Papas: We usually give books. Potenciano: I understand Nicole’s concern. I just want everybody here to see

that when we’re looking at the budget, cause when we look at ASLA, we look at it as something different and I’d like for us to treat it as a Sanggu budget and be as critical.

Yu: I think propose the 500 again when it’s itemized. Elicaño: Why is the use of facilities different from accomodations?

• Suarez: There’s a different fee for sleeping as compared to the total use of facilities.

• Papas: Because we’re renting out the entire place so we have to pay for everything.

• Suarez: Also, the rationale of why we’re renting the whole place is because we also need it to be far so that there’s focus and no one will get distracted when there’s processing and other activities.

Yu: Use of facilities is P6000.00, why is it P6000.00? • Suarez: It’s per head.

Barcelon: If we’re paying for both accomodations and facilities, aren’t we going over the Cap cost?

• Suarez: We’re basing it on last year because it was also raised last year that accomodations are technically the bed and sleeping areas, and facilities are different.

o Dela Cruz: Not to be mean, but if it was clarified last year that you treat the facilities and accomodations differently but again, when the schoolbaords try to pull off something like that, it would be a different story because CB would say look for a different place if it will add to the cost.

Potenciano: My question is basically on ideals. I want to know what is your rationale for continuing with ASLA, what makes you the standard herald camp of leadership training? What differentiates you from CODE, and other leadership organizations and other leadership congresses? Why do we continue this? Is it out of tradition and for what purpose? Why do we spend so much just to do this out of tradition? You are aware that your budget for ASLA is more






than what the schools have asked for an entire semester, if not double. I would just want to ask, Why? Why do we continue to spend so much money on 50 participants a year? In a very political sense, what is happening is you are separating these people—you are saying that you are the top of the top, you are the illuminati of leadership. We are spending P300,000—no, more, P500,000—on you and that is how much you are worth. And how does that end up with us, the Sanggunian, who spent the money on that? So I just need to know why do you still continue ASLA, and I realized that if you feel trapped with the budget of Sanggu, why not take ASLA out of the budget of Sanggunian?

• Alejo: We’ve actually talked at the beginning of the year and we realized the very big expense that ASLA has—spending almost half a million every year, and true, we see it unfair to the school baords and the other units, and eventually, the plan really is to separate ASLA—not the department—from Sanggu’s expenses because it’s not equitable to the expeneses we spend as a student government. The problem is, they are not yet capable of being removed at the moment from our expenses because it’s a very big cost and as we said, they’ll need other sources for them to gather that amount of money. So the deal is for them to slowly but surely separate from Sanggu. That’s why as you can see in the past few years, the costs are lessened from the shoulders of Sanggu and eventually for them to be self-sufficient. But what we talked about was, for now, pababa ng pababa. This year it will 2/3 shouldered by Sanggu and the 1/3 that they will raise for themselves. It will go lower and lower until evertually, we don’t spend anymore or will just have minimal expenses. I think the main rationale is that they really are not capable yet. You might agree, you might not agree, but that’s why we’re here. What they’ve done is to fix the capcost and the ones that are not fitting in the capcost, they will just fundraise for themselves. So if you agree with that set up or not, then that’s what we need to discuss. But that’s the initial discussion of OSA, me, and ASLA.

Elicaño: Are we still doing it top to bottom or can I circumvent and go to the bottom of the spreadsheet? Can we go to the very bottom first because I saw something below that has the number of the spending for participants and for the facilitators.

• Suarez: that’s from the last year. Elicaño: I have a really big problem with the fact that you’re spending more on

faci core than participants. So if that not the case for this year, then feel free to disregard my comment.

• Suarez: Usually, there’s also faci fee and the participants give P500.00. But baka this year, mas malaki pa.

• Agatep: I think the additional cost is for the training.






Supetran: I’m gonna be harsh now and because I’m an ASLAn graduate and a Sanggu officer, I’m trying to balance that out right now to shed light to both partes. I agree that in this time, it’s a budget proposal and I think this should have been well prepared that instead of just changing the values from last year to this year, it should have been studied carefully because as Nicole and Toni said, if this were a school board or any kind of budget, that would have been turned down right away. From Toni’s points, I need to clarify some of those things because I wasn’t here yesterday during the project proposal of ASLA, and I’m not sure if that was mentioned… I was in another Sanggu meeting. One, ASLA has never said to be the herald of leadership. It was never positioned as being the prime leadership training program in the Ateneo. It is only one and it just happens to come from DSLD and DSLD happens to come from Sanggunian. They never mention what the criteria is in picking people but from what I saw as a participant in the congress, they don’t choose you from the experience you had before or the position you currently hold when you’re an applicant. And, I can only speak for myself but they test you to your limit. And they see how you can break, and when you break, they see what you can do with that. That’s how important the venue is because the venue is a forest and I think last year it wasn’t mentioned, but I asked permission if we can share this because you need to know how important the venue is—the area is a forest and even if you’re there on the first day, you’re brought in at night so you don’t know what’s out there. You’re brought into a house and it’s really conservative and you really need to metaphorically and physically be at the simplest form you can possibly be. They’re going to bring you to your limit talaga and once you’re in the forest, you’re not gonna know the other venues around because the facilitators, they’re so many, along with alumni and volunteers who are going around places fixing everything up. ‘cause if you’re in the main team, gagalaw kayo until 12 midnight yung activities. The areas in the forest can be cabanas that’s why they need to protect it, and the area is also a mountain so it needs to be protected so you have to reserve the entire thing. And there are hidden parts that they need to reserve so that the next activity can be hidden so that the effect and experience will not be spoiled. So questionable kung bakit 50 participants lang. Before I think they only got 30, and last year was the only year that they had 50 participants kasi hirap na hirap magincrease. And even if we were only 50 participants, marami na yun given the facilities and to get the maximum experience for everyone, di rin kaya in terms of time na magdagdag ng participants—from a participant’s perspective. It’s a different experience for everyone and I can’t even explain how I felt during those 5 days—I was happy, I cried, I broke down, I reflected if I wanted to run for Sanggu, I reflected if I even wanted to stay in Ateneo, and those are a lot of things—I don’t think they target you to become a leader when you’re in position but because you need to be a better person. I also think ASLA should be separate from Sanggu but hearing what






Gio said, then I think that it might have to stay with us for a while. But since we’re talking about quality of ASLA, that’s my response. But in terms of quantity that you’re asking for, I think it should be defended really well because it’s so big.

