Schedule D3 Data Item Descriptions Commissioning, …€¦ · Schedule D3 . Data Item Descriptions . ... This Data Item shall comply with the general format, ... Test equipment and

DID Front Cover Commissioning

Document No: [*]

Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver

Shipyards Co. Ltd Duplicate 1of 2

]

Document Identifier Number: [* insert VSY Document #] Rev: 1

Title: DID Front Cover Commissioning, Test & Trials Ship applicability: All

Document Owner: [* insert name] Document Approver: [* insert name]

Master Template Ref: DID Front Cover Commissioning, Test & Trials Project: [*insert name]

Type Organisation Area Supplier VSY Supplier Code SWBS

DID Commissioning Subcontracts / SCM [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3

Data Item Descriptions

Commissioning, Test and Trials

Prepared by : Vancouver Sh ipyards Co. L td . 50 Pe mber ton Ave . Nor th Van couver , BC, Canada, V7 P 2R2 Te l : (604) 988-3111 Fax: (604) 984-1636

© Vancouver Shipyards Co. Ltd. 2016

Maintenance Instructions – Post Equipment Acceptance,

Document No: [*]

Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Document Identifier Number: VSY-A13.05-0001 Rev: 1

Title: Maintenance Instructions – Post Equipment Acceptance Ship applicability: All

Master Template Ref: DID COM106 Maintenance Instructions – Post Equipment Acceptance Project: All

Type Organization Area Supplier VSY Supplier Code SWBS

DID Supply Chain Subcontracts / SCM NA NA NA

Data Item Description

Maintenance Instructions – Post Equipment Acceptance

COM106



.

Maintenance Instructions – Post Equipment Acceptance,

Document No: [*]


Purpose

The purpose of the Maintenance Instructions (Post Equipment Acceptance) is to define the necessary preventative and corrective maintenance instructions to be undertaken by the Purchaser to maintain the equipment in a safe and operational condition onboard the vessel between the period of Final Acceptance of equipment and delivery to the Owner.

The Maintenance Instructions (Post Equipment Acceptance) shall also define the complimentary support and test equipment (S&TE) and materials required to carry out the defined maintenance tasks.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Defect Recording and Corrective Action System.

References

This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference.

Preparation Instructions

This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL).

Format and Content

The Maintenance Instructions (Post Equipment Acceptance) shall include as a minimum:

a) Maintenance Task Reference Number;

b) Task title/description;

c) Required qualifications of maintainers (if any);

d) Periodicity of each task;

e) Safety procedures for each preventive maintenance task;

f) Instructions or procedures for completion of each maintenance task;

g) Lists of any S&TE, STTE, common tools and test equipment, stores, materials, preservatives spares etc, cross referenced to each task;

h) Duration of each task in man hours and elapsed time;

i) Identification of safety critical tasks;

j) Drawings and illustrations to assist the maintainer;

k) Post-maintenance tests to confirm the equipment fully operational; and

l) Be written in the Contractor’s format.

Schedule of Activities,

Document No: [*]



Title: Schedule of Activities Ship applicability: All

Master Template Ref: DID COM201 Schedule of Activities Project: All




Schedule of Activities

COM201



.

Schedule of Activities,

Document No: [*]


Schedule of Activities COM201

Purpose

The purpose of the Schedule of Activities is to provide the Purchaser with a schedule of the activities that the Contractor will perform during commissioning, testing and/or trialing of the equipment.


References




Format and Content

The Schedule of activities shall include as a minimum:

a) Equipment description;

b) Activity description;

c) Dependencies;

d) Manpower loading;

e) Activity start date;

f) Activity duration; and

g) Be written in the Contractor’s format.

Manpower and Utilities Requirements List,

Document No: [*]



Title: Manpower and Utilities Requirements List Ship applicability: All

Master Template Ref: DID COM202 Manpower and Utilities Requirements List Project: All




Manpower and Utilities Requirements List

COM202



.

Manpower and Utilities Requirements List,

Document No: [*]


Manpower and Utilities Requirements List

COM202

Purpose

The purpose of this DID is to identify and define the necessary support to be provided by the Purchaser to facilitate completion of the Contractors set to work and commissioning activities on-site or onboard the vessel.


