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School District of ChiltonSchool District of ChiltonWe, the Chilton Public School District, believe tha t preparing students to achieve their potential is our highest priority. In partnership, with all members of our community, we are committed to inspi ring our students to be life-long learners and responsible, contributing me mbers in a global society.

Budget Reduction Recommendations for the 2010-2011 School Year

Presented by: Dr. Claire Martin, Superintendent, Sc hool District of Chilton1/25/2010

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“Before you can lead others, you must be clear about what you believe.”

-Phil Schlechty(2002)

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School District of Chilton VisionSchool District of Chilton VisionOur vision is to:• be an innovative school system recognized

for every student’s demonstration of the skills necessary to succeed in a rapidly changing world

• demonstrate continuous improvement through the delivery of a challenging educational program that fosters student achievement, accommodates individual learning styles, and values personal integrity

• develop an interactive partnership between the school district and the community that is mutually beneficial.

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Budget Reduction Target: $300,000.00Budget Reduction Target: $300,000.00

• Why does the District need to reduce these expenditures?

– According to the 5 Year Budget Forecast discussed and shared at the December 21, 2009 Board of Education meeting, the School District of Chilton has a budgetary structural deficit.

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What is a Structural Deficit?What is a Structural Deficit?

• The difference between:

– Our ability to increase revenue (taxes, fees, etc.)

And

– The rate of growth of our expenditures

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What Factors in the School District of Chilton are Contributing to the Structural Deficit?

What Factors in the School District of Chilton are Contributing to the Structural Deficit?

• Revenue cap• Declining student enrollment

– On average approximately 10-15 students per year in Chilton

– According to Libby Burmaster, Wisconsin State Superintendent of Schools, 60% of Wisconsin districts have declining enrollments (WASB Convention, 2009)

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Chilton Public Schools Enrollment HistoryChilton Public Schools Enrollment History1294

1282

1241

1211

1180 1180 1173

11351124 1118

1000

1050

1100

1150

1200

1250

1300

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009

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The Current Reality of our Financial SituationThe Current Reality of our Financial Situation

($1,722,786)($1,052,526)($424,454)($301,508)$0Annual Surplus

(Deficit)

($3,501,274)($1,778,448)($725,932)($301,508)$0Cumulative

Surplus (Deficit)

’13-14’12-13’11-12’10-11’09-10

Trends in Revenue Limit and Expenditures

$7,000,000

$8,000,000

$9,000,000

$10,000,000

$11,000,000

$12,000,000

$13,000,000

'07-'08 '08-'09 '09-'10 '10-'11 '11-'12 '12-'13 '13-'14

Total Expenditures Revenue Limit Total Salaries & Benefits

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School District of Chilton Budget Structure

School District of Chilton Budget Structure

Total District Funds $15 Million

Operating Budget $11 Million(subject to revenue limits)

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Chilton Public Schools is not alone in this

structural deficit scenario…

Chilton Public Schools is not alone in this

structural deficit scenario…

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Remember, Despite This Financially Challenging Environment:Remember, Despite This Financially Challenging Environment:

• Chilton Public Schools continues to pass a balanced budget each year.

• Chilton Public Schools remains in strong financial shape as affirmed by our annual audit.

• Chilton Public Schools maintains a healthy fund balance that does not require the district to engage in short term borrowing .

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Another ReminderAnother ReminderChilton Public Schools have been involved in

the budget reduction process for several years. This is an ongoing process.

For your review:• 10-11 $300,000 pending reduction• 09-10 $283,933 actual reduction• 08-09 $198,491 actual reduction• 07-08 $292,582 actual reduction• 06-07 $126,255 actual reduction

Total Reductions last 5 years = $1,201,261.00

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From 2006-2007 to 2009-2010,this totals837,825.00

in sustained budget reductions.

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$837,825+$300,000 10-11 Budget Reduction Target

1,137,825

Over a 5 year period, this equals approximately 10%

of an 11 million dollar operating budget.

4 Year Total

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What did the Administrative Team begin with to address the $300,000

reduction target?

What did the Administrative Team begin with to address the $300,000

reduction target?

• District Vision Statement• District Mission Statement• Core Values and Belief Statements• Student Success Model• Administrative and Staff Input• Enrollment Data• Special Education Data

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Budget Decision Model: A Process ApproachBudget Decision Model: A Process Approach

1. What is the (range of the) need (documentation)?2. What are the commitments that must/should be met?3. What are the options (brainstorm)?4. How do the options meet the needs? How do the

options measure-up to the priorities?5. Initially, what options are most defensible: What are

the risks (if any)?

• What adjustments can/should be made?• Trust your work – recommend (decide?)

