SAP Navigation EIN 4334 Production Planning & Control Spring, 2011 ERP and SAP: Enterprise Systems
Current state SAP (Systems, Applications, & Products in Data Processing) No. 1 Market Share in Enterprise Applications (ERP, CRM, SCM, PLM, SRM) SAP Company SAP AG Founded in Walldorf, Germany in 1972
Worlds Largest Business Software Company Worlds Third-largest Independent Software Provider Over 50,000 employees in more then 50 countries More than 95,000 customers in more than 120 countries Over 100,000 installations Over 12 million users SAP Business Suite SAP ECC SAP NetWeaver SAP SCM SAP PLM SAP SRM
SAPCRM SAPECC SAP ERP Module Structures Enterprise Systems Architecture ERP & SAP (Solutions) Solutions for large companies
- SAP ERP - SAP CRM - SAP PLM - SAP SCM - SAP SRM - SAP Analytics - SAP Manufacturing - SAP Service - SAP Mobile Solutions - SAP xApps Small & Medium Size Solutions - SAP Business One - SAP Business by Design - AP Business All-in-One Platforms - SAP NetWeaver technology platform ERP & SAP (Process View)
Procurement (buy) Fulfillment (sell) Production ( (make) Inventory and warehouse management (store) Material planning (plan) Asset management (maintain) Customer service (service) Product life cycle management (design) Human capital management (people) Financial accounting (track) Management accounting (track) ERP & SAP (Industry Solutions)
Aerospace & Defense Automotive Banking Chemicals Consumer Products Defense & Security Engineering, Const. Healthcare High Tech Higher Education Industrial Machinery Insurance Life Sciences Logistics Service Prod. Media Mill Products Mining Oil & Gas Pharmaceuticals Postal Services Professional Services Public Sector Railways Retail Telecommunications Utilities Wholesale Distribution Before ERP systems Building an integrated organisation
Show that the enterprise system supports the business process through a series of transactions and reports. Notice that in the procurement process 3 transactions are automated by ERPsim (good receipt, post invoice and pay vendor), one is automated in the production process (production confirmation), and 4 are automated in the sales process. R/3 SAP Module View Integrated Solution Client / Server Open Systems
Financial Accounting Sales & Distribution Materials Mgmt. Controlling Production Planning R/3 Fixed Assets Mgmt. Integrated Solution Quality Mgmt. Project System Client / Server Plant Maintenance Open Systems Workflow Human Resources Industry Solutions Process Integration Purchase Order Purchase Requisition Goods Receipt
Procurement Process Purchase Requisition Convert Production Proposal Goods Receipt Production Process Schedule and Release Run MPS w/MRP Invoice Receipt Goods Issue Sales Order Process Check Availability Payment to Vendor Sales Order Entry Completion Confirmation Quality Inspection Pick Materials Goods Receipt Order Settlement Receipt of Payment Post Goods Issue Invoice Customer Sales Process for Trading Goods
Packing Customer Order Picking Accounts Receivable Billing Goods Issue Sales Process Finished Goods
Availability Check Goods Issue Customer Order Partial Payment Billing Final Payment Procurement Process Outline Agreement Scheduling Purchase Agreement
Demand Purchase Requisition Vendor Order Goods Receipt & Inventory Mgmt. Accounts Payable Invoice Verification Scheduling Agreement Production Process Shop Floor Goods Issue Order Settlement
Production Order Process Shop Floor Goods Issue Order Settlement Goods Receipt Materials, Data, Cash Flow
Distribution Center Supplier Manufacturer Customer Products Information / Cash Cycle Time Delivery Time Client Highest hierarchical level in an SAP system
A complete database containing all the tables necessary for creating a fully integrated system Master records are created per client A whole business entity. A COMPANY CODE IS... A BALANCED SET OF BOOKS Company Code A required structure A legally independent entity
The smallest organizational unit for whichaccounting can be carried out The level where business transactions are processed The level where accounts are managed The level where legal individual financial statements, such as the balance sheet and the profit and loss statement, are created Master Data In SAP master data describes objects (items) of a business like accounts, materials, services, vendors, customers, and info records. The information in a master data record usually remains unchanged over an extended period of time. Master Data Business rules and supportive information are stored in master data records. Each master data record is unique in name or number. Internal or external number ranges are possible. Vendor Master Account control Control Tax information
Customer Tax information Tax juris. code Reference information Person subject to withholding tax Address screen Control Payment transactions Customer Master Address Control Data Customer Name Tsearch Terms
Street Address PO Box Address Marketing ControlData Contact Person - Managing Director - Administration - Purchasing Material Master Material master data can be related to allorganizational levels.General informationof a material (description, number, baseunit of measure) however has to berelated to the highest level of organization- the client . Material Type The material type is used to categorize materials. Example: raw materials, finished goods, trading goods, etc. The material type defines the material attributes, e.g., valuation, procurement, price control Material Type - Examples
ROH - raw materials, purchased externallyonly, no sales view HAWA -trading goods, always purchasedexternally, are sold without any change to the material, no manufacturing views exist FERT- finished goods are produced internally no purchasing view exists SAP Access Navigation SAP Access through SAPGUI SAPGUI Download
The latest SAP GUI release posted onSAP@CSU, Chico web server User = sap; Password = sapgui4me. This GUI works on Windows 7 systems, aswell as Vista and Windows XP. SAPGUI Download Instruction SAPGUI Setup SAP IDES Client, Userid, Password
SAP Navigation, & G/L Exercises Client:105 Userid: ides-231 to ides-246 Initial password: Production Planning Exercises Client:765 Userid: bpi-031 to bpi-046 Access SAP through web Another way to access SAP IDES, and BPIby a web portal link: Access IDES: c/gui/sap/its/webgui?sap-client=105 Access BPI c/gui/sap/its/webgui?sap-client=765 Standard Features of Navigation
Logging On and Off Screen Features Working with Sessions Entering Data On-line Help and System Messages Setting User Defaults Logon Screen User Enter the name of the SAP user. Users of SAP system are client-specific, which means that having a user identification on one client will only allow access to that particular client. Password Rules Letters Numbers Easy to remember 3-8 Characters long
No 3 Characters can be the same Do not start with a ? or an ! Do not use previous 5 passwords Language SAP supports multi-national character setsand languages on the same system, atthe same time. Default languages are English Easy Access Outline Structure Application Tool-bar Enter icon Back button Exit button Cancel button
Print button Find/Expand icons Scroll icons Create a new session Create a desktop shortcut Help icon Command field Save icon Application Tool-bar Screen Features Title Bar Menu Bar Application Toolbar Entry Fields
Status Bar SAP Easy Access Menu Using menus Using transaction codes
System > Status Using /n (end current transaction) Using /I (end the current session) Using /o (create a new session) Working with multiple sessions Sessions An SAP session is a window in whichthe user may perform a particular task. A User may have up to six sessionsopen at one time. System Messages E - Error an invalid entry has been made.The cursor moves to the field where the error has occurred. W -Warning, indicates a possible error.The user can continue without changing. System Messages I - Information
A- Abnormal End, indicating serious system error.Contact system personnel. Logging Off Menu Path: System> Logoff Exit button Control Box
For security purposes it is important to log off SAP at the end of the day or whenever you leave your PC.Your username is linked with every transaction you perform to provide an audit trail.When reviewing transactions or running reports the user name of the person responsible for entering or maintaining system information is displayed.