Saving the World:Saving the World:

One Sheet of Paper at a TimeOne Sheet of Paper at a Time

Before We Begin…Before We Begin…

Some terminology:Some terminology:• SideSide:: 1 printable surface1 printable surface• SheetSheet:: 1 piece of paper, which has 2 1 piece of paper, which has 2 sidessides

• ReamReam:: Packet of paper, normally 500 Packet of paper, normally 500 sheetssheets• CaseCase:: Box of paper, normally 10 Box of paper, normally 10 reams reams or 5,000 or 5,000 sheetssheets• TreeTree:: nounnoun – a plant having a permanently woody main – a plant having a permanently woody main

stem or trunk, ordinarily growing to a considerable stem or trunk, ordinarily growing to a considerable height, and usually developing branches at some height, and usually developing branches at some distance from the grounddistance from the ground

From the world ofFrom the world of

Campus ServicesCampus Services

Campus-wide Paper UseCampus-wide Paper Use

Amount of basic copier & printer paper distributed Amount of basic copier & printer paper distributed by Printing Services over the last 12 months:by Printing Services over the last 12 months:

– SheetsSheets:: 7,760,0007,760,000

This translates to:This translates to:– CasesCases:: 1,5221,522 casescases– Avg Homes:Avg Homes: 4.34.3 homeshomes– Trees (12” DBH):Trees (12” DBH): 285285 treestrees

Campus-wide Paper UseCampus-wide Paper Use

PCW = PCW = PPost ost CConsumer onsumer WWaste, the recycled part of recycled paperaste, the recycled part of recycled paper

Type of copier & printer paper used at Carleton:Type of copier & printer paper used at Carleton:– In 2003 the ratio was In 2003 the ratio was 15%15% recycled / recycled / 85%85% virgin virgin– In 2004 the ratio was In 2004 the ratio was 29%29% recycled / recycled / 71%71% virgin virgin– In 2005 the ratio was In 2005 the ratio was 70%70% recycled / recycled / 30%30% virgin virgin

In the last 12 months:In the last 12 months:– 96%96% was recycled paper containing 30% was recycled paper containing 30% PCWPCW– 4%4% was virgin paper was virgin paper

Campus-wide Paper UseCampus-wide Paper Use

Unfortunately, Unfortunately, PCWPCW costs more… costs more…

Financial consequence of making recycled paper Financial consequence of making recycled paper with 30% with 30% PCWPCW the default: the default:

• + $4,000 expense for past 12 months+ $4,000 expense for past 12 months

Potential financial consequence of making 100% Potential financial consequence of making 100% PCWPCW recycled paper the default: recycled paper the default:

• + $14,347 + $14,347 (approx)(approx) expense for next 12 months expense for next 12 months

Paper Use in CopiersPaper Use in Copiers

• Total copier volume steady around 7 million sides every Total copier volume steady around 7 million sides every 12 months for past three years12 months for past three years

• Dramatic decline in copier volume of labs/public copiers Dramatic decline in copier volume of labs/public copiers over past three years: over past three years: – 2004 labs/public copiers volume was 2004 labs/public copiers volume was 83 83 casescases– 2005 labs/public copiers volume was 2005 labs/public copiers volume was 37 37 casescases– 2006 labs/public copiers volume was 2006 labs/public copiers volume was 21 21 casescases

• Total cost of copying (Leases, Service, Paper):Total cost of copying (Leases, Service, Paper):– $310,000$310,000 in FY 2004 - cost per in FY 2004 - cost per sideside = = 4.44.4 cents cents– $301,000$301,000 in FY 2005 - cost per in FY 2005 - cost per sideside = = 4.34.3 cents cents – $273,000$273,000 in FY 2006 - cost per in FY 2006 - cost per sideside = = 3.73.7 cents cents

From the world ofFrom the world of

Student Student ComputingComputing

Student Lab PrintingStudent Lab Printing

Looking at the last 12 months for 16 printers located in 12 Looking at the last 12 months for 16 printers located in 12 public lab spaces:public lab spaces:– Sides Printed:Sides Printed: 2,899,8172,899,817– Sheets consumed:Sheets consumed: 1,449,9091,449,909– 4 printers in the library represent 53%4 printers in the library represent 53%– Represents 19% of distributed paperRepresents 19% of distributed paper

– Student printing supply costs:Student printing supply costs:• Toner:Toner: $44,617$44,617• Paper:Paper: $8,515$8,515• Maint. Kits:Maint. Kits: $3,625 $3,625 (based on rec. cycles of 200,000 pages)(based on rec. cycles of 200,000 pages)

• Equipment:Equipment: $7,650 $7,650 (averaged from 4 year cycle)(averaged from 4 year cycle)

• Total:Total: $64,407$64,407

Student Lab PrintingStudent Lab PrintingPrinting at the Libe – A Look at Trends:Printing at the Libe – A Look at Trends:• In the summer of 1998, a new printer was purchasedIn the summer of 1998, a new printer was purchased• In the summer of 2002, it was retired having printedIn the summer of 2002, it was retired having printed

750,000 750,000 sidessides• Average of 187,500 Average of 187,500 sidessides per year per year

