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© 2012 SAP AG. All rights reserved. 2
Content
Scenario OverviewBusiness Scenarios in a Reference SystemIntroductionTypical Usage
Process IllustrationUsage Example 1: Procure-to-Pay (Stock) with SAP ERP IntegrationUsage Example 2: Order-to-Cash (Third-Party Order Processing – Material) with SAP ERP IntegrationUsage Example 3: Basic Master Data Integration with SAP ERPUsage Example 4: Consolidation Preparation in SAP Business ByDesign
© 2012 SAP AG. All rights reserved. 4
Business Scenarios in a Reference System
In a Reference System, you can experience how a business scenario meets specific requirements of a typical midsize company.
The following slides outline and illustrate the individual process steps of a business scenario as it has been realized in the model company Almika.
For hands-on experience, you can take advantage of the business scenario document, which guides you through the process with detailed step-by-step instructions.
© 2012 SAP AG. All rights reserved. 5
IntroductionOrder-to-Cash (Third-Party Order Processing – Material)
Scenario IntroductionIn the SAP Business ByDesign scenarios for subsidiaries of large enterprises, a large enterprise (using SAP ERP) runs subsidiaries (using SAP Business ByDesign) that act as sales offices or local distribution centers. The subsidiaries sell products to customers and buy them from the parent company. The products are stored at and shipped from the subsidiary or the products are shipped directly from the headquarters to customers.The supported processes support a series of process steps across two different parties based on preconfigured business-to-business (B2B) communication between SAP Business ByDesign and SAP ERP.
© 2012 SAP AG. All rights reserved. 6
Typical Usage SAP ERP Integration Scenarios
Procure-to-Pay (Stock) with SAP ERP IntegrationThe Procure-to-Pay (Stock) business scenario covers all aspects of procuring items to stock. This includes SAP Business ByDesign activities from purchasing based on a list price, automatic purchase request and order creation, inbound logistics and journal entries. Sales orders in SAP ERP are created automatically, outbound processing and the invoicing trigger are performed manually.
All available business documents are transferred and processed using the Application Link Enabling (ALE) integration technology.
Third-Party Order Processing – Material with SAP ERP Integration The sales representative enters a sales order into the system. In this case, the sales representative decides to fulfill the delivery externally to save delivery time. When the sales order is released, the SAP Business ByDesign system sends an automatically created purchase order to SAP ERP. The subsequent activities are similar to the first usage example.The customer is billed via customer invoice processing and the supplier invoice is posted (based on the terms) automatically. All available business documents will be transferred and processed using the Application Link Enabling (ALE) integration technology.
© 2012 SAP AG. All rights reserved. 7
Typical Usage SAP ERP Integration Scenarios
Basic Master Data Integration with SAP ERPIn this usage example, the systems communication supports both the transfer of a new product from SAP ERP to SAP Business ByDesign and the replication of the account contact update from SAP Business By Design to SAP ERP.
Consolidation PreparationIn order to report the financial status from the subsidiary company’s perspective, certain consolidation preparations must be executed. To identify all business transaction data required for financial consolidation, SAP Business ByDesign makes use of the partner field. The financial accountant in each subsidiary defines the relationship with the partner company in the master data; during the accounting period, certain inter-company transactions take place that create transactional data. Finally, at the end of the accounting period, accountants prepare reports indicating the transactions with other subsidiaries. The final consolidation will be done outside the SAP Business ByDesign system.
Process IllustrationUsage Example 1: Procure-to-Pay (Stock) with SAP ERP IntegrationUsage Example 2: Order-to-Cash (Third-Party Order Processing – Material) with SAP ERP IntegrationUsage Example 3: Basic Master Data Integration with SAP ERPUsage Example 4: Consolidation Preparation in SAP Business ByDesign
© 2012 SAP AG. All rights reserved. 9
2 4
SAP ERP Integration ScenariosProcure-to-Pay (Stock) with SAP ERP Integration (1 of 2)
Purchaser Logistics Employee ByD Demo
Create Outbound Delivery with Order Reference
ProcessRoleWork center / ERP View
Form Financial Posting
Optional: Check Purchase Order Acknowledgement in
SAP Business ByDesign
Post Goods Issue in SAP ERP
1
Create Purchase Order
The purchaser creates a purchase order for some office material.
Purchase Requests and Orders
Purchaser
3
Sales Employee ByD Demo
Check Created Sales Order in SAP ERP
Accounting employeeByD Demo
Create Billing Document
Create an Invoice Document in SAP ERP
5
Purchase Requests and Orders
Display Sales Order: Initial Screen
Purchase order
The user responsible for processing the company’s internal sales orders logs on to SAP ERP and checks their worklist. The worklist view allows you to check the automatically created SAP ERP sales order details.
Once saved in SAP ERP, the invoicing document is automatically sent to the SAP Business ByDesign system for further processing. In the current scenario, the invoicing document is automatically posted when the goods receipt has been posted in SAP Business ByDesign.
This process step is executed in SAP ERP
The supply planner posts the goods receipt at the receiving site.
Goods transfer
Warehouse Manager
Inbound Logistics
Post Goods Receipt
6
The supply planner posts the goods issue in SAP ERP on the sending site and releases it to create an outbound delivery.
