School Finance 101

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Your LOGO HERE

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Funding Associated with School Districts

Calculating A Local Tax Rate

Understanding The Expenditure Budget

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4

Historical Background

Understand the goals of the Arizona Finance System and importance of Arizona Revised Statute Title 15 and the Uniform System of Financial Records ( USFR)

Knowing the names and purposes of budget documents

Building a Revenue Budget (Your School)

Develop an understanding of Average Daily Membership (ADM) and how it affects the budget limit

Understanding Group A and B weighted student counts

Learning how the BLA, BRCL, TRCL, RCL, CORL,

budget limits are calculated and what they mean

Classroom Site Fund: How it is calculated and can be used

Soft Capital Allocation

What is it and how is it calculated

OBJECTIVESOBJECTIVES

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THE ARIZONA FINANCE PROGRAM THE ARIZONA FINANCE PROGRAM HISTORICAL BACKGROUNDHISTORICAL BACKGROUND

1) Maintenance and Operations Fund 0012) Unrestricted Capital Outlay Fund 6103) Soft Capital Fund 6254) Classroom Site Funds 011-013

Back in the early 1980’s the Arizona Legislature refined its school finance system to provide equal dollars per pupil for school operations through a balancing of the local qualifying property tax rate and State of Arizona financial assistance. This concept, commonly referred to as the “equalization formula,” allowed public school districts throughout the State of Arizona to experience similar “effort” in raising educational dollars for their students irrespective of the value of property within their boundaries.

Today it is responsible to set up spending limits for:

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THE ARIZONA FINANCE PROGRAMTHE ARIZONA FINANCE PROGRAM

ARIZONA REVISED STATUTE (ARS)TITLE 15

– Rules Established by the Arizona Legislature– Title 15 Refers to Education– Sections 15-901 to 15-1241 Refer to School Finance

UNIFORM SYSTEM OF FINANCIAL RECORDS(USFR)

The legislature has required that the Arizona Department of Education and the State’s Auditor General interpret Title 15 and design the State’s Uniform System of Financial Records (USFR) which is used in maintaining local school district financial records and preparing reports.

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BUDGETARY DOCUMENTSBUDGETARY DOCUMENTS“Knowing the Names And Their Purposes”“Knowing the Names And Their Purposes”

In the State of Arizona, there are a number of forms which provide some uniformity in the manner that financial information is presented. Anyone can fill them out with reasonable accuracy, but few can understand and interpret their content.

The Documents Are As Follows:

EXPENDITURE BUDGET (Proposed & Adopted(Adopted by July 15th of the fiscal year)

REVENUE BUDGET(Completed by September 15th of the budget year.)

REVISED EXPENDITURE BUDGET (Completed by December 15th and/or May 15th)

ANNUAL FINANCIAL REPORT(Completed by October 15th)

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Building The Revenue Building The Revenue BudgetBudget

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YOUR SCHOOL NAMEYOUR SCHOOL NAME

??? School District

1. PSD = 30

2. K-8 = 5,000

3. 9-12 = 1,500

4. Growing District

5. Capital Override

6. Regular Ed Override

7. Career Ladder

District Demographics

?????

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BUDGET REVENUE LIMITS

Foundation for Building a Budget

Funding Associated With Arizona School Districts

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REVENUE SOURCES ASSOCIATED WITH SCHOOL FINANCE

* Base Revenue Control Limit (ADM) 65%

* Pupil Transportation 1%

* Capital Outlay (ADM) 4%

* Overrides/Additions 5%

* Classroom Site Find (ADM) 4%

* Soft Capital (ADM) 4%

Food Service 4%

Federal & State Grants 8%

Cash Controlled Funds 5%

Total 100%

**General General Budget LimitBudget Limit

(??%)(??%)

(M&O Budget)(M&O Budget)

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GENERAL BUDGET LIMITGENERAL BUDGET LIMIT

– Base Revenue Support Level (BRCL)– Transportation Revenue Control Limit (TRCL)– Capital Outlay Revenue Limit (CORL)– Overrides– Additions to the Budget

What is It?What is It?

GBLGBL

The General Budget Limit results from a number of simplistic formulas heavily dependent upon the number of students or Average Daily Membership, (ADM) the district has over the cumulative effect of the prior school years’ first 100 days. The typical General Budget Limit is made up from the following formulas:

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General Budget Limit General Budget Limit Component CalculationsComponent Calculations

Base Revenue Control Limit - BRCL $$$$$$$$$$$$

+ Transportation Revenue Control Limit - TRCL

$$$$$$$$$$$$

= Revenue Control Limit - RCL $$$$$$$$$$$$

+ Capital Outlay Revenue Limit - CORL $$$$$$$$$$$$

+ M& O Override = ( RCL X % ) Or Fixed Amt

$$$$$$$$$$$$

+ Additions to the Budget $$$$$$$$$$$$

= Total General Budget Limit $$$$$$$$$$$$

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Funding Associated with Arizona Funding Associated with Arizona School DistrictsSchool Districts

Budget Limit Calculation Sub-Total Total

Base Revenue Control Limit - BRCL


= Revenue Control Limit - RCL

+ Capital Outlay Revenue Limit - CORL


+ Additions to the Budget

Total General Budget Limit

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Base Revenue Control LimitBase Revenue Control Limit ((BRCL)BRCL)


BRCLBRCL

Average Daily MembershipAverage Daily Membership

Weighted Student CountWeighted Student CountSupport Level WeightSupport Level Weight

Group B Add On CountGroup B Add On CountGroup A CountGroup A Count

Teacher CompensationTeacher CompensationBase Level AmountBase Level Amount

TEITEI

Career LadderCareer Ladder

Audit Audit

ServicesServices

BRCLBRCLThe Base Revenue Control Limit is made up of various components which determine the total funding amount each component generates. These include:

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AVERAGE DAILY MEMBERSHIPAVERAGE DAILY MEMBERSHIP(ADM)(ADM)

Approximately 78??% Of All District Funding Is Dependent Upon The Number of Students (ADM) It Has

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AVERAGE DAILY MEMBERSHIPAVERAGE DAILY MEMBERSHIP(ADM)(ADM)

The average number of The average number of students which are enrolled students which are enrolled

each day during the first each day during the first 100 days.100 days.

For each day the student is enrolled, we For each day the student is enrolled, we receive 1% of the funding for that student.receive 1% of the funding for that student.

What is it?What is it?

ADMADM

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Historical DataHistorical Data

???___ has also (increased, decreased) in ADM an average of ??% over the last 5 years or ??? students.

5.96.3

3.5

7.6

5.4

0

1

2

3

4

5

6

7

8

1999-2000 2000-2001 2001-2002 2002-2003 2003-2004

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Student ADMStudent ADMLast 6 YearsLast 6 Years

5735

8.1%

6120

6.7%

6557

7.1%

7145

9.0%

7691

7.3%

8608

9.6%

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

1997 1998 1999 2000 2001 2002

Average increase over the Average increase over the last six years is 7.8%last six years is 7.8%

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2002-2003 100TH DAY ADM TO 2003-2004 2002-2003 100TH DAY ADM TO 2003-2004 PROJECTIONSPROJECTIONS

Based on historical data, we are estimating a 7.00% increase in ADM over last year.

