OVERVIEW OF PAYROLL PROCESS

IMPORTANT T-CODES IN SAP PAYROLL

PC00 - Run Payroll PC00_MXX_CALC – Payroll Driver program PUOC_XX – Off cycle Payroll PC00_MXX_CEDT – Remuneration Statements PC00_M10_CEDT – Display Remuneration Statement PE01 – Schemas PE02 - Calculation Rules PE03 – Features PE04 - Create functions and Operations PE51 - HR form editor PRD1 - Create DME

HOW TO EXECUTE PAYROLL Before you proceed ahead executing payroll , make sure that control record is set to

released status in your SAP system ( Use T-code PA03) Execute the transaction PC00_MXX_CALC , where XX = Molga of the country for which

you want to execute payroll.

Select the Payroll schema and check the box Display log.. Then Execute.

HOW TO RUN OFF CYCLE PAYROLL - I

HOW TO RUN OFF CYCLE PAYROLL - II Then the below screen will appear where you can enter the Off cycle payment details.

Enter the payments and click on Start Payroll and save the payroll

PAYROLL RESULTS DISPLAY

Execute the Transaction PC_PAYRESULT to see the payroll results

DISPLAY REMUNERATION STATEMENT Execute the transaction PC00_MXX_CEDT.. where XX = Molga of the

country for which you want to execute payroll.

PAYROLL SUBSEQUENT ACTIVITIES

RFFOUS_C - Program to Print payroll checks

RFFOUS_T – ACH Bank Transfer program (USA)

RFFOCA_T – EFT Bank Transfer program (Canada)

ACCESSING CLUSTER TABLES IN SAP

Cluster tables combine the data from several tables with identical (or almost identical) keys into one physical record on the database.

Data is written to a database in compressed form. Retrieval of data is very fast if the primary key is known. Cluster tables are defined in the data dictionary as

transparent tables. External programs can NOT interpret the data in a cluster

table. Special language elements EXPORT TO DATABASE, IMPORT

TO DATABASE and DELETE  FROM DATABASE are used to process data in the cluster tables.

PAYROLL CLUSTER TABLES

PCL1 - Database for HR work area;(long text, etc)

PCL2 - Accounting Results (time, travel expense and payroll); (payroll results)

PCL3 - Applicant tracking data; PCL4 - Documents, Payroll year-end Tax data

(change logs, etc)

DATABASE TABLE PCL1

The database table PCL1 contains the following data areas: B1 time events/PDC G1 group incentive wages  L1 individual incentive wages PC personal calendar TE travel expenses/payroll results TS travel expenses/master data TX infotype texts ZI PDC interface -> cost account SRTFD (PSKEY) = pernr (8) info type (4) subtype (4) obj id (2) lock (1) endda

(8) begda (8) seqnr (3)

DATABASE TABLE PCL2

The database table PCL2 contains the following data areas: 

B2 time accounting results CD cluster directory of the CD manager PS generated schemas PT texts for generated schemas RX payroll accounting results/international Rn payroll accounting results/country-specific ( n = HR

country indicator RU for US payroll result) ZL personal work schedule

DATABASE TABLE PCL3

The database table PCL3 contains the following data areas: AP action log / time schedule TY texts for applicant data infotypes

The database table PCL4 contains the following data areas:

LA change logs (long term documents) SA Short-Term Documents for HR Master Data SB Short-Term Documents for Applicant Master

DATABASE TABLE PCL4

Import payroll record from cluster

IMPORT TABLE1 FROM DATABASE PCLn(xx) ID xx-KEY.    IF SY-SUBRC EQ 0.       * Display data object     ENDIF.

n = 1, 2, 3 or 4 (for PCL1, PCL2, PCL3, PCL4) xx = cluster ID eg: RX payroll accounting results/international

HOW TO READ PAYROLL RESULTS - I

HOW TO READ PAYROLL RESULTS - II

IMPORT ALL CLUSTER RESULTS ( PCL2)    cd-key-pernr = pernr-pernr.

   RP-IMP-C2-CD. “CD – Cluster Directory

    DATA : v_fpper(6) TYPE c.    IF rp-imp-cd-subrc IS INITIAL.      SORT rgdir BY fpper.      LOOP AT rgdir.

  RP-IMP-C2-RU. “RU – Payroll Results USA

Add the program logic here.

Endloop.

HOW TO READ PAYROLL RESULTS - III Read cluster directory from CD_READ_RGDIR by passing CD-key (PERNR).

Call the function module CD_EVALUATION_PERIODS to transfer the payroll results to payroll run by passing in-period and RGDIR internal table.

CD_EVALUATION_PERIODS After importing the payroll directory, which record to read is up to the programmer. Each payroll result has a status.

'P' - previous result 'A' - current (actual) result 'O' - old result

Function module CD_EVALUATION_PERIODS will restore the payroll result status for a period when that payroll is initially run. It also will select all the relevant periods to be evaluated.

Loop new RGDIR internal table and read cluster Rx (x country indicator) from PYXX_READ_PAYROLL_RESULT by passing Rx-key (structure contains PERNR, SEQNO) and Cluster id (RELID from RGDIR table). We will get the results into deep structure I_PAYROLL_RESULT type PAY99_RESULT. Now data is available in RT, CRT, and BT and in many more tables.

PAYROLL -ITALY Infotype 0154 (Social Security and

Contribution Data):

Use this infotype to manage the social security and contribution data for each employee.

The data entered in this infotype informs the system about the terms which can be applied to the employee concerning social security and contribution issues.

Social Security Data- This field group includes the various indicators of the social security institutions and of the region to which the employee belongs, as well as other data related to these institutions (for example, the employee work place required for the form DM10).

Contributions -The field group “contributions” contains the employee’s tax base specification.

The wage types included in the cumulations are defined in the table T512W.