Potenciano: Based on your explanation, it sounds like a cult. I understand it’s a leadership experience but then why I think that ASLA is the premier leadership camp is because of precisely the fact that it cost so much. And continuously, we give it so much money. Is this equitable? In the end, you do still accept even if you did increase [participants], it’s still 50 people. And how many constituents do each of us hold, and how much do we shell out for our projects and how much do we cut from those budgets each time? For me, I understand the individual experience is infinitely valuable but when you look at what’s happening, I think this is too much. I refulse to accept we’re shelling out this much out of tradition because it’s fun, it’s great. I know that you guys want to separate eventually and I appreciate that because I think that it might be better. But then what I’m seeing is that ASLA is unfair to schoolboards and if you show it to people, they’re really going to say “are you serious?” How much do you spend on a person when you have an event and how much do you spen don a person when you have ASLA? Given that it’s 5 days I understand, but I think it’s too much.

Yu: Actually I’ve been thinking of this for a long time, it’s so hard to reconcile the idea that there are only 50 people and the budget that we ask for is so big. But I think the mindset right now is equality given per student. Maybe the point of ASLA isn’t that and it’s the effect that we want to achieve like maybe the reason why the ASLA applicants are only allowed if they’re undergrads is because ASLA wants the students to apply what they learned in ASLA to help the life in Ateneo, and for me, I think that’s something that you can’t quantify. I completely understand na masyadong malaki nga yung budget but maybe it’s the impact we’re trying to make by training these individuals, what they can do to help change Ateneo is something to consider as well. Second point, [referring to Toni and ASLA as the premier leadership seminar] I think that’s more of a compliment. It’s true that there are a lot of organizations but ASLA is the only one making this kind of program with this magnitutude and honestly I feel that it’s unfortunate that other programs don’t create that much magnitude. But I think it’s a compliment because ASLA was able to produce this for 10 years already and I feel that these are points to consider.

Yllana: Toni, clarification, I think DSLD or ASLA need to differentiate themselves from Code. Ryan and Fara, we don’t question the effects, we try to see it with the effects and we try to ratio it to the budget, because this is a budget hearing. So, what are the goals of ASLA?

• Papas: ASLA is a 5-day leadership program. We started with 30 people and we continually try to increase. This year we’re still proposing for 50






participants. The tagline of ASLA is creating ripples of change. It sound very ideal but it’s really the goal of ASLA—to tap the individuals and select people to actually form them not only for them to be “magaling’ but also to help them to be able to create in their individual fields. In the general sense, that’s it.

Yllana: Can I ask, why 5 days? Can’t you achieve these goals in less than 5 days, or at least a different venue?

• Papas: No. We already considered trying out different venues and looking for different places but from the perspective of the core and the people behind ASLA, the maximum impact of the program is really dependent on the venue, and we want you to be very detached from the world—Just to look back and look at yourself, where you are and where you’re heading.

Yllana: Seeing from your goal, do you really need to take 5 days? But if it’s like that then you’re very inefficient.

• Suarez: we have a framework that we follow. So the different days are divided into different modules: Awareness of Self, Service and Solidarity with others, Love for Country, Active Participation and Nurturing a Community of Servant Leaders. So that’s the framework that we follow and it’s hard to fit it into lesser days so it has to be 5 days so that it has a stronger impact to the people. Another goal of ASLA is that the 40-50 people will bring ASLA to their own communities. We’re not really having copyright with what we’re doing and it’s up for those people to bring ASLA in their own communities. We’re also starting with other orgs.

• Papas: In addition to the framework, we can’t really disclose how ASLA goes but di talaga siya pwede madaliin. The framwork of ASLA is not like, somebody will talk, you take note, finish. It’s not like that. There is something else in ASLA that’s why maybe the testimonials of people here who are from ASLA are like that. So you can’t really compress it in lesser days.

Yllana: Well it’s sad that you can’t disclose the information because you are trying to convince us to approve this. The question still remains, you’re spending hundreds and thousands of pesos for 70 people and okay, talking about the effects, do you have a database on what ASLA people have done after the program and how do you differentiate them for the people who are active but didn’t go to ASLA?

Odulio: Why aren’t 4th years part of this? They also pay the tuition—the SAF? Di lang naman sa Ateneo community pwede nila iapply ang leadership. Pwede sa anong gagawin nila after graduation. So I just want to ask why?

• Papas: I’m not sure if this was answered yesterday but the reason behind why we don’t get seniors is that, the ASLA experience doesn’t






end after the congress. After the congress, we want to be able to see and help and guide them as they go through the rest of the years in the Ateneo. We kind of want to be there to see how they grow from before, during, and after ASLA.

• Yllana: I don’t think we have a say on why seniors are included or not. Agatep: I think this was raised awhlie ago especially on th every core of the

program. Each day actually says something, as you can see. What I’m trying to say right now is that we’re gonna base it on a wider scale. Let’s go out of Ateneo, and out of Sanggu. Leadership programs and various activities, for example, AYLC, Ninoy-Cory Aquino Foundations Journey, all of these programs have certain lengths and goals that are set. The differences that they have will not rely on certain mechanisms that are placed inside the program depending on budget. I think on how the program was formed—based on actual goals and actual setting—that’s where you’ll see the differecnes of the effects of each program depending on what you want to happen. AYLC goes for youth development; NCAF looks upon the values of Ninoy and Cory Aquino, etc. For me, if we’re gonna go deep down to the program, you should check kung bakit yun nga pinapalabas natin. The budget is there because the experience is different. There’s an idea of detachment in all of the programs that I said awhile ago and at the very least, we can see that it is a program that is done by a certain organization. So for example, AYLC is done by Ayala and it is their CSR for youth development, and same for the others. Here in Sanggu, we try to look upon it that it is part of our ideas on leadership. Kahit papaano, nandun yun. So one way or another, we’re looking at it as parts of our own way of saying it, on how we champion our way in there. Parang, pano nangyayari yun. I think it’s hard to explain the program but the different ideas are set there to make sure that we understand that the program is set for a reason.

Elicaño: I’m going to bring my perspective as a CB rep. Personally, I completely agree that you can’t quantify leadership. And I also agree with Ian’s point. But, I vote a lot on consistency and one of my issues is if you say that the general budget is okay cause you can’t quantify experience, then it’s inconsistent with how we’ve been dealing with our school board plansems and formsems. In principle, I have no inherent problem if we are then willing to say that we reexamine cap costs for everyone.

Potenciano: I agree with AJ. It’s 2 situations: 1) ASLA won’t change. ASLA will continue and keep this budget and you won’t be able to adjust on how we do things with our budgets, or 2) It’s how we do things in Sanggu. We turn a blind eye to such a budget and you scrutinize our school board budgets by saying that school boards only deserve this much, and people in ASLA deserve that much. And that makes me angry because you are saying that those people in school boards have less value than those who go to ASLA. That’s unfair but maybe because I’m socialist or something but it’s just, how can you do this? If you can






spend P300,000.00 on 50 people, I have 50 people in SOSS so why do I spend it on 20? And I can only do it overnight because my capcost will say that I can do it overnight.