References




Format and Content

The Manpower and Activities List shall include as a minimum:

a) Labor – This section shall cover staff required from the Purchaser including skill sets to support commissioning activities;

b) Power – This section shall cover dedicated power supply load demand, average and peak;

c) Services – This section shall cover dedicated auxiliary services, eg, dry air, water, cooling, fuel to support the equipment during commissioning;

d) Test equipment and Facilities – This section shall cover specialized test equipment or facilities that are to be provided as a stand-alone requirement, eg, alignment markers, aerial masts, towers;

e) Restrictions – This section shall detail any restrictions on-site operation or access during commissioning activities;

f) Out of hours support – This section shall detail the support requirements for out of hours attendance;

g) Other Contractors equipment – This section shall detail the availability of other Contractor’s equipment in support of Contractors commissioning activities;

h) Canada supplied assets – This section shall detail Canada-supplied asset requirements, eg, ranges, air ranges, targets, fleet consorts, etc, to support commissioning activities; and

i) Be written in the Contractor’s format.

High Level Commissioning Strategy,

Document No: [*]



Title: High Level Commissioning Strategy Ship applicability: All

Master Template Ref: DID COM203 High Level Commissioning Strategy Project: All




High Level Commissioning Strategy

COM203



.

High Level Commissioning Strategy,

Document No: [*]


High Level Commissioning Strategy COM203

Purpose

The purpose of this DID is to make the Purchaser aware of information required to be supplied in the High Level Commissioning Strategy.


References




Format and Content

The High Level Commissioning Strategy shall be in bullet point format, contain information that informs the Purchaser of the order in which the equipment and systems shall be commissioned within blocks, fire zones and wholeship in a level of detail that allows planning logic to be applied to a Level 2 programme.

It shall be written in the Contractor’s format.

Detailed Commissioning Plan

Document No: VSY-A13.02-0003

Template ref: DID Template Unclassified Page 1 of 3 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Detailed Commissioning Plan Ship applicability: All

Master Template Ref: DID COM204 Detailed Commissioning Plan Project: All





COM204



.




Detailed Commissioning Plan COM204

Purpose

The purpose of this DID is to make the Supplier aware of the information required to be supplied in the Detailed Commissioning Plan. The Detailed Commissioning Plan informs the Purchaser how the Supplier will deliver the high level commissioning strategy.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of the Detailed Commissioning Plan.

References




Format and Content

1 Introduction – this section shall provide an overview of all aspects of the commissioning work and statements of the objectives to be achieved.

2 Establishment of Requirements and Acceptance – this section shall describe how the Supplier intends to (1) identify the requirements of the Subcontract and (2) demonstrably prove through documentary evidence that the Technical Requirements have been met through a progressive acceptance process.

3 Resources – this section shall contain as a minimum:

(a) Profile of Supplier resources on a monthly basis;

(b) Working calendar including privilege holidays, standard daily working pattern; and

(c) Indication of usage of Sub-subcontractor and/or other lower tier supplier resources.

4 Risk and Opportunities Management – this section shall cover risks and opportunities identified by the Supplier relevant to the delivery of Part 7 (Commissioning, Test and Trials) of Schedule D1 (SOW).

5 Document Management – this section shall describe how the Supplier intends to manage Project documentation.

6 System Integration – this section shall describe how the Supplier intends to integrate its commissioning scope with the activities of the Purchaser and other suppliers to the Purchaser at the Purchaser’ Premises or onboard a Ship;

7 Interface Management - this section shall describe how the Supplier intends to manage commissioning interfaces on the Project.

8 Programme Methodology - this section shall describe how the Supplier will deliver the Work under Partv7 (Commissioning Test and Trials) of Schedule D1 (SOW) and how this will be integrated with the wholeship commissioning programme and the Project integrated programme. It shall cover the order of delivering commissioning within the build yard at the Purchaser’s Premises.




9 Repair and Maintenance Management - this section shall describe how the Supplier will satisfy its obligations regarding repair and maintenance.

10 Be written in the Contractor’s format.

DID C205, Shelf Life and Lifed Items Register, Rev 0

VSY-A13.01-0005



Title: Shelf Life and Lifed Items Register Ship applicability: All

Master Template Ref: DID Template Project: All




Shelf Life and Lifed Items Register

DID C205



.

DID C205, Shelf Life and Lifed Items Register, Rev 0

VSY-A13.01-0005


Purpose

The purpose of the Shelf Life and Lifed Items Register is to make the Purchaser aware of items of equipment that need to be replaced owing to degradation over time prior to use (shelf life) and degradation during use (lifed items). This includes but is not limited to hoses, bellows, pressurized bottles, accumulators, relief valves, filters, cartridges, belts, batteries, gauges, meters, shackles, wires, chains, ropes, bursting discs etc.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Shelf Life and Lifed Items Register.

References




Format and Content

As per attached Pro Forma.

