Minutes of 9th Annual General Meeting (AGM)
1. The meeting in subject was held on Sep 09, 2020 at Amin Hall, Lahore Chamber of Commerce and Industry (LCCI) Building, Lahore. Invitation was issued to all members. Following participated:
Sr.# Name Company Name City (1) Ch. Bilal Ahmad (Chairman) Thakar Agro Chemical and Seeds Rahim Var Khan (2) Dr. Abdul Nasir Kasi (Senior Vice Chairman) Balochistan Seed Corporation Gujrawala (3) Mian Muhammad Hussain (Vice Chairman) JB Seed Khanpur (4) Mr. Salman Mahmood Khan (Ex-Chairman) Rawal Seed Corporation Sadiqabad (5) Ch. Asif Ali (Ex-Chairman) Baba Fareed Seed Corporation Vehari (6) Mr. Saleem Bari Seethi Seed Company Sahiwal (7) Mr. Muhammad Tahir Saleemi Haji Sons Lahore (8) Mr. Mohsin Raza Agro Vision Seeds Sahiwal (9) Mr. Muhammad Qasim Bhatti Khaleej Seed Corporation Liaqatpur (10) Mian Khuram Munir Prime Seed Corporation Rahim Yar Khan (11) Mr. Muhammad Aslam Jugnu Seed Corporation Nawabshah (12) Mr. Muhammad Azam Kharal Olympic Seed Corporation Sadiqabad (13) Mr. Akthar Hussain Tri-Star Seed Corporation Rahim Yar Khan (14) Mr. Abdul Jaleel Bandesha A-One International Seeds Rahim Yar Khan (15) Mr. Muhammad Riaz Saqib Agro Seed Corporation Khanpur (16) Mr. Shaukat Ali Aab-e-Hayat Seed Corporation Rahim Var Khan (17) Dr. Muhammad Tayyab Nauman Seyfert Seeds Company Pvt Ltd Hasiplur (18) Mr. Sajjad Cheema Indus Seed Rajanpur (19) Dr. Khalid Hameed Tara Crop Sciences Lahore (20) Mr. Muhammad Arif Zahid Abad Agri seeds Jhang (21) Mr. Zeeshan Ayub Hamdard Seed Services T.T. Singh (22) Mr. Tahir Iqbal Turab Seed Corporation Toba Tek Singh (23) Mr. Muhammad Vaseen Baig Ambassador Seed Corporation Faisalabad (24) Mr. Mushtaq Ahmad Pak Karishma Agri Seeds Corporation Samandri (25) Mr. Atif Nazir Kaimkhani Sindh Pacific Seed Corporation Tando ALLAH Yar (26) Mr. lmran Ajmal Seed & Seed Processing Lahore (27) Mr. Shabbir Ahmad Baryar SAFA Seed Company Daska (28) Mr. Muhammad Azam Cheema Sayban Zarai Markaz Lahore (29) Mr. Kalid Mehmood lttehad Seed Corporation Arifwala (30) Ch. Guizar Ahmed Green Gold Agri Seeds Faisalabad (31) Rana lstaqlal Ahmed Vital Seed Corporation Khanewal (32) Mr. Ahsan Akbar Khan Ali Akbar Seeds Lahore (33) Mr. Javed Abdullah Ch. Saim Seed Services Khanewal (34) Mr. Abdul Habib Modern Seed Corporation Rahim Var Khan (35) Mr. Shahzad Habib Shahid Kissan Seed Corporation Rahim Var Khan (36) Mr. Muhammad Zulfiqar Mian Khel Seed D.1.Khan (37) Mr. Iqbal Bhangu Stalwart Seed Company Sahiwal (38) Mr. Abdul Qayyum Waleed Seed Corporation Sahiwal (39) Mr. Muhammad Zohaib Zafar Abdali Seed Corporation Sadiqabad (40) Hafiz Ghulam Yasin Trust Seed Corporation Rahim Var Khan (41) Mr. Khalil Ahmed Haidri Seed Corporation Sadiqabad (42) Mr. Zulfiqar Ali Saad Seed Corporation Rahim Var Khan
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9 40-M, Johar Town, Lahore (54000) Pakistan. " +92 42 3531 0203 +92 42 3531 5744 +92 333 911 0203
+92 333 911 0203 secretanat@sap com pk wwwsap com pk