Martinez: I’m sorry. This whole thing is new to me. I honestly haven’t heard of ASLA in my entire freshman year. I don’t know if it’s just me or I haven’t been around campus that much but I honestly haven’t heard of this and if you talk about the prestige then how come I haven’t heard of you, who are you guys? Can I just know how the process of deliberation in choosing the participant goes?

• Paras: 2 parts—paper application process and from all the participants, we trim it down to 70. From the 70, 30 minutes panel interview per person that goes beyond what is in the application form. And after that, deliberation. “Is this person, okay or not?”

Martinez: What is the rationale behind the number 50? I heard it was 30 before then it went to 50?

• Suarez: 50 because it’s hard to handle such a big group to create the same impact. Paunti-unti yung pagdagdag and we saw that 50 is the number that we’ll get as of now because it’s hard for the budget and the impact.

Martinez: You said that there’s something else in ASLA, and due to this you have to hold it in the forest. I just wanna know, because if you want a forest, we have an abundance of trees outside. If we have to seclude these people from the outside world, then why can’t you have it here?

• Paras: Aside from the set up of the place itself, walang signal so really detached from the world. And we immerse the participants with the community there—the dumagats. We invite them over for lunch and we go to their area. And that’s one very, very important part of ASLA.

Dela Cruz: I feel very uncomfortable with the fact that you always say that ASLA would be very ineffective if it were not in Camp Explore, it’s like saying we wouldn’t be able to form effective leaders if we didn’t do it in this place. That’s the reason why you don’t want to do it in another place, but does that mean that your whole ASLA framework is dependent on the place? And considering the place can’t be supported by the Sanggu capcost, then why are we even supporting this? (Open-ended question)

Supetran: Thank you Alvin for pointing it out awhile ago that this is purely a budget hearing, and that we’re going to be looking at it in terms of the numbers. So I see everyone’s point that putting it in Sanggu, even if it’s in line with formation, student movement integration, and it’s a service, it’s not gonna be fair for the other components of Sanggu because the capcosts are there. It’s either you take off the capcosts and let everyone propose a budget and the criterias lie solely on the CB rep’s discretion on what he/she feels his/her constituents will vote for on that specific project but it’s not like that. So since we have capcosts to follow, I’m wondering, why isn’t ASLA similar to OrSem






where the funds come from SAF, or it’s not like Afair where the funds come from SAF, but it’s a different entity? Although this project is really good, in terms of budget, it’s not really wise for Sanggu to spend this much under the Sanggu branding and everything we stand for? Why wasn’t this made into an OrSem/Afair structure last year, when this problem already came up?

• Suarez: We actually talked about it with OSA but what we [Sir Chris, Zee, and Gio] have decided that for this year, sa Sanggu na lang muna and next year, we’ll figure out what we can do with ASLA and DSLD as well.

Potenciano: You’ve already pre-agreed. Supetran: What happens if this budget is not approved? We have agreed that we

have varying views, but in terms of the money value, we’re kind of united in saying that this is not something that falls under Sanggu but is something that Ateneo can do but we’re not the only component of Ateneo so, why should this be with Sanggu for now?

• Alejo: First of all, ASLA started from Sanggu. It was JQ who started this in the year 2000 and it was a sanggu project from the beginning. For the past 10 years, it was Sanggu funding it because it started from Sanggu. The initial objective is to get inactive people to be able to develop their leadership skills. Now the problem is, in the past few years, we’ve been getting students who are pretty much active already in their own orgs. Because of the changing identity, we realize the need that eventually, this will not be a Sanggu project anymore. Even DSLD as a department, nagkakaroon ng dilemma on what their identity is because they were created mainly as a department to facilitate and organize ASLA under Sanggu. Now that there seems to be a lack of clarity, they themselves are thinking if they should stay in Sanggu or not. However, what I told them was DSLD might not just be for ASLA alone and they might have other purposes for them to help us in Sanggu. But until they’re here, we need to support ASLA and the budget is not yet pre-approved.

Supetran: What happens if their budget is not approved? What are their steps? I just really want to know because I can’t imagine this program as a whole stopping. If this happened five years ago, we’ll realize the essence and the connection. But we’re 10-11 years late back na and wala naman Sanggu branding sa ASLA, so why can’t they be something like OrSem? Why is it not allowed that they’re still under DSLD but the funding is from having their own DCB account so that we don’t have to talk about and argue about the cost because whatever we do, we can’t quantify the capcosts and have their budget be at par with the school boards?

• Alejo: For this year, it’s still a Sanggu project and until it’s a Sanggu project, a part of that project will really be funded from Sanggu. Now






I’m asking, if you really don’t want this, then we’ll talk. If you don’t go through this budget process, then they’ll find other means—going to OSA, 1/3 sponsorships, etc. Di na natin sagot yun.

Supetran: To clear up the forest thing—it’s not just a forest, because as they mentioned, in that specific area it’s a mix of hills and there are immersion sites there.

Yu: What’s gonna happen is if they have their own DCB account then they’re not a Sanggu entity anymore. But is that really an issue? Kung di to naapprove ngayon, is there a time to do the DCB account ba?

• Alejo: If it’s not approved, then we’ll talk again with OSA and explain the situation. So if it be done this year, if they say Yes, then the set-up will be like what Fara said. But if they say No, then they will need to propose again.

Lucero: So that’s my problem, because it’s a Sanggu project so Sanggu has the right to follow its principles and deny the project. We have a lot of conflict here. There are so many points to hit ASLA with. So that’s what is happening. This should no longer be under Sanggu. If OSA wants to take it, let them and let them be accountable to our constituency. My question to the rest of the CBs, game na ba kayo to scrap this as a Sanggu project and leave it to OSA?

• Gio: So that’s a point for decision. Yllana: Sorry if we seem mean, but to be honest mabait pa kami kasi we are

trying to understand. Point of contention to Ian, in the seminars that you mentioned, we are different from them because we are Sanggu, we have limited budget and reality check: this is the budget of 8000 students and we’re spending if for only 50 people. Also, I don’t really mind about your values but I am trying to ratio out if it’s really worth it, spending this much. And to be honest, even if this isn’t a Sanggu project, magwewelga ako because it’s spending the SAF that involves only 70 people. It’s a matter of bloated budget. Is it worth it spending this much? Billie, as our FO and as an ASLAN, do you think this is worth it?

