SAP Approvals on BB TechEd Pres

8/12/2019 SAP Approvals on BB TechEd Pres

1/16

Designing MobileERP Approval Forms forBlackBerry Users


2/16

SAP AG 2006, SAP TechEd 06 / UPE104 / 2

Introduction

What does this presentation cover?

This presentation describes how a real-world SAP customer has usedthe SAP ABAP Workbench to create optimized SAP Approval forms forBlackBerry device users within their organization

It covers the following topics: Understanding the mobile requirements Using SAP ABAP Workbench to build optimized web-based approval

forms for BlackBerry users Key lessons learned


3/16

Mobility Requirements

Mobilizing Purchase Requisition Approvals


4/16


Typical Mobile Applications

Sales Needs View and update accounts and transactions

Executives Remote approval and communication

Business Intelligence Real-time access to confidential information

Workflow

Target participants could be anywhere


5/16


Challenges to be Overcome

Mobility is a fact of todays business Executive and Sales / Field Service Reps have to be mobile in todaysglobal business place

TimelinessCached information is not sufficient

Real-time workflow is impossible with disconnected or sync-basedsolutions

Security Typical applications require secure communications


6/16


7/16SAP AG 2006, SAP TechEd 06 / UPE104 / 7

Purchase Requisition Approval Process

Background

IT has its own purchasing department Preferred vendors Pre-negotiated contracts No blanket orders

Purchasing process is efficient

Approvals take multiple dayschasing managers



Purchase Requisition Approval Process

IT Help DeskRequest for approval

Requsitioner

Request to Purchase

cost center manager

Approval for Purchase

$ $ $

Purchasing

RemedyTicekt

with Order Details

SAP

PurchaseRequisition

Workflow Level 1 :Basic CC Aproval

Approval

Senior FinancialManager

Special GL Approver

Workflow Level 2:Dollar Value Escalation

Approval

Workflow Level 3Special Cost Element

Escalation

Approval



Application Requirements

SAP Workflow 3 processes: manager approval; $ escalation; special GL approval

SAP PortalSAP authentication

SAP Users for Approvers

Appropriate signing authority for escalations$1 for basic manager approval

SAP Java Connector Object Library and JavaUsed to build status page and requisition detail



Application Challenge #1

Approval on BB Desired / Authentication (SAP vs. Windows)

Two groups of skill sets within existing IT staff: Web developers (java / jsp but no SAP) SAP developers (abap / bsp)

Significant work required to build application to pass credentials usingJava and JCO

SEM already had the glue to bridge login but required SAP knowledge Compromise = BSP (essentially html wrapper for ABAP) ABAP can talk to SAP (workflow and authentication) Result:

- Login to SAP- Talk to SAP workflow : approve/reject/cancel- Look at details of requisitions- Check status of approval process



Application Challenge #2

Travel, Vacation, etc.

Managers away and requisition sits waiting approvalNeed to set availability from blackberry

Solution: Web Interface to SAP workflow to set start / end dates

Rules established for re-routing Administrator access to break loops

- Im away and redirect it to you

- Youre away and redirect it to me



Approval Request on Desktop

Workflow email from SAP has two links: desktop & blackberryLinks provide:

Purchase approval status info Requisition details (3 views) pageview parameter:

- 1 blackberry (narrow display)- 2 printable- 3 normal layout

From: Workflow-System [ mailto:[email protected] ]Sent: October 19, 2005 10:22To: Elsa PainterSubject: PR 3366 is pending your approval

Purchase requisition # 3366 is ready for approval.

Total value for Cost Centre 202020: $5,500.00Total value for requisition: $5,500.00At your desk: To approve/reject this PR, please click on the linkbelow and when prompted, log in using your Windows login and password.Once the page loads, click on your Universal Worklist and selectthe task related to this PR# to approve or reject.http://abc.myco.net:50000/irj/portal

Using your BlackBerry: To approve/reject this PR click on thelink below and when prompted, log in using your SAP login and password.Once the page loads in your BlackBerry browser, click on Approve, Rejector Cancel.http://abc.myco.net:8000/sap/bc/bsp/sap/ZITPRA/prapr.do?PR=3366

WI: 000000503769Step: FIR1GUID: [email protected]
mailto:[email protected]://abc.myco.net:50000/irj/portalhttp://abc.myco.net:8000/sap/bc/bsp/sap/ZITPRA/prapr.do?PR=3366mailto:[email protected]:[email protected]://abc.myco.net:8000/sap/bc/bsp/sap/ZITPRA/prapr.do?PR=3366http://abc.myco.net:50000/irj/portalmailto:[email protected]:[email protected]:[email protected]



Approval Request on the BlackBerry



Requisition Status and Order Details



Efficiency Gained from Process

Dramatic reduction in turn around timeFrom days to minutes

Sarbanes-Oxley compliance

Provides auditable trail of approval process

Supports Mobile Executives

Eliminates need to delegate approvals Can be processed anywhere and anytime


16/16


ASUG and SAP: Partners in Education

ASUG, the Americas SAP Users Group, is the worlds largest, customer-run community of SAPprofessionals and partners , with 45,000 individual members and 1,700 companies represented. ASUGdelivers the highest value to member companies, allowing them to maximize their SAP investments.

Some highlighted benefits include:

Access to a year-round community for SAP customers and partners Diverse mix of educational topics and events through a variety of formats Exclusive opportunity to influence SAP future product direction Unparalleled networking opportunities with a dynamic professional network

Unprecedented partnership with SAP Access to ASUG Groups and Chapters

To learn more about ASUG, visit the ASUG booth in the SDN Clubhouse, or visit our Web site atwww.asug.com .
http://www.asug.com/http://www.asug.com/

Documents

SAP Approvals on BB TechEd Pres