0

100

200

300

400

500

600

700

800

900

1000

PS KG 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th

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WSCWSCSLWSLW



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SUPPORT LEVEL WEIGHTSUPPORT LEVEL WEIGHT

Support Level Weight

Regular Elementary Student 1.158

Hearing Handicapped 4.771

Total 5.929

Example: A 5th Grade Hearing Handicapped Student

SLWSLW

What Is It?What Is It? The effect of Weighted Student Count allows a student to be worth more ( for funding purposes), more than 1.0

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WEIGHTED STUDENT COUNTWEIGHTED STUDENT COUNT

Two TypesTwo TypesGroup A & Group BGroup A & Group B

What Is It?What Is It?

WSCWSC

The Weighted Student Count takes into consideration the associated costassociated cost of educating certain classificationscertain classifications of students (Support Level Weight) without utilizing dollars to do it. This student count takes into account the size of size of the districtthe district, whether the students are in elementary or high school, the isolation of small rural school districts in the state, and special needs children. Weighted Student Count is specified per ARS 15-943.

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Group AGroup A




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Your SchoolYour SchoolWEIGHTED STUDENT COUNTWEIGHTED STUDENT COUNT

Group AGroup AC. PSD-12 WEIGHTED STUDENT COUNT (4)

x

Support Level

Weight =

Weighted Student Count

1. PSD (preschool programs for children with disabilities) x 1.450 = 43.5002. District (from line A.1 or Work Sheet A, line VIII, as applicable)

a. K-8 x 1.158 = 5,790.000b. 9-12 (5) x 1.268 = 1,902.000

3. Charter School (from line A.2)a. K-8 x 1.158 = 0.000b. 9-12 x 1.268 = 0.000

4. Total a. K-8 (C.2.a + C.3.a)b. 9-12 (C.2.b + C.3.b)

5. Total PSD-12 State Aid Student Count (C.1 + C.4.a + C.4.b)

0.000

1,500.0005,000.000

30.000

FY 2003-04 Actual

Student

0.000

5,790.0001,902.0007,735.5006,530.000

1,500.0005,000.000

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Group BGroup B




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Your SchoolYour School WEIGHTED STUDENT COUNTWEIGHTED STUDENT COUNT

Group B Add-onsGroup B Add-onsWEIGHTED STUDENT COUNT

FY 2003-04

Actual Student Support Weighted

Count x Level Weight = Student CountI. A. Total PSD-12 State Aid Student Count (from Work Sheet B, line C.5) 6,530.000

B. Student Count Add-ons (1)1. Hearing Impairment 3.000 x 4.771 = 14.3132. K-3 1,615.000 x 0.060 = 96.9003. English Learners (ELL) 1,240.000 x 0.115 = 142.6004. MD-R, A-R, and SMR-R (2) 4.000 x 6.024 = 24.0965. MD-SC, A-SC and SMR-SC (3) 3.200 x 5.833 = 18.6666. Multiple Disabilities Severe Sensory Impairment 18.500 x 6.531 = 120.8247. Orthopedic Impairment (Resource) 1.000 x 3.158 = 3.1588. Orthopedic Impairment (Self Contained) 2.000 x 5.576 = 11.1529. Preschool-Severe Delayed 16.500 x 3.595 = 59.318

10. ED, MIMR, SLD, SLI, & OHI (4) 500.000 x 0.003 = 1.50011. Emotionally Disabled (Private) 14.000 x 4.647 = 65.05812. Moderate Mental Retardation 12.000 x 4.421 = 53.05213. Visual Impairment 2.500 x 4.806 = 12.01514. Total Add-on Count (I.B.1 through I.B.13) 3,431.700 622.652

II. Total Weighted Student Count 8,358.152(I.A + I.B.14, this column)

7,735.500

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What Are They?What Are They?

All All OthersOthers

BASE SUPPORT LEVELBASE SUPPORT LEVEL





TEITEI


Audit Audit

ServicesServices

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BASE LEVEL AMOUNTBASE LEVEL AMOUNT


BLABLA

The Base Level Amount represents the amount of money, per weighted student count (Group A and B combined), that the legislature annually decides it will provide to public school districts. For budget year 2004-2005 the base level is $2,893.18 and $2,929.34 with Teacher Compensation. Career Ladder percentage is then added to this amount should a district participate.

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OTHER BASE SUPPORT FACTORSOTHER BASE SUPPORT FACTORS

Teacher Experience Index Teacher Experience Index (T.E.I.)(T.E.I.)This factor is derived from the formula specified in A.R.S. §15-941. Its purpose is to allow extra budget capacity for school districts with teachers whose average years of experience exceed the State of Arizona average. Districts which qualify are allowed to increase the support level by 2.25 percent for each year of experience above the State of Arizona average.

Audit CostsAudit Costs Districts required to conduct a single audit may increase the level by the cost of the last audit.

Career Ladder and Performance IncentivesCareer Ladder and Performance IncentivesA District may also increase its Base Level Amount by up to an additional 5.5% if it participates in a pay for performance program entitled, “Career Ladder”.

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YOUR SCHOOL DISTRICTYOUR SCHOOL DISTRICTBASE REVENUE CONTROL LIMITBASE REVENUE CONTROL LIMIT

CALCULATION OF FY 2003-04 BSL AND BRCLIII. Total Weighted Student Count (from II. above) 8,358.152IV. A. Base Level Amount $2,822.74 - To include Teacher Compensation, use Base Level of $2,858.02

For Career Ladder and Optional Performance Incentive Program districts, add increase of5.5 % approved by the district governing board (A.R.S. §§15-918, 15-918.04, 15-919 and 15-919.04)

B. Increase for 200 Days of Instruction (5) $C.Adjusted FY 2003-04 Base Level Amount (line IV.A + IV.B) (to Work Sheet A, line IX.D

and Work Sheet K, line I.G and II.G)V. Result (III x IV.C) $ 25,201,583.49VI. Teacher Experience Index (TEI) (6) (If actual TEI is less than 1.0000 use 1.0000) (to Work Sheet A,

line IX.F)VII. Result (V. x VI.) $ 25,516,603.28VIII. Increase for Tuition Loss Adjustment (from Work Sheet A, line X.I) $ 0.00IX. Increase for Student Revenue Loss Phase-Down (from Work Sheet A, line XI) $X. Increase for Career Ladder (A.R.S. §15-918.04) $XI. FY 2001-02 Nonfederal Audit Service Actual Expenditures (7) $22,000.00 x 1.00 = $ 22,000.00XII. Decreases for Charter School Federal and State Monies Received (8) - $XIII. Decrease for Charter School Nonparticipation Adjustment (9) - $XIV. FY 2003-04 BSL and BRCL (sum lines VII through XI minus lines XII and XIII) (to Work Sheet E, line I) $ 25,538,603.28

1.0125

$3,015.21$

3,015.21$

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TEITEI


Audit Audit

ServicesServices

BRCLBRCL

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Funding Associated with Arizona Funding Associated with Arizona School DistrictsSchool Districts


Base Revenue Control Limit - BRCL $25,538,603







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TRANSPORTATION REVENUE CONTROL LIMITTRANSPORTATION REVENUE CONTROL LIMIT (TRCL) (TRCL)


TRCLTRCL

ARS 15-945/946 provides for increased budget budget limitslimits for districts that transport studentstransport students to and from schools. Minimum distances that are approved are one mile for K-8 students and one and one half mile for 9-12 students.