• Dumaliang: With the solution that Gio said that we can still talk about this and tatanggalin siya sa Sanggu ,sorry but I think I do believe that we should remove it as part of the Sanggu budget. In connection to Alvin’s question about the bulk, kasi I’ve also been to other conferences and with the magnitude of the ASLA project, that’s really the kind of expense. Now the problem is, where the money comes from—from the students. I am also concerned because this year, we’re going to present expense reports and I think the CBs are also aware of this. So if they, the constituency, see ASLA as part of our expense report, which comprises 20% of the year’s budget, then I think they are going to have a project for it.

Albiento: I don’t wanna talk ‘cause I’m part of the department so there’s a conflict of interest if I’m going to push for what I think. I want to analyze






what’s happening right now, because we’re talking about ideology already. We’re talking about how ateneo should form its students. As a project of Sanggu that uphold Sanggu values—equality—and looking back to ASLA, why was it formed? To form students of Ateneo into leadership positions. But I want you to think not because pagapprove ng project is through the budget. I’m not also saying that you have to disregard the budget and just look at the concept but I want you to see it as a Sanggu project. Personally, I don’t want this to be removed as a Sanggu project. Why? Because we’re upholding sanggu values themselves. However, the concept of Ateneo itself is looking into developing individual people, but right now, we’re arguing about equality. So gets? It’s about individuality and developing all. Ateneo education targets almost 25% of the upper middle class and that’s how they change people—and that’s ASLA also. They look at those who are already in leadership positions and develop them to be more than that. That’s how it is, so I want you to think of that. And another one, to counter what Ian said, what does ASLA uphold now? But I’m also asking, ang hold lang ba namin sa ASLA is through the budget lang? I started as DSLD formator, and I don’t want it to be removed from Sanggu because it was formed due to Sanggu wanting to develop student leaders. But I agree with Billie, that when it comes to money, it’s different. Why can’t you be like A-Fair and market ASLA and get sponsorships because the money part is a problem when it is shown to our constituency. You’ve been here for 10 years already, and you’ve had alumni. Maybe you can increase your fees, and also ask money from alumni. Also to DSLD, why are you having an identity crisis now? You’re the oldest department of Sanggu. Also, as an organization, can we have more hold on ASLA? Anak ng Sanggu ang ASLA, so why can’t we contribute anything to it?

Babaran: I want you guys to understand on why we’re talking like this. Students in SOSE are starting to question the budget of the SOSE school board. We’re looking at the direction of transparency. If they see that this is how much we spend, they will get mad. I want you guys to see where we’re coming form. I honestly like the program, I like the idea but we’re having a hard time due to the budget because it’s too big. We’re going to be accountable for that.

Barcelon: I would like to propose a solution for ASLA: it’s been 10 years, have you actually reassessed and assessed where you are going long-term? Can you present a 5-10 year development plan on how you will separate yousefl from Sanggu? Because personally, I like the program and I’d like for it to continue but budget-wise, we need to reassess. We have to break away from tradition and do something else.

Supetran: I get where you’re coming from, Moses, but I really think that it should be a separate thing from Sanggu but we need to move fast because they need the money right away. If we’re not gonna fund it now, they’re gonna need money in order to move. The only way I can think of that is to get a DCB






account from OSA. Or maybe Fr.Jett because he mentioned that he’s open to sponsoring programs. In reply to Alvin [magwewelga], you should look at the other amounts that are not under Sanggu, like the OSA FormSem, if you’re targeting ASLA, you should target everything as a whole. Everything that we’re looking at. And to do that, we should have a strategy and have an action plan as one unit if we’re going that way. And if we’re gonna go that way, then that should be proposed on another time and not in this project. But yeah, my main opinion is that, there should be another avenue aside from Sanggu that can provide for ASLA because I feel like ASLA can stand on its own already.

Yu: In line with what Fara said, I’m inclined to think of ASLA as an independent institution then as Sanggu, we can give it institutional support. If we’re not gonna approve the budget, then they can repropose with the context of us giving you institutional support, instead of us giving you everything. But then, maybe that would make things less ambiguous.

Elicaño: Just to remind everyone, this is a budget hearing so we should be talking about budget. That discussion should be for another time. I’m gonna base my votes now on the context: “Should Sanggu be spending this much money?” The discussion of whether or not this should be a Sanggu project is for another time, and is something that I will try to push out of my head.

Yllana: To be honest, there’s a simple solution: Change the venue and lessen the costs.

• Papas: We’ll find ways to fund the program but from our perspective, iba kasi yung program na we can’t just do that. Lagi at lagi, babalik parin sa goal: What do we want to happen and how are we gonna do that? But we can’t just do things like that, but we’ll consider your suggestion.

Potenciano: The way I see it, it’s either ASLA starts branding that you’re part of Sanggu, or Sanggu give school boards more money.

Alejo: Here’s a solution: we postpone approving this budget, we will meet with Sir Christ this week to discuss some options, and then we meet on Friday this CB, bring this up and determine true nature of ASLA for this School year as a CB.

Elicaño: I object. This is a budget approval not a project approval. The question of identity of whether this is a Sanggunian project and so forth, is a different thing. And in the past, we have had projects that have been given zero budget.

Mot ion to d iv ide the house on whether to approve the ASLA budge t today or to pos tpone i t to another day was made by Nick Lucero , and was s e conded by Nico l e de la Cruz. No ob j e c t ions were ra i s ed by the Board . Mot ion was vo t ed upon by a show o f hands . Approve Today – 6 Postpone to another Day - 8 Joben Odulio Ian Agatep






Joben Odulio Nicole dela Cruz Barce Barcelon AJ Elicaño Felix Mintu* Polo Martinez

Ian Agatep Cate Sison Billie Dumaliang Kat Tuason Gigi de Villa** IC San Pedro** Alvin Yllana Ryan Yu

*Proxied by Nick Lucero **Proxied by Kat Tuason , and Toni Potenc iano , r e spe c t iv e l y ASLA Budge t i s pos tpo ined to another day .

• Alejo: So we’ll include it in this Friday’s CB meeting for use to finally decide what the nature of the project really is. If we plan them to leave them as an independent body, then so be it. But if we decide for them to be in Sanggu, then there are certain responsibilities that we have to uphold.

Motion to suspend par l iamentary pr c edureo fo r 30 mins fo r a lunch break was made by AJ Eli caño , and was s e conded by Ian Agatep . No ob j e c t ions were ra i s ed by the Board . Motion to r e sume par l iamentary pro c edures was made by Ryan Yu, and was s e conded by Po lo Mart inez . No ob j e c t ions were ra i s ed by the Board .

6) DPR Budget Proposal

Time start: 13:54 • Budget Proposal

o DPR Planning Seminar – P14,640.00 o Sanggu OrSem Video – P3,800.00 o Sanggu Shirt and Lanyards – P54,150.00 o Sanggu Board – P440.75

• Concerns o Sanggu OrSem Video

Villamin: How many hours? • Oyales: Gusto ni Gio as many reps as possible, baka iba’t ibang days,

pero yung crane isang araw lang. Villamin: Whole day?

