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SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY25210 ANZA DRIVE, SANTA CLARITA, CA 91355
REGULAR MEETING OF THE BOARD OF DIRECTORS
AGENDA
November 18,20148:30 A.M.
"Public records related to the public session agenda that are distributed to the Governing Board less than72 hours before a regular meeting, may be inspected by the public at 25210 Anza Dr., Valencia, CA
91355, during regular business hours (8:00 a.m. to 4:30 p.rn.)."
I.
II.
CALL TO ORDER: ___ .A.M.
MEMBER ROLL CALL:Ms. Marcia Dains, PresidentMs. Ronna Wolcott, ClerkMs. Lynn David, Presiding OfficerDr. Chris Hamlin, Member
STAFF PRESENT:Ms. Lynnelle Grumbles, CEO & Board SecretaryMs. Susan Weiss, Director, Finance & Admin.Ms. Jane Crawford, Director, Food ServicesMs. Laurie Kudroff, Executive Asst. to the CEO
APPROVAL OF AGENDAExhibit Approved
C N SSg
APPROVAL OF MINUTES1. Minutes of the October 21,2014, Regular Meeting A C N SSg
III. HEARING SESSION1. Cafeteria of the Month: MINT CANYON ELEMENTARY2. Advance Requests to Address the Board.3. Comments and/or Questions on Agenda Items.
IV. CONSENT CALENDAR (Unless a Board Member has questionsconcerning a particular item and asks that it be withdrawn from theConsent Calendar, the Board of Directors approves al/ items at one time.The action taken by the Board in approving Consent items is set forth inthe explanation of the individual items.)1. Removal of Items from Consent Calendar2. B Warrants (October)3. Personnel Action Report
a) New Employeesb) Transfersc) Status Changed) Temporary Assignmente) Leave of Absencef) Resignationg) Termination
4. Purchase Orders (October)
C N SSg
#14-15-05/C 1#14-15-05/C2
BC
#14-15-05/C3 D
IV. CONSENT CALENDAR (cont.)S. Consultant Agreement for Account #14-1S-0S/C4 E
Reconciliation6. Consultant Agreement for Korean Translator #14-1S-0S/CS F7. LACOE Contract For PC Products #14-1S-0S/C6 G8. Items Removed from Consent Calendar
V. CONFERENCE CALENDAR (includes items to be discussed withBoard of Directors. Items that might require action by the Board will beagendized at a future meeting.)1. Financial Report #14-1S-0S/CC 1 H2. Participation Report (October) AND Trends #14-1S-0S/CC2 I
07-08 SY to the Present3. 1st Interim Budget Workshop #2 #14-1S-0S/CC3 J4. Presentation (Dr. Chris Hamlin) "SHINE" #14-1S-0S/CC4 K
Pre-School ProgramS. ACTS Monthly Report #14-1S-0S/CCS L6. SUPER Co-Op Report #14-1S-0S/CC6 M
VI. ACTION CALENDAR (Includes items to be voted on by the Board ofDirectors. )1. Retirement Resolution #02-14-1S for: #14-1S-0S/A1 N C N SSg
Dr. Robert Nolet, Superintendent, SulphurSprings USD
VII. CORRESPONDENCE & BOARD INFORMATION1. Driftwood Dairy Prices (YTD) #14-1S-0S/I N1 02. In the News #14-1S-0S/IN2 P3. Administrative Review Update #14-1S-0S/lN3 Q4. Agency Report #14-1S-0S/I N4 R
VIII. BOARD ITEMS FOR NEXT MEETING (December 16,2014)1. 1st Interim Budget Report2. Administrative Review Report3.
IX. CLOSED SESSIONAdjourn to Closed Session __ A.M. C N SSg
1. Public Employee Appointment2. Public Employee:
a. Leave of Absenceb. Dismissalc. Disciplined. Evaluatione. Release
3. Advice from Legal Counsela. Potential Litigation Case #14-1S-01
4. Labor Negotiations Information
X. RECONVENE TO OPEN SESSIONReconvened A.M. C N SSg
1. Report of Closed Session
XI. ADJOURNMENTMeeting Adjourned A.M. C N SSg
SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCYREGULAR MEETING OF THE BOARD OF DIRECTORS
Agency Officee2521 0 Anza DriveeValencia, CA 91355
MINUTESOctober 21,2014
Ms. Marcia Dains, President, called the Regular meeting of the Board of Directorsof the Santa Clarita Valley School Food Services Agency to order at 8:41 a.m. atthe Santa Clarita Valley School Food Services Agency Office, 25210 Anza Drive,Valencia, CA 91355.
MEMBERS PRESENT:Ms. Marcia Dains, (C) PresidentMs. Ronna Wolcott, (N) ClerkMs. Lynn David, (S) Presiding OfficerDr. Chris Hamlin, (Sg) Member
PresentPresentAbsentPresent
STAFF PRESENT:Ms. Lynnelle Grumbles, CEO & Board SecretaryMs. Susan Weiss, Director, Finance & AdministrationMs. Jane Crawford, Director, Food ServicesMs. Laurie Kudroff, Executive Assistant to the CEO
PresentPresentPresentPresent
III. HEARING SESSION1. Newhall Elementary School was recognized as Cafeteria of the Month
for September 2014. The team members are: Amelia Alcaraz (SiteTeam Leader), Ofelia Lopez (NA 1), Maria Gonzalez (NA 1) & DorisEshaya (NA 1) - ALL were present at the meeting. Ms. Dainscongratulated the team and recognized the team for their efficiency,organization and sense of calm they bring to the cafeteria. This teamgoes above and beyond to make the cafeteria an inviting place to be atNewhall Elementary School. Ms. Wolcott spoke on behalf of the Principal(Tammi Rainville) and Assistant Principal (Vivian Fiss) and expressedtheir gratitude for the kindness and patience displayed by the team withthe students and staff at Newhall.
I. AGENDAThe motion was made by Dr. Hamlin, seconded by Ms. Wolcott and carrild3-0 to approve the Agenda.
MINUTES1. Ms. Wolcott made the motion, seconded by Dr. Hamlin to approve the
minutes of the Regular meeting held on September 16,2014.
II.
III. HEARING SESSION (continued)2. Ms. Dains announced there were no advance written requests to
address the Board.
3. Ms. Dains announced that there were no Comments/Questionsregarding agenda items.
CALL TO ORDER
ROLL CALLarrived at 8:30 a.m.arrived at 8:30 a.m.
arrived at 8:40 a.m.
Cafeteria of the Month -Newhall Elementary
Approval of AgendaM- 25 Ayes: 3Vote: 3-0DainsIWolcottlHamlin
Minutes Regular Mtg.M· 26 Ayes: 3Vote: 3-0DainsIWolcottlHamlin
Advance Written Requeststo Address the Board
Comments/QuestionsRegarding Agenda Items
EXHIBIT: A
IV. CONFERENCE CALENDAR I1. The ACTS monthly report for the SUPER Co-Op was presented by Mr. ACTS Verification Report
Rick De Burgh. Mr. De Burgh reported that he changed the format ofthe report. He explained that the processing of commodities iscomplicated. Discussed the issues and gave recommendations. Ms.Grumbles explained that the final report from ACTS is shared with theSUPER Co-Op Governing Council.
2. Ms. Weiss reviewed the Financial Report for September 2014.
3. Ms. Crawford reviewed the Participation Report for September 2014. Itwas reported that there were 45 fewer students this month incomparison with September 2013. There was one more operating dayat many schools this September (only Newhall SO had the samenumber of days as last year). The participation for paid & free studentsincreased, while the reduced participation decreased for the month.The Overall participation was 53.93% - about 1.09% lower than lastyear. Lunch participation was 39.86% - 0.85% down from last year.The breakfast ADP was 17.99% - 0.83% higher than last year. Theaverage student spending per day decreased from $0.115 to $0.102.
4. Ms. Weiss & Ms. Grumbles presented the 2014/15 SY 1st InterimBudget for discussion. The Year-to-Date numbers will be added for the1st Interim Budget workshop (#2) in November.
5. Ms. Grumbles read the SUPER Co-Op Report for the Board. Reporthighlights were: successful conference call with the SUPER Co-OpGoverning Council on September 23, 2014; next conference call isscheduled for November 21,2014 (by-laws updates and revisions willbe considered); an amendment to an existing RFP for Commodity andNon-Commodity Food Products for approved vendors will be releasedby the Agency on behalf of the SUPER Co-Op members in October toobtain pricing for new food items to begin January 1, 2015; discussednew member districts and a district that will withdraw their membershipfor next year; discussed OJ Co-Op administrator wrap-up for the2013/14 SY (new administrator for the 2014/15 SY is Gold Star Foods);discussed upcoming meetings with Riverside County and CDE(Stephanie Ewing).
V. CONSENT CALENDAR1. Ms. Wolcott made the motion, seconded by Dr. Hamlin, to approve all of
the items on the Consent Calendar; motion carried 3-0.2. B Warrants (September) #14-15-04/C13. Personnel Action Report #14-15-04/C2
a) New Employeesb) Transfersc) Status Changed) Temporary Assignmente) Leave of Absencef) Resignationg) Terminate
2
Financial Report-Sept.2014
Participation Report-Sept.2014
1st Interim BudgetWorkshop 14/15 SY
SUPER Co-Op Report
Consent CalendarM· 27 Ayes: 3Vote: 3-0 ApprovedOains/wolcottlHamlin
EXHIBIT: A
V. CONSENT CALENDAR (cont.)
4. Purchase Orders (September) #14-15-04/C35. Travel/Conference #14-15-04/C46. Job Description (updated) - Cash Control Clerk #14-15-04/C57. Job Description (updated) - Accounting Clerk #14-15-04/C68. No items were removed from the Consent Calendar
VI. ACTION CALENDARThere were no items on the Action Calendar.
VII. CORRESPONDENCE AND BOARD INFORMATION
1. Driftwood Dairy prices (YTD) were included for the Board.
2. A newspaper article from The Signal "Food Service Agency Has NewCEO" - about Lynnelle Grumbles - was included for the Board.
3. The flyer for the Information Technology Meeting (Mon., 11/17/14) withthe Districts was included for the Board. Ms. Kudroff will send areminder about the meeting to the Districts in early November.
4. A copy of the LACOE Review of the Agency's Unaudited Actuals for2013/14 SY was included for the Board.
5. A copy of the Agency newsletter was included for the Board.
6. Ms. Crawford read the Agency report. STAFF: It was reported theAgency has ten (10) vacancies currently being filled with substitutes.Open positions are being reviewed and re-evaluated. Positions will befilled within 30 days. OPERATIONS: It was reported the Fall Breakprovided an opportunity for annual equipment cleaning andmaintenance. Ms. Crawford, Ms. Weiss & Ms. Fiscella attended themandatory Administrative Review (AR) pre-review workshop onOctober 15, 2014. Preparations continue for the upcoming ARscheduled for the week of December 1-5,2014. OTHER CONCERNS:It was reported the verification process started. This year 117 familieson the meal program were sent verification documents. The Agency's11thannual School Food Vendor Show (open house) will be held at theCentral Kitchen on Tues., Oct. 28, 2014 from 2:30 pm -5:00 pm. AllPrincipals, School Staff, Parents (and Family Members), Students, andPTA's are welcome. The Kids' Cooking 2015 registration forms weresent and dates were selected - Saugus USD: February 19 & 20;Newhall SD: March 12; Sulphur Springs USD: March 19; Castaic USD:March 27. Sites will be chosen and teachers will be notified afterNovember 10.
VIII. ITEMS FOR NEXT MEETING (November 18,2014)1. 1st Interim Budget Workshop2. ACTS Verification Report (SUPER Co-Op)3. SUPER Co-Op Report
3
Consent Calendar (cont.)