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TRANSPORTATION REVENUE CONTROL LIMITTRANSPORTATION REVENUE CONTROL LIMIT (TRCL) (TRCL)

The Limit is Calculated as Follows:The Limit is Calculated as Follows:

1) To determine the TSL1)1) Eligible route milesEligible route miles divided by the number of eligible studentseligible students,

Area A non-alternative and alternative miles need to be separated. Incentive for alternative.

2) Annual route milesroute miles (175) times the state support levelsstate support levels of $1.71 or $2.11.

3)3) Add onAdd on for Summer Special Ed, Vocational and Athletic trips.

2) Calculate the change in the TSL from the current year to the budget year.

3) Add the change in the TSL to the current year TRCL

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Your School Your School TRANSPORTATION REVENUE CONTROL LIMITTRANSPORTATION REVENUE CONTROL LIMIT

TSL CALCULATION

I. Approved Daily Route Miles per Eligible Student Transported (1)

A. FY 2002-03 Approved Daily Route Miles (2)

B. Number of Eligible Students Transported in FY 2002-03 (2)

C. Approved Daily Route Miles per Eligible Student Transported (I.A ÷ I.B)

II. To and From School Support Level

A. Annual Route Miles (Line I.A x 175)

B. State Support Level per Route Mile (use Table I based on I.C) $ 2.07C. 1. FY 2002-03 Annual Expenditure for Bus Tokens (2) $

2. FY 2002-03 Annual Expenditure for Bus Passes (2) $D. To and From School Support Level [(II.A x II.B) + II.C.1 + II.C.2] $ 869,400

III. Academic Education, Career and Technical Education, Vocational Education, and Athletic Trips Support Level

A. Factor from Table II (based on I.C and district type)

B. Academic Education, Career and Technical Education, Vocational Ed., and Athletic Trips Support Level (II.A x II.B x III.A) $ 130,410IV. Extended School Year Support Level for Pupils with Disabilities

A. Actual Route Miles traveled in July and August 2002 to Transport Pupils w/Disabilities for Extended School Year (3)

B. Estimated Route Miles Traveled in June 2003 to Transport Pupils w/Disabilities for Extended School Year (3)

C. Total Extended School Year Route Miles (IV.A + IV.B)

D. State Support Level per Route Mile (use Table I based on I.C) $ 2.07E. Extended School Year Support Level for Pupils with Disabilities (IV.C x IV.D) $ 16,109

V. FY 2003-04 TSL (lines II.D + III.B + IV.E) (to Work Sheet E, line III) $ 1,015,919VI. Support Level Change

A. Transportation Support Level, FY 2002-03 (4) $B. Transportation Support Level Change (If result is negative, enter 0) (V- VI.A) $ 336,362

TRCL CALCULATION

VII. FY 2002-03 Transportation Revenue Control Limit (4) $VIII. FY 2003-04 Transportation Revenue Control Limit (VI.B + VII) (to Work Sheet E, line VII) $ 1,144,309

807,947

2,400

7,782

679,557

6,005

1.101

420,000

0.150

2,180

1,777

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Funding Associated With Arizona Funding Associated With Arizona School DistrictsSchool Districts




$1,144,309






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REVENUE CONTROL LIMIT (RCL)


Transportation Revenue Control Limit (TRCL) is added to the Base Revenue Control Limit ((BRCL) to obtain the Revenue Control Limit (RCL).

The Revenue Control Limit is the The Revenue Control Limit is the basis for which M&O budget basis for which M&O budget override amounts are determinedoverride amounts are determined

RCLRCL

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YOUR SCHOOL DISTRICTYOUR SCHOOL DISTRICTREVENUE CONTROL LIMITREVENUE CONTROL LIMIT

CALCULATION OF THE DSL

I. FY 2003-04 Base Support Level/Base Revenue Control Limit (from Work Sheet C, line XIV) $ 25,538,603.28

II. Tuition Out for High School Students (from all Work Sheets O, line VII) [Applies only to tuition for high school students if the District of Residenceis a common school NOT within a high school district (Type 03). The estimatedtuition for FY 2003-04 is to be provided to the District of Residence by the District of Attendance by May 1 of the current year.] $

III. FY 2003-04 Transportation Support Level (from Work Sheet D, line V) $ 1,015,919.00

IV. FY 2003-04 District Support Level (sum of lines I through III) $ 26,554,522.28

CALCULATION OF THE RCL

V. FY 2003-04 Base Support Level/Base Revenue Control Limit (from line I above) $ 25,538,603.28

VI. Tuition Out for High School Students (from all Work Sheets O, line VII)[Applies only to tuition for high school students if the District of Residenceis a common school NOT within a high school district (Type 03). The estimatedtuition for FY 2003-04 is to be provided to the District of Residence by the District of Attendance by May 1 of the current year.] $

VII. FY 2003-04 Transportation Revenue Control Limit (from Work Sheet D, line VIII) $ 1,144,309.00

VIII. FY 2003-04 Revenue Control Limit (sum of lines V through VII) [to Budget, page 7, line 1(a)] $ 26,682,912.28

0.00

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$1,144,309

= Revenue Control Limit - RCL $26,682,912





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Maintenance and Operations

•Salaries•Benefits•Supplies•Purchased Services•Tuition

Unrestricted Capital

•Furniture•Land Improvements•Building Improvements•Vehicles•Equipment•Leases


CORLCORL

CAPITAL OUTLAY REVENUE CONTROL LIMITCAPITAL OUTLAY REVENUE CONTROL LIMIT(CORL)(CORL)

Level of funding which the District may utilize for Capital and or Maintenance and Operations purposes. District may move all into M&O if needed.

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Capital Funds Associated Capital Funds Associated with School Financewith School Finance

• Unrestricted Capital• Soft Capital Allocation• Bond Building• Deficiency Corrections• Building Renewal• New School Facilities

STUDENTS FIRST

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Capital Outlay Revenue Limit (CORL)Capital Outlay Revenue Limit (CORL)

Other FactorsGrowth Factor-

If the unweighted counts for the budget year (next) are at least 5% greater than the current year, the CORL is increased by the same growth percentage. If under 5%, no adjustment is used.

High School Texts- ARS requires that text books for high school students must be free. The district is allowed to budget 69.61 more for each unweighted high school student.