The supply planner reviews the outbound delivery including the advanced shipping notification created by SAP ERP.
In the Purchase Orders view, the Purchase makes sure, the status changed to Acknowledgement Received.
Delivery NoteSales Order
© 2012 SAP AG. All rights reserved. 10
SAP ERP Integration ScenariosProcure-to-Pay (Stock) with SAP ERP Integration (1 of 2)
7
The supplier invoice has been created automatically.The financial accountant checks the supplier invoice.
Customer Invoice
Financial Accountant
Supplier Invoicing
Check automatically Posted Supplier Invoice
This is an optional step
ProcessRoleWork center / ERP View
Form Financial Posting
© 2012 SAP AG. All rights reserved. 11
SAP ERP Integration ScenariosOrder-to-Cash (Third-Party Order Processing – Material) with SAP ERP Integration (1/2)
1 2
The sales representative enters sales order.
As the ordered product is an item delivered by a third party supplier, the system generates purchase order automatically.
This step is optional for a real business scenario environment. But for the process demo scenario, you need to know the generated purchase order ID for the follow-up process steps in SAP ERP.
Sales Order
Sales representative Sales Representative
Sales Orders Sales Orders
Create Sales Order Optional: Check Sales Order Document Flow
4
Logistics Employee ByD Demo
Create Outbound Delivery with Order Reference
Post Goods Issue in SAP ERP
3
Sales Employee ByD Demo
Check Created Sales Order in SAP ERP
Accounting employeeByD Demo
Create Billing Document
Create an Invoice Document in SAP ERP
5
Display Sales Order: Initial Screen
The user responsible for processing the company’s internal sales orders logs on to SAP ERP and checks their worklist. The worklist view allows you to check the automatically created SAP ERP sales order details.
Once saved in SAP ERP, the invoicing document is automatically sent to the SAP Business ByDesign system for further processing. In the current scenario, the invoicing document is automatically posted when the goods receipt has been posted in SAP Business ByDesign.
The supply planner posts the goods issue in SAP ERP on the sending site and releases it to create an outbound delivery.
The supply planner reviews the outbound delivery including the advanced shipping notification created by SAP ERP.
This process step is executed in SAP ERP
6
The Third-Party Order fulfillment confirmation triggers the customer invoice request generation . The sales representative can review the invoice request and post the customer invoice.
Customer Invoice
Sales Representative
Customer Invoicing
Post Customer Invoice
Customer Invoice
Delivery NoteSales Order
ProcessRoleWork center / ERP View
Form Financial Posting
© 2012 SAP AG. All rights reserved. 12
7 8
SAP ERP Integration ScenariosOrder-to-Cash (Third-Party Order Processing – Material)with SAP ERP Integration (2/2)
Review Automatically Created Third-Party
Order Fulfillment
The system-integrated business process is finished once the billing document from SAP ERP has been posted. The Sales Representative can now review the automatically created corresponding business documents
Supplier Invoicing
Supplier Invoice
General Accountant
Check Automatically Created Supplier Invoice
Supplier InvoiceThis is an optional step
Journal Entries
The supplier invoice has been created automatically.The financial accountant checks the supplier invoice.
Customer Invoice
Financial Accountant
Supplier Invoicing
ProcessRoleWork center / ERP View
Form Financial Posting
© 2012 SAP AG. All rights reserved. 13
1 2
SAP ERP Integration ScenariosBasic Master Data Integration with SAP ERP
Send new Product from SAP ERP to SAP
Business ByDesign
Account Management
System Administrator Sales Representative
Product and Service Portfolio
Check Sent Product in SAP Business
ByDesign (optional)
This is an optional step
3
Sales Representative
Update a Customer Account Contact
Person
Customer Display: Initial Screen
4
System Administrator
Check Update of Customer Account Contact in SAP
ERP (optional)
Create Material (Initial Screen)
ProcessRoleWork center / ERP View
Form Financial Posting
The System Administrator creates a new material in SAP ERP.SAP ERP sends the update of the master data record to SAP Business ByDesign.
The Sales Representative reviews now if the Product and Service Portfolio in SAP ByDesign has been updated
The Sales Representative updates account information in SAP ByDesign. SAP Business ByDesign sends the update of the master data record to SAP ERP.
The System Administrator reviews the updated customer account information in SAP ERP.
This process step is executed in SAP ERP
© 2012 SAP AG. All rights reserved. 14
2
SAP ERP Integration ScenariosConsolidation Preparation
Financial Accountant
General Ledger
Check Partner Company Setting in
General Ledger
This is an optional step
3
Execute Intercompany Transactions
General Ledger
4
Financial Accountant
Reporting for Consolidation Preparation
1
Check Business Partner Master Data
Financial Accountant
The accountant prepares the reports including “Trial Balance”, “Balance Sheet”, “Income Statement” and “Cash Flow Statement” for consolidation purposes.
The intercompany transactions are executed. For example customer invoices.
For details, please refer to the related business process documents.
ProcessRoleWork center / ERP View
Form Financial Posting
Payables
Suppliers
The accountant reviews the proper account determination groups for partner companies within the master data.
The accountant checks if he can see an entry for the headquarter company
© 2012 SAP AG. All rights reserved. 15
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