Driftwood Dairy Prices
In The News
"What The Tech?" - IT mtg.11/17/14
LACOE Review UnauditedActuals 13/14 SY
Agency Newsletter
Agency Report
ITEMS FOR NEXTMEETING
EXHIBIT: A
IX. CLOSED SESSIONThere was no need for a closed session.
X. RECONVENE TO OPEN SESSIONThis was not necessary.
XI. ADJOURNMENTDr. Hamlin made the motion, seconded by Ms. Wolcott, and carried 3-0, toadjourn the Regular meeting.
Date November 18, 2014
Ms. Marcia Dains, President
Ms. Ronna Wolcott, Clerk
4
CLOSED SESSION
RECONVENE TO OPENSESSION
M·28 Ayes: 3ADJOURN: 10:28 A.M.Vote: 3-0DainsIWolcottiHamlin
EXHIBIT: A
TO:
FROM:
RE:
DATE: 11/18/14
BOARD OF DIRECTORS
LYNNELLE GRUMBLES 1 SUSAN WEISS
"B" WARRANTS - OCTOBER 2014
RECOMMENDATION #14-15-05/C1
It is recommended that the Soard of Directors approve the following "S" warrants:
OCTOBER 2014
21634724 - 2163472521643081 - 2164308721645378 - 216453792165006921663162 - 2166316421663166 - 2166317121669550 - 2166957521675119 - 2167512021678324 - 216783282168984021695481 - 2169548921700819 - 2170082121714949 - 21714954
TOTAL: $ 394,215.41
EXHIBIT: B
Santa Clarita Valley School Food Service AgencyCheck Register
October 2014
Date Num Name Amount
10101/201421634724 CAL CARD
10101/201421634725 VAVRINEK,TRINE,DAY & CO.,LLP
10103/201421643081 ACCESS 1 SOURCE
10103/201421643082 INTERNANTIONAL GRINDING
10103/201421643083 PREPAID REFUND (LUNCH)
10103/201421643084 P & R PAPER
10103/2014 21643085 PHIL'S PHABULOUS PHOODS (JUICE ALIVE)
10103/2014 21643086 THE GAS CO.
10103/201421643087 PREPAID REFUND (LUNCH)
10106/201421645378 CUSTOM UPHOLSTERY AND DRAPERY
10106/201421645379 GOLD STAR FOODS
10108/201421650069 CUSTOM UPHOLSTERY AND DRAPERY
10/10/201421663162 ADAGE IT, INC.
10/10/201421663163 AT&T MOBILITY
10/10/201421663164 BURRTEC WASTE INDUSTRIES
10/10/201421663166 DATA BUSINESS SYSTEMS
10/10/201421663167 EMPLOYMENT DEVELOPMENT DEPARTMENT
10/10/2014 21663168 PREPAID REFUND (LUNCH)
10/10/201421663169 P & R PAPER
10/10/201421663170 PITNEY BOWES
10/10/201421663171 PITNEY BOWES
10/14/2014 21669550 A&R WHOLESALE DISTRIBUTOR
10/14/2014 21669551 MILEAGE EMPLOYEE
10/14/201421669552 AMERIPRIDE UNIFORM SERVICES
10/14/201421669553 AT&TI CALNET 2
10/14/201421669554 BOARD OF EQUALIZATION
10/14/201421669555 MILEAGE EMPLOYEE
10/14/201421669556 CANYON WELDING10/14/201421669557 DARLING INTL.
10/14/201421669558 DRIFTWOOD DAIRY
10/14/2014 21669559 FRESH LOGISTICS (BOLTHOUSE)
10/14/201421669560 GARDA CL WEST, INC.
10/14/201421669561 GLOBAL FOODS, INC.
10/14/201421669562 GOLDEN CRUST
10/14/201421669563 INTERNET SECURITY SYSTEMS-INC
10/14/201421669564 JUAN C. VARGAS
10/14/201421669565 P & R PAPER
10/14/2014 21669566 ROMERO'S FOOD PRODUCTS, INC.
10/14/201421669567 SAUGUS UNION SCHOOL DISTRICT
10/14/2014 21669568 SPRINT (NEXTEL COMMUNICATIONS)
10/14/201421669569 CHEFS TOYS
10/14/201421669570 TAMA TRADING COMPANY INCORPORATED
10/14/201421669571 TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
10/14/2014 21669572 TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
10/14/201421669573 U.S. HEALTHWORKS MEDICAL GROUP, PC
10/14/201421669574 VALENCIA WATER SERVICE10/14/201421669575 VERTEX PEST SOLUTIONS
10/16/2014 21675119 PREPAID REFUND (LUNCH)
10/16/201421675120 GOLD STAR FOODS
-6,664.08
-7,290.00
-263.00
-600.00
-21.05
-5,017.72
-4,656.96
-282.64
-27.00
-350.00
-66,145.01
-350.00
-429.76
-315.61
-223.19
-389.55
-399.75
-169.50
-4,335.55
-5.09
-137.34
-14,422.55
-58.80
-293.04
-332.45
-768.00-83.44
-75.00-313.71
-70,148.72
-4,301.80
-433.98
-4,984.00
-1,260.00
-55.00
-210.00
-2,517.64
-1,111.20
-3,155.07
-454.65
-4,702.00
-12,360.00
-490.50
-199.14
-66.00
-176.76-150.00
-127.91
-59,438.39
Page 1 of 2
Santa Clarita Valley School Food Service AgencyCheck Register
October 2014
Date Num Name Amount
10/17/201421678324 AT&TI CALNET 2
10/17/201421678325 CALIFORNIA TELEPHONY
10/17/201421678326 IMAGE IV SYSTEMS INC
10/17/2014 21678327 PATRICIA CUOMO
10/17/201421678328 SUE PEAK
10/23/2014 21689840 ACTS
10/27/2014 21695481 AT & T (GS)
10/27/201421695482 DEPARTMENT OF JUSTICE
10/27/201421695483 FRESH LOGISTICS (BOLTHOUSE)
10/27/201421695484 GOLD STAR FOODS
10/27/201421695485 PREPAID REFUND (LUNCH)
10/27/201421695486 P & R PAPER
10/27/201421695487 PHIL'S PHABULOUS PHOODS (JUICE ALIVE)
10/27/201421695488 PREPAID REFUND (LUNCH)
10/27/201421695489 SOUTHERN CALIFORNIA EDISON
10/29/201421700819 ADAGE IT, INC.
10/29/2014 21700820 FORD CREDIT
10/29/2014 21700821 CAL CARD
10/31/201421714949 PREPAID REFUND (LUNCH)
10/31/201421714950 FRESH LOGISTICS (BOLTHOUSE)
10/31/201421714951 P & R PAPER
10/31/201421714952 STAPLES
10/31/201421714953 THE GAS CO.
10/31/201421714954 PREPAID REFUND (LUNCH)
-871.50
-95.00-376.47
-990.00
-1,320.00
-12,291.42
-53.16
-320.00
-2,417.80
-60,874.84
-34.00
-5,106.63
-3,880.80
-43.65
-9,924.55
-62.50
-698.53
-6,201.22
-58.00
-1,695.60
-4,708.68
-1,012.73
-382.51
-33.27
$ (394,215.41)
Page 2 of 2
DATE: 11/18/14
TO:fROM:RE:
BOARD OF DIRECTORSLYNNElLE GRUMBLES / SUSAN WEISSPERSONNEl ACTION REPORT
RECOMMENDATION #14-15-05/C2It is recommended that the Board of Directors approve the following personnel report:
1\1 A 1\111:: n~crDIDTlnl\l1''''IYIt;; I Ut;;.JO"'Rlr 11,-," I t;;rrt;;"'llvt;;
NEW EMPLOYEES:
TRANSFERS:Pat Gaedicke NA1 Golden Oak 3.75 to NA1 Stevenson Ranch 3.75 10/20/14Rita Padilla NA1 Bridgeport 2.75 to NA1 Valley View 2.75 10/20/14
STATUS CHANGE:Faviola Roberson NA1 Golden Oak 4.00 to Account Clerk 1 Central Kitchen 6.00 10/01/14
TEMPORARY ASSIGNMENT:
39 MONTH REHIRE LIST:
CORRECTION:
LEAVE OF ABSENCE:
RETIREMENT:
RESIGNATION:
TERMINATED:
EXHIBIT: C
DATE: 11/18/14TO:FROM:RE:
BOARD OF DIRECTORSLYNNELLE GRUMBLES 1 SUSAN WEISSPURCHASE ORDERS
RECOMMENDATION #14-15-05/C3
It is recommended the Board of Directors approve the purchase orders for October 2014.
P.O.# VENDOR AMOUNT
32182 Gold Star Foods 23,000.00
32183 Gold Star Foods 8,500.00
32184 Driftwood Dairy 4,000.00
32185 Golden Crust 2,500.00
32186 Gold Star Foods 14,999.97
32187 Gold Star Foods 19,353.56
32188 TAMA Trading 1,757.40
32189 Romero's Food Products, Inc. 250.56
32190 P & R Paper 4,379.34
32191 A&R 4,977.85
32192 Gold Star Foods 12,436.59
32193 Gold Star Foods 17,063.07
32194 Rehab Solutions (ergonomic chairs - Della/Becky) 1,089.89
32195 Staples 1,012.75
32196 Chefs Toys 661.32
32197 VOID VOID
32198 Fresh Logistics 785.00
32199 Custom Upholstery 700.00
32200 PPG 3,903.60
32201 P & R Paper 2,543.07
32202 A&R 4,774.20
32203 TAMA Trading 3,249.40
32204 Romero's Food Products, Inc. 278.40
32205 R & S Automotive 200.62
32206 R & S Automotive 78.47
32207 R & S Automotive 246.40
32208 R & S Automotive 45.78
32209 R & S Automotive 131.95
32210 Fresh Logistics 1,632.80
32211 Gold Star Foods 16,471.10
EXHIBIT: D
P.O.# VENDOR AMOUNT
32212 Gold Star Foods 14,380.97
32213 LA Foods 17,736.00
32214 Gold Star Foods 353.60
32215 TAMA Trading 3,354.88
32216 Romero's Food Products, Inc. 278.40
32217 P & R Paper 5,158.21
32218 A&R 3,354.88
32219 Fresh Logistics 1,695.60
32220 Gold Star Foods 12,754.68
32221 Gold Star Foods 18,147.17
32222 Web Restaurant 321.27
32223 TAMA Trading 3,343.60
32224 Romero's Food Products, Inc. 306.24
32225 P & R Paper 4,675.35
32226 A&R 3,950.64
32227 LA Foods 6,293.65
32228 SCV Rental 61.20
32229 Fresh Logistics 1,805.50
32230 Gold Star Foods 15,689.66
32231 Gold Star Foods 13,128.48
32232 TAMA Trading 3,361.70
32233 Romero's Food Products, Inc. 448.32
32234 A&R 4,843.59
32235 P & R Paper 4,698.75
32236 Canyon Welding 145.00
32237 Fresh Logistics 1,538.60
TOTAL: $ 292,849.03
EXHIBIT: D
DATE: 11/18/14
TO:
FROM:
RE:
BOARD OF DIRECTORS
LYNNELLE GRUMBLES 1 SUSAN WEISS
CONSULTANT AGREEMENT FOR ACCOUNTRECONCILIATION
RECOMMENDATION #14-15-05/C4
It is recommended that the Board of Directors approve the agreement forconsulting services with Mrs. Patricia Cuomo through November 26,2014.
Comment:Mrs. Cuomo will be performing consulting work for the Agency'sAccounting department. Specifically, reconciliation of the SUPER Co-Opinvoices for the 2013/14 School Year. Her previous agreement expired onOctober 31, 2014.
EXHIBIT: E
SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY25210 ANZA DRIVE
SANTA CLARITA, CALIFORNIA 91355(661) 295-1574
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is made and entered into this 3rd day of November 2014 by and between the Santa ClaritaValley School Food Services Agency, a California Joint Powers Authority, hereinafter referred to as the "AGENCY",and Patricia Cuomo the "CONSULTANT".
WHEREAS, the AGENCY is in need of special consulting services and advice in the areas of accountreconciliation for the Agency's School Food Services operation as it relates to the Super-Co-op; and
WHEREAS, Government Code section 53060 authorizes the AGENCY to contract for special consulting servicesand advice if such persons are specially trained and experienced and competent to perform the special servicesrequired; and
WHEREAS, the CONSULTANT is specially trained and experienced and competent to perform the specialconsulting services required by the AGENCY.