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(43) Rais Muhammad Akmal Warind Seed Corporation Sadiqabad (44) Mr. Muhammad Ashfaq Mumtaz Seed (Pvt) Ltd Sadiqabad (45) Mian Farhad Ali Geo Kissan Seed Corporation Sadiqabad (46) Mr. Muhammad Saqib Saeed Shadman Seed Corporation Sadiqabad (47) Ch. Muhammad lkram Resham Seed Corporation Rahim Var Khan (48) Mr. Ghulam Mustafa Shaheen Agrilinks Enterprises Rahim Var Khan (49) Mr. Muhammad Vaqoob Agrosys (Pvt) Limited Rahim Var Khan (50) Mr. Owais Mukhtar South Chenab Seed Corp. (Pvt.) Ltd Rahim Var Khan (51) Mr. Abdul Salam Wafa Seed Corporation Sadiqabad (52) Mr. Asghar Ali Bahar Seed Corporation Rahim Var Khan (53) Ch. Ali Muhammad Result Seed Corporation Rahim Var Khan (54) Mr. Muhammad Asghar Khalis Sardar Seed Corporation Rahim Var Khan (55) Mr. Naveed Afzal Zanta Seed Corporation Sadiqabad (56) Mr. Muhammad Athar Iqbal Al-Mukhtar Seed Corporation Sadiqabad (57) Mr. Muhammad lmran Unity Seed Corporation Rahim Var Khan (58) Mr. Shafiq-Ur-Rehman Kissan Seed Corporation Sahiwal (59) Mr. Muhammad Saleem Assi Azlan Seed Corporation Sadiqabad (60) Mr. Salman Aziz Khan - Secretary General Seed Association of Pakistan (SAP) Lahore
2. The Meeting presided by Chairman Ch. Bilal Ahmad, commenced at 03:15 PM with the recitation of the verses from the Holy Qur'aan by Ch. Guizar Ahmad (Green Gold Agri, Faisalabad), after which Secretary General SAP welcomed the participants, read out the agenda and order of proceedings of the meeting, followed by a request to the honorable Chairman to address to the House. Details of these proceedings including summary of Chairman's Address is as follows:
Chairman SAP Ch. Bilal Ahmad commenced his speech with the recitation of the verses from the Holy Qur'aan and extended warm greetings to the office bearers and members of the Association. He thanked them all of for their support, particularly his fellow office bearers, the members of the Executive Committee and support of the former Chairman Mr. Salman Mahmood Khan and Ch. Asif Ali.
He explained in detail the issued faced during the procurement of the "wheat seed", which was severely hampered by the irresponsible actions of the Provincial Food Departments, whose officials impeded upon the authority of the FSC&RD without impunity. Despite the fact that procurement and movement of seed was exempted from the prevailing Covid-19 lockdown. These exacerbating issues were overcome, through the support of the senior members of the Association, and movement of wheat seed was ensured. After consultation with member it was further concluded that legal recourse will be opted to find a permanent resolution to this issue. In this regard an accomplished Barrister was appointed as legal counsel who despite the delay due to the pandemic successfully obtained an interim order in favor of the Association, barring Food Department or any Provincial Authority to impede on the authority of FSC&RD.
Chairman also highlighted the issue of low cotton seed germination, which he had warned off during the last AGM meeting. He had assured that while it is most unfortunate that the unexpected rains due to climate change has impacted the seed germination, he will leave no stone unturned in this regard to ensure that for the sake of the cotton production, the Government agrees to lower the germination for a temporary tenure as an exception as was done once in the past. Despite earlier resistance, his efforts were successful and the Government officials eventually agreed with the perspective of SAP, and when they were made to realize that without it the cotton sowing will be severely impacted.