• Oyales: Yes. Yllana: What are the cranes for?

• Oyales: Gio wants to show a scene where Sanggu is a lot. So the crane will rotate with the camera. I will post the storyboard this week.






o Sanggu Shirts and Lanyards Dumaliang: Actually, I already talked to her about this. For the past years

we’ve been paying for the shirts first before we take the orders. My proposal is we release the designs to the reps, they submit their orders, then go to order, and then they pay first before we order para sakto yung quantity, walang masasayang na pera or order. I don't know if the school boards will be okay with that, kung may issue with efficiency, speed, collection.

Villamin: Wasn't that instituted already last sem? • Agatep: Pagdating sa collections nage-exact siya at one point. Pero nangyari

naman nagkaroon ng discrepancy, na yung binibigay nilang shirts, biglang nagba-backout yung mga ibang reps, parang “Hindi naman kami bumibili.”

Villamin: So may bumawi talaga? • Agatep: I mean, as in parang nag-extra shirts. Kulang yung bayad ng mga

tao. Villamin: Ah, so you gave them their money back?

• Agatep: Hindi. Hindi talaga sila nagbayad. Alejo: So according to Billie, don’t order first. Just get who will order and

ask them to pay for it already so that by the end of may, we can pay Ericka, and she can order. And by Sanggu induction, we all have our shirts.

• Villamin: I think it’s safer. • Dumaliang: It’s safer, pero ang naisip ko, can the reps go here and pay

[during the summer]? Baka naman kumonti yung mga orders. By then, to be safe diba?

o Sanggu Board Sison: What color of cartolina?

• Oyales: Most likely blue and yellow and assorted. o Sison: You can just borrow that from Sanggu. Assorted

colored paper as well? • Oyales: Yep, assorted.

Yu: The stapler, is it a special kind of stapler? • Oyales: No.

o Yu: Can we just borrow it? Cate, don’t we have a stapler? o Sison: What size?

Oyales: Normal [size]. • Sison: I can’t make it function properly.

Yllana: For what are the supplies of the Sanggu board? If we have supplies in Sanggu, then why not use that?

o Alejo: So may supplies pa, Cate? o Sison: Which one are you talking about?

Oyales: Stapler.






• Sison: Stapler, I can’t make it function properly. May isa, pero wala pa siyang staples. So okay lang yun?

Oyales: Cate, meron ba daw colored paper? o Sison: We have colored papers. 8 packs.

Alejo: So remove colored paper, stapler, staple wire, scissors, glue. Sison:. Poster paint, what color?

o Oyales: Blue and yellow. Sison: We already have blue poster paint.

Odulio: Pwede bang ma-release yung shirts, like, soon? Kailan mare-release yung shirts? o Gio: End of May siguro.

Oyales: P18,531.00 na lang [yung budget] because we removed the shirts and lanyards.

Mot ion to approve the DPR’s P18,531.00 Budge t omnibous ly was made by Ryan Yu, and was s e conded by Po lo Mart inez . No ob j e c t ions were ra i s ed by the Board . Mot ion was vo t ed upon by a show o f hands and was approved unanimous ly .

7) DSWS Budget Proposal Time start: 14:09

• Budget Proposal o Booksale – P4,995.00 o Carpool Registration and Monitoring – P4,260.00 o Loans Operations – P8,164.00 o Lockers Registration and Baklas- P6,195.00 o Lost and Found Operations – P2,974.50 o DSWS General Functions – P5,119.00 o Promotions Monitoring and Documentation – P4,270.00 o Finance – P500.00 o Orientation Seminar – P2,640.00 o System Maintenance and Communications – P2,396.75 o Human Resources General Functions – P2,396.75 o Recruitment Week – P1,824.00 o General Assembly – P4,114.85 o Teambuilding Seminar – P10,050.50 o Salamat sa Tumutulong (SST) – P900.00 o Project Management Training Seminar – P4,100.00 o P69,853.60

• Concerns o Book Sale

Dela Cruz: Pa-explain, pano ba kayo nagco-contact ng members? Basically, you use the prepaid load, because if you add the prepaid load, if I’m not mistaken,






it’s P2,200 or something like that. How is your system? Is it one cellphone? Unlimited service?

• Cruz: Basically, it’s for the whole sem na. Minsan kasi, medyo random, minsan, may problema, immediate yung pag-contact, so they need load to contact them. Minsan, isa lang yung nagkaka-problema, but you have to contact him parin. So, parang allowance narin yung high amount of load.

Dela Cruz: But how is your system, is it one cellphone? • Cruz: The heads contact.

Dela Cruz: Per project, iba-iba yung nagco-contact? • Cruz: Yes. The heads of the project contact the consignees. Then

for the other projects, yung ibang head naman yung nagco-contact. Elicaño: you need 6 tarps?

• Dela Cruz: Diba the max is 4, if I’m not mistaken? • Cruz: Actually, 6. We’re actually thinking to maximize the number

of tarps allowed to post. Sison: Yung poster cost/unit, awhile ago I saw one that costs 30? So why is

that value 35? • Cruz: Sorry, baka nagkamali. So we’ll just change that to 30 per

poster. Dela Cruz: Suggestion, personal comment. Baka mas wise mag-invest na lang

kayo in a cheap phone na centralized na sa DSWS, tapos yun yung i-fund ng load. Minsan, yung request ng load, for the whole sem na yun. If I’m not mistaken, ganun din sa DSLD.

• Natividad: Nag-propose na kami dati, sa Globe unli to all networks, yung plan na 600. Hindi pa ata naming na-finalize, para makatipid din kami, para hindi na kami hingi ng hingi ng load from time to time.

o Loans Operations Tuason: Actually, Gigi [de Villa] has a question, regarding the umbrellas:

Can we use the Umbrellas that are inside DSLD room? • Alejo: The umbrellas there are already broken.

Villamin: Every year, you buy new chargers. Bakit ayaw nyo nalang bumili ng original? Mas mahal, pero feeling ko mas matagal ung buhay niya.

• Cruz: I’m thinking kasi pag charger, naka-stock lang siya sa isang drawer, all of them. Hindi na rin medyo nababantayan. Stina-stock na lang nga mga members dun. Based from experience, hindi masyadong naalagaan, baka masisira lang kaagad.

Dela Cruz: For most of the projects, you asked for scotch tape, pand for the general functions, there’s scotch tape also. Can you explain why it’s like that?