NOW, THEREFORE, in consideration of the foregoing premises and upon the terms and conditions containedhereinafter, the parties agree as follows:
1. Services To Be Performed By Consultant.
(a) The CONSULTANT will serve as a resource by consulting with and assisting the AGENCY with the Super Co-Op audit and account reconciliation for 2013-2014.
(b) The services CONSULTANT shall render under this Agreement will supplement and not replace theassistance given by the State of California and Los Angeles County.
(c) The CONSULTANT may, at CONSULTANT's own expense, employ such assistants as the CONSULTANTdeems necessary to perform the services required of CONSULTANT by this Agreement.
(d) The CONSULTANT is, and shall at all times be deemed to be an independent contractor, and shall beresponsible for determining the sequence, method, details and manner in which it performs those servicesrequired under the terms of this Agreement. Nothing herein contained shall be construed as creating arelationship of employer and employee, or principal and agent, between the AGENCY and CONSULTANT orany of the CONSULTANT's agents or employees. The CONSULTANT assumes exclusively the responsibilityfor the acts of its employees or agents as they relate to services to be provided during the course and scopeof their employment. The CONSULTANT, its agents and employees, shall not be entitled to any rights and/orprivileges of the AGENCY's employees and shall not be considered in any manner to be the AGENCY'semployees.
(e) If the CONSULTANT is a regular employee of a public entity, all services which the CONSULTANT rendersunder this Agreement will be performed at times other than the CONSULTANT's regular assigned work dayfor said entity, or during periods of vacation or leave of absence from said entity.
b:\consultant agreements\consultant - patricia cuomo-ll.26.2014.doc1
2. Compensation.
(a) Except as otherwise provided in this Agreement, the AGENCY agrees to compensate the CONSULTANT forservices rendered under this Agreement at the rate of $30.00 per hour for not more than $6,000.00 in the2014-2015 fiscal year unless approved by the governing board of the AGENCY.
(b) The AGENCY will pay no additional amount for travel or other expenses of the CONSULTANT under thisAgreement unless specified below.
(c) The CONSULTANT shall submit monthly invoices in duplicate to the AGENCY. The CONSULTANT shallsupport each invoice with a monthly report detailing the services rendered to the AGENCY during the billingperiod.
(d) All payments by the AGENCY shall be made in arrears, after the services have been rendered. Payment shallbe made within thirty (30) days from the date that each monthly invoice is received and it is determined to bein reasonable agreement with the services rendered during the billing period.
(e) The AGENCY will not withhold any federal or state income tax for payment made pursuant to this Agreement,but will provide the CONSULTANT with a statement of earnings at the end of each calendar year. TheCONSULTANT is hereby advised that such statement of earnings shall, if required, be provided to the InternalRevenue Service and the State Franchise Tax Board.
3. Term of Agreement.
The initial term of this Agreement is from November 3, 2014, through November 26, 2014, unless soonerterminated pursuant to the provisions of Section 6 of this Agreement. The AGENCY and the CONSULTANT maymutually agree in writing to extend the initial term of this Agreement, provided that the initial term and any additionalterm(s) do not exceed five (5) years in the aggregate.
4. Obligations of Consultant.
(a) During the term of this Agreement, the CONSULTANT agrees to diligently and timely perform the servicesspecified in Section 1 above.
(b) The CONSULTANT will provide all materials, tools, and instrumentalities required to perform the servicesunder this Agreement.
(c) At all times during the term of this Agreement, the CONSULTANT agrees to provide workers' compensationinsurance for the CONSULTANT's employees and agents as required by law. The CONSULTANT shallcomply with all federal, state and local laws and ordinances applicable to the work to be performed under thisAgreement.
(d) The CONSULTANT shall indemnify, pay for the defense of, and hold harmless the AGENCY and its officers,agents and employees of and from any and all liabilities, claims, debts, damages, demands, suits, actions andcauses of actions of whatsoever kind, nature or sort which may be incurred by reason of the CONSULTANT'snegligent or willful acts and/or omissions in rendering any services hereunder. The CONSULTANT shallassume full responsibility for payments of federal, state and local taxes or contributions imposed or requiredunder the social security, workers' compensation or income tax law, or any disability or unemployment law, orretirement contribution of any sort whatever, concerning the CONSULTANT or any employee and shall furtherindemnify, pay for the defense of, and hold harmless the AGENCY of and from any such payment or liabilityarising out of or in any manner connected with the CONSULTANT's performance under this Agreement.
(e) Neither this Agreement nor any duties or obligations under this Agreement may be assigned by theCONSULTANT without the prior written consent of the AGENCY.
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5. Obligations of the Agency.
The AGENCY agrees to comply with all reasonable requests by the CONSULTANT and to provide access to alldocuments reasonably necessary for the performance of the CONSULTANT's duties under this Agreement.
6. Termination of Agreement.
(a) Unless otherwise terminated as provided below, this Agreement shall continue in force during the term of theAgreement, or until the services provided for herein have been fully and completely performed, whichevershall occur first, and shall thereupon terminate.
(b) Should the CONSULTANT default in the performance of this Agreement or breach any of its provisions, theAGENCY may terminate this Agreement by giving written notification to the CONSULTANT.
(c) If at any time during the performance of this Agreement the AGENCY determines, in its sole discretion, tosuspend indefinitely or abandon the services under this Agreement, the AGENCY shall have the right toterminate the performance of the CONSULTANT's services hereunder by giving 10 days written notification tothe CONSULTANT of its intention to terminate.
(d) In the event that the AGENCY terminates this Agreement under paragraph (b) or (c) of this Section, theCONSULTANT shall only be paid for those services rendered to the date of termination.
7. General Provisions.
(a) Any notices to be given hereunder by either party to the other may be effected either by personal delivery inwriting, or by registered or certified mail, postage prepaid with return receipt requested. Notices shall bedeemed given and served upon delivery personally, or three (3) days after depositing in the United StatesMail. Mailed notices shall be addressed to the parties at the addresses set forth in this Agreement for theAGENCY and the CONSULTANT. The foregoing addresses may be changed by written notice to the otherparty as provided herein.
(b) The AGENCY and the CONSULTANT mutually agree that for copyright purposes, any written material or anycopyrightable work of any nature created by the CONSULTANT pursuant to this Agreement shall beconsidered a "work made for hire" and the AGENCY the "copyright owner" thereof as those terms are definedin Title 17 of the United States Code, Section 101, and that the AGENCY shall own all of the rights comprisedin the copyright of said written material or copyrightable work.
(c) This Agreement supersedes any and all agreements either oral or written, between the parties hereto withrespect to the rendering of services by the CONSULTANT and contains all of the covenants and agreementsbetween the parties with respect to the rendering of such services in any manner whatsoever. Each party tothis Agreement acknowledges that no representations, inducements, promises, or agreements, orally orotherwise, have been made by any party or anyone acting on behalf of any party, which is not embodiedherein, and that no other agreement, statement or promise not contained in this Agreement shall be valid orbinding. Any modification of this Agreement will be effective only if it is in writing, signed by both parties.
(d) If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, orunenforceable, the remaining provisions will nevertheless continue in full force without being impaired orinvalidated in any way.
(e) This Agreement shall be governed by and construed in accordance with the laws of the State of California.
(f) Pursuant to and in accordance with the provisions of Government Code Section 10532, or any amendmentsthereto, all books, records and files of the AGENCY, CONSULTANT, or any subcontractor connected with theperformance of this Agreement involving the expenditure of public funds in excess of Ten Thousand Dollars($10,000), including, but not limited to the administration thereof, shall be subject to the examination and auditof the Office of The Auditor General of the State of California for a period of three (3) years after final paymentis made under this Agreement. The CONSULTANT shall preserve and cause to be preserved such books,
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records and files for the audit period. In addition, upon reasonable prior request, the CONSULTANT shallmake available all such books, records and files for review and inspection by the AGENCY.
(g) Each person executing this Agreement warrants that he or she has the authority to so execute this Agreementand that no further approval of any kind is necessary to bind the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written.
"AGENCY" "CO NSU LTANT"
By: _Signature
By: _Signature
Printed Name Printed Name
Title Title
Address
City State Zip
( )
Telephone Number
Social Security/Tax ID No.
Date: _ Date: _
Date of Governing Board's Approval: _
4
DATE: 11/18/14
TO:
FROM:
RE:
BOARD OF DIRECTORS
LYNNELLE GRUMBLES / SUSAN WEISS
CONSULTANT AGREEMENT FOR KOREAN TRANSLATOR
RECOMMENDATION #14-15-05/C5
It is recommended that the Board of Directors approve the agreement forconsulting services with Mr. Christian (Chris) Lee through June 30, 2015.
Comment:Mr. Lee will be performing translation (English to Korean) for the Agency'sbreakfast and lunch menus. "The Agency agrees to compensate Mr. Leefor services rendered under this Agreement at the rate of $20.00 (first hourper month/2 menus, and $15.00 per subsequent hour, if needed, permonth/2 menus) for not more than $500.00 in the 2014/2015 fiscal yearunless approved by the Agency's Board of Directors."
EXHIBIT: F
SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY25210 ANZA DRIVE
SANTA CLARITA, CALIFORNIA 91355(661) 295-1574
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is made and entered into this 10TH of November 2014 by and between the Santa Clarita ValleySchool Food Services Agency, a California Joint Powers Authority, hereinafter referred to as the "AGENCY" andCHRISTIAN (CHRIS) LEE, the "CONSULTANT".
WHEREAS, the AGENCY is in need of special translator to translate our breakfast and lunch menus from English toKorean, and
WHEREAS, Government Code section 53060 authorizes the AGENCY to contract for special consulting servicesand advice if such persons are specially trained and experienced and competent to perform the special servicesrequired; and
WHEREAS, the CONSULTANT is specially trained and experienced and competent to perform the specialconsulting services required by the AGENCY;
NOW, THEREFORE, in consideration of the foregoing premises and upon the terms and conditions containedhereinafter, the parties agree as follows:
1. Services To Be Performed By Consultant.
(a) The CONSULTANT will serve as a resource as a Korean translator for the Agency's breakfast and lunchmenus and other documents on an "as needed"basis;
(b) The CONSULTANT may, at CONSULTANT's own expense, employ such assistants as the CONSULTANTdeems necessary to perform the services required of CONSULTANT by this Agreement.
(c) The CONSULTANT is, and shall at all times be deemed to be an independent contractor, and shall beresponsible for determining the sequence, method, details and manner in which it performs those servicesrequired under the terms of this Agreement. Nothing herein contained shall be construed as creating arelationship of employer and employee, or principal and agent, between the AGENCY and CONSULTANT orany of the CONSULTANT's agents or employees. The CONSULTANT assumes exclusively the responsibilityfor the acts of its employees or agents as they relate to services to be provided during the course and scopeof their employment. The CONSULTANT, its agents and employees, shall not be entitled to any rights and/orprivileges of the AGENCY's employees and shall not be considered in any manner to be the AGENCY'semployees.
(e) If the CONSULTANT is a regular employee of a public entity, all services which the CONSULTANT rendersunder this Agreement will be performed at times other than the CONSULTANT's regular assigned work dayfor said entity, or during periods of vacation or leave of absence from said entity.
2. Compensation.
b:\consultant agreements\consultant - christian lee-korean translator.doc1
(a) Except as otherwise provided in this Agreement, the AGENCY agrees to compensate the CONSULTANT forservices rendered under this Agreement at the rate of $20.00 (first hour per month/2 menus) and $15.00(subsequent hours, if necessary per month/2 menus) for not more than $500.00 in the 2014-2015 fiscalyear unless approved by the governing board of the AGENCY.
(b) The AGENCY will pay no additional amount for travel or other expenses of the CONSULTANT under thisAgreement unless specified below.
(c) The CONSULTANT shall submit monthly invoices in duplicate to the AGENCY. The CONSULTANT shallsupport each invoice with a monthly report detailing the services rendered to the AGENCY during the billingperiod.