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Chairman SAP also informed members of the meeting between Mr. Abdul Razak Dawood, Advisor to PM on for Commerce, Textile, Industry and Production, and Investment and Mr. Salman Mahmood Khan and Secretary General with our Legal Advisor regarding reduction in Turnover Tax, during which the Advisor to the PM also raised the issue of cotton seed quality. Unfortunately, as is usually the case with higher authorities, he was also misled into believing false facts. He was completely surprised when Mr. Salman Mahmood Khan briefed him on the ground realities of cotton seed and actual fact that Pakistan's yield has been superior to India over the past 2 decades. It will be an understatement to state that after a 15 minutes detailed briefing, the Advisor to PM was totally speechless and impressed. Chairman thank Mr. Salman Mahmood Khan for his exceptional representation.
Chairman SAP also informed the members, that as he had ensured that he will do his utmost best to resolve the issues concerning maize in VEC and in this regard, he organized a meeting of the Maize Committee on Nov 11, 2019, which was followed by the 54th Central Executive Committee Meeting on Nov 12, 2019 during which these issues were discussed. As the outcome of the meetings, it was concluded that as the new Chairman of the Association he must be accorded the opportunity to remove the deadlock with officials and discuss the issues over certain conditions imposed by VEC. He held meaningful discussions with VEC officials to resolve the issues during the 7th VEC Meeting on Nov 14, 2019, and was warmly welcomed by Chairman PARC. Following the discussions, a VEC Sub Committee meeting was held on Dec 09, 2019 to discuss these issues, and successfully 5 concerns were resolved, while an understanding was reached over the remaining 2 issues on Jan 23, 2020 with a formal decision to be taken in the next VEC Sub Committee meeting scheduled on Jan 27, 2020. However when SAP delegates arrived at the meeting they were informed that one irresponsible member had filed a law suit, so it was concluded that the issue will now be settled in court.
All the effort of SAP were in vain because of the reckless behavior of one member who had acted selfishly in clear violations of the EC's decision and filed the case for his own vested interests, while harming the Association and its members. He did not even have the courtesy to notify the Association as it will likely following negative consequences. Chairman SAP expressed that he was extremely disappointed with the member and his behavior that resulted in the remaining issues being unresolved.
He concluded his speech by thanking his fellow office bearers, the members of the Central Executive Committee and all members of the Association who supported him during his tenure. He also appreciated the Secretary General and Secretariat staff for their efforts during his tenure and offered his best wishes to the incoming office bearers upon announcement of results by the Chief Election Commissioner.
3. The Chairman's address was to be followed by the farewell address of Senior Vice Chairman Dr. Abdul Nasir Kasi, who commenced his speech with the recitation of the verses from the Holy Qur'aan and by thanking the Chairman and the Members of the Executive Committee for their cooperation and appreciating the support of the Secretary General and Secretariat Staff. He informed members of the hurdles faced during the tenure and the joint efforts of all that lead to the resolution of the issues faced by the industry. At the end of his speech he thanked all members of the Association for their support in giving him the opportunity to serve as the Senior Vice Chairman. It has been an honor for him to serve the Association and the industry.
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4. The Chairman's address was to be followed by the farewell address of Vice Chairman Mian Muhammad Hussain, who also commenced his speech with the recitation of the verses from the Holy Qur'aan. He also expressed his gratitude to the Chairman, the Members of the Executive Committee and the Secretariat for their support and cooperation. He informed members of his efforts in support ofthe Chairman, particularly in Southern Punjab, to help resolve the issues faced by the member seed companies. He concluded his speech with the best wishes for the Association.
5. Confirmation of minutes of last year AGM. Secretary General SAP presented the minutes of the previous year's AGM which were confirmed by the House through show of hand.
6. Consideration and adoption of Annual Audit Report 2019-20. Secretary General then presented the Audit Report for review to the House. The report was approved by a show of hand after a thorough review and satisfactory answers to the questions raised by the participants.