CORL Shift-Students FIRST allowed for a complete shift of CORL funds to M&O on an annual basis. CORL that remains in capital outlay fund (610) remains unrestricted.

How is itHow is it Calculated?Calculated? The prior years Unweighted student count times (X)

Base Level = For all districts over 600

PSH-8: 225.76

9-12: 267.94CORLCORL

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YOUR SCHOOL DISTRICTYOUR SCHOOL DISTRICTCAPITAL OUTLAY REVENUE CONTROL LIMITCAPITAL OUTLAY REVENUE CONTROL LIMIT

CALCULATIONS FOR CORL CALCULATIONS FOR SCAPSD K-8 9-12

V. Capital Outlay Base

A. FY 2003-04 Student Count (1)

B. CORL per Student Count (from Table above) x $ 225.76 x $ 225.76 x $ 267.94

C. Capital Outlay Base (line V.A x line V.B) = $ 6,772.80 = $ 1,128,800.00 = $ 401,910.00

VI. Capital Outlay Growth Factor

A. FY 2003-04 Student Count (from line V.A above)

B. FY 2002-03 Student Count (2) ÷

C. FY 2003-04 Capital Outlay Growth Factor (VI.A ÷ VI.B) =

VII. Capital Outlay Revenue Limit

A. District Capital Outlay Base (from line V.C)

B. Capital Outlay Growth Factor (if growth factor is

less than 1.05, use 1.0) (from line VI.C)

C. FY 2003-04 CORL (VII.A x VII.B) = $ 7,144.63 = $ 1,190,771.12 = $ 423,974.86

D. CORL for High School Textbooks

1. FY 2003-04 Actual 9-12 Student Count (1)

2. Support Level Amount for Textbooks x $ 69.68

3. CORL for Textbooks (VII.D.1 x VII.D.2) = $ 104,520.00

E. Total FY 2003-04 9-12 CORL [9-12(VII.C)+VII.D.3] (to Work Sheet J, line III.A.1 or III.B.5) = $ 528,494.86

F. Total FY 2003-04 PSD and K-8 CORL [PSD(VII.C) + K-8(VII.C)] (to Work Sheet J, line III.A.1 or III.B.5) + $ 1,197,915.75

G. Total FY 2003-04 CORL (VII.E + VII.F) (to Budget, page 7, line 2) = $ 1,726,410.61

1.0549x

1,500.000

6,772.80

1.0549

$

x

6,190.000

1.0549

x1.0549

30.000 5,000.000 1,500.000

$ 1,128,800.00

6,530.000

$ 401,910.00

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CAPITAL OVERRIDECAPITAL OVERRIDE

No restrictions to the type of capital expenditure.

Expenditures may only be use for those described in the pamphlet with a 10% allowance for change and over run.

Requires public meeting each year.


C OC O

ARS15-481 allows school districts to hold a Capital ARS15-481 allows school districts to hold a Capital Override election on the first Tuesday in Override election on the first Tuesday in November for the purpose of exceeding state November for the purpose of exceeding state standards for capital improvements. standards for capital improvements.

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$1,144,309



Override = $1,000,000 To Capital =

$1,726,410

$500,000 $1,226,410




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M & O OVERRIDEM & O OVERRIDE

Two Types of Overrides

Regular Education

A.R.S. §15-481 allows a district to increase its budget by up to an additional 10% of its Revenue Control Limit if the voters of the district approve by election. The voter authorization is given for up to seven years.

Special Academic

A special override for academic achievement in grades K-3 may be sponsored by an elementary or unified district. An additional 5% of the Revenue Control Limit can be asked for under the provisions of A.R.S. §15-482 (seven years)


OverrideOverride

48





$1,144,309



Override = $1,000,000 To Capital =

$1,726,410

$500,000 $1,226,410


$2,668,291



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What Are They?What Are They?

•Current Year Funding•Tuition Revenue•Budget Balance Carry Forward•Excess Utilities•Career Ladder Carry Forward•Desegregation Costs

ADDITIONS TO THE BUDGETADDITIONS TO THE BUDGET

The Maintenance and Operations Budget may be increase beyond the formula levels previously described under many circumstances. Some of the more common reasons are:

AdditionsAdditions

Exam

ples

50

YOUR SCHOOL DISTRICTYOUR SCHOOL DISTRICT

ADDITIONS TO THE BUDGETADDITIONS TO THE BUDGET3. FY 2003-04 Override Authorization (A.R.S. §§15-481 and 15-482)

* (a) Maintenance and Operation (2)

(b) Unrestricted Capital Outlay

* (c) Special K-3 Program (2) (3) 0*4.

*5. Tuition Revenue (A.R.S. §§15-823 and 15-824)Local

(a) Private

(b) Other Arizona Districts 200,000 0(c) Out-of-State Districts 0 0State(d) Certificates of Educational Convenience (A.R.S. §§15-825 and 15-825.01)

*6. State Assistance (A.R.S. §15-976) 0 09. Budget Increase for:

(a) Desegregation Expenditures (A.R.S. §15-910.G-.J) (4)

(b) Tuition Out Debt Service (from all Work Sheets O, line VI) (A.R.S. §15-910.K) 0* (c) Budget Balance Carryforward (from Work Sheet M, line 12) (A.R.S. §15-943.01) 553,000

(d) Dropout Prevention Program (Laws 1992, Ch. 305, §32 and Laws 2000, Ch. 398, §2)

* (e) Excess Utilities (from Work Sheet N, line IX.C) (A.R.S. §15-910.A-.F) (5) 375,000* (f) Assistance for Education (A.R.S. §15-973.01) (1) 0 0

(g) Registered Warrant or Tax Anticipation Note Interest Expense incurred in

FY 2001-2002 (A.R.S. §15-910.L)

* (h)

0* (i) 0* (j) FY 2002-03 Career Ladder Unexpended Budget Carryforward (from Work

Sheet M, line 6.g) (A.R.S. §15-918.04.C)

*10. Adjustment to the General Budget Limit (Do not use this line as a subtotal)

Explanation

0Small School Adjustment for Districts with a Student Count of 125 or less in K-8 or 100 or less in 9-12 (A.R.S. §15-949) (If phase-down applies, see Work Sheets K

0

2,668,291

0

0

0

0

0

0

0

1,000,000

0

0 0

Energy Reduction Adjustment (from Work Sheet N, line I.D) (A.R.S. §15-910.02 and Laws 2001, Ch. 32)

Joint Career and Technical Education and Vocational Education Center (A.R.S. §15-910.01)

47,000

0

51

General Budget Limit General Budget Limit Component CalculationsComponent Calculations




$1,144,309


+ Capital Outlay Revenue Limit - CORL Override = $1,000,000 To Capital =

$1,726,410

$500,000 $1,226,410

+ Override = ( RCL X 10% ) $2,668,291

Tuition In $200,000

Budget Balance Carry Forward $553,000

Excess Utilities $375,000

Career Ladder Carry Forward $47,000

Total General Budget Limit $31,752.614

52

YOUR SCHOOLYOUR SCHOOL

Completed General Budget LimitCompleted General Budget Limit(A.R.S. §15-947.C)

A. B. Maintenance Unrestricted

and Operation Capital Outlay1. (a) FY 2003-04 Revenue Control Limit (from Work Sheet E,

line VIII, or Work Sheet F, line V) $

* (b) Plus adjustment for growth (1)* (c)

(d) Adjusted Revenue Control Limit $ 26,682,912 $ 26,682,912 $ 02. FY 2003-04 CORL (A.R.S. §15-961)

(from Work Sheet H, line VII.G) $3. FY 2003-04 Override Authorization (A.R.S. §§15-481 and 15-482)

* (a) Maintenance and Operation (2)

(b) Unrestricted Capital Outlay

* (c) Special K-3 Program (2) (3) *4.