(d) All payments by the AGENCY shall be made in arrears, after the services have been rendered. Payment shallbe made within thirty (30) days from the date that each monthly invoice is received and it is determined to bein reasonable agreement with the services rendered during the billing period.
(e) The AGENCY will not withhold any federal or state income tax for payment made pursuant to this Agreement,but will provide the CONSULTANT with a statement of earnings at the end of each calendar year. TheCONSULTANT is hereby advised that such statement of earnings shall, if required, be provided to the InternalRevenue Service and the State Franchise Tax Board.
3. Term of Agreement.
The initial term of this Agreement is from November 10, 2014, through June 30, 2015, unless sooner terminatedpursuant to the provisions of Section 6 of this Agreement. The AGENCY and the CONSULTANT may mutuallyagree in writing to extend the initial term of this Agreement, provided that the initial term and any additional term(s)do not exceed five (5) years in the aggregate.
4. Obligations of Consultant.
(a) During the term of this Agreement, the CONSULTANT agrees to diligently and timely perform the servicesspecified in Section 1 above.
(b) The CONSULTANT will provide all materials, tools, and instrumentalities required to perform the servicesunder this Agreement.
(c) At all times during the term of this Agreement, the CONSULTANT agrees to provide workers' compensationinsurance for the CONSULTANT's employees and agents as required by law. The CONSULTANT shallcomply with all federal, state and local laws and ordinances applicable to the work to be performed under thisAgreement.
(d) The CONSULTANT shall indemnify, pay for the defense of, and hold harmless the AGENCY and its officers,agents and employees of and from any and all liabilities, claims, debts, damages, demands, suits, actions andcauses of actions of whatsoever kind, nature or sort which may be incurred by reason of the CONSULTANT'snegligent or willful acts and/or omissions in rendering any services hereunder. The CONSULTANT shallassume full responsibility for payments of federal, state and local taxes or contributions imposed or requiredunder the social security, workers' compensation or income tax law, or any disability or unemployment law, orretirement contribution of any sort whatever, concerning the CONSULTANT or any employee and shall furtherindemnify, pay for the defense of, and hold harmless the AGENCY of and from any such payment or liabilityarising out of or in any manner connected with the CONSULTANT's performance under this Agreement.
(e) Neither this Agreement nor any duties or obligations under this Agreement may be assigned by theCONSULTANT without the prior written consent of the AGENCY.
5. Obligations of the Agency.
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The AGENCY agrees to comply with all reasonable requests by the CONSULTANT and to provide access to alldocuments reasonably necessary for the performance of the CONSULTANT's duties under this Agreement.
6. Termination of Agreement.
(a) Unless otherwise terminated as provided below, this Agreement shall continue in force during the term of theAgreement, or until the services provided for herein have been fully and completely performed, whichevershall occur first, and shall thereupon terminate.
(b) Should the CONSULTANT default in the performance of this Agreement or breach any of its provisions, theAGENCY may terminate this Agreement by giving written notification to the CONSULTANT.
(c) If at any time during the performance of this Agreement the AGENCY determines, in its sole discretion, tosuspend indefinitely or abandon the services under this Agreement, the AGENCY shall have the right toterminate the performance of the CONSULTANT's services hereunder by giving 10 days written notification tothe CONSULTANT of its intention to terminate.
(d) In the event that the AGENCY terminates this Agreement under paragraph (b) or (c) of this Section, theCONSUL TANT shall only be paid for those services rendered to the date of termination.
7. General Provisions.
(a) Any notices to be given hereunder by either party to the other may be effected either by personal delivery inwriting, or by registered or certified mail, postage prepaid with return receipt requested. Notices shall bedeemed given and served upon delivery personally, or three (3) days after depositing in the United StatesMail. Mailed notices shall be addressed to the parties at the addresses set forth in this Agreement for theAGENCY and the CONSULTANT. The foregoing addresses may be changed by written notice to the otherparty as provided herein.
(b) The AGENCY and the CONSULTANT mutually agree that for copyright purposes, any written material or anycopyrightable work of any nature created by the CONSULTANT pursuant to this Agreement shall beconsidered a "work made for hire" and the AGENCY the "copyright owner" thereof as those terms are definedin Title 17 of the United States Code, Section 101, and that the AGENCY shall own all of the rights comprisedin the copyright of said written material or copyrightable work.
(c) This Agreement supersedes any and all agreements either oral or written, between the parties hereto withrespect to the rendering of services by the CONSULTANT and contains all of the covenants and agreementsbetween the parties with respect to the rendering of such services in any manner whatsoever. Each party tothis Agreement acknowledges that no representations, inducements, promises, or agreements, orally orotherwise, have been made by any party or anyone acting on behalf of any party, which is not embodiedherein, and that no other agreement, statement or promise not contained in this Agreement shall be valid orbinding. Any modification of this Agreement will be effective only if it is in writing, signed by both parties.
(d) If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, orunenforceable, the remaining provisions will nevertheless continue in full force without being impaired orinvalidated in any way.
(e) This Agreement shall be governed by and construed in accordance with the laws of the State of California.
(0 Pursuant to and in accordance with the provisions of Government Code Section 10532, or any amendmentsthereto, all books, records and files of the AGENCY, CONSULTANT, or any subcontractor connected with theperformance of this Agreement involving the expenditure of public funds in excess of Ten Thousand Dollars($10,000), including, but not limited to the administration thereof, shall be subject to the examination and auditof the Office of The Auditor General of the State of California for a period of three (3) years after final paymentis made under this Agreement. The CONSULTANT shall preserve and cause to be preserved such books,records and files for the audit period. In addition, upon reasonable prior request, the CONSULTANT shallmake available all such books, records and files for review and inspection by the AGENCY.
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(g) Each person executing this Agreement warrants that he or she has the authority to so execute this Agreementand that no further approval of any kind is necessary to bind the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written.
"AGENCY" "CONSULTANT"
By: _Signature
By: _Signature
Printed Name Printed Name
Title Title
Address
City State Zip
( )
Telephone Number
Social Security/Tax 10 No.
Oate: _ Oate: _
Date of Governing Board's Approval: _
4
ACTION: 11/18/14
TO:
FROM:
RE:
BOARD OF DIRECTORS
LYNNELLE GRUMBLES 1 SUSAN WEISS
LACOE CONTRACT FOR PC PRODUCTS
RECOMMENDATION #14-15-05/C6
It is recommended that the Board of Directors approve the LACOEContract for PC Products. The estimated monthly cost for these servicesis $508.00.
Comment:This is a new agreement to help the Agency meet itspersonnel/administration needs. Specifically:
• LLL (Lists, Letters, Labels) - Network version• Labor - Network version
Some key areas of benefit to SCVSFSA would be:• Analysis tool for Affordable Care Act which is not available
currently (ongoing for employee tracking of hours, pay, etc.)• Analysis tool for the 3 day sick leave being implemented July
2015 which is not available currently (employee tracking ofhours, classification, pay, etc.)
• Analysis tool for the review of labor and benefits costs forprojecting future budgetary expenses
• Example: Tool for salary projection• Ability to view and report on the most up-to-date personnel
and payroll informationo Prefab or ad hOGreporting options
• Ability to print various types of mailing labels for Agencyemployees utilizing the most up-to-date information
• Ability to review HRS data to ensure accuracy in asummarized format
• Reduce staffing time to obtain reporting information forreview and analysis
EXHIBIT: G
CONTRACT NUMBER C-15156
LOS ANGELES COUNTY OFFICE OF EDUCATION
AND
SANTA CLARITA VALLEY SCHOOL FOOD SERVICES
SCHEDULE APRICE SCHEDULE AND SERVICES
FORPC PRODUCT(S)
Effective: December 1,2014 through June 30,2015
PRODUCTS MONTHL Y RATES
LLL $ 214
LLL-Net 40
Labor 214
Labor-Net 40
$ 508TOTAL MONTHLY RATE
C-15156: 14:19
LOS ANGELESCOUNTYOFFICE OF EDUCATION
LICENSE CONTRACTFOR USE OF SOFTWAREPERSONALCOMPUTERPRODUCTS
FORDISTRICTUSE OF HRS AND/OR PSFS DATA
The LOS ANGELES COUNTYOFFICE OF EDUCATION, a public educationalagency, located at 9300 Imperial Highway, Downey, California 90242-2890,hereinafter referred to as "LACOE",and
SANTACLARITAVALLEYSCHOOL FOOD SERVICES, hereinafter referred to as"District", mutually agree as follows:
1. BASIS OF CONTRACT
1.1 LACOE has entered into a Contract with Hess & Associates,hereinafter referred to as Contractor, for non-exclusive use of personalcomputer proprietary software products in connection with LACOE'sHuman Resources System (HRS) and PeopleSoft Financial System(PSFS) to provide districts with the capability of downloadinginformation from these systems to District Personal Computers (PCs).District has requested LACOEto provide said capabilities, and LACOEagrees to do so in accordance with the terms and conditions of thisContract. All work shall be coordinated with LACOE's project directorwho is Patricia Smith.
1.2 Schedule A, Price Schedule and Services, attached hereto and made apart hereof, indicates the monthly rates for PC Products used by theDistrict. LACOE will provide the District with Revised Schedule A(s)during the contract year to reflect the addition and/or deletion ofsubscribed products, and, by July 1 of each year to notify the Districtof the following fiscal year rates.
2. TERM
This Contract is effective December 1, 2014 and shall remain in effectthrough June 30, 2019. The Contract may be terminated by the District byproviding LACOEwith written notice of intention to terminate by June 1,of the then current fiscal year for termination on July 1, of the next fiscalyear. The Contract may be amended by mutual consent of the parties.
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3. ACCEPTANCEOF THE LICENSEDSOFTWARE
District is entitled to a one (1) month trial period for the PC Productslicensed hereunder. District shall accept or return the software to LACOEthe first working day following the end of the applicable trial period.Charges for the software accepted by the District shall commence on theacceptance date of said software commencing on either the 1st or 15th ofthe month and shall be reflected in this Contract as due and payable as ofthe date of acceptance. It is understood and agreed that the trial period isintended to demonstrate the software capabilities and does not imply thatLACOEwill provide the District with either complete data or support asspecified herein. Support and other services shall commence upon thedate of District's acceptance of the software and upon execution of thisContract. See Schedule A for District's effective dates and monthly rates.
4. RESPONSIBILITIESOF LACOE
LACOEis responsible for coordinating and securing the work of LACOE'sContractor as required to assure the products licensed by Districtpursuant to this Contract are in good working order, and that District hasaccess to support for the products. LACOE is responsible for all qualitycontrol, including responding to problems encountered by the District. Inthe event a problem arises with any licensed product, LACOE's ProjectDirector is responsible for coordinating all work required to resolve theproblem.
5. SERVICESTO BE PROVIDEDBYLACOE'SCONTRACTOR
LACOE, through its Contractor, shall provide the District with thefollowing services in support of the District's license of the PC Products asspecified in Schedule A:
5.1 Initial Installation
Install the Product(s) selected by the District on each licensedworkstation.
5.2 Initial Training
Conduct an initial training session for four (4) hours for employees ofthe District.
5.3 Initial Reports
Develop ten (10) reports each using standard system features as apart of the initial installation of the PC Products licensed hereunder.
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5.4 Data Delivery
PC Product data is updated and posted on LACOE's RADwebsite forthe duration of the license for PC Products. The data file(s) areavailable for download daily by select staff based on Districtauthorized security access. PC Products LLL is updated daily and PCProducts Labor and PSFS are updated weekly.
5.5 Additional Support - NoCharge
Provide sixteen (16) hours of support to the District during eachContract year in the following areas:
1) Hot line calls
2) On-site support
3) Additional training
4) Special reports
5.6 Turnover Training
Provide initial training to staff of the District who are new to theProduct(s) licensed hereunder, and are replacing staff who previouslyexecuted the Product(s). This training will be provided at no charge tothe District.
5.7 User Conference
Conduct an annual user conference with the Contractor, staff ofLACOE, the District and other districts licensing the Products asspecified herein. The purpose of the user conference is to provideinput on the existing products and discuss any enhancements to theproducts.