DID C207, Training Needs Analysis –

Purchaser’s Personnel, Rev 0




Title: Training Needs Analysis – Purchasers Personnel Ship applicability: All





Training Needs Analysis – Purchasers Personnel

DID C207



.

DID C207, Training Needs Analysis –

Purchaser’s Personnel, Rev 0



Purpose

The purpose of the Training Needs Analysis (Purchasers Personnel), is to identify the training requirements to be supplied to the Purchaser’s personnel so they can operate, fault diagnose and maintain the equipment in its operational state onboard the ship in a safe and competent manner.

References




Format and Content

The Training Needs Analysis (Purchasers Personnel), shall include as a minimum:

a. Existing training courses.

b. Required levels of competencies for Purchaser’s personnel.

c. Training required to close any gaps between current and required training.

d. How, where and by whom can this training be best conducted.

e. Be written in the Contractor’s format.

DID C208, Detailed Course and Lesson Plan, Rev 0




Title: Detailed Course and Lesson Plan Ship applicability: All





Detailed Course and Lesson Plan

DID C208



.

DID C208, Detailed Course and Lesson Plan, Rev 0



Purpose

The purpose of the Detailed Course Syllabus and Lesson Plan (Purchaser’s Personnel) is to define the training course(s) to be supplied to the Purchaser’s personnel so that they can operate, fault diagnose and maintain the equipment in its operational state onboard the Vessel in a safe and competent manner.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Detailed Course Syllabus and Lesson Plan (Purchaser’s Personnel).

References




Format and Content

The Detailed Course Syllabus and Lesson Plan (Purchaser’s Personnel), shall include as a minimum:

1. The detailed course syllabus shall identify the subject areas to be addressed, details of assessment procedures to be used and usage of training aids and devices (if any).

2. The lesson plans shall include a detailed breakdown of course content against time. Periods of any social events and interactions shall be identified.

3. The Contractor shall provide a proposal for the documentation necessary to conduct operating, maintenance and repair training for the equipment.

4. Pre-requisite skill and trade background for candidate students.

5. List of training tasks.

6. Measures of student performance.

7. Description of instructional setting/facility.

8. Learning objectives and learning steps.

9. Entry tests and pre-tests if applicable.

10. Complete instructional programs.

11. Student notes or hand-outs.

12. Be written in the Contractor’s format.

Commissioning Documentation,

Document No: [*]



Title: Commissioning Documentation Ship applicability: All

Master Template Ref: DID COM211 Commissioning Documentation Project: All




Commissioning Documentation

COM211



.

Commissioning Documentation,

Document No: [*]


Commissioning Documentation COM211

Purpose

The purpose of this DID is to identify to the Contractor the requirements for the development and presentation of the commissioning documentation to conduct set to work and commissioning activities.


References




Format and Content

1. The Contractor shall prepare commissioning documentation using their own format in such a manner that it can be integrated within the Purchaser`s own Test and Trials documents. The Purchaser shall supply the Contractor with its Commissioning Documentation format to indicate which part is to be provided by the Contractor.

2. Instructions:

The following information shall be provided by the Contractor:

a) Safety information - precautions, pre-requisites, risk assessments;

b) Technical reference documentation;

c) Technical drawings;

d) Equipment operation synopsis;

e) Pre-requisites and supporting services, equipment and tools;

f) Set to Work procedure;

g) Ship’s Control and Monitoring System (SMCS) I/O signal data; and

h) Any supporting documentation and guidance.

Defect Rectification Procedure,




Title: Defect Rectification Procedure Ship applicability: All

Master Template Ref: DID COM212 Defect Rectification Procedure Project: All




Defect Rectification Procedure

COM212



.

Defect Rectification Procedure,



Defect Rectification Procedure COM212

Purpose

The purpose of the Defect Rectification Procedure is to make the Purchaser aware of the process the Contractor proposes to employ to fulfil its defect rectification obligations


References




Format and Content

1. The Contractor shall complete the Defect Rectification Procedure using its own internal documentation.

2. Instructions:

The Defect Rectification Procedure shall include as a minimum:

a) Responsibilities and authority of the Contractor’s representatives tasked with defect claims;

b) Procedures and instructions relating to how defects are handled and processed;

c) The manner of allocation of priorities with respect to each defect;

d) Monitoring the progress of remedial action for each defect;

e) Arrangements for the Purchaser to accept corrected items;

f) Disposal of defective items; and

g) Defect contact information, name, telephone number, email, fax.