*5. Tuition Revenue (A.R.S. §§15-823 and 15-824)Local

(a) Private

(b) Other Arizona Districts 200,000(c) Out-of-State Districts

State(d) Certificates of Educational Convenience (A.R.S. §§15-825 and 15-825.01)

*6. State Assistance (A.R.S. §15-976)

*7. Allowable Budget Increase for Title 8, P.L. 103-382 Districts

(a) Add-on for Children w/Disabilities and Indian Students (A.R.S. §15-905.K and .O)

(b) Administrative Costs (from Work Sheet L, line VI) (A.R.S. §15-905.P) 0*8. Increase Authorized by County School Superintendent for

Accommodation Schools (from Work Sheet S, line II.B) (A.R.S. §15-974.C) 9. Budget Increase for:

(a) Desegregation Expenditures (A.R.S. §15-910.G-.J) (4)

(b) Tuition Out Debt Service (from all Work Sheets O, line VI) (A.R.S. §15-910.K)

* (c) Budget Balance Carryforward (from Work Sheet M, line 12) (A.R.S. §15-943.01) 553,000(d) Dropout Prevention Program (Laws 1992, Ch. 305, §32 and Laws 2000, Ch. 398, §2)

* (e) Excess Utilities (from Work Sheet N, line IX.C) (A.R.S. §15-910.A-.F) (5) 375,000* (f) Assistance for Education (A.R.S. §15-973.01) (1)

(g) Registered Warrant or Tax Anticipation Note Interest Expense incurred in FY 2001-2002 (A.R.S. §15-910.L)

* (h)

0* (i)

* (j) FY 2002-03 Career Ladder Unexpended Budget Carryforward (from WorkSheet M, line 6.g) (A.R.S. §15-918.04.C)

* (k) FY 2002-03 Optional Performance Incentive Program Unexpended BudgetCarryforward (from Work Sheet M, line 6.h) (A.R.S. §15-919.04)

* (l) FY 2002-03 Performance Pay Unexpended Budget Carryforward (from WorkSheet M, line 6.i) (A.R.S. §15-920)

*10. Adjustment to the General Budget Limit (Do not use this line as a subtotal)

Explanation

11. FY 2003-04 General Budget Limit (column A, lines 1 through 10) (A.R.S. §15-905.F) (page 1, line 30 cannot exceed this amount) $

12. Total amount to be Used for Capital Expenditures (column B, lines 1 through 9) ( A.R.S. §15-905.F) (to page 8, line A.12) $

1,226,411

Increase or (decrease) in 03 district high school tuition payments (A.R.S. §15-905.J) (1)

CALCULATION OF FY 2003-04 GENERAL BUDGET LIMIT

500,0001,726,411

Small School Adjustment for Districts with a Student Count of 125 or less in K-8 or 100 or less in 9-12 (A.R.S. §15-949) (If phase-down applies, see Work Sheets

26,682,912

0

2,668,291

0

1,000,000

Energy Reduction Adjustment (from Work Sheet N, line I.D) (A.R.S. §15-910.02 and Laws 2001, Ch. 32)

0

Joint Career and Technical Education and Vocational Education Center (A.R.S. §15-910.01)

1,500,000

47,000

31,752,614

53


Total


Unrestricted Capital Limit $1,500,000

Classroom Site Fund


Total

54

CLASSROOM SITE FUNDCLASSROOM SITE FUND

55

CLASSROOM SITE FUNDCLASSROOM SITE FUND(CSF )(CSF )

Proposition 301Proposition 301

What is it? Proposition was pass by voters to provide money to support the classroom teacher. The money can be used for:

1.1. Classroom size reductionClassroom size reduction

2.2. Teacher compensation increasesTeacher compensation increases

3.3. AIMS interventionAIMS intervention

4.4. Teacher developmentTeacher development

5.5. Dropout prevention programsDropout prevention programs

6.6. Teacher liability insurance programsTeacher liability insurance programs

301301

56



How is it Calculated?

weighted student count group A

X $$ amount per student by March

= current year allocation

+ prior year carryover from budget balance

+ interest posted to 011,012,013

= Amount Available

301301

57



How is it Distributed

Allocation DistributionAllocation Distribution

011 -- Teacher base pay011 -- Teacher base pay 20% of total20% of total

012 --012 -- Teacher performanceTeacher performance 40% of total40% of total

013 -- Classroom improvement 40% of total013 -- Classroom improvement 40% of total

301301

58

YOUR SCHOOL YOUR SCHOOL DISTRICTDISTRICT

Classroom Site FundClassroom Site Fund

350,000 1,500,000 450,000 0 2,300,000

25,000 300,000 50,000 0 375,0008,400 12,700 21,100

409,475 1,077,350 831,650 0 2,318,475

Fund 011 Fund 012

350,000 1,500,000 450,000

Total Fund 010

0 2,300,000

400,000 1,925,000

1,922,375

Fund 013Payments to

Charter

384,475 768,950 768,950

1,200,000325,000

59


Total



Classroom Site Fund $2,318,475


Total

60

SOFT CAPITAL AMOUNTSOFT CAPITAL AMOUNT

ADM

$225

Unweighted Student Count

61

SOFT CAPITAL ALLOCATIONSOFT CAPITAL ALLOCATION

(SCA)(SCA)

What is it? Beginning in fiscal year 1999-2000 the Capital Levy Revenue Limit (CLRL) was replaced with a weighted Soft Capital Allocation amount. Districts can spend soft capital monies only for short-term capital itemsshort-term capital items that are required to meet academic adequacy standards such as: - technology, textbooks, - technology, textbooks, - library resources, instructional aids, - library resources, instructional aids, - pupil transportation vehicles, and - pupil transportation vehicles, and - furniture & equipment.- furniture & equipment. Soft capital monies cannotcannot be spent for maintenancemaintenance and operation expensesand operation expenses. Districts may use soft capital monies to meet administrative soft capital purposes after complying with adequacy standards. Unused monies in this area may be carried forward to the subsequent budget year.