6. LICENSEPRICING
6.1 Stand-Alone Versions base monthly charge for each product Labels,Lists and Letters (LLL), and Labor is $200.00 plus $.03 per employeeas determined by the number of active and inactive employees in theHRS file as of April of each year the Contract is in effect.
6.2 Stand-Alone Version base monthly charge for PSFS is $270.00.
6.3 The charge for each additional Stand-Alone copy is $20.00 per month.
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6.4 Network Version(s) base monthly charge is an additional $40.00 perproduct(s). The price includes up to eight (8) authorized users at noadditional charge.
6.5 The charge for the credential file, an optional product enhancementfor LLL,shall be $25.00 per month.
6.6 The charge for each authorized user beyond eight is $10.00 per monthper product.
7. PAYMENT
District shall pay LACOE for software products licensed hereunder.Payment shall be made upon acceptance of the software product(s) on aquarterly basis by journal voucher transfer. The journal voucher for PCProduct charges will be made to the following accounts.
K-12 School DistrictsCharter SchoolsCommunity College Districts
01.0-00000.0-00000-72000-5890-000000009.0-00000.0-00000- 72000-5890-000000001.0-00000.0-00000-00000-5890-0000000
The license fees for Product(s) licensed by the District are listed inSchedule A.
8. REPLACEMENTOF SOFTWAREAFTERLOSS OR DESTRUCTION
In the event of loss or destruction of the Product(s) licensed hereunder,LACOEshall direct the Contractor to replace, for a reasonable charge, theProduct(s) as described herein.
9. PROPRIETARYRIGHTSOF CONTRACTOR
District recognizes that the computer programs, and all other materialssupplied hereunder are subject to the proprietary rights of the Contractor.The District agrees that the Products, and all information or data suppliedby the Contractor, in machine-readable form or otherwise, are protectedunder the laws of copyright and that their use must be carefully andcontinuously controlled.
10. TITLE
The District does not obtain title to the programs in machine-readableform or otherwise. District shall keep each and every program free andclear of all claims, liens, and encumbrances, except those of Contractorand any act of the District, voluntary or involuntary, purporting to create aclaim, lien, or encumbrance on such an item shall be void.
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11. COPIES
The computer programs and other items supplied by Contractor hereunderare for the sole use of the District as specified herein. District agrees thatwhile this Contract is in effect, or while the District has custody orpossession of any property of Contractor, it will not copy or duplicate, orpermit anyone else to copy or duplicate any physical or magnetic versionof the computer programs, documentation of information in machine-readable, printed, or other form.
District agrees that the District will not create or attempt to create, orpermit others to create or attempt to create, the source programs or anypart thereof from the object programs or from other information madeavailable under this Contract or otherwise whether oral, written, tangible,or intangible. The District may copy, for its own use, at its own expense,operator manuals, training materials, and other user-oriented materials,but shall advise LACOE of the number of copies made and theirdistribution.
12. USER RESTRICTIONS
The computer programs licensed hereunder shall be used only on anauthorized single personal computer system and its associated peripheralunits (referred to as the machine). For the stand-alone version of theProduct(s), only one (1) machine is authorized per copy of the productlicensed.
For the network version of the Product(s), one (1) machine ("server") mayhave the software installed. A limit of up to eight (8) machines or usersmay be connected through a network, before additional network versionsare considered, to the above server machine and are authorized to use theProduct(s).
Use of the programs shall consist either of copying any portion of theprogram from storage units or media into the machine, or the processingof data with the programs, or both. All programs, documentation, andmaterials in machine-readable form supplied under this license shall bekept in a secure place, under access and use restrictions satisfactory toContractor and not less restrictive than those applied to the District's mostvaluable and sensitive programs.
13. DESTRUCTIONOF PRODUCTSUPONTERMINATIONOF LICENSE
Upon the cancellation, expiration, or other termination of this Contract,the District shall, at the option of LACOE;either destroy all copies of theProduct(s) at the District, or shall return the Product(s) to LACOE.
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14. INDEMNIFICATION
District agrees to defend, indemnify, save, and hold harmless LACOEfromand against any and all demands, debts, liens, claims, losses, damages,liability, costs, expenses (including, but not by way of limitation, attorneys'fees and costs actually incurred, whether or not litigation hascommenced), judgments or obligations, actions, or causes of actionwhatsoever, for or in connection with injury, damage, or loss (including,but not limited to death) to any person or property to the extent that suchinjury, damage or loss results from or is connected with the solenegligence or error or omission of the District. The provisions of this clauseshall not be limited to the availability or collectability of insurancecoverage.
LACOEagrees to defend, indemnify, save, and hold harmless the Districtfrom and against any and all demands, debts, liens, claims, losses,damages, liability, costs, expenses (including, but not by way of limitation,attorneys' fees and costs actually incurred, whether or not litigation hascommenced), judgments or obligations, actions, or causes of actionwhatsoever, for or in connection with injury, damage, or loss (including,but not limited to death) to any person or property to the extent that suchinjury, damage or loss results from or is connected with the solenegligence or error or omission of LACOE.The provisions of this clauseshall not be limited to the availability or collectability of insurancecoverage.
15. INSURANCE
District shall maintain such general liability, property damage, workers'compensation, and auto insurance as is required to protect District andLACOEas their interests may appear.
16. FAILURETO COMPLY
In the event the District fails to perform in accordance with theindemnification, or insurance requirement clauses of this Contract, orotherwise breaches any other clause of this Contract, LACOE, the LosAngeles County Board of Education and the individuals thereof, and allofficers, agents, employees, representatives, and volunteers shall beentitled to recover all legal fees, costs, and other expenses incident tosecuring performance or incurred as a consequence of nonperformance.
17. INDEPENDENTCONTRACTOR
While performing its obligations under this Contract, the District is anindependent contractor and not an officer, employee or agent of LACOE.
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The District shall not at any time or in any manner represent that it or anyof its officers, employees, or agents are employees of LACOE.
18. RECORDRETENTIONANDINSPECTION
The District agrees that LACOE shall have access to and the right toexamine, audit, excerpt, copy or transcribe any pertinent recordspertaining to this Contract. All records shall be kept and maintained bythe District and made available to LACOEduring the entire term of thisContract and for a period not less than five (5) years after final paymenthereunder by LACOE.
19. MODIFICATION
The Contract shall not be modified or amended without mutual writtenconsent of the parties. If any actual or physical deletions or changesappear on the face of the Contract, such deletions or changes shall only beeffective if the initials of both contracting parties appear beside suchdeletion or change.
20. SEVERABILITY/WAIVER
20.1 If any provision of this Contract is determined to be illegal,unenforceable, or invalid, such act shall in no way affect the validityof any other provision in this Contract.
20.2 No waiver of any provision of this Contract shall be deemed, or shallconstitute, a waiver of any other provision, whether or not similar,nor shall any such waiver constitute a continuing or subsequentwaiver of the same provision. No waiver shall be binding unlessexecuted in writing by the party making the waiver.
21. ASSIGNMENT
The District shall not in any manner, directly or indirectly, by operation oflaw or otherwise, assign, transfer or encumber this Contract or anyportion hereof of any interest herein, in whole or in part, without the priorwritten consent of LACOE. If consent is not given by LACOE to assign,transfer, or encumber this Contract, such action shall be deemedautomatically void. In addition, the District shall not subcontract the workto be performed pursuant to this Contract without prior written approvalof LACOE.The names and qualifications of subcontractors or others whomDistrict intends to employ, other than those identified, shall be submittedto LACOEfor prior written approval.
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22. INTEGRATION
This Contract, including all exhibits and other documents incorporatedherein or made applicable by reference, contains the complete and finalunderstanding of the parties' rights, duties and obligations with respect tothe transaction discussed in the Contract and supersedes all priorContracts, understandings and commitments, whether oral or written.This Contract shall not be amended in any way except by a writingexpressly purporting to be such an amendment, signed and acknowledgedby both of the parties hereto.
23. ATTORNEY'SFEES
Should either party be required to file any legal action or claim to enforceany provision of this Contract or resolve any dispute arising under orconnected to this Contract, each party shall bear its own attorney's feesand costs in bringing such an action and any judgment or decree renderedin such a proceeding shall not include an award thereof.
24. GOVERNINGLAW/FORUM SELECTION
This Contract is made, entered into and executed in Los Angeles County,California, and any legal action, claim or proceeding arising out of orconnected with this Contract shall be filed in the applicable court in LosAngeles County, California. This Contract shall be construed, and alldisputes hereunder shall be settled, in accordance with the laws of theState of California.
25. NOTICES
Any notices to be given pursuant to this Contract shall be in writing andsuch notices, as well as any other document to be delivered, shall bedelivered by personal service or by deposit in the U.S. Mail, certified orregistered, return receipt requested, postage prepaid, and addressed to theparty for whom intended as follows:
LACOE:
Administrative Services ManagerContracts SectionLOSANGELESCOUNTYOFFICE OF EDUCATION9300 Imperial Highway, ECW 101Downey, CA 90242-2890
District:
Mailing Address is District Office
Los Angeles CountyOffice of Education
8 C-15156:14:19
26. EMPLOYEEFINGERPRINTING
During the entire term of the Contract, the District, including allsubcontractors, shall fully comply with the provisions of the EducationCode Section 45125.1 when LACOE determines that the District'semployees and/ or employees of subcontractors will have more than limitedcontact with LACOEpupils in the performance of the work of the Contract.
27. ALCOHOLANDDRUG-FREE WORKPLACE
The District hereby certifies under penalty of perjury under the laws of theState of California that District will, when on LACOE facilities or LACOEevents, comply with the requirements of the Drug-Free Workplace Act of1990 (Government Code Section 8350 et. seq.), and the Los AngelesCounty Board of Education's Alcohol and Drug-Free Workplace Policy4034.
28. PROVISIONSREQUIRED BYLAWDEEMED INSERTED
Each and every provision of law and clause required by law to be insertedin this contract shall be deemed to be inserted herein and the contractshall be read and enforced as though it were so inserted and included.
29. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR OTHERINELIGIBILITY(Federal Executive Order 12549)
By executing this contractual instrument, District certifies to the best ofits knowledge and belief that it and its principals:
29.1 Are not presently debarred, suspended, proposed for debarment,declared ineligible, or voluntarily excluded from covered transactionsby any Federal Department or Agency;
29.2 Have not, within a three-year period preceding the execution of thiscontractual instrument, been convicted of, or had a civil judgmentrendered against them, for: commission of fraud or a criminaloffense in connection with obtaining, attempting to obtain, orperforming a public transaction (Federal, State or Local) or contractunder a public transaction; or violation of Federal or State antitruststatutes; or commission of embezzlement, theft, forgery, bribery,falsification or destruction of records, making false statements, orreceiving stolen property.
29.3 Are not presently indicted for, or otherwise criminally or civillycharged by any government entity (Federal, State or Local), withcommission of any of the offenses enumerated in Section 29.2above, of this certification; and,
Los Angeles CountyOffice of Education
9 C-15156: 14: 19
29.4 Have not, within a three-year period preceding the execution of thiscontractual instrument, had one or more public transactions(Federal, State or Local) terminated for cause of default.
30. EXECUTIONREQUIREMENTS
Proper signatures required for execution of this instrument may be byoriginal signature; photocopy; faxl facsimile copy; valid, encrypted,electronic transmission I signature; and/ or other commonly accepted,widely used commercially acceptable signature methods. This instrumentmay be executed in counter-parts by each party on a separate copy thereofwith the same force and effect as though all parties had executed a singleoriginal copy.
LOS ANGELESCOUNTYOFFICE OF EDUCATION
SANTACLARITAVALLEYSCHOOL FOOD SERVICES
By _Deborah C. HarrisAssistant DirectorAdministrative ServicesController's Office
By _
Typed or Printed Name
Title _
Date ---------------------------jmd 11/10Report 12I 1I 14
Date _
Los Angeles CountyOffice of Education
10 C-15156:14:19
Date: 11/18/14
TO: BOARD OF DIRECTORS
FROM: LYNNELLE GRUMBLES 1SUSAN WEISS
RE: FINANCIAL REPORT - OCTOBER '14
FINANCIAL REPORT NO. 14-15-05/CC1
We finished the month of October with $148,919 in black; last year we finished at$176,537. YTD the Agency is ($35,382) in the negative -last year's figure was $29,060in the black.