• Replaced by a total of four printersReplaced by a total of four printers• All four printers were retired summer 2006 having printedAll four printers were retired summer 2006 having printed

4,300,000 4,300,000 sidessides between them between them• This represents This represents 1 1 reamream of paper for every Carleton student, faculty of paper for every Carleton student, faculty

and staff member – and staff member – just in the library!just in the library!• Average of 1.1 million Average of 1.1 million sidessides per year per year

Student Lab PrintingStudent Lab Printing

Why the increase?Why the increase?• eReserveeReserve

– Makes class readings available onlineMakes class readings available online– Students print their own rather than copy from originalStudents print their own rather than copy from original

• Increased number of journals, periodicals etc. which are Increased number of journals, periodicals etc. which are available onlineavailable online– Students each print a copy rather than read from one originalStudents each print a copy rather than read from one original– Or they print original versus copying from originalOr they print original versus copying from original

• ““Hey, free printing!”Hey, free printing!”

Campus-wide PrintingCampus-wide PrintingPrinting totals across campus for the last month of Fall Term 2006:Printing totals across campus for the last month of Fall Term 2006:

• AcademicAcademic:: # Printers:# Printers: 9797SidesSides printed: printed: 155,200155,200Avg per printer:Avg per printer: 1,6001,600

• AdministrativeAdministrative:: # Printers:# Printers: 111111SidesSides printed : printed : 459,564459,564Avg per printer:Avg per printer: 4,1404,140

• StudentStudent:: # Printers:# Printers: 1616SidesSides printed : printed : 345,655 345,655 35 Cases 35 CasesAvg per printer:Avg per printer: 21,60321,603

• TOTALTOTAL:: # Printers# Printers 224224SidesSides printed : printed : 960,419960,419Avg per printer:Avg per printer: 4,2874,287

Reducing Amount of Reducing Amount of PrintingPrinting

There are several efforts in place and under way to try to There are several efforts in place and under way to try to help reduce the amount of printing:help reduce the amount of printing:

• In the public labs, Duplex has been the defaultIn the public labs, Duplex has been the defaultsince Spring 2003since Spring 2003

• Limit the number of copies printed to 5Limit the number of copies printed to 5(self-regulated)(self-regulated)

• Investigating a Print Management solutionInvestigating a Print Management solution• Investigating the use of Multi-Function Devices (MFD)Investigating the use of Multi-Function Devices (MFD)

More on these last two points coming up…More on these last two points coming up…

FromFrom

What’s Next?What’s Next?in the Worldin the World

What’s In the Pipeline?What’s In the Pipeline?• Next Summer Printing & Mailing Services will be Next Summer Printing & Mailing Services will be

replacing 40 of our 60 copiers with MFDs and ability to replacing 40 of our 60 copiers with MFDs and ability to print from your computer to most of these devicesprint from your computer to most of these devices– MFDMFD = = MMulti-ulti-FFunction unction DDevices,evices,

combining copier, printer, scanner and FAX combining copier, printer, scanner and FAX machinemachine

• Evaluating and selecting a Print Management SolutionEvaluating and selecting a Print Management Solution– A system which helps us monitor and better control printingA system which helps us monitor and better control printing– Initially used for tracking onlyInitially used for tracking only– The institution may choose to set quotas and chargeThe institution may choose to set quotas and charge– The system can be tied to OneCardThe system can be tied to OneCard

• Recycled Paper conversations on campus are continuing Recycled Paper conversations on campus are continuing with various groupswith various groups

From From Your Your WorldWorld

Why Is This Important to Why Is This Important to You?You?

• What can anyone do with all this information?What can anyone do with all this information?

• You're just one person – this is a College problem, right?You're just one person – this is a College problem, right?

• Why should you care?Why should you care?

• What do you do if you care but are overwhelmed by the What do you do if you care but are overwhelmed by the size of the problem?size of the problem?

Why Is This Important to Why Is This Important to You?You?

Care because you are a citizen…Care because you are a citizen…• of the global communityof the global community• of the local community in which you liveof the local community in which you live• of the Carleton communityof the Carleton community• of your departmental communityof your departmental community……and you are a steward of those communitiesand you are a steward of those communities

• Your sphere of influence begins with YOU Your sphere of influence begins with YOU

Why Is This Important to Why Is This Important to You?You?

• Care because if you don't the problems will just Care because if you don't the problems will just get bigger and harder to solveget bigger and harder to solve

• The problem is on the tableThe problem is on the table• It's too big for any one person,It's too big for any one person,

but not for all of us to tackle togetherbut not for all of us to tackle together• We can start figuring out what to do at Carleton We can start figuring out what to do at Carleton

together together

Why Is This Important to Why Is This Important to You?You?

What’s in it for us..?What’s in it for us..?

• Better understanding of our part in the bigger pictureBetter understanding of our part in the bigger picture• More control over our own livesMore control over our own lives• A measure of control over our work environmentsA measure of control over our work environments• Creative ideas for where we go from hereCreative ideas for where we go from here

Can we make a difference?Can we make a difference?Can we make a better community?Can we make a better community?