SCASCA

62

SOFT CAPITAL ALLOCATIONSOFT CAPITAL ALLOCATION

YOUR SCHOOL DISTRICTYOUR SCHOOL DISTRICT

CALCULATIONS FOR SCAPSD K-8 9-12

V. FY 2003-04 SCAA. FY 2003-04 Actual Student Count (1) (2)B.FY 2003-04 SCA per Student Count (from Table above) x$ 225.00 x $ 225.00 x $ 225.00C.FY 2003-04 SCA (line V.A x line V.B) = $ 6,750.00 = $ 1,125,000.00 = $ 337,500.00

D.Additional Assistance1. FY 2003-04 Charter School Student Count (3)2. Assistance per Student x $ 1,278.40 x $ 1,489.953. Additional Assistance (line V.D.1 x line V.D.2) = $ 0.00 = $ 0.00

E.FY 2003-04 Elementary SCA [V.C (PSD) + V.C (K-8) + V.D.3 (K-8)] $ 1,131,750.00F. FY 2003-04 High School SCA [V.C (9-12) + V.D.3 (9-12)] $ 337,500.00G.Total FY 2003-04 District SCA (V.E + V.F) (to Budget, page 8, line B.9) $ 1,469,250.00

5,000.000 1,500.00030.000

0.000 0.000

63


Total

ADM = 6530



Classroom Site Fund $2,318,475

Soft Capital Allocation $1,469,250

Total $37,040,338

(???? per student)

64

Building Building The The

Revenue Revenue BudgetBudget

66

BreakBreak

67

68

Tax Rates:

Understanding where the $$$$$ comes from.

Know the different components of a tax rate.

Develop an understanding of the difference between the primary and secondary tax rate.

Learn how the primary and secondary tax rates are calculated.


69

LOCAL TAX RATELOCAL TAX RATE

State and County Equalization Assistance and ……….

Local Property Taxes.

Where does the $$$ come from?

The Money to support the

• GENERAL BUDGET LIMIT• CAPITAL OUTLAY REVENUE LIMIT• SOFT CAPITAL ALLOCATION• DEBT SERVICE• ADJACENT WAYS

are obtained from two main sources: –

70

REVENUE SOURCESREVENUE SOURCESEQUALIZATIONEQUALIZATION

State Equalization-State General Fund revenues used to support P-12 Education.County Equalization-A countywide tax rate (varies each year) applied to offset the State Equalization.

What is it? A.R.S. §15-971 The equalization formula is the Legislature's attempt to ensure that each district has equitable budget capacity compared to others in the state. Equalization Assistance helps to ensure that the revenues available for district budgets are shared equitable. Equalization Assistance is the amount of money which the state and county provide to school districts over and above a uniform tax rate which is called the qualifying tax rate.

Equal?Equal?

71

REVENUE SOURCESREVENUE SOURCESLOCAL PROPERTY TAXESLOCAL PROPERTY TAXES

What is it? Local Property Taxes-

Property tax on real and personal property within the district provides the revenue for M&O, Unrestricted Capital and Soft Capital that the equalization formula does not cover.

It also provides 100% of the funding for overrides, debt service, adjacent ways,

and outside the budget limit costs.

Local Property Taxes are divided into two separate but distinct rates.

LocalLocalTaxesTaxes

PRIM

ARY

AND

SECO

NDARY

72

Secondary Tax RateSecondary Tax Rate

Budget OverridesBudget Overrides

Debt Service from Class A and Debt Service from Class A and Class B Bond SalesClass B Bond Sales

What is it?

The Secondary Tax Rate is the amount levied to the local taxpayers of a School District to provide the revenue needed to fund:STRSTR

73

Local Tax Rate SimplifiedLocal Tax Rate Simplified

How is itCalculated?

Local Tax Rates are Calculated By:

Determining Amount Needed

Subtracting Net Cash Available

= Amount to be Levied

/ By (Assessed Value/100)

74

Tax Rate HistoryTax Rate History

0

1

2

3

4

5

6

7

8

1993-94

1994-95

1995-96

1996-97

1997-98

1998-99

1999-2000

2000-2001

2000-2002

2002-2003

2003-2004

DISTRICT TAX HISTORY

Debt Service Fund

Adjacent Ways Fund

Capital Outlay Fund

M & O Fund

Year 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000 2000-2001 2000-2002 2002-2003 2003-2004

M & O Fund 2.6097 3.3016 4.4882 4.0916 3.2349 2.6194 2.3179 2.1509 1.7493 2.4498 2.1563

Capital Outlay Fund 1.9185 1.2676 0.0000 0.0000 1.8143 0.0000 0.1150 0.2950 0.1056 0.0259 0.0124

Adjacent Ways Fund 0.3521 0.4007 0.0000 0.0000 0.0000 0.0000 0.2648 0.0590 0.5460 0.3369 0.2236

Total Primary 4.8803 4.9699 4.4882 4.0916 5.0492 2.6194 2.6978 2.5049 2.4009 2.8126 2.3923

Secondary 2.1092 2.0926 2.5826 2.4690 2.7177 5.1125 4.8906 4.9039 4.8764 4.6670 3.9786

Total Combined Tax Rate 6.9895 7.0625 7.0708 6.5606 7.7669 7.7319 7.5884 7.4088 7.2773 7.4796 6.3709

Difference 0.0730 0.0083 (0.5102) 1.2063 (0.0350) (0.1435) (0.1795) (0.1315) 0.2023 (1.1087)

75

SECONDARY TAX RATESECONDARY TAX RATE

Class A Class B Total

Due July 2002 1,475,751 1,154,168 2,629,919 2,629,919

Due January 2003 65,751 391,914 457,665 457,665

Due July 2003 2,395,751 353,893 2,749,644 2,749,644

Projected Defeasance - -

Delinquency @ 2.00% 68,898 17,776 86,674 86,674

Fees and Arbitrage 7,000 7,000 7,000

Override Levy 3,668,291 - 3,668,291

Total Needed 3,668,291 4,013,151 1,917,751 5,930,902 9,599,193

Cash Balance 1,642,349 1,306,060 2,948,409 2,948,409

Investment Income -

Net Cash - 1,642,349 1,306,060 2,948,409 2,948,409

SRP Contribution @ $5,218,040 (159,415) (71,256) (18,385) (89,641) (249,056)

Estimated Levy 3,508,876 2,299,546 593,306 2,892,852 6,401,728

55,557

SEC AV 222,687,085

Tax Rate 1.5757 1.0326 0.2664 1.2991 2.8748

BondsM & O

OverrideTotal Est.

Secondary

2004-2005 Estimated Secondary Tax Calculations

76

Primary Tax RatePrimary Tax Rate

M&O Budget LimitM&O Budget LimitUnrestricted Capital Budget LimitUnrestricted Capital Budget LimitSoft Capital Allocation Budget LimitSoft Capital Allocation Budget LimitAdjacent WaysAdjacent Ways

What is it?

The Primary Tax Rate is the amount levied to the local taxpayers of a School District to provide the revenue needed to fund the following budgets:

PTRPTR

77

STATESTATE

EQUALIZATIONEQUALIZATION

J. WORK SHEET FOR EQUALIZATION BASE AND ASSISTANCE (A.R.S. §15-971.A and .B)

NOTE: Common School Districts NOT within a High School District (Type 03) should only complete Sections I and III.B.