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CommitmentsCommitments

What are the broad-range

commitments that help

accomplish the educational

mission of the Chilton Public

School District?

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Commitments IdentifiedCommitments Identified

• Professional Development

• World Languages• Administration• Guidance• Core Academics• Fine Arts• Vocational Ed. (Ag.,

Bus. Ed. Tech. Ed., FACE)

• Co-Curricular Programs

• Support Staff• Health and Physical

Education• Special Education• Summer Programming

•Information Technology (hardware/software, licensing, contracted services)

•Maintenance Services

•Student/Teacher Ratio

•School Building Scheduling

•Community Services

•Library Services

•Transportation

•Enrichment/Remedial Services (Title I, Math Matters, ELL)

•Athletic Programming

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Important ConsiderationsImportant Considerations

• All personnel currently working in the Chilton Public School District are important to the academic success of Chilton students. The administration has been confronted with difficult choices regarding personnel reductions and/or eliminations.

• Not all reductions presented in this report are confirmed at this time. The administration has reasonable belief that the recommended reductions are attainable. However, verification on some reductions may need to occur as additional information becomes available.

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Important Considerations Cont. Important Considerations Cont.

It is the administration’s intent to meet, the reduction goal of $300,000.00 with sustained budget reductions. If other reasonable reductions become evident between the time of this presentation and the end of the school year, the Superintendent may choose to not utilize all of the reductions presented in this report.

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What are the Options Available to Achieve the Target?

What are the Options Available to Achieve the Target?

• Increase Revenue• Decrease Expenditures

• Utilize Savings (Fund Balance)• Combination of the Above

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Budget Reduction Recommendations2010-2011

Budget Reduction Recommendations2010-2011

Increased Revenues

1. Property Insurance Dividend $12,700.002. Fund 80 Transfer $15,500.003. Staff Fee for Personal Appliances $2,300.004. $5.00 General School Fee Increase $4,500.005. Athletic Participation Fees $25,485.00

($45 per HS Sport; $35 per MS sport)6. Solo/Ensemble Band/Choir Fee ($10 per student) $900. 007. HS Parking Fee (increase to $50.00) $4,000.00

Total Increased Revenue: $65,385.00

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Budget Reduction Recommendations2010-2011 Continued

Budget Reduction Recommendations2010-2011 Continued

Reductions1. 5% Reduction for all Equipment $11,000.002. 5% Reduction for all Supplies $28,900.003. 5% Reduction for Staff Development $3,400.004. Special Education Transportation $5,000.005. Library Bus Route/Stop $31,000.006. 1 Additional Bus Route as Related to HS Opt Out $3 1,000.007. Athletic – Support through 1 st Level WIAA Tournaments $9,300.008. Freshmen Athletic Teams $17,500.00

(girls volleyball, boys football, boys basketball)9. 1 Special Education Teaching Position $39,470.0010. 2 Special Education Aides $31,346.0011. ½ English Teacher $28,003.00

Total Reductions $235,919.00

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Summary of Budget RecommendationsSummary of Budget Recommendations

• Increased Revenues $65,385.00

• Reductions $235,919.00

Total $301,304.00Target Reduction $300,000.00

Difference $1,304.00

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In Conclusion….In Conclusion….John Ashley

WASB Executive Director

January/February 2010

School News

“Commitment to Education Tested Once Again”

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Questions and

Answers

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Community Input (Chilton Booster Club)

Community Input (Chilton Booster Club)

Increased Revenues

• Increase Book Bills• Charge User Fee for Non-Student Use of

Weight Room• Charge User Fee for the Pool• Collect a Spectator Fee for softball and

baseball home events

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Community Input (Chilton Booster Club)

Community Input (Chilton Booster Club)

Reductions

• Eliminate school bus transportation to away games for 7 th and 8 th grade sports

• Eliminate school bus transportation where fewer than 15 people participate

• Better define school bus routes to cut back on increasing busing (reduced parking fees for HS students who opt out of bus transportation)

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Community Input (Chilton Booster Club)

Community Input (Chilton Booster Club)

Cost Savings

• Have a standard warm-up each year for multiple years that can be used for multiple sports and is the responsibility of the athlete

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What are the Next Steps?What are the Next Steps?• Join in the community conversation and become

part of the solution• Provide feedback to Board of Education

Members or the Superintendent• Presentation will be posted on the District

website• Presentation will be videotaped and made

available on the Public Access Channel (Channel 98 Chilton)

• Attend Finance Committee Meeting – February 8th at 7:30 PM in the Community Room

• Board of Education will approve final budget recommendations at the February 22, 2010 Board of Education Meeting at 7:30 PM