The cash in the bank & Treasury as of 10/31/14 was $1,292,884.55 -last year thebalance was $1,689,149.60.
Points of interest - October:• Income was $943,667, - $3,215 higher than last year• The food and supplies cost was 32.62% of the income; last year it was 30.65%• The total support cost was 47.45% of the income; last year it was 46.52%
Points of interest - YTD:• Income was $2,476,388 - $17,380 higherthan last year• The Federal income is up $30,464 - 2.16%• Local Sales are down by ($25,012) - (3.06%)• The food & supplies cost is up $53,870 - 6.68%• The support cost is up by $56,038 - 4.10%
EXHIBIT: H
Santa Clarita Valley School Food Service Agency
Profit LossOCTOBER 2014
%of %ofOct·14 Oct·13 Diff. in $ Income Income
2014 2013 Budget %TD
Ordinary Income/ExpenseIncome
Total Cash Over/Shortage $ 84 $ 77 $ 7 0.01% 0.01% $0 0.00%Total Interest Earned $ $ $ 0.00% 0.00% $12,000 0.00%Total Federal Income $ 538,327 $ 534,117 $ 4,210 57.05% 56.79% $4,952,000 10.87%Nutrition Education $ $ 5,920 $ (5,920) 0.00% 0.63% $0 0.00%Total Local Sales $ 308,215 $ 322,205 $ (13,990) 32.66% 34.26% $3,095,160 9.96%Total Miscellaneous Income $ 35,780 $ 34,714 $ 1,066 3.79% 3.69% $450,000 7.95%Total State Income $ 61,262 $ 43,419 $ 17,842 6.49% 4.62% $411,098 14.90%
Totallncome I $ 943,667 $ 940,452 $ 3,215 100.00% 100.00% $8,920,258 10.58%1Expense
Total Food & Food Supplies $ 307,846 $ 288,265 $ 19,581 32.62% 30.65% $2,780,230 11.07%Total Insurance/Contract Services $ 5,326 $ 1,932 $ 3,394 0.56% 0.21% $144,726 3.68%Total Operating Expense $ 21,765 $ 25,324 $ (3,559) 2.31% 2.69% $308,000 7.07%Total Utilities $ 11,325 $ 10,159 $ 1,166 1.20% 1.08% $106,600 10.62%
Total Expenses $ 346,263 $ 325,680 $ 20,583 36.69% 34.63% $3,339,556 10.37%Total Direct Salaries $ 319,699 $ 311,906 $ 7,793 33.88% 33.17% $3,600,796 8.88%Total Fringe Benefits $ 128,089 $ 125,631 $ 2,458 13.57% 13.36% $1,370,985 9.34%
Total Support Costs $ 447,788 $ 437,537 $ 10,251 47.45% 46.52% $4,971,781 9.01%Capital Outlay $ 699 $ 699 $ 0.07% 0.07% $35,000 2.00%
~ Total Expense $ 794,7491 $ 763,9151 $ 30,834 84.22% 81.23% $8,346,337 9.52%1
Net Ordinary Income $ 148,919 $ 176,537 $ (27,619) 15.78% 18.77% $573,921 25.95%
Transfer Out to District $ $ $ $0.00 $0.00 $750,000 0.00%Net Income $ 148,919 $ 176,537 $ (27,619) 15.78% 18.77% $ (176,079) ·84.57%
Page 1 of 1
Santa Clarita Valley School Food Services AgencyPROFIT LOSS
JULY 2014 - OCTOBER 2014
Jul - Oct. 14 Jul -Oct.'13 Difference in $Difference % of %of
in% Income '14 Income '13Budget $TD
Ordinary Income/Expense
Income
Total Cash Over/Shortage $435 $236 $199 84.57% 0.02% 0.01% $0.00 0.00%Total Interest Earned $0 $0 $0 0.00% 0.00% 0.00% $12,000 0.00%Total Federal Income $1,440,595 $1,410,130 $30,464 2.16% 58.17% 57.35% $4,952,000 29.09%
Total Nut. Ed. Grant $0 $5,920 $5,920 100.00% 0.00% 0.24% $0 0.00%Total Local Sales $793,349 $818,362 ($25,012) -3.06% 32.04% 33.28% $3,095,160 25.63%Total Miscellaneous Income $110,965 $113,105 ($2,139) -1.89% 4.48% 4.60% $450,000 24.66%Total State Income $131,044 $111,256 $19,788 17.79% 5.29% 4.52% $411,098 31.88%
Total Income $2,476,388 $2,459,009 $17,380 0.71% 100.00% 99.76% $8,920,258 27.76%1Expense
Total Food $860,270 $806,400 $53,870 6.68% 34.74% 32.79% $2,780,230 30.94%Total Insurance/Contract Services $76,499 $71,319 $5,181 7.26% 3.09% 2.90% $144,726 52.86%Total Operating Expense $101,648 $113,330 ($11,682) -10.31% 4.10% 4.61% $308,000 33.00%Total Utilities $46,281 $42,020 $4,261 10.14% 1.87% 1.71% $106,600 43.42%
Total Expenses $1,084,698 $1,033,069 $51,629 5.00% 43.80% 42.01% $3,339,556 32.48%Total Direct Salaries $1,071,145 $1,027,400 $43,746 4.26% 43.25% 41.78% $3,600,796 29.75%Total Fringe Benefits $353,133 $340,841 $12,292 3.61% 14.26% 13.86% $1,370,985 25.76%
Total Support Costs $1,424,278 $1,368,240 $56,038 4.10% 57.51% 55.64% $4,971,781 28.65%Capital Outlay $2,794 $28,639 ($25,845) -90.24% 0.11% 1.16% $35,000 7.98%
Total Expense $2,511,770 $2,429,949 $81,822 3.37% 101.43% 98.82% $8,346,337 30.09%1Net Ordinary Income ($35,382) $29,060 ($64,442) -221.75% -1.43% 1.18% $573,921 -6.16%
Transfer Out to Districts $0 $0 $0 0 0 0 $750,000 0.00%Net Income ($35,382) $29,060 ($64,442) -221.75% -1.43% 1.18% ($176,079) 20.09%
DATE: 11/18/14
TO:
FROM:
RE:
BOARDOF DIRECTORS
LYNNELLEGRUMBLES/ JANE CRAWFORD
PARTICIPATION REPORT- OCTOBER2014 & TRENDS07/08 TO THE PRESENT
REPORTNO. 14-15-05/CC2
Lunch participation for October is lower than last year and breakfastparticipation is up slightly.
OVERALLPARTICIPATIONOverall participation for October '14 was 55.81%- down by (3.240/0)from than last year.
LUNCHPARTICIPATIONThe October '14 lunch participation was 42.30% - (1.79%) down fromthe previous year. The ADP decreased from 10,991 lunches per day to10,640.
BREAKFASTPARTICIPATIONThe breakfast participation was 17.86% - up by 0.33% over last year. Weserved 4,011 more breakfasts this year in comparison with last year.
STUDENTSALESThe student spending on the A fa carte items was $0.092; last year it was$0.124.
Additional Points of Interest for October 2014 vs October 2014:~ Combined enrollment is up by 228 students over last year;
however, there are approximately 278 eligible pre-schoolstudents included in the participation percentage and theyare included in the enrollment numbers.
~ Overall 3,632 less lunches served; 1,551 less paidlunches; 1,128 less reduced lunches; 953 less free lunches
~ Total Free &. Reduced priced lunches served was 62.300/0;last year we served 62.210/0
EXHIBIT: I
--------~
PARTICIPATIONOCTOBER 2014
0
LUNCH i=«0..
PROGRAM u ?f'. ?f'.0 lJJ lJJ i= 0:: 0::lJJ lJJ 0::« 0:: 0:: « <>IS <>IS0.. u, u, 0.. u, u,
14/157 7.
CASTAIC MIDDLE 908 1039 472 2146 3567 207 970 22.09% 21.63% 74.25%LIVE OAK 1472 1361 584 2514 4441 269 560 45.87% 46.65% 67.79%NORTHLAKE HILLS* 1821 1594 686 2230 4409 279 618 45.61% 41.97% 61.56%CASTAIC DISTRICT 6421 6190 1983 1700 7584 7554 15988 15444 68 68 940 908 2646 2629 35.54% 34.56% 59.84% 59.92%MCGRATH* 736 748 1502 1196 11158 11524 13396 13468 22 23 609 586 738 762 82.51% 76.85% 94.51% 94.45%MEADOWS 1824 1688 558 559 1262 1495 3644 3742 22 23 166 163 607 627 27.29% 25.95% 49.95% 54.89%NEWHALL* 496 558 791 987 10690 10447 11977 11992 22 22 544 545 676 735 80.53% 74.16% 95.86% 95.35%OLD ORCHARD 1157 1407 452 286 3622 3615 5231 5308 22 23 238 231 469 468 50.70% 49.31% 77.88% 73.49%PEACHLAND* 794 595 524 445 5609 5864 6927 6904 22 23 315 300 531 541 59.30% 55.49% 88.54% 91.38%STEVENSON RANCH 5494 4616 118 150 736 629 6348 5395 22 23 289 235 831 814 34.72% 28.82% 13.45% 14.44%PICO CANYON 4266 4429 696 693 1802 1670 6764 6792 22 23 307 295 958 962 32.09% 30.70% 36.93% 34.79%VALENCIA VALLEY 2576 2841 389 439 1188 1032 4153 4312 22 23 189 187 692 681 27.28% 27.53% 37.97% 34.11WILEY CANYON 1267 1194 948 1012 8064 8342 10279 10548 22 23 467 459 711 694 65.71% 66.08 87.67% 88.68OAK HILLS 3671 3212 178 134 454 403 4303 3749 22 23 196 163 614 613 31.86% 26.59 14.69% 14.32NEWHALL DISTRICT 22281 21288 6156 5901 44585 45021 73022 72210 220 229 3319 3163 6805 6897 48.78% 45.86% 69.49% 70.52%
5 1 5 5 55 7 55 7 .5 0
CEDARCREEK * 815 970 1242 1028 5801 5861 7858 7859 17 18 462 437 658 568 70.25% 76.87% 89.63% 87.66%EMBLEM 1387 1824 424 315 941 891 2752 3030 17 18 162 168 577 603 28.06% 27.92% 49.60% 39.80%FOSTER 2584 2287 208 146 676 679 3468 3112 17 18 204 173 630 684 32.38% 25.28% 25.49% 26.51%HELMERS 2537 2651 243 229 462 377 3242 3257 17 18 191 181 769 737 24.80% 24.55% 21.75% 18.61%HIGHLANDS 1573 1602 509 440 1367 1295 3449 3337 17 18 203 185 448 483 45.29% 38.38% 54.39% 51.99%MOUNTAINVIEW 2052 2310 71 221 722 483 2845 3014 17 18 167 167 808 787 20.71% 21.28% 27.87% 23.36%NORTHPARK 2835 2771 473 331 788 852 4096 3954 17 18 241 220 734 758 32.83% 28.98% 30.79% 29.92%PLUM CANYON 2244 1826 463 374 680 802 3387 3002 17 18 199 167 701 682 28.42% 24.45% 33.75% 39.17%RIOVISTA* 1573 1617 919 989 4965 4875 7457 7481 17 18 439 416 681 650 64.41% 63.94% 78.91% 78.39%ROSEDELL 2203 2373 624 677 1736 1514 4563 4564 17 18 268 254 765 720 35.09% 35.22% 51.72% 48.01%SANTA CLARITA 1306 1247 689 564 1120 1138 3115 2949 17 18 183 164 421 423 43.52% 38.73% 58.07% 57.71%SKYBLUE MESA 1487 1969 860 661 1484 2045 3831 4675 17 18 225 260 469 525 48.05% 49.47% 61.19% 57.88%TESORO 2368 2460 435 346 257 571 3060 3377 17 18 180 188 562 626 32.03% 29.97% 22.61% 27.15%WEST CREEK 3236 4129 326 260 412 431 3974 4820 17 18 234 268 714 800 32.74% 33.47% 18.57% 14.34%SAUGUS DISTRICT 32890 34531 7734 6750 21913 22736 62537 64017 255 270 3679 3557 9892 10136 37.19% 35.09% 47.41% 46.06%
96 5 1 7 7 7 9 5 0 5 9 .FAIR OAKS RANCH 1131 3774 3347 8241 7674 18 17 451 937 912 48.86% 49.50% 59.52% 61.53%LEONA COX 598 3974 3666 5749 5335 18 17 314 531 585 60.15% 53.65% 79.53% 80.67%MINT CANYON 1047 5002 4526 6989 6103 18 17 359 525 505 73.96% 71.09% 86.55% 87.94%MITCHELL 771 3073 3271 5819 5881 18 17 346 636 621 50.83% 55.71% 66.06% 69.27%PINETREE 600 1731 1651 4576 4280 18 17 252 593 566 42.87% 44.48% 50.94% 55.09%SULPHUR SPRINGS 461 2003 1908 4793 4667 18 17 275 626 624 42.54% 44.00% 51.41% 54.00%VALLEY VIEW 826 4868 4073 7080 5994 18 17 353 596 586 66.00% 60.17% 80.42% 81.26%GOLDEN OAK 399 900 973 3738 3790 18 17 223 510 545 40.72% 40.91% 34.75% 40.18%
* includes Pre-K (278)
EXHIBIT:
PARTICIPATIONOCTOBER 2014
z zI-- I-- a aBREAKFAST z z i= i=0 0
w w « «w w 2 2 0... 0...