PSD-8 9-12I. A. Total FY 2003-04 PSD and K-8 Weighted State Aid Student Count

1. PSD (from Work Sheet B, line C.1)

2. K-8 (from Work Sheet B, line C.4.a)

B. Total FY 2003-04 PSD-8 and 9-12 Weighted State Aid Student Count (1)(I.A.1 + I.A.2) (from Work Sheet B, line C.4.b)

C. Total FY 2003-04 Weighted State Aid Student Count (from WorkSheet B, line C.5)

D. PSD-8 and 9-12 Factors (line I.B ÷ line I.C)

II. A. Lesser of District Support level (DSL) or Revenue Control Limit (RCL)(from Work Sheet E, line IV or VIII, or Work Sheet F, line IV or V) (toWork Sheet S, line I.A) $

B. DSL/RCL PSD-8 and 9-12 Allocation (line I.D. x line II.A.) $ 20,024,765.25 $ 6,529,757.03III. A. For ALL Districts Except Common School Districts NOT Within a High

School District (Type 03)1. FY 2003-04 Capital Outlay Revenue Limit

(from Work Sheet H, line VII.F) (from Work Sheet H, line VII.E)

2. FY 2003-04 Soft Capital Allocation $ 1,131,750.00 $ 337,500.00(from Work Sheet I, line V.E) (from Work Sheet I, line V.F)

3. Total FY 2003-04 Equalization Base (II.B + III.A.1 + III.A.2) $ 22,354,431.00 $ 7,395,751.89

4. 2003 Primary Assessed Valuation ÷ 100 $ 2,043,278.16 $ 2,043,278.16

5. 2003 SRP Valuation ÷ 100 (2) $ 53,357.00 $ 53,357.00

6. TOTAL (III.A.4 + III.A.5) $ 2,096,635.16 $ 2,096,635.16

7. Qualifying Tax Rate (3) x $ 2.0683 x $ 2.06838. Qualifying Levy (III.A.6 x III.A.7) $ 4,336,470.50 $ 4,336,470.509. FY 2003-04 Equalization Assistance Before Adjustments

(III.A.3 - III.A.8) $ $

10. FY 2003-04 State Aid Decrease for Districts participating inCareer Ladder Program (.000375 x BSL from Work Sheet C, lineXIV) (Laws 1992, Ch. 158, Sec. 2) Unified districts use PSD-8column only. (For FY 2003-04 this amount is 0, unless otherwisenotified by ADE.) - -

11. Government Property Lease Excise Tax Monies Received in FY2002-03 Pursuant to A.R.S. §42-6205 (4) - $ - $

12. FY 2003-04 Rapid Decline Reduction (from Work Sheet A, line IX.H) - $ 0.00 - $ 0.00

13. Total FY 2003-04 Equal. Assistance (III.A.9 - III.A.10 - III.A.11- III.A.12) $ 18,017,960.50 $21,077,242 $ 3,059,281.39

$$ 0 0

$

26,554,522.28

$

43.5005,790.0005,833.500

18,017,960.50

1,902.000

7,735.500

3,059,281.39

0.2459

1,197,915.75

0.7541

528,494.86

YOUR SCHOOL NAMEYOUR SCHOOL NAME

STATE =STATE =

78

PRIMARY TAX RATEPRIMARY TAX RATE

M & O Fund 001

Capital Outlay

Fund 610

Soft Capital Fund 625

Adjacent Ways Fund 620

Total All Funds

Total Budgeted Expenditures 31,752,614 1,500,000 1,469,250 250,000 34,971,864

LESS:

Overrides 2,668,291 1,000,000 3,668,291

Cash 300,000 100,000 60,000 100,000 560,000

Revenues 385,000 10,000 5,000 20,000 420,000

Equalization 19,496,449 526,931 1,053,862 0 21,077,242

Total Est Revenue 22,849,740 1,636,931 1,118,862 120,000 25,725,533

SRP Levy 130,713 0 1,384 17,975 150,072

Less Adjustment 136,931 -136,931 0

Total Est. Levy 8,635,230 0 349,004 112,025 9,096,259

FISCAL YEAR 2002-2003 ASSESSED VALUATION 204,327,816

Tax Rate 4.2262 0.0000 0.1708 0.0548 4.4518

2003-2004 Estimated Primary Tax Calculations

79

YOUR SCHOOLYOUR SCHOOL TAX TAX SUMMARYSUMMARY

Primary Tax Rate = 4.4518Primary Tax Rate = 4.4518

Secondary Tax Rate = Secondary Tax Rate = 2.8748 2.8748

Total Total = 7.3266 = 7.3266

TOTALSTOTALS

$100,000 HOME$100,000 HOME Annual Tax Rate

$7.3266X 100

= $732.66

80

81

BreakBreak

82

83

Expenditure Budget:

Understanding the different elements of a budget.

Understanding where the dollars go.

(Your M&O budget )

Develop an understanding of the state coding system.

Learn how a budget is formatted based on fund, function and object codes.


84

Elements of a BudgetElements of a Budget

Vision and Mission of the District

State and Federal Mandates

Budget Limit Restrictions

Student Growth

Building New Schools

Opening New Schools

Classroom Needs

Salary Increases

Special Education Needs

Transportation Needs

Facility and Maint Needs

Special Program Needs

Reduction in Students

State and Federal Grants

Food Service Program

Personnel Needs

Warehousing Materials

Technology Needs

Capital Equipment Needs

Supply Needs

Textbook Needs

Risk Insurance Needs

Employee Benefits

85

Where The Dollar GoesWhere The Dollar Goes

Salaries .71

Benefits .13

Purchased Services .11

Supplies .03

Other Expenses .02

TOTAL $1.00

86

Where The Dollar GoesWhere The Dollar Goes

•

Instruction .58

Student Support Services .07

Instruction Support Services .04

General Administration .01

School Administration .07

Business Office/Personnel/Central .03

Operation of Plant .12

Transportation .03

Extra Curricular .004

Food Services .05

TOTAL $1.00

87

Once The Expenditures Have Once The Expenditures Have Been DeterminedBeen Determined

After a governing board has determined the amount to be budgeted as part of the general operating fund within the limits described in this report, the parameters of spending for a fiscal year are established as the M & O Budget - Fund 001. This overall fund is further divided into specific programs. The three main programs are:

Regular Education,

Special Education, and

Pupil Transportation.

For reporting and accounting purposes, each of the subsections is further subdivided by function (instruction, support services, operation of non-instructional services, facilities acquisition and construction services, debt services and other financing uses)

The total budget for the M & O Fund cannot exceed the budgetary formulas previously specified except for certain items outside the limit, and the expenditures cannot exceed the budgets established. As mentioned previously, even if a district does not have sufficient cash balance in the M & O and other levy funds, it may still spend up to the budget limit by registering warrants. It is the budget limit, or capacity, that determines expenditure capability rather than cash availability.