7. Appointment of Auditor and Legal Advisor for SECP (2020-21). Secretary General informed the members of the proposal submitted by "Yameen Riaz and Company" to continue offering their services as Auditors. The House agreed to the proposal and approved the appointment of auditor and their remuneration. Furthermore the House also approved to continue with Mr. Munawar Almas as the legal advisor for all SECP and tax filing matters on existing retainership fee.
8. Status of EC Funds/ Donations for Legal expenses Secretary General furnished details of the status of EC Funds and the Donations for Legal expenses. It was once again stressed that members whose dues were still outstanding must deposit funds in SAP account at the earliest as funds are essential for smooth functioning of the Association.
9. Consideration and adoption of annual budget for 2020-21. Secretary General presented annual budget, given below, which was passed by the House by show of hand.
Budget Forecast - Financial Year 2020-21
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A. BANK BALANCE AS ON JUNE 30, 2020 4,916,274.05
B. INFLOWS
iii. Elections (min. rev. - nominations/fees/funds)/ Event Fees 1,120,000.00
iv. Outstanding EC Funds 1,160,000.00
Sub Total S,494,000.00
a. Staff Salaries 1,975,030.00
b. Office Rent 1,316,429.00
g. Membership Fees (ISF/APSA/ECOSA/FPCCI/SECP/Auditor) 1,011,715.00
h. Misc. Expenses (Petty Cash, Postage, Repair, -Newspaper etc.) 400,000.00
i. Unforeseen Expenses 150,000.00
10. Formal announcement of results of the elections of Central Executive Committee and Office bearers.
Mr. Muhammad Aslam, Chief Election Commissioner for 2020 Elections read out the results, given below and congratulated the house for their support/democratic discipline expressed during election. Upon the announcement of Office Bearers, the seats were swapped and newly elected Office Bearers took the allocated seats after being greeted with best wishes by the retiring Chairman and by the Secretary General.
Successful Candidates
Associate Class
Sr. Candidate Name Company Membership No. No. 1. Mr. Naveed Afzal Zanta Seed Corporation A096 2. Mr. Saleem Bari Seethi Seed Company A046 3. Mr. Muhammad Yaseen Baig Ambassador Seed Corporation A034 4. Mian Khuram Munir Prime Seed Corporation A013 5. Mr. Mohsin Raza Agro Vision Seed A004 6. Mr. Shaukat Ali Aab-e-Havat Seed Corporation A085 7. Mr. Atif Nazir Kaimkhani Sindh Pacific Seed Corporation A103
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Sr. Candidate Name Membership Company No. No.
1. Mr. Khalil Ahmed Sinker Seed Corporation C034 2. Mr. Salman Mahmood Khan Rawal Seed Corporation C029 3. Mr. Akthar Hussain Tri Star Seed Corporation C006 4. Hafiz Ghulam Yasin Trust Seed Corporation coso 5. Mr. Sher Ali Sher Ali & Sons Seed Company C071 6. Mr. Muhammad Azam Cheema Sayban Zarai Markaz (Pvt) Ltd C061 7. Mr. Ahsan Akbar Khan Ali Akbar Seeds C013
Successful Candidate - Office Bearers
Candidate Name Company Membership
No. Mr. Muhammad Azam Cheema Sayban Zarai Markaz (Pvt) Ltd C061
Successful Candidate for Senior Vice Chairman
Candidate Name Company Membership No.
Mr. Atif Nazir Kaimkhani Sindh Pacific Seed Corporation A103
Successful Candidate for Chairman
Candidate Name Company Membership
Chief Election Commissioner Nawabshah
Mr. Muhammad Asghar Khalis Sardar Seed Corporation Member Election commission
Rahim Var Khan
Member Election commission Rahim Var Khan
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12. Address by Vice Chairman Elect Mr. Muhammad Azam Cheema thanked the members of the Association for voting for him and providing him the opportunity to serve the Association and assured members of his full commitment for betterment of SAP and his full support to the newly elected Chairman is resolution of industry matters.
