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SAP Material Create using Winshuttle Cindy Lord | Bunn-O-Matic
Winshuttle User Group | San Diego 2013
Abstract
• Custom Material Number
• Lotus Notes Export
• Automatic data import to Excel
• Winshuttle Chained Transactions
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Winshuttle User Group | San Diego 2013
BUNN History
Today, BUNN has grown into a global brand and continues to draw from the entrepreneurship of five family generations to serve customers around the world.
SAP Material Create with Winshuttle 3
• Founded in 1950’s as a division of Bunn Capitol Wholesale Grocery Company
• Incorporated in early 1960’s
• First - flat-bottom paper filter
pour-over coffee brewer
commercial iced tea brewer that uses fresh leaves vs. instant mix
Winshuttle User Group | San Diego 2013
BUNN Products
Best known for coffee & tea brewers and grinders
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A range of options for all coffee profiles.
Fresh iced tea brewing solutions with a variety of dispenser options.
High performance option for quick-turnaround environments.
Decanter Brewers
Iced Tea Brewers Coffee Grinders
Excellent heat retention without the need for warming stands or trays.
Thermal Coffee Brewers
Winshuttle User Group | San Diego 2013
BUNN Products
Offers many other beverage solutions
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Reversing auger technology for excellent mixing and freezing.
Frozen Beverage Systems
Pumps and mixes concentrated juices accurately and consistently.
Cold Beverages from Concentrate
Advanced mixing technology delivers exceptional hot drinks and soups.
Hot Beverages from Powder
Sleek Super-Automatics for exceptional espresso beverages.
Espresso Systems
Winshuttle User Group | San Diego 2013
BUNN SAP Deployment
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• SAP Go-Live on October 1, 2010
• Implemented PP, MM, SD, WM & FICO Modules in 6 US plants, 2 UK warehouses
• Engineering entered new Materials manually into SAP
• Needed Winshuttle to do Material Create Process
• Master Data Analyst in IT wrote Winshuttle for Material Create Process
• Licenses - 2 Transaction and 19 Runners
Winshuttle User Group | San Diego 2013
Material Create Process at Bunn
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Designer
creates new
part
Documentation
Tech provides
additional data
Records Tech
extends
material in SAP
Material Control
extends to storage
locations
MRPC sets up
MRP Data
Manufacturing
Engr provides
Backflush data
Purchasing
provides
purchase data
WINSHUTTLE
WINSHUTTLE WINSHUTTLE
WINSHUTTLE
Pricing & discounts
are entered for
salable materials
Accounting
costs material
WINSHUTTLE
Forecast is entered
for products & parts
Winshuttle User Group | San Diego 2013
Material Create Objectives
Generate material # in Lotus Notes
Export data to neutral file
Import neutral file into Excel
Use imported data to populate multiple Excel tabs
Run chained transactions for each Excel tab
Determine if errors occurred
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Winshuttle User Group | San Diego 2013
Lotus Notes Data base
Engineer generates & reserves custom material • Five digits/chars dot four digits (5.4) 12345.0000 • Supply Description only • In PLM create ZENG material type & associated document
•Documentation Tech • Determines Material Type • Adds information • Submits for approval
•Records Tech • Exports approved materials
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Winshuttle User Group | San Diego 2013
Lotus Notes Database
Mandates 5.4 format
Reserves material #s before entry in SAP
Doc Techs can add information as it is available
Doc Manager approval before entered in SAP
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Winshuttle User Group | San Diego 2013
Lotus Notes Database
Update description
Generate Prod Hierarchy
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Specify Material Type and plants & procurement codes
Additional fields
Winshuttle User Group | San Diego 2013
Lotus Notes Export
Separated into FERT, HALB, ROH&VERP&UNBW, ZADD
Creates a txt file for each group
Limitation of Excel – Max 7 nested If statements
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Winshuttle User Group | San Diego 2013
Excel Import
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Excel file for FERT, HALB, ROH&VERP&UNBW, ZADD
Imports respective txt file when opened
41 columns are populated on Import tab
Macro is run to clear any previous Logs on each tab
Winshuttle User Group | San Diego 2013
Excel Tabs
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Up to 18 Excel Tabs & 200+ fields are populated from Import tab
Entry tab is overview for humans to troubleshoot
If material does not exist in SAP, ZENG is created
First transaction uses an ALF (Automatic Login File)
Winshuttle transaction for each tab
Many transactions are contained in a loop & do not run if material# field is blank
Winshuttle User Group | San Diego 2013
Excel Tabs
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Flow chart shows path through TXRs
MM01 Creates a ZENG
MM02 updates all Basic Data
MMAM is used to change to new
material type
Different flow for different material
types
Winshuttle User Group | San Diego 2013
Excel Tabs
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1st plant is extended with 1st Distribution
Channel
Additional Distribution Channels are
extended
Sales Text is populated for Distribution
Channels
Additional Plants are extended as
needed
Warehouse extensions are dependent
on plant & material type
Winshuttle User Group | San Diego 2013
Excel Tabs
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Excel columns are color coded
Green are generated with a formula
Pink are constant for that tab
If material # is blank, Winshuttle will skip that line on that tab
Winshuttle User Group | San Diego 2013
Excel Tabs
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Excel tabs contain lookup tables that can be changed
Product Storage Location
External Procurement Storage Location
Planned Delivery Time
Goods Receipt Time
Use VLOOKUP to enter into Winshuttle tabs
Winshuttle User Group | San Diego 2013
Excel Tabs
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Results tab contains logs from all other tabs
Macro runs on open of the tab
Copies text & color of log
Is cleared by the Clear macro
Winshuttle User Group | San Diego 2013
Demonstration
Video demonstrations
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Data Export from Lotus Notes Import and run Winshuttle
Winshuttle User Group | San Diego 2013
Conclusion
Winshuttle transferred Lotus Notes data to SAP • Used existing logic for custom materials • Engineering was familiar with Lotus
Winshuttle features to automate • Chained transactions • Auto login file
Entered twice as many fields and eliminated typos
Reduced data entry time to 5% of original time spent – was 10 minutes now 30 seconds
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Winshuttle User Group | San Diego 2013
Other Projects Completed
Purchasing Setup Winshuttles
Accounting Costing Winshuttle
Accounting End of Month Winshuttles
Forecast adjustment Winshuttles
End of Life Winshuttles
Updating NAFTA & Country of Origin data
200+ Winshuttles used to update data in Material Master, Customer Master, Vendor Master
200+ Winshuttles to run other transactions
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Winshuttle User Group | San Diego 2013
Current & Future Projects
Current:
Scheduling Products
Backflushing Locations in Material Master
Backflushing Locations in BOMs
Future:
Entering & updating Product Data in Characteristics
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Winshuttle User Group | San Diego 2013 SAP Material Create with Winshuttle 24
“Those who cannot change their minds cannot
change anything.” George Bernard Shaw (1856-1950)
New Ideas for your own projects? Questions?