89

YOUR SCHOOLYOUR SCHOOLM&O BUDGETM&O BUDGET

DISTRICT NAME COUNTY CTD NUMBER

FUND 001 (M&O) MAINTENANCE AND OPERATION FUND No. of Employee Purchased Totals

Personnel Salaries Benefits Services Supplies Other Current Budget %Expenditures Current Budget 6300, 6400, Year Year OF

Year Year 6100 6200 6500 6600 6800 2002-03 2003-04 BUDGET100 Regular Education 1000 Classroom Instruction 1. 1. 2000 Support Services 2100 Students 2. 2. 2200 Instructional Staff 3. 37.00 0 #DIV/0! 3. 2300 General Administration 4. 4.00 0 #DIV/0! 4. 2400 School Administration 5. 47.00 0 #DIV/0! 5. 2500, 2800 Business and Central 6. 27.00 0 #DIV/0! 6. 2600 Operation & Maintenance of Plant Services 7. 111.00 0 #DIV/0! 7. 2900 Other 8. 0.00 0 #DIV/0! 8. 3000 Operation of Noninstructional Services 9. 0.00 0 #DIV/0! 9.610 School-Sponsored Cocurricular Activities 10. 0.00 0 #DIV/0! 10.620 School-Sponsored Athletics 11. 0.00 0 #DIV/0! 11.630, 700, 800, 900 Other Programs 12. 0.00 0 #DIV/0! 12. Regular Education Subsection Subtotal (lines 1-12) 13. 703.00 0.00 0 0 0 0 0 0 #DIV/0! 13.200 Special Education 1000 Classroom Instruction 14. 14. 2000 Support Services #DIV/0! 2100 Students 15. #DIV/0! 15. 2200 Instructional Staff 16. 0.00 0 #DIV/0! 16. 2300 General Administration 17. 0.00 0 #DIV/0! 17. 2400 School Administration 18. 0.00 0 #DIV/0! 18. 2500, 2800 Business and Central 19. 0.00 0 #DIV/0! 19. 2600 Operation & Maintenance of Plant Services 20. 0.00 0 #DIV/0! 20. 2900 Other 21. 0.00 0 #DIV/0! 21. 3000 Operation of Noninstructional Services 22. 0.00 0 #DIV/0! 22. Subtotal (lines 14-22) 23. 137.00 135.00 0 0 0 0 0 0 #DIV/0! 23.300 Special Education Disability Title 8 P.L. 103-382 Add-On (from Supplement, page 1, line 10) 24. 24.400 Pupil Transportation 2700 Student Transportation 25. 25.510 Desegregation (from Supplement, page 1, line 32) 26. 26.520 Special K-3 Program Override (from Supplement, page 2, line 42) 27. 27.530 Dropout Prevention Programs 28. 0.00 0 #DIV/0! 28.540 Joint Career and Technical Education and Vocational Education Center (from Supplement, page 2, line 52) 29. 29. Total Expenditures (lines 13, and 23-29) (Cannot exceed page 7, line 11) 30. 30.

454.00 0 #DIV/0!

23.00 0 #DIV/0!

109.00

28.00

104.00

31.00

0

0

#DIV/0!

0.00 0.00 0 0 0 0 0 0 #DIV/0!

35.00 35.00 0 #DIV/0!

0.00 0.00 0 0 0 0 0 0 #DIV/0!

0.00 0.00 0 0 0 0 0 0 #DIV/0!

0.00 0.00 0 0 0 0 0

0 0 0 0

070492000MARICOPA PENDERGAST ELEMENTARY

0 #DIV/0!

0 #DIV/0!

875.00 170.00 0

90

M & O Budget Expenditure SummaryM & O Budget Expenditure SummaryBy FunctionBy Function

Functions as a % of Total

Instruction61%

Student Support6%

Instructional Support6%

General Admin1%

School Admin6%

Business and Central3%

Extra Curricular0%

Transportation3%

Operation of Plant14%

91

M & O Budget Expenditure SummaryM & O Budget Expenditure SummaryBy ObjectBy Object

Functions as a % of Total

Salaries71%

Benefits13%

Purchased Services11%

Supplies3%

Other2%

92

BUDGETARY CODESBUDGETARY CODES(Defining Your Purchases)(Defining Your Purchases)

What is it?What is it?An account code is made up of a string of numbers separated by specific independent identifiers.

- Every public school in the State of Arizona utilizes the same coding system to identify their expenditures.

CODES

XXX XXX XXXX XXXX XXX XXXX

Fund Program Function Object Unit Course

93

FUNDSFUNDS

The basis which all School District accounting systems must be organized and operated on.


Fund Program Function Object UnitCourse


FUND

94

FUNDSFUNDS

001 M&O Fund

010-599 Special Revenue Funds

100-399 Federal Project Funds

400-499 State Project Funds

500-599 Other Special Revenue Funds

600 Capital Funds

700 Debt Service

800-900 Fiduciary & Proprietary Funds


Fund Program Function Object UnitCourseAccount GroupsAccount Groups

95

FUNCTION CODESFUNCTION CODES

Describes the activity for which a service or material is acquired.

(Describes the Activity of the Fund)




FUNCTION

96

FUNCTION CODESFUNCTION CODES

1000 Instruction

2100 Student Support

2200 Instructional Support

2300 Administration

2400 School Administration

2500 Business Services

2600 Plant Operations

2700 Transportation

2800-2900 Central / Other

3000 Non Instructional ( Food Service)

4000 Facility and Construction Services



Account GroupsAccount Groups

97

OBJECT CODESOBJECT CODES

Describes the service or material obtained as a result of a specific expenditure. (Describes Service of the Function)




OBJECT

98

OBJECT CODESOBJECT CODES

6100 Salary

6200 Benefits

6300 Professional Services

6400 Property Service

6500 Other Services

6600 Supplies

6700 Land Building & Equipment

6800-6900 Other Objects


Fund Program Function Object UnitCourseAccount GroupsAccount Groups

99

Practical ApplicationPractical Application

XXXXXX XXX XXXXXXXX XXXXXXXX XXX XXXX

FundFund Program FunctionFunction ObjectObject UnitCourse

Salary for a Teacher

Maintenance Supplies

Board travel to a workshop

Repair of a lawn mower

Transportation Supplies

Salary for a Librarian

Benefit for a School Administrator

001 / 1000 / 6100

001 / 2400 / 6200

001 / 2600 / 6600

001 / 2600 / 6400

001 / 2700 / 6600

001 / 2300 / 6500

Legal Fees 001 / 2300 / 6300

001 / 2200 / 6100

100

101

We fully realize that we may have not answered all of your questions.

In fact, we may have raised questions which you had not realized were questions and in some ways, we all feel your are now confused as ever.

However, rest assured, we now believe you are confused on a higher level about more important things.

School Finance 101School Finance 101

102

YOU MADE IT !!!!!

YOU MADE IT !!!!!

THANK YOU