• Cruz: For mga projects kasi, they propose it, kasi kailangan talaga nila for their operations. For the general functions, it's for the SecGen to use, for her functions.






o Dela Cruz: So inuuwi nila yung supplies na yun? Or does it stay there?

Cruz: No, it stays in the office but there’s a separate place per committee.

o Lockers Registration++ Sison: Seeing as your lamination fees are really expensive, you can opt to

buy laminating sheets from national bookstore at 106.50 for 10 sheets. And you can use the laminating machine of Sanggu room. It’s less expensive that way.

• Cruz: Mas sufficient siya. • Villamin: Does it work?

o Sison: Yes it does. Dumaliang: The permanent markers, someone else proposed earlier with a

P32.25 cost, I think it’s good quality. • Cruz: Okay, so we’ll just change it to that.

Dela Cruz: Para kanino ulit ung snacks? • Cruz: Diba we’re having the lockers baklas? After ng finals, it’s parang a

reward for those who helped out during the event. Kasi sobrang konti lang yung pumunta, nahihirapan din mag-baklas.

Dumaliang: Again, yung prepaid load, kelan ginagamit? • Cruz: From registration, to inspections, kapag may violations, sa

baklas narin for cleaning. o DSWS General Functions

Dela Cruz: Just to make me understand, if you already proposed per project, bakit ang daming general resources kung per committee meron naman?

• Natividad: For example, the envelopes and short and long folders, kasi etong mga files na super files, para narin iyan sa SecGen. For example, yung mga posters na pinapa-approve ng mga different orgs, para sa PMD na iyan. Kasi walang pino-propose ung PMD.

Dela Cruz: The snacks for general meetings, you said it’s for the core? How long do your meetings last?

• Cruz: 1 and a half hour. Yu: Ano ung snacks?

• Cruz: Kasi general cleanup, when nililinis naming yung office namin. • Natividad: Incentives yan [for those who help].

Yu: How long does cleanup usually take? • Cruz: Usually half a day.

o PMD Functions Dumaliang: What is the photo album for?

• Cruz: For receipts. Dumaliang: Pwede. For clearbooks, how many pages? I bought yesterday

that cost me P135.00. Is that a really thick clearbook?






• Cruz: Yeah, it’s good for the whole sem, or maybe even 2nd sem. o System and Communication

Dela Cruz: You’re requesting for a printer later on but you still have printing costs, pano yun? If we approve your printing costs, and if we approve your budget for a printer, it would double.

• Cruz: We’ll remove the printing costs if the printer is approved Dela Cruz: Can we deliberate on this one first before we go on to the

others? • Alejo: CB, the printer of DSWS. Are you amenable to that? I’ve

seen the quality of the printer, it’s really bad. Dumaliang: What’s CIS? [Continuous ink flow system] Is the ink forever?

• Cruz: No, you’ll place an ink tank outside the printer and the ink is continuous.

Alejo: Please remove the printing costs. Yu: Can the printer cater to all printing needs?

• Cruz: For the first sem, yes. Dumaliang: Cate, do we have a Sanggu printer?

• Alejo and Sison: Yes. Dela Cruz: Fow what is the tarp?

• Cruz: For reasons the project committee head…hindi nasabi sakin Alejo: What is the router for?

• Cruz: Convenience for file-sharing. The internet is an added bonus. Dela Cruz: Can you maybe reason out the tarp? Because that’s 900 pesos

rin. • Cruz: Promotions for the services of DSWS. • Dela Cruz: But you have tarps for every project.

o Cruz: Not every project, actually. o Dela Cruz: Yeah, but most, printing and promos.

Yu: Hindi umaabot ng internet ung DSWS? • Cruz: It reaches but it’s too slow.

Yu: Bakit kelangan ng separate routers? What’s so special about the computers?

• Natividad: Para daw sa system ng loans and tapos sa booksale. Yung data, kasi Google docs ata yung ginagamit pang inventory ng mga books namin, and sa iba’t ibang committees narin. The wi-fi is an added benefit. That’s no the main purpose of why we’re getting a router. The purpose is to connect the 2 PC’s in the room.

Dumaliang: Kasi it’s a wi-fi router, so I’m assuming na what we’re paying for is the wi-fi, which you don't need, because you have internet connection. You say it’s an added benefit. Ano yung mga ibang alternatives for the PC to be connected? There’s USB, there’s e-mail, there’s Dropbox.

Agatep: How big a data are you working on?






• Natividad: If you could share a printer, run MySQL over the network. Assuming that the loan system is finished by a member, It needs to be connected to the desktop and the server. It’s needed for the server and we use MySQL.

Babaran: Kailangan ng router. MySQL, database siya ng lahat ng mga data. Hindi magiging reliable ng google docs kung walang internet. Kailangan mabilis, so kelangan talaga ng router. Hindi reliable yung Dropbox kung walang internet, kasi kung maka-connect yung isa [sa internet], hindi ma-update yung isa [the other]. Question is, kelangan ba ng wi-fi or hindi? Pero kailangan talaga ng router.

Dumaliang: Next time, you have to know the projects you’re proposing, or else, bring them here [the people who know the answers to the question]. Anticipate the questions. Answer them before they get asked.

o OrSem Promotions Alejo: What keychain is this? DSWS keychain?

• Cruz: Freebies. Yes. o RecWeek and GA

Dela Cruz: What will you have photocopied? • Cruz: Application forms.

Dela Cruz: The snacks are for? • Cruz: For the members sa GA.

Sison: Are we allowed to use plastic in school? • Cruz: BYOB, we’ll just remove the plastic cups and change the

supplier. o Team Building Seminar

Dela Cruz: Yung other materials, sorry but we’d like to ask for the itemized costs.

Alejo: Remove first and re-propose next time. o Project Management Seminar

Dela Cruz: Why is there a need for load? • Natividad: To text the members and inform them. Pwede Facebook,

pero hindi lahat gumagamit ng Facebook sa core namin. Kelangan mo talagang kulitin and remind, kasi nakakalimutan talaga nila, so ayun.

Dela Cruz: Who core members go to this Seminar? • Natividad: Project managers.

Dela Cruz: Why are they 100? • Natividad: We’ll change it to 25.

• Final Budget: - P. 62,234.10

Motion to approve the DSWS’ P62,234.10 Budge t omnibous ly was made by Ryan Yu, and was s e conded by Po lo Mart inez . No ob j e c t ions were ra i s ed by the Board . Motion was vo t ed upon by a show o f hands .






YES - 12 NO - 2 Ian Agatep Cate Sison Billie Dumaliang Kat Tuason Gigi de Villa* Alvin Yllana Joben Odulio Ryan Yu Barce Barcelon Felix Mintu* IC San Pedro* Polo Martinez

Nicole dela Cruz AJ Elicaño

*Proxied by Kat Tuason , Nick Lucero , and Toni Potenc iano , r e spe c t iv e l y DSWS Budge t i s approved .

