SAP Activate - birdviewhr.be

SAP ActivateThe way to implement SAP SuccessFactors

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The following topics will be discussed in this presentation

• Introduction

• SAP Activate

• Activate Methodology for Cloud

• Conclusion

• Annexes

|| Content

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Introduction

Trust is the foundational principle that holds all relationships.~Stephen R. Covey

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Why is Birdview offering this information for free?

Well, the answer is simple: because our main goal is not getting your money, but your trust.We want to put people first by sticking to our values (Honesty, Trust, Ambition and Fun) and become your road companion.

That’s why it is important that our (future) clients are well-informed about the road ahead.

If you are going to launch an SAP SuccessFactors project you are going to hear about SAP Activate.This slide deck will provide you with an overview of what SAP Activate is so you understand what the project team is talking about. Enjoy!

Gerrit De Bremme

|| Introduction

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SAP Activate

We are what we repeatedly do.Excellence then, is not an act, but a habit.

~Aristotle

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SAP Activate offers the ability to deploy and manage SAP solutions in on-premise, hybrid and cloud environments that consists of three elements:

• SAP Best Practices

• Guided Configuration

• Activate Methodology

|| SAP Activate

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SAP provides best practices for the SuccessFactors modules.

• If the functionality supported by the module is new for your organization, this allows for a solid starting point or a trustworthy source of inspiration.

• If your organization already has the functionality in place but is switching to SuccessFactors, the best-practices provide a proven reference for your current way of working and an idea of which practices are optimally supported by the module.

|| SAP Activate | SAP Best Practices

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SAP provides tools to support the client and the project team.

• Guides for an assisted (initial) implementation and to innovate continuously even after go-live.

• Information to empower business and IT through user assistance and business process affinity.

• Documentation to create content awareness and history, provide content context and give an overview of what has been configured.

|| SAP Activate | Guided Configuration

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SAP provides a clear way of working for the project team.

• One single agile way of working for both hybrid and cloud implementations.

• Four distinct phases guarded by quality gates.(Prepare, Explore, Realize, Deploy)

This part of SAP Activate relies heavily on client interaction, which is why will explain it in more detail in further slides.

|| SAP Activate | Activate Methodology

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Activate Methodology for Cloud

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|| Activate Methodology for Cloud

The SAP Activate Methodology for cloud provides a framework for the implementation of SuccessFactors modules that

• enables consistent project delivery.

• has quality built-in through extensive client involvement.

• is scalable to all sizes of projects.

• provides guided work procedures.

• aligns with proven project management practices like PMBOK.

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|| Activate Methodology for Cloud | Four Phases

DeployRealizeExplorePrepare

Q Q Q Q

Discover Run

The SAP Activate methodology for cloud is an agile methodology that consists of four phases.*

The phases have slightly shifted compared to the previously used SAP Launch methodology.**

Quality is guarded by mandatory quality gates at the end of each phase.This way issues are detected as early as possible instead of just before deployment.

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|| Activate Methodology for Cloud | Prepare

During the Prepare phase everything is put in place to start the project optimally.

The Prepare phase contains the initial planning and preparation.The project is started, the plans are finalized and the project team is assigned.


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|| Activate Methodology for Cloud | Prepare

Typical tasks

• Project preparation• Project definition• Customer Self-enablement• Provide an initial system• Explore phase planning

Typical deliverables

• Sales to delivery documentation• Project charter and governance model • Staffing, planning, budget,…• SF discovery session• SF documentation• SF system• Kick-off workshop

Typical phase closure

• Quality gate: completion and review of all agreed phase deliverables• Phase sign-off project definition before kick-off workshop and moving to next phase

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|| Activate Methodology for Cloud | Explore

During the Prepare phase the requirements are gathered, analyzed and prioritized.

The Explore phase performs the fit/gap analysis to validate the solution functionality for the project scope.Usually this analysis is done in iterative steps to allow for a more in-depth approach and optimal client involvment.

Identified gaps and requirements are listed and prioritized in a backlog for use in the next phase.


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|| Activate Methodology for Cloud | Explore

Typical tasks

• Fit to standard analysis*• Extended requirement analysis*• Configuration values determination*• Data preparation• Realize phase planning

*for larger scopes these tasks are often split up in multiple iteration per domain or region or …


• Fit/gap analysis workshop(s)• A prioritized requirements backlog• Filled in SF workbooks• Data migration scope & plan


• Quality gate: completion and review of all agreed phase deliverables• Phase sign-off on backlog, workbooks and migration plan before moving to next phase

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|| Activate Methodology for Cloud | Realize

During the Realize phase the system is built, data is loaded and change management is planned.

The Realize phase uses a series of iterations to incrementally build and test an integrated environment.This business and system environment is based on the scenario’s and requirements identified in the Explore phase.

Also during this phase, the data is (incrementally) loaded, adoption activities are started and operations are planned.


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Typical tasks

• System configuration• Solution walkthrough• Data migration load• Data migration test• User acceptance test• Deploy phase planning


• Knowledge transfer• Configured systems• Walkthrough workshops• Updated backlog• Updated workbooks• Cut-over plan


• Quality gate: completion and review of all agreed phase deliverables• Phase sign-off on backlog/workbooks and cut-over before moving to next phase

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|| Activate Methodology for Cloud | Deploy

During the Deploy phase everything is prepared for the client to start using the new system.

The Deploy phase moves the setup to the production environment, confirms client readinessand switches operations to the new system. After go-live hyper-care is provided, followed by project closure.


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Typical tasks

• Prepare the organization• Cut-over activities

o Move to productiono Data load in productiono Hand over documentation to SAP

• Go-live


• A configured productive system• Data loaded in productive system• User access to the system


• Quality gate: completion and review of all agreed phase deliverables• Phase sign-off to start hyper care and finally project closure

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Conclusion

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|| Conclusion

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SAP Activate offers the ability to deploy and manage SAP solutions in on-premise, hybrid and cloud environments that consists of three elements

• SAP Best Practices• Guided Configuration• Activate Methodology

These three elements allow a consistent and qualitative delivery of a SuccessFactors implementation by

• Using the SAP Best Practices as a starting point• Offering one single agile methodology for every project scale• Following four distinct phases: Prepare, Explore, Realize, Deploy• Relying on involving the client as much as possible during each phase

Annexes

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|| Annex A | High-level overview of the SAP Activate methodology for cloud

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|| Annex B | SAP Activate for Cloud vs SAP Launch for SuccessFactors

Prepare Explore Realize DeployDiscover Run

SAP Activate

Analyse Build Verify Launch

SAP Launch for SuccessFactors

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|| Annex C | Sources

The information in this deck is based on information found in

• SAP Activate Methodology (E-Learning ACT10e_EN_Col05) on the SAP Learning Hub• SAP Activate Methodology for Cloud on SAP Jam

If you need more detail on any topics mentioned please visit these sources.

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|| Annex D | About the Author

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Gerrit De Bremme (°1979) holds a Master in Electronic Engineering (ICT) anda Master in Computer Science. He is active within Human CapitalManagement since 2004. His focus has always been on organizationalmanagement, personnel administration and talent management. He hasworked on both local and international projects within public and privatesector in (lead) roles varying from technical over functional to strategic. In2018 he founded Birdview HR to promote what he thinks is the mostimportant task for any HR policy: putting people first.

Contact: [email protected]

www.birdviewhr.com

BirdviewHR©2019

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