Defect Report

Document No: [*]



Title: Defect Report Ship applicability: All

Master Template Ref: DID COM213 Defect Report Project: All




Defect Report

COM213



.

Defect Report

Document No: [*]


Defect Report COM213

Purpose

The purpose of the Defect Report is to make the Purchaser aware of the nature of a defect, the circumstances in which it appeared, the analysis of the root cause and the remedial actions taken by the Contractor.


References




Format and Content

1. The Contractor shall prepare commissioning documentation using their own format in such a manner that it can be integrated within the Purchaser`s own Test and Trails documents. The Purchaser shall supply the Contractor with its Commissioning Documentation format to indicate which part is to be provided by the Contractor.

2 Instructions:

The Defect Report shall include as a minimum:

a) Description of the original defect – The Contractor shall provide an in depth review and analysis of the events that lead to the defect arising;

b) Description of the effect on the article – The Contractor shall provide detail of the impact of the problem on the article;

c) Discussion of options - The Contractor shall provide a discussion of the options considered. This shall also address the trade-off studies used to arrive at the recommended solution;

d) The proposed technical solution for the rectification of the defects as applied to the detail at 2 above - The Contractor shall provide information pertaining to the execution of the programme of work to rectify the defect. Any diagnostic results from rectification and specific information on any materials was used in the process of rectification should be supplied;

e) Conclusive assurance from the Contractor – the Contractor shall provide supporting evidence that will demonstrate that the solution applied is within the requirements and does not necessitate a requirement for additional tests. Also the Contractor should provide assurance that warranty and/or guarantees have not been affected; and

f) All documents, if any, referred to in the defect report shall be attached.

Start Up/Shut Down and Operational Procedures,

Document No: [*]



Title: Start Up/Shut Down and Operational Procedures Ship applicability: All

Master Template Ref: DID COM214 Start Up / Shut Down and Operational Procedures Project: All




Start Up/Shut Down and Operational Procedures

COMC214



.

Start Up/Shut Down and Operational Procedures,

Document No: [*]


Start Up / Shut Down and Operational Procedures

COM214

Purpose

The purpose of the Start Up/Shut Down and Operational Procedures is to make the Purchaser aware of the procedures and pre-requisites necessary to start up, shut down and operate the equipment in normal, alternative and/or emergency modes where applicable.


References




Format and Content

1. The Supplier shall prepare commissioning documentation using their own format in such a manner that it can be integrated within the Purchaser`s own Test and Trails documents.

2. Instructions:

The Start Up and Shut Down Procedures shall include as a minimum:

a) Safety precautions;

b) Normal start up procedures;

c) Normal shutdown procedures;

d) Emergency start up procedures (if applicable);

e) Emergency Shutdown procedures (if applicable);

f) Post maintenance checks;

g) Pre-sea checks;

h) Operational checks and procedures; and

i) Associated system/equipment and location.

Spares Request,

Document No: [*]



Title: Spares Request Ship applicability: All

Master Template Ref: DID COM215 Spares Request Project: All




Spares Request

COM215



.

Spares Request,

Document No: [*]


Spares Request COM215

Purpose

The purpose of the Spares Request is to make the purchaser aware of a request to support the Contractors testing and trialing activities.


References




Format and Content

1. The Contractor shall prepare commissioning documentation using their own format in such a manner that it can be integrated within the Purchaser`s own Test and Trails documents. The Purchaser shall supply the Contractor with its Commissioning Documentation format to indicate which part is to be provided by the Contractor.

2. The Contractor shall complete the pro forma attached as Annex A to this DID.

Post Ship Acceptance Test and Trials Report

Document No: [*]


Document Identifier Number: [*] Rev: 1

Title: Post Ship Acceptance Test and Trial Report (NaMMS) Ship applicability: All

Master Template Ref: DID COM216 Post Ship Acceptance Test and Trials Report (NaMMS) Project: All




Post Ship Acceptance Test and Trials Report (NaMMS)

COM216



.

Post Ship Acceptance Test and Trials Report

Document No: [*]


Post Ship Acceptance Test and Trials Report (NaMMS) COM216

Purpose

The purpose of this DID is to make the Purchaser aware of the test and trial results.

References




Format and Content

1. The Contractor shall prepare this report in accordance with the directions, guidance and instructions contained in Part 9 of C-03-005-012/AM-001, "Naval Materiel Management System (NaMMS) Manual".

Documents

Schedule D3 Data Item Descriptions Commissioning, …€¦ · Schedule D3 . Data Item Descriptions . ... This Data Item shall comply with the general format, ... Test equipment and