8) DEA Budget Proposal Time start:

• Buklod Atenista Leaders’ Summit – P43,188.00 • SCAP – P5,108.00 • Total Proposed Budget: P48,296.00 • Concerns

o SCAP 8th Congress Albiento: Who will Sanggu be bringing for SCAP congress?

• Alejo: I’m not allowed because I’ll be at Buklod Atenista, so Ian is going, along with Billie Dumaliang since the focus is SCAP and her perspective as a Finance Officer can be advantageous to STRAW. So if you want to add more people, it’s your choice.

Yu: Who will be the added participants? • Albiento: Personally, I want for there to be a context of the Central

Board and School Board. The reps from the Central Board would be the Top 4 officers, which would be okay alread, or from the School Board, para yung perspective iba-iba.

Yu: Who would you recommend? • Albiento: I would recommend people who would really want to

know these issues. Pero Sanggu-funded parin siya. Dumaliang: You can actually open it to anyone outside Sanggu.

• Albiento: At least 1 from Sanggu, okay lang [kahit yung iba] from outside.

Dumaliang: So does anyone have a suggested [numbers of members]? Because we need to budget now.






Agatep: Are we okay with 2? Or can we increase? Lucero: Is there a relevance on the School the participant will be coming

from? • Dumaliang: I think iniisip ni Nick na Ian is from SOSS, I’m from

SOM. So the other two should be in SOSE and SOH, right? • Alejo: Is this your idea, Nick?

o Lucero: More or less, yes. Albiento: So here it is, total is P20,000.00. Villamin: Are some Ateneans willing to split their own airfare?

• Alejo: Pwede rin. Villamin: Paano yung mga political parties [ng La Salle]? Alejo: Crusada is a member of SCAP. I’m sure they will send.

• Villamin: But they need to pay the fare. • Alejo: Kahit rep pwede. basta i-open natin ung application. • Dumaliang: There’s also this proposal, pwede siyang reso [resolution],

pero as of now, all the reps of Sanggu to official conferences can actually pay their part of the conference fee, which is 30%. It’s open for discussion.

• Alejo: It’s still open for discussion. It’s an idea I got from other units. Dapat may stake rin yung mga pupunta, para hindi naman nilang tanungin, na bakit lahat shino-shoulder ng Sanggu, it’s not a free ride. But the fee is minimal. I just want it to be 30% of participation or registration. And 30%, it’s not that expensive.

• Buklod Atenista Summit o Dela Cruz: I prepared this. The conference fee, we applied what Gio was talking

about awhile ago. The conference fee is P5000.00. So we’re only proposing P3,500.00 because P1,500.00 will be paid for by the participants.

o Barcelon: Diba matagal na pumupunta na mga Sanggu dito sa Buklod? Do we release our report to students based on what we learned or what we got out of those conferences? I asked this last year also in the CB meeting, and I didn't get any answer actually.

Alejo: I get that. And yun nga, isa sa kakulangan natin last year is the DPR, so nakulangan din ng needs for having these, especially yung mga external conferences like this, to be able to report to the student body what we actually learned. I think this year, we are willing to tell the student body and report what we learned from these conferences and what they can do to strengthen this alliance. Yung Buklod kasi, it’s been a question for a long period of time, kasi parang nagiging reunion lang yun ng student officers, at least 5 years ago, until we started reforming it 3 years ago, wherein we discussed certain agenda that really concerned 5 Ateneos. Hindi pa natin nape-perfect yun, pero kaunti-unti. Maganda kasi this year, may election yung 2013. So yung ATF [Ateneo Task Force] pwede nating gawin nationwide network to Buklod






Atenista. And isa pa diyan yung Disaster Management. Punta ako kasi sa States, wherein yung 3 Jesuit schools doon, may network sila humanitarian aid, and if we follow a similar model here in the Philippines, we’d be able to create a stronger alliance with these schools.

Mot ion to approve the DEA budge t proposa l o f P63,620.00 per pro j e c t was made by Bi l l i e Dumal iang , and was s e conded by AJ Eli caño . No ob j e c t ions were made by the Board . The SCAP budge t was vo t ed upon by a show o f hands and approved unanimous ly . The Buklod Aten is ta budge t was vo t ed upon by a show o f hands and approved unanimous ly .

9) OSG Budget Proposal Time start: 15:25

• Budget Proposal o Website – P10,000.00 o Office Supplies – P9,202.20 o Standing Boards – P7,755.00

• Concerns o Website

Dela Cruz: This is for the domain? • Alejo: Lahat na. • Sison: Lahat na. Design, etc. The domain was paid for last year and

this is the remaining balance that has to be paid. Dela Cruz: From whom?

• Alejo: Solos Interactive. Si Mark Lacasmana, baka kilala nila AJ yun. • Sison: Basta ayun, kasi nagkagulo last year kung bakit siya matagal na-

release. But then we met with them, and na-clarify na naming na we don't want a really complicated website, like what happened last year. And we cleared up what we really want, and what the basic needs of the website are.

Albiento: Is it possible na pwedeng palitan ng name, like Ateneo Sangunian? Kasi hindi siya appealing outside Ateneo. They do not get what Sanggu means, so it’s an issue of looking at the outside. You don't use the local terms, you use how they talk to you.

• Sison: Alright. We can ask that. • Oyales: Pero diba ibang domain na yun? So magababayad ka ulit? • Sison: Yep. • Alejo: Plan namin ni Cate is to integrate it into the Ateneo main

website. • Sison: Kakausapin ko yung Ateneo admin, Ateneo PR and Comm

office. And we’re gonna ask them if we can integrate our website with theirs, so that we don't have to pay for the domain in future






years, because this is the last year that the domain has been paid for.

• Alejo: Kumbaga, sa Ateneo main website, may specific tab for Sanggu, Alejo: Parang Loyola Schools, diba, separate yung website niya sa main nila?

o Office Supplies/Needs Albiento: Is it possible na dagdagan yung External Affairs in terms of calling

cards? First, is SCAP Congress, and maraming engagements. If I’m not mistaken, 10 ba per person?

• Sison: 20 for those who will go to Congresses, and 10 for the people who are not going to the Congress as of the moment.

o Albiento: Pwede bang damihan? Sison: DEA, as in Moses Albiento?

• Albiento: Depends on you, wala naman akong problema.

Albiento: I have a question pala, yung mga ilalagay sa calling cards…? • Sison: It’s just like last year, with all your contact details, e-mail,

position, and your whole name, and Sanggu as a whole. Albiento: I thought it’s like a department calling card.

