PROJECT A-SURE

User Training Manual

PROCUREMENT CREATION OF PURCHASE REQUISITION OF STOCK MATERIALS

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): S.M Shehzad Alam

    

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Document Number

Document Number Document Date

MM-PUR-001.03.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 05 Oct, 2007 NA NA

    

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TABLE OF CONTENTS

1.  LEGEND ..................................................................................................................... 3 

2.  MENU PATH………………………………………………………………………………..8

3. DOCUMENT TYPE SELECTION ……………………………………………………….9

4. MATERIAL / SERVICE DETAIL ………………………………………………………..15

5. RELEASE STRATEGY…………………………………………………………………..17

 

    

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1. Click on Logistics

1.1. Required User Input Click on "Logistics".

1.2. SAP Screen Snap

1.3. Description   To access Create Purchase Requisition Transaction you will have to use the following path: Logistics ---> Materials Management ---> Purchasing ---> Purchase Requisition ---> Create In PTCL, Procurement Department is responsible to facilitate all end users procurement requests PTCL needs to procure a variety of materials and services for projects, maintenance and operations. These may be telecommunication equipments, components, spare parts, instruments, tools, systems, sub-systems, software, hardware, consultancy or other miscellaneous items.

    

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2. Click on Material Management

2.1. Required User Input Click where shown.

2.2. SAP Screen Snap

    

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3. Click on Purchasing

3.1. Required User Input Click on "Purchasing".

3.2. SAP Screen Snap

    

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4. Click on Purchase Requisition

4.1. Required User Input Click on Purchase Requisition.

4.2. SAP Screen Snap

    

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5. Create Purchase Requisition

5.1. Required User Input Double click on “Create”.

5.2. SAP Screen Snap

5.3. Description   Double click on "CREATE" to create the Purchase Requisition

    

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6. Select Purchase Document type

6.1. Required User Input Click on "List Box".

6.2. SAP Screen Snap

6.3. Description   This is the initial screen of Purchase Requisition. Here you will select the Requisition document type, In PTCL Purchase requisition uses following document type relevant to category.

• Development expenditure

• Customer terminal equipment

• Admin capital expenditure

• Admin operating expenditure

• Billing and computer expenditure

    

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7. Select the Material

7.1. Required User Input Click where shown.

7.2. SAP Screen Snap

7.3. Description   Enter the Material code. If you know the Material code, you can type manually or You can select from the list. Press F4 key, or click on the highlighted button to call the list.

    

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8. Enter Material No

8.1. Required User Input Enter "41000540" then press Tab.

8.2. SAP Screen Snap

8.3. Description   Enter the Material code. If you know the Material code, you can type manually or You can select from the list. Press F4 key, or click on the highlighted button to call the list.

    

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9. Enter Quantity

9.1. Required User Input Enter "10" then press Tab.

9.2. SAP Screen Snap

9.3. Description   Specifies the quantity to be ordered

    

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10. Enter Plant

10.1. Required User Input Enter "mn01" then press Tab.

10.2. SAP Screen Snap

10.3. Description   Select the Plant code. If you know your plant code, you can type manually. You can select from the list. Press F4 key, or click on the highlighted button to call the list.

    

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11. Enter Purchasing Group

11.1. Required User Input Enter "c" then press "F4".

11.2. SAP Screen Snap

11.3. Description   Select purchasing group, who are responsible for purchasing activities. In PTCL different purchasing group are responsible for certain purchasing.

    

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12. List selection

12.1. Required User Input Double click where shown.

12.2. SAP Screen Snap

12.3. Description   Select the appropriate Purchasing group from the list

    

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13. Release Strategy for PR

13.1. Required User Input Click where shown.

13.2. SAP Screen Snap

13.3. Description   Showing the release strategy on purchase requisition which is defined as per PTCL policy, to precede further requisition it’s necessary to release the PR by authorize persons.

Showing the release strategy details (Release group Z2 which is defined for M&L purchase requisition has more then 1000,000 values. Release indicator is showing that presently PR is blocked and it’s requiring the release to proceed further. As per policy SM M&L and GM M&L are authorize to release the PR).

    

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14. Save

14.1. Required User Input Click where shown.

14.2. SAP Screen Snap

14.3. Description   Click here to save the Purchase requisition.