8/9/2019 SAP APP Theory

1/9

APP AUTOMATIC PAYMENT PROGRAM

Maintain payment program:

To maintain payment program, use following --;Accounts receivable and account

payable--;Financial Accounting--;path: S!" ayment--; Automatic outgoing

payment--;"utgoing payment--;#usiness transaction method$#an% selection for payment

program&

Alternatively, SA provides one centrali'ed T& (ode F#) for this configuration& There are

si* steps in this configuration:

+ (onfiguration for company code&

+ (onfiguration for paying company code&

+ (onfiguration for payment method in country&

+ (onfiguration for payment method in company code&

+ (onfiguration for ban% determination&

+ (onfiguration for ouse ban%&

&. (ustomi'ing (ompany code:

The first configuration step is to set up company code& /n addition to ma%ing the company

code available for payment program, this setting specifies lots of general control data for the

company&

&.&. To carry out this step, select 0All company code1&

&.&2 (lic% on 3ew entries, if your company code does not e*ist in the given list or ma%e a

copy of any e*isting entry&

/n ne*t screen Ma%e entry in following fields:

+ (ompany code: The company code for which you are creating this configuration&

+ Sending company code: The company code for which payment will be made& 4enerally thissending company code and above company codes are same, so you can leave blan%&

8/9/2019 SAP APP Theory

2/9

+ aying company code: /f organi'ation has centrali'ed outside payment than the company

code from which payment will be made enter here&

+ Separate ayments for each #usiness Area: /f this indicator is set, line items from different

business areas are paid separately&

+ ayment Method Supplements: This means payments are to be separated in the document

according to a preset document types& A payment method supplement can be predefined in

the customers and vendors of the company code& This supplement is used to group

payments& ayments are separated according to payment method supplements and can be

printed separately by these supplements or sorted by them for printing& The payment method

supplement is defaulted during document entry and can be overwritten there&

+ Tolerance 5ays for ayables: Specifies the number of days by which the cash discount

periods and period for the due date for net payment will be e*ceeded i&e& if you enter 6 days,

invoice would not be paid until due date plus 6 days&

+ Minimum ercentage !ate for ayments with (ash 5iscount: Specifies the lower limit for

payments with cash discount deduction& "nly items that have a cash discount percentage

rate greater than or e7ual to the one specified here are paid with the cash discount

deducted& /f the percentage rate is less than the one specified here, payment is made at the

due date for net payment&

+ Ma* cash 5iscount: Ma*imum cash discount will be always to be deducted when

automatically paying vendor invoices even the payment is made after the predefined period&

+ Special 4$8 Transactions to be paid 9endor$(ustomer: All open vendor$ customer items

that have been entered with one of the specified special 4$8 indicators are included in thepayment& Special 4$8 indicators are used for down payments, security deposit payments etc&

+ Special 4$8 Transactions for

8/9/2019 SAP APP Theory

3/9

&2& (lic% on 3ew entries, if your company code does not e*ist in the given list or ma%e a

copy of any e*isting entry&

&2& 3ewscreen will appear:

Ma%e entry in following fields:

+ Minimum amount for /ncoming payment: Amount above which an incoming payment is

generated by the system& /f the amount in 7uestion does not e7ual or e*ceed the amount

specified in this field, the items that comprise the amount are printed in an e*ception list&

+ Minimum amount for "utgoing payment: An outgoing payment is created if the amount is

e7ual to or e*ceeds the amount specified& #y specifying a minimum amount, you can

prevent the system from generating payments for amounts that do not Bustify the e*pense

incurred to ma%e the payment& /f a payment amount does not e7ual or e*ceed the amountspecified in this field, the line items that ma%e up this amount are printed in an e*ception list&

+ 5o not post any

8/9/2019 SAP APP Theory

4/9

&& SA provides mostly used payment method or you can use new entry or copy the

e*isting entry to create new payment terms&

&& Dhen you will select one payment method for the specific country than following

screen will appear:

Ma%e entry in following fields:

+ 5escription: (ountry-specific name for the payment method represented by the payment

%ey&

+ ayment method for: specify whether this payment method is for outgoing payment or

incoming payment method&

+ ayment method classification: this indicator will decide payment will be made in whichmode&

+ !e7uired master record specification: Dhich are the fields which are mandatory to be

entered in master data of the vendorE This is control issue and will be decided on basis of

management decision&

+ 5ocument type for payment: Specifies the document type which the payment program

uses to post the payment document& All the setting for document posting for payment will be

according to this document type&

+ (learing 5ocument type: Specifies the document type which the payment program uses topost the clearing document which is created with cross-company code payments& The

clearing document contains the clearing entries& All the setting for document posting for

clearing will be according to this document type&

+ Special 4$8 indicator for bill of e*c&: As long as an appropriate posting is defined in the

payment method, the system posts the bill of e*change or bill of e*change payment re7uest

with this special 4$8 indicator&

+ ayment order: This indicator indicates that the payment program does not post a payment

document and the paid items are not cleared& /nstead, the system generates and saves a

payment order& The information contained in this order can be used to clear the items at alater date&

+ ayment medium: one can use wor%bench for payment medium however SA provides

standard payment medium program& This code is starting with 0!FF"1 than ne*t two digits

for country li%e S than followed by 0G1, one character of payment method for e*ample

0!FF"SG(1&

&&6 (urrency Allowed: 3ow add the currency allowed for this payment method& To add the

currency for payment method, select 0(urrency allowed1 9!ight hand side folder& ere use

new entry and give the currency name which you want to use for automatic payment run&

8/9/2019 SAP APP Theory

5/9

8/9/2019 SAP APP Theory

6/9

&6& Select your company code and go to ran%ing order, here for your payment method give

the ran%ing for house ban%s& This will give instruction to select housing ban% in given order

for payment&

8/9/2019 SAP APP Theory

7/9

Steps to !un ayment rogram -

T(ode - F..=

Step .&

8/9/2019 SAP APP Theory

8/9

rogram, in the ariant field and press the tab maintain variant&

/

8/9/2019 SAP APP Theory

9/9

i (lic% on ayment !un Tab

ii (hec% on Start immediately and e*ecute&

iii Cou will get the message Payment run is ready to be startedP& (lic% on

the refresh button till you get the message P ayment run has been

carried out and osting "rder . generated L . createdP&

Step 6 - For (hec% L ayment Advice rinting:

i (lic% on rint"ut

ii (hec% on Start immediately and give the Bob name and e*ecute&

Step J - From the Main Menu select PSystem - "wn Oobs and see the status of the above

Bob&

i /nitial status will be against your Bob - in the 2nd column the Spool sign will

not be there L in the th column ie& Status will be PActiveP&

ii After min refresh the screen - in the 2nd column you will see the spool

sign and in the th (olumn against your Bob the status will be PFinishedP&

Step K - 4o to the spool re7uest by entering T-(ode :S=.

i See the spool re7uest of the day&

ii Cou will find your spool re7uest which be the latest one&

iii (lic% on the icon in the 2nd column, you will be able to see the ayment

Advice L the chec%& Cou can now ta%e a print out of the same&