• Sison: No. More of your contact details. If I’m Barce [Barcelon], my name “Joseph Barcelon” is there, and then my contact details are there.

Dela Cruz: Do we have a MOA with freeform? • Sison: Wala pa, sabi ni Dumaliang. Tinanong ko na siya before.

Dela Cruz: Are they the cheapest? • Dumaliang: Calling cards, kasi, hindi siya constant thing ng Sanggu…so

it’s not a contact that you need. You need a bulk discount. o Dela Cruz: Yeah, exactly my point, so parang kung siya na

yung cheapest, edi okay. Kung hindi siya yung cheapest, baka may cheapest pa, parang ganon.

• Agatep: When I compared the prices from Intermatrix [and Freeform] last year, mas mataas ng konti ang Intermatrix, mas mura ang Freeform, tapos yung iba, hindi sila lumalayo sa Intermatrix. Mas mura yung Freeform by around 2 or 1 peso. Habang dumadami yung number of cards, mamumura siya, tsaka depende din siya kung ilan yung kukunin mo, kasi usually, you have calling cards made, it’s just 1 pack for 1 person, 40-50 pieces agad, kasi pag may trabaho ka...and since students naman tayo, we go with the bulk price na.

Dela Cruz: Gaano katagal ung warranty nung LCD projector kung sa CDR King?

• Sison: CDR King usually lasts for a year. o Standing Board






Yu: The 450 for labor, shouldn’t it be token instead? • Sison: Ah, token na lang?

o Dumaliang: Yeah. • Sison: I asked my dad what he pays usual carpenters, kung

nagpapagawa siya ng mga booths, and it’s usually from 500-600, so I said na 450 na lang.

o Yu: Parang hindi ba it’s more expensive? Sison: So 200 na lang?

Albiento: Asan manggaling yung labor? Sa FMO? • Sison: No, it’s just a dad’s friend of a member of the OSG. I’m not

sure, actually. [He’s] one of the technicianss in Faura. Because if we go to OSA for this, it would cost around 3000 to 4000 per board daw.

Alejo: Ikaw, Cate, decision mo na lang. Do we give them the minimum wage, or TY [thank you] na lang?

• Albiento: I suggest we give him money to provide also for the labor, kasi pinarating mo na siya lang yung gagawa.

o Sison: We’re gonna be helping him make the boards. • Albiento: But if we’re gonna give him tokens, tokens for me, for

speakers lang yan. Parang salamat na lang natin, pero ito kasi personnel. Parang we’re gonna pay for his overtime.

• Dumaliang: There’s gonna be a problem with accounting, being personnel, kasi wala siyang official receipt or paid. We have to work on that if that gets approved. We have to work with OSA pa, ask them to acknowledge the receipt or something.

• Alejo: Printed: “I receive this payment as part of my working for the boards”. So you okay with that?

o Sison: Hopefully yes. Dela Cruz: Ano yung size ng nails? 1 inch?

• Sison: 3 inches. Kasi 2x2 yung ipapako sa nail, para magkasiya sa area. Tapos ½ inch ng plywood 4x8 feet, you can cut that into 4 boards na.

Dumaliang: Suggestion also, kasi yung standing board, ngayon ko lang nalaman na sa atin pala yun. Please indicate na ownership ng Sanggu

• Sison: Ownership, that’s my plan as well. • Alejo: Label na lang natin, “This is Sanggu property.”

Sison: Wait, so kung ownership na natin ito, during elections, bawal ng gamitin? • Alejo: Bawal na.

o Sison: Okay, good.






Motion to approve the Of f i c e o f the Secr e tary-Genera l budge t o f P26,957.20 was made by Nico l e de la Cruz, and was s e conded by Bi l l i e Dumal iang . No ob j e c t ions were made by the Board . The mot ion was vo t ed upon by a show o f hands and was approved unanimous ly .

10) OVP Budget Proposal

Time start: 15:49

• ATF 2013 Soft Launch – P1,575.00

Motion to approve the Of f i c e o f the Vice -Pres ident budge t o f P1,575.00 was made by Ryan Yu, and was s e conded by Nico l e de la Cruz. No ob j e c t ions were made by the Board . The mot ion was vo t ed upon by a show o f hands and was approved unanimous ly . Mot ion to change pres ider sh ip was made by Alv in Yl lana , and was s e conded by AJ Eli caño . No ob j e c t ions were ra i s ed by the Board .

11) OP Budget Proposal Time start:

• Budget Proposal o SCAP Presidents’ Collective Merienda – P800.00 o President’s Monthly Report – P1,380.00 o Sanggunian Mid-year Report – P540.00

• Concern • President’s Monthly Report

o Ryan: Isn’t that more of summarized? o Ian: Siguro sayo more of summarized, tapos sa kanila more of report.

Gio: Actually, ito yung project ng OP [Office of the President], highlighting what has happened, what to expect. Yung sa DPR nito sa 60 seconds, yung video, yung ito, sa akin manggaling yung content ng video. Idi-disseminate natin ito in our school boards and everything.

o Ryan: Kasi parang I’m imagining ito yung President’s Office, The e-mail always starts with the giant picture of the President.

o Alejo: I want to utilize the boards, but it’s up to you, if you want it online, then so be it. I see the value that it’s around school. We have a video, a newsletter online, but no actual print. This is the summarized, you can read it everywhere.

• Sison: Diba may gagawin ng DPR na ganyan? o Alejo: Minutes. Hindi, ako nalang gagawa, hindi na sila Ericka [Oyales]. Ang gagawin

nalang nila every month ung 60-second video at tsaka yung newsletter natin. Ipapasulat kayo ng mga articles. Ito yung mga bullet points na very short, but very accessible. Isang avenue na rin is the boards.

• Yu: I’m slightly questioning the effectivity of the posters. o Alejo: Ayun nga, kayo. It’s for the whole first sem. Kasi kung 1st month na-try natin next

month wala na, nakakatawa naman. Kung hindi siya effective, online nalang. For now, I’m






solid na with Cate, as in how many meetings you’ve had, ano yung main points na na-discuss ng meeting. Ito yung magiging laman—kung ano yung magiging major issues, and kung ano ung kelangan tutukan for the next month.

Motion to approve the Of f i c e o f the Pres iden t budge t o f P2,720.00 was made by Ryan Yu, and was s e conded by Po lo Mart inez . No ob j e c t ions were made by the Board . The mot ion was vo t ed upon by a show o f hands and was approved unanimous ly . Motion to ad journ was made by Ryan Yu, and was s e conded by Nick Lucero . No ob j e c t ions were ra i s ed by the Board . Prepared By: Paul Anthony L. Ng OSG Secretariat Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila Catherine Therese M. Sison Secretary – General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

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