-l -l 0 0PROGRAM 0 0 -l -l -l -l
0 0::J ::J W W « « a a i= i=0 0 w W l- I-- 0... 0::: 0::: 0::: 0::::;:;: :;:;: ui W 0::: 0::: 0 a 0 z z « «0... 0... 0::: 0::: LL LL l- I- « w w 0... 0...
13/14 14/15 13/14 14/15 13/14 14/15 13/14 14/15 13/145 5 7 7
CASTAIC MIDDLE 80 85 150 197 1078 1035 1308 1317 77 77 970 8.19%LIVE OAK 513 328 309 306 1771 1738 2593 2372 153 140 560 26.03%NORTHLAKE HILLS* 325 241 317 237 1149 1192 1791 1670 105 98 618 17.24%CASTAICDISTRICT 1244 1104 870 820 4297 4215 6411 6139 377 361 2646 2629 14.25% 13.74%MCGRATH* 118 125 716 635 5013 5698 5847 6458 266 281 738 762 36.01% 36.85%MEADOWS 261 318 265 229 518 851 1044 1398 47 61 607 627 7.82% 9.69%NEWHALL* 41 138 341 410 3881 4487 4263 5035 194 229 676 735 28.66% 31.14%OLD ORCHARD 227 329 298 146 2484 2497 3009 2972 137 129 469 468 29.16% 27.61%PEACHLAND* 175 147 219 342 3175 4004 3569 4493 162 195 531 541 30.55% 36.11%STEVENSON RANCH 360 1205 5 33 262 315 627 1553 29 68 831 814 3.43% 8.30%PICO CANYON 1005 987 318 245 1040 798 2363 2030 107 88 958 962 11.21% 9.17%VALENCIA VALLEY 705 999 185 228 521 545 1411 1772 64 77 692 681 9.27% 11.31%WILEY CANYON 235 337 455 545 4254 4554 4944 5436 225 236 711 694 31.61% 34.06%OAK HILLS 1126 1101 52 38 151 210 1329 1349 60 59 614 613 9.84% 9.57%NEWHALLDISTRICT 4253 5686 2854 2851 21299 23959 28406 32496 1291 1423 6805 6897 18.97% 20.63%
7 5 7 2 5 9 1 7 8 955 7 8. 0
CEDARCREEK * 290 295 709 609 2856 3175 3855 4079 227 227 658 568 34.46% 39.90%EMBLEM 176 302 163 104 392 496 731 902 43 50 577 603 7.45% 8.31%FOSTER 312 435 86 122 369 301 767 858 45 48 630 684 7.16% 6.97%HELMERS 644 809 118 124 152 249 914 1182 54 66 769 737 6.99% 8.91%HIGHLANDS 393 475 324 234 823 793 1540 1502 91 83 448 483 20.22% 17.28%MOUNTAINVIEW 264 243 36 57 212 176 512 476 30 26 808 787 3.73% 3.36%NORTHPARK 693 546 267 188 363 375 1323 1109 78 62 734 758 10.60% 8.13%PLUM CANYON 266 237 260 80 356 258 882 575 52 32 701 682 7.40% 4.68%RIOVISTA* 324 431 418 566 2308 2566 3050 3563 179 198 681 650 26.35% 30.45%ROSEDELL 724 876 365 505 994 963 2083 2344 123 130 765 720 16.02% 18.09%SANTA CLARITA 181 187 263 152 308 352 752 691 44 38 421 423 10.51% 9.08%SKYBLUE MESA 411 429 666 490 1133 1543 2210 2462 130 137 469 525 27.72% 26.05%TESORO 712 766 432 343 253 539 1397 1648 82 92 562 626 14.62% 14.63%WEST CREEK 722 884 135 176 231 186 1088 1246 73 69 714 800 10.16% 8.65%SAUGUSDISTRICT 6907 7713 4362 3846 10952 12511 22221 24070 1316 1337 9892 10136 13.30% 13.19%
3 67 5 6 05 7 7 5 2 6 65 5 0 5 9 . 5 0 8.FAIR OAKS RANCH 631 639 593 592 1977 1893 3201 3124 178 184 937 912 18.98% 20.15%LEONA COX 174 171 388 442 2754 2555 3316 3168 184 186 531 585 34.69% 31.86%MINT CANYON 184 150 391 511 2720 2499 3295 3160 183 186 525 505 34.87% 36.81%MITCHELL 500 420 452 414 1836 1814 2788 2648 155 156 636 621 24.35% 25.08%PINETREE 324 256 277 288 776 606 1377 1150 77 68 593 566 12.90% 11.95%SULPHUR SPRINGS 537 421 219 340 1098 1160 1854 1921 103 113 626 624 16.45% 18.11%VALLEY VIEW 418 334 524 450 3021 2576 3963 3360 220 198 596 586 36.94% 33.73%GOLDEN OAK 119 72 51 28 212 165 382 265 21 16 510 545 4.16% 2.86%SULPH.SPR.DISTRICT 3193 2755 3571 3591 18199 16961 24963 23307 1387 1371 5584 5493 24.84% 24.96%
DISTRICTSTOTAL 15597 17258 11657 11108 54747 57646 82001 86012 4371 4492 24927 25155 17.53% 17.86%* includes Pre-K (278)
EXHIBIT:
PARTICIPATIONOCTOBER 2014
A la Carte andOverall
STUDENT SALESCOMBINED
PARTICIPATIONAVERAGE STUDENTSPENDING per DAY
STUDENT SALES per DAY UNIT SALES per DAY
7 . 7 5 . 5 5. 7 739 .35 0 96.95 0 o.MEADOWS $496.36 $302.15 $22.56 $13.14 201 200 33.06% 31.84% $0.034 $0.021NEWHALL* $1,266.89 $965.30 $57.59 $43.88 670 681 99.13% 92.72% $0.086 $0.060OLD ORCHARD $432.18 $626.71 $19.64 $27.25 316 309 67.37% 66.03% $0.044 $0.058PEACHLAND* $552.30 $654.90 $25.10 $28.47 409 412 76.94% 76.17% $0.129 $0.053STEVENSON RANCH $1,802.55 $1,058.50 $81.93 $46.02 344 291 41.37% 35.79% $0.015 $0.057PICOCANYON $1,050.09 $1,227.14 $47.73 $53.35 385 366 40.19% 38.06% $0.083 $0.055VALENCIA VALLEY $855.60 $494.31 $38.89 $21.49 240 237 34.72% 34.76% $0.018 $0.032WILEY CANYON $455.35 $426.25 $20.70 $18.53 590 586 82.97% 84.45% $0.096 $0.027OAK HILLS $1,557.90 $822.55 $70.81 $35.76 261 210 42.54% 34.29% $0.133 $0.058NEWHALL DISTRICT $8,740.89 $7,167.46 $397.31 $313.54 4,163 4,031 61.18"10 58.45"10 $0.058 $0.045
.5 7.77 5.5CEDARCREEK * $2,378.85 $1,668.91 $139.93 $92.72 646 596 98.11% 104.98% $0.196 $0.163EMBLEM $810.66 $563.45 $47.69 $31.30 207 209 35.91% 34.67% $0.196 $0.052FOSTER $1,956.04 $1,347.99 $115.06 $74.89 284 234 45.09% 34.23% $0.134 $0.109HELMERS $1,548.65 $1,376.14 $91.10 $76.45 263 252 34.22% 34.19% $0.101 $0.104HIGHLANDS $408.20 $429.85 $24.01 $23.88 260 239 58.08% 49.49% $0.035 $0.049MOUNTAINVIEW $1,208.20 $1,216.55 $71.07 $67.59 218 214 26.97% 27.25% $0.072 $0.086NORTHPARK $2,104.57 $1,539.45 $123.80 $85.53 342 293 46.56% 38.69% $0.124 $0.113PLUM CANYON $2,005.10 $1,324.05 $117.95 $73.56 284 220 40.53% 32.19% $0.157 $0.108RIOVISTA* $939.85 $655.90 $55.29 $36.44 556 533 81.64% 81.97% $0.120 $0.056ROSEDELL $1,027.20 $1,000.05 $60.42 $55.56 360 346 47.04% 48.12% $0.117 $0.077SANTA CLARITA $985.20 $747.20 $57.95 $41.51 234 204 55.66% 48.18% $0.137 $0.098SKYBLUE MESA $1,390.25 $821.25 $81.78 $45.63 331 351 70.63% 66.84% $0.191 $0.087TESORO $1,626.80 $361.45 $95.69 $20.08 269 243 47.85% 38.89% $0.108 $0.032WEST~REEK
,$1,236.30 $963.80 $72.72 $53.54 302 329 42.31% 41.15% $0.120 $0.067
SAUGUS DISTRICT $21,967.97 $16,096.54 $1,292.23 $894.25 4,978 4,672 50.33"10 46.10"10 $0.131 $0.088
SULPH.SPR.DISTRICT $10,848.80 $8,424.40 $602.71 $495.55 4,047 3,945 72.48"10 71.81"10 $0.108 $0.090
DISTRICTS TOTAL $55,219.50 $41,931.61 $3,095.90 $2,305.88 14,720 14,039 59.05"10 55.81"10 $0.124 $0.092
FAIR OAKS RANCHLEONA COXMINT CANYONMITCHELLPINETREESULPHUR SPRINGSVALLEY VIEWGOLDEN OAK
, 95.$1,915.20$1,242.10$1,227.55$1,164.10$181.25
$1,123.30$1,681.85$1,218.15
, 72.70$1,209.85$874.50
$1,205.20$636.20$118.25
$1,102.85$1,339.05$865.80
6 . 5$106.40$69.01$68.20$64.67$10.07$62.41$93.44$67.68
$71.17 600 579 64.03% 63.47%$51.44 446 433 83.99% 73.97%$70.89 514 487 97.89% 96.51%$37.42 433 443 68.09% 71.26%$6.96 298 289 50.17% 51.07%
$64.87 349 363 55.75% 58.25%$78.77 550 491 92.30% 83.75%$50.93 252 256 49.43% 47.01%
. 5$0.116$0.075$0.145$0.151$0.031$0.137$0.151$0.122
. 5$0.078$0.088$0.140$0.060$0.012$0.104$0.134$0.093
EXHIBIT:
CASTAIC DISTRICT LUNCH COMPARISON 2007 TO 2014Paid Reduced Free Total ADP
2007/08 128,374 19,786 65,710 213,870 1,1952008/09 110,230 19,599 72,572 202,401 1,1242009/10 93,871 19,420 77,225 190,516 1,0582010/11 92,892 15,340 77,412 185,644 1,0492011/12 87,478 25,770 72,682 185,930 1,0562012/13 79,552 20,358 79,006 178,916 1,0222013/14 66,369 19,239 76,471 162,079 916
NEWHALL DISTRICTPaid Reduced Free Total ADP
2007/08 311,416 66,323 256,474 634,213 3,5062008/09 274,458 70,804 280,072 625,334 3,4102009/10 247,085 61,568 312,417 621,070 3,3912010/11 253,240 52,947 318,006 624,193 3,4822011/12 229,719 48,719 329,866 608,304 3,4722012/13 211,384 49,612 342,814 603,810 3,3552013/14 175,967 48,629 352,282 576,878 3,199
SAUGUS DISTRICTPaid Reduced Free Total ADP
2007/08 478,217 58,691 127,282 664,190 3,7382008/09 422,067 66,826 143,608 632,501 3,5142009/10 397,637 62,506 172,949 633,092 3,5172010/11 418,495 53,655 187,182 659,332 3,7462011/12 412,240 73,180 202,530 687,950 3,4652012/13 375,450 71,795 210,503 657,748 3,7592013/14 333,425 74,873 223,923 632,221 3,613
SULPHUR S..DISTRICTPaid Reduced Free Total ADP
2007/08 241,773 73,345 214,411 529,529 2,9752008/09 220,951 74,072 261,282 556,305 3,0912009/10 212,053 65,558 286,545 564,156 3,1002010/11 208,245 57,242 306,011 571,498 3,2472011/12 190,455 65,963 314,616 571,034 3,3992012/13 183,725 60,729 314,380 558,834 3,1572013/14 159,410 70,555 312,028 541,993 3,011
AGENCYPaid Reduced Free Total ADP
2007/08 1,159,780 218,145 663,877 2,041,802 11,4142008/09 1,027,706 231,301 757,534 2,016,541 11,1392009/10 950,646 209,052 849,136 2,008,834 11,0662010/11 972,872 179,184 888,611 2,040,667 11,5242011/12 919,892 213,632 919,694 2,053,218 11,3922012/13 850,111 202,494 946,703 1,999,308 11,2932013/14 735,171 213,296 964,704 1,913,171 10,739
CASTAIC USD
250,000· --.
