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The Best productivity training available. 1000\’s of hours and tools in 14 easy to use-actionable- quick relief tools.
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Do differently?
Life change?
BEFORE AFTER
value-added proposition
Ideas Common issues
Quick relief
Big difference
No onestrategyfits all!
workplace productivity illusions
Real or illusion?
Illusions deceive the mind
Disrupt current beliefs
Activating event
CONSEQUENCES
Positive
Negative
Neutral
?
Beliefs
Beliefs
Disrupt current beliefs
Multitasking vs Productivity?
MULTITASKING VS PRODUCTIVITY
Workbook - Page 10
MULTITASKING VS PRODUCTIVITY
M
MULTITASKING VS PRODUCTIVITY
M
1
MULTITASKING VS PRODUCTIVITY
M
1
U
MULTITASKING VS PRODUCTIVITY
M
1
U
2
Conclusions?
mastering mindful multitasking
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive
Excessive?
Frequency
Duration
Intensity
Negative impact
Mindful Multitasking
Homeostasis
Deliberate Practice!
Right now…
Task…96 minutes!
Interactions!
conquering mental and physical clutter
Design Solution
Design Solution
5x5 Mental Pathway
Workbook - Page 18
• Paper
• Voicemails
• Electronic messages
• Verbal requests
• Thoughts
• Discard
• Delegate
• Immediate action
• File for reference
• File for follow up
“To make a deep mental path, we must think over and over the kind of thoughts we wish to dominate
our lives.”
…Thoreau
where will I put it and how will I find it?
Reference Items
Location Description
Book 5 7 6 Following Th rou g h , Levinson, Grieder,
habits, cues, guidan c e system
CBL6 Futurist , Buckminster, Ful ler,
principles, article, design solutions
Workbook - Page 21
simplified prioritizing
ChoiceOverload
Binary Thinking
Prioritizing Your Workload
Han
dlin
g
In
terr
upti
ons
Prioritizing Factors
• Impact
• Time
• Difficulty
• Cost
Default Priority - Keep it Simple!
strategies for accepting the inflexibility of time
Eliminate
Delegate
Pick the right person
Clarify
Confirm understanding
Set date
Confirm date
Abbreviate
Speed Reading
10-year…10,000-hour rule
“It’ll take us 10 years just to get started”
Basics in your field of
expertise?
Network with experts
the job of a problem is to get your attention
Breakfast Flock
Emotional Triggers
Anger
Sadness
Anxiety
Confusion
more better different less
Meeting Exercise
More
Better
Different
Less
Workbook - Page 32
E-Mail Exercise
More
Better
Different
Less
Workbook - Page 33
a simple model for creating desired results
Creating Desired Results
Vision
Current Assessment
Action Plan
Everybody
Somebody
Anybody
Nobody
Plan Documentation
# C at e go ry D e s c r i ption R e s p o n si b l e D ate
1 Trai n ing Schedule a G O Syst e m sessio n for d irec t repo r t s Sam S ma r t Marc h 10
2 HR Schedule p e rsona lit y assessme n ts fo r key exec ut ives Rebecca B ri llia n t July 17
3 Research Contac t A c me Co rp o ra t ion abo u t p ro b lem s w it h p roduct Wil e E . Coy o te Octob e r 8
4 Admin Set u p fo llo w -u p file s fo r ev e ryone in dep ar tme nt Ralph R e lia b le Decembe r 15
Workbook - Page 35
avoiding avoidance strategies
Avoidance
Suppression
Repression
Dissociative (DID)
Energy Allocation
Fight or Flight
Immune
Cell replenishment
Energy replenishment
people, personalities and productivity
Workbook - Page 38
Personality TraitsContinuum 1 2 3 4 5
Control
Orientation Submissive Accomm o dating Balanc e d Controlling Domineering
Interaction
Orientation Withdra w n Low Need Balanc e d Pref e r High Need
People/Task
Orientation Task Only
Stro n g Fo c us
on Task Balanc e d
Somew h at
People Orien t ed
Highly People
Oriented
Activity
Orientation Highly
Spon t an e ous
Somew h at
Spon t an e ous Balanc e d
Somew h at
Meth o dical
Highly
Meth o dical
Policeman
Research Scientist
Teacher
Trauma Surgeon
Airline Pilot
Salesperson
Therapist
Overall Job Performance
Reward programs
Relationships
Communication
Training $$$
STEP 1
Blind match
STEP 2
Consider current person or candidate
PersonalityAssessment
Revise responsibilities
Revise team
Training
Reassignment or termination
Upstream Solutions
After ClassExercise
WorkbookPage 41
self-defeating behavior influences
Strokes
why most of us look both ways before crossing the street
• Facts
• Feelings
• Hippocampus
• Amygdala
Memory Encoding
Don’t talk tostrangers!
Don’t stick your nose in…
Children are to be seen and…
Don’t talk tostrangers!
DON’T PROSPECT!
Don’t stick your nose in…
DON’T PROBE!
Children are to be seen and…
DON’T BE ASSERTIVE!
Tape Triggers
Feelings
• Sadness
• Anger
• Fear
• Disgust
• Surprise
• Joy
Investigate unexplained
emotions
procrastination: from shiny objects to ambiguous obligations
Story of Madai
FocusFocus
Task related anxieties
Distractions
The job of a problem…
Procrastination is usually a problem!
changing bad and ugly habits into good habits
Intellectual Guidance System
Primitive Guidance System
Diet time!
Cueing
Spotlighting
the final examination
Chasing Daylight Eugene O’Kelly
Socrates
see the big PICTURE
be more COURAGEOUS
make a DIFFERENCE
thank you