12. Address by Senior Vice Chairman Elect Mr. Atif Nazir Kaimkhani also thanked the members of Association for their vote and support in granting him the opportunity to service the Association. He also assured of his support to the Chairman elect.
13. Address by Chairman Elect Chairman Elect Ch. Asif Ali expressed his gratitude to the members of the Association for voting him in and bestowing him with their trust and belief, to once again represent the Association. He informed the members that it is a difficult task in filling the shoes of the predecessor who has once again diligently served the Association, and helped resolved issues, even during the early days of the pandemic. He also assured members he will continue the efforts in the same vain and will help resolve the unsettled issues as well as the issues that are or will arise during his tenure. He also appreciated the support offered by the Senior Vice Chairman and Vice Chairman elect. He also welcomed the Vice Chairman support in helping the Association improve its finances through his experience. The Chairman concluded his speech by once again thanking everyone associated with the Association.
14. QA Session/ Following additional points/ suggestions were raised with permission of chair: -
a. Dr. Khalid Hameed suggested that similar to last year, members who are willing to donate to the Association, may announce donations to help in improve the finances. Mr. Muhammad Azam Cheema endorsed his proposal. In this regard the following members graciously announced the funds as follows:
i. ii. iii. iv.
Mr. Muhammad Azam Cheema, Sayban Zarai Markaz (Pvt) Ltd Mr. Ahsan Akbar Khan, Ali Akbar Seeds Mr. Javed Abdullah Ch., Saim Seed Services Mr. Saleem Bari
Rs. 100,000 Rs. 100,000 Rs.100,000 Rs. 50,000
b. Mr. Salman Mahmood Khan congratulated the newly Chairman, Senior Vice Chairman and Vice Chairman and especially thanked the members for the votes and support during the elections. He said the Association only succeeds through the joint efforts of its members, and he appreciates and hopes that respected members will continue their efforts to further strengthen the Association. He also appreciated the efforts of the retiring Chairman for this extraordinary efforts during the wheat seed procurement crisis which was an unfortunate result of the Provincial Governments mismanagement and impeding on the jurisdiction of the Federal Authority.
c. Several members including Ch. Asif Ali, Mr. Muhammad Azam Cheema, Ch. Guizar Ahmad, and Mr. Salman Mahmood Khan, proposed a resolution for the approval of a new vehicle for the. Secretary General as the old vehicle is now 10 years old. The House approved the resolution unanimously.
d. The members unanimously approved the new membership application form presented by the Secretary General drafted on the advice of the retiring Chairman.
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e. Mr. Muhammad Qasim Bhatti requested the Chairman to specially direct his efforts to resolve the pending case of high Turnover Tax on the seed industry as well as the restrict the efforts of the Punjab Government to once again create a monopoly for the select few through auction of the public sector varieties which should be accessible to all without prejudice as they are funded by the public funds.
15. Awards and Certificates to retiring Central Executive Committee Members Following the tradition of the previous AGMs, to the avoid interruption in continuity of the AGM proceedings the awards ceremony was scheduled at the end. Since the EC members served under the Ex­ Chairman Ch. Bilal Ahmad, he was thus requested to present awards and certificates to the retiring EC members.
16. Awards and Certificates to the retiring Senior Vice Chairman and Vice Chairman Ch. Bilal Ahmad also presented Awards and Certificate along with bouquets to the retiring office bearers.
17. Awards and Certificates to the retiring Chairman Chairman Elect Ch. Asif Ali, presented a bouquet along with certificate and award to Ch. Bilal Ahmad, the retired Chairman.
18. Certificates of Excellence to the SAP Secretariat Staff Ch. Asif Ali also presented the Certificate of Excellence to the Secretary General and the Office Coordinator for their eminent service to the Association over the past year.
19. The meeting adjourned at 04.45 PM with vote of thanks by the Chair followed by a group photo session.
Salma ;,)Khan Secretary General