200,000
150,000'1 . - - -Paid
-Reduced
-Free
-Total100,000
50,000
~",---,---,,- - ,--- .. - - .- -.,-.
+--- - -!
L_. --- . - - -, -'- -- .. '-r---- ,----- -:-._--.--'.,
2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14
CASTAIC USD
1---'1400
1200
1000
800
600
400
200
ADP1-- -------.---.--
I
I1
IT--- --.- - -.--.-------- .---.---. ..--- '''-- -.-- --._..III1-' .-.-.--- - ---- --.-.---- -.- ----.----.- - --.-.-.-----------.---.--.-.--.----.- ---'----.-----.--..- -- ------.
-t---·-- ---- .. - .- ..- ...- ..-. """----"-"'- ..-----' ..-. ...._..__..-- '-_ .. ,,-- ....-...-...- --...----.-.----- ..- -.- ...- ---... .....---- ..- ...-. --.- .....---
I"t--- ------- - ..-.-- --- ---..---.- ------ .. ---.- -.-. -.--- --- -- -------.- ..---.- - - _ -!IIiI-l.. --- - - .. ---"--"-""-'-'--"'''-'''-- ..--- ..•....--- ---- - -..- ----.- -.- .. -..-- ----- --.- -.- - .. -- - - _ -.,,--
!,Ii1o ..t------ -......,---- ---- .,-----------.---.-----..---, .--.- --"-..,-.----.--..--""'I-- ..--.--~
2007/08 2008/09 2013/142009/10 2010/11 2011/12 2012/13
-ADP
NEWHALL SO
700,000 r---------------~----- - ------------------------------.---i
600,000 +--- - ..--.---- --.-- ..-.--- ._.----- ---
j!500,000 1- --------------------.--
~ -. -- .----~.-.!%g
400,000 i+---_ ..----- .- -- ------_. ----. --- .-..-_._-_.
Ii -
300,000 -'----~- _. -.~-~~---------
200,000 - -.- - --- --_ .._-
100,000I.i.. .•. __
!--------_ .. - ---_._-- -'- --.._---_._--- ---------------_._._- -----
Ii!- 1--'- --. -'-~i ----- -------r- -- --- ,-- - -'---r-'- --- ..-1---- --- ---,-'-' -.--- ..~
2007/08 2008/09 2013/1l42012/132009/10 2010/11 2011/12
-Paid
-Reduced
Free
-Total
3,550
3,500
3,450
3,400
3,350
3,300
3,250
3,200
3,150
3,100
3,050
3,000
NEWHALL SO
--------. -------_._-------------------
ADPI
Ir-~.--.--....-.-" ~"---.~-.---'"---.-.---.-.---.---- --.- ..-"-~-.- ------ ..--~..--.------."--,--~--..~-,-----..- 0 __ .- - •• ---- •• ---.- •• ~--~.- ••••-- •• ~,.~.-",.- •• -'"-.-'.--- ••. -, ••• --.~.~ .• -,""-,I!
-ADP
i------·--- ---- ----~-~-••.•••••.•••__ ;;;:;7
I+-_..---,,--------.--------.-~----------. ----_._-_ .._- "'- - - ---_ .._-------.-_._.- .-.~-- -.----.--.-----.-.._._--_ _.. -..- - ---'--"'-I.-!--._------------- ---_. __ .._-------IIi--------· - .-..-- --. -._-. --.- ..- -..- - '- --. -- - -------- --- ----.- ----' ..-- -.--- ~-L------ .--.-----_. ----_._-----------------------.---- -----------_.- .-----------.."I1 . - ---- ..- ...- -_ -- __ --- _
I1----.--.-----.------ - --..-.- --- .------------ -- - -.----.--------------.-- - -.- ---" ..- ..-- -----.-- -_.-- ---.--"'-"--"'-'--_ .iI
··}-------------r------- -~.--- -~--.---:- ------------------------.-.-- ··-I----~---I------··- --.
2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14
SAUGUS USD
._------ -.._._--800, 000 r----- -- ..-....-- -.--~-----..---.-..----.-----.--.--._-..-~--~---.....- .--.- .-.~--~ ---------'-----.
400,000
300,000 ~--- .....----._._.. ...
200,000 -,_. --- ---_._- .=.:---==---..:..:::---~- -----~~-.~- -_._-i _
! -------t-_·-···-·· ..-.- _..- -- ...__....__ ._-...--- ....-....- --..... -...- ....I!-\.---- ---- --;-. -----.-- .-~----.-- .-- -- r' -- -----,'. ------' - ~;-- .-_ .. ---.---,----
100,000
.. _-- -- ~'.,
2011/12 2012/13 2013/14-_._._---_. --"2007/08 2008/09 2009/10 2010/11~ ' ' '~_' __ d_"~_' _
-Paid
-Reduced
-Free
-Total
SAUGUS USD
I------------.-~----------··--·------------·-·~
I ADP3,800 -,-.---- --.. ------ ..----..-. ---.------.-.---.--- ..---.--.--- ----- .....---...----.--.-------
~-- --- - - ------ ---
I·r--------·---· -.- .- ..- --...- -..-----.-.----.---...--- --_.-.-.-.- ---..---------....-- - -----..- -.-. -..-.-.
1.- .--.
I,-----I,!..t-- ---- ..-- - - "-,,-.- ..,, .-- -- -_.- - ---- .. -._- -
~ -- - - -- - ._-_._. __ . ---- .. -- .... .---- ----Ii"1-- ---'-- ---.------ ..- --- -- ---.-.-.- --..--.._..- ---- -- ..-------..-. - .. -".- - .-._" -"'" - --- - ..-.- - .---- - .- -.--- '-'-'
l..--.------~..-----.
-ADP
3,750
3,700
3,650
3,600
3,550
3,500
3,450
3,400
3,350
3,3002007/08 2010/11 2013/142011/12 2012/132008/09 2009/10
400,000
300,000
200,000
100,000
L.~._
SULPHUR SPRINGS USD
- - ._----- - .-----.. --- -----_.-
I..\..-.._--_._ ...•.._ .. -_ •...._- --.---.-.- '''-'''-' _--_ _._ .._._._- ---- - .._. -_._. -_. ..__ _--- "-" ._ _ .........•- -._ ..iI
! -i-+--...-.---~--.-.----------~-----~-----------~.----- - -- ----.------ - --- - .--.
I1+--_ ..__ .._._--_._-__-.-.._--_._--_.-_.._--- .. --'- .--.--.-.._..--_. -_ _._-_._--_._.._--_._--_ --- -.--._.-I
!-_._._--_._----- - .__.-=-:;;;-;;,;;;;;;--..-. ~ ...=--~..-~~.~.~.--:::-:::.:::-~'-~---~---.---I
-l- -' --. ------------ -. .----.--- -.---- --- -.
I
+-.- -..---~ --·1------- r-------:- -------r---·-----!------ ..-1
2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14
-Paid
-Reduced
--Free
-Total
3,500
3,400
3,300
3,200
3,000
2,900
2,800
2,700
SULPHUR SPRINGS USD
----'-.--_._-----"
ADP------------- --.--
--ADP3,100 - ----.- ----.-~-- ..•.....•.---- ----- -------.- -.- - -_. -.-----
[=~=~-====--.--.-I
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r=----------- ..-------------------.I .------ .-------- ------------+--~---.......------~-----T----·--·--····--·-r-------~I-------..-1--~ ..-----·--1---------___"'l
2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14
AGENCY
T .---.-- --- • -- .•--- - - --
1
1500000
1000000 -;iI,
500000 .
--.- ~--..--'-~--- --- -.~
2007/08 2012/13 2013/142008/09 2009/10 2010/11 2011/12------------------------------------------,
-Paid
-Reduced
-Free
--Total
AGENCY
11600
11400
11200
11000
10800
ADP"'r~-'-"-""""'-~'---"'-'~-""'''-'-'--''¥'--'--'-'-"--'---.---- -.~..--- ..-~-....~---,-- ..-- ---.-.,,~,,-..---.--,,-~,--.-.---.- ---.-.~..,--------'"-..-.-,,--_.._,.- ..,.,......,.._.__.
!I
r---Ii
+----!Ii-- ----.------ .....---- -------- - ..- -- -. ---.- ._...-- •. -.-.-.-..~.----~.- .-._- -'--' ----- ..-- . ---.--.----."- -.-iII
I+-- --. -- - -- ------ - ---------
10400 +------------- ---.--. .--...-. - -...-- -.------------ - --_ .._---_._-_._- --------._---- ._---_._---I
I10200 +---------1----·-·- --,--.--------.-----------,-------.,- ....-.-----.-..-----.--------,
2007/08 2008/09 2013/14_________ ••••••• "" • - LJ!! I •• __ • .....u •.•. __ . .-.J
2009/10 2010/11 2011/12 2012/13~--,------.-...--------,-------------
-ADP
Date: 11/18/14
TO:
FROM:
RE:
BOARD OF DIRECTORS
LYNNELLE GRUMBLES 1SUSAN WEISS
1st INTERIM BUDGET WORKSHOP #2
REPORT NO. 14-15-05/CC3
The 1st Interim Budget will be distributed for discussion during the November 18th
Board meeting.
EXHIBIT: J
DATE: 11/18/14
TO:
FROM:
RE:
BOARD OF DIRECTORS
MARCIA DAINS
PRESENTATION BY DR. CHRIS HAMLIN: "SHINE" PRE-SCHOOL PROGRAM
REPORTNO. 14-15-05/CC4
Dr. Hamlin will present information from a recent conference about the"SHINE" pre-school program as it relates to food services.
EXHIBIT: K
