School Improvement Planning Fall 2015. Planning for Success: Systematic Strategies Make the Solutions Systemic to Ensure it is Sustainable 8-Step Planning

School Improvement Planning

Fall 2015

Planning for Success:

Systematic Strategies

Make the Solutions Systemic

to Ensure it is Sustainable

8-Step Planning and Problem-Solving Process

Planning for Success:

• Systemic (affects all, consistent system wide)• Do the goals meet the needs of the all the students?• Can the goals be related across multiple content areas?

• Systematic (well organized plan)• Are the action steps created to support the goal?• Are the goals based on data to ensure alignment?

• Sustainable• Do the goals build the capacity of the teachers and leadership

team to support and sustain the student growth?

The Critical Elements

SIP Domains- Effective Schools


“Research has shown that schools strong on three or more of the five essentials were 10 times more likely to improve student learning than schools that were weak” (UChicago Impact)


• Domain 1: Effective Leadership• The principal works with teachers to implement a clear and strategic

vision for school success.

• Domain 2: Supportive Environment • The school is safe and orderly. Teachers have high expectations for

students. Students are supported by their teachers and peers.

• Domain 3: Ambitious Instruction and Learning• Classes are academically demanding and engage students by

emphasizing the application of knowledge.

• Domain 4: Collaborative and Public Teaching• The staff is committed to the school, receives strong professional

development, and works together to improve the school.

• Domain 5: Involved Families and Community Engagement • The entire school staff builds strong relationships with families and

communities to support learning.

Updates

Supportive Environment

2015 Early Warning System in Data Warehouse

1- Log into Data Warehouse

2- Mouse over My RtI

3- Click on 2015 Early Warning

4- Click on Summary

Early Warning Systems I.A.3.

Step Zero

Review 2014-2015 Goals

• Were your goals relevant to the success of your school?

• Were the goals clear for all stakeholders?

• Were the goals written as a theory of action If (we do this) then, (this will happen).

• Were the targets attached to the goal relevant?

• How will the outcome be measured throughout the year to ensure a successful implementation?

2015-2016 SIP Goals

• Identify strategic and SMART (targets) goal(s)• Are there any new goals you would like to add for next

year?• Are there any goals you can remove in next year’s

SIP?

• Prioritize, group, and select barriers• Barriers should be something you can control• Barriers should be written in a positive format

2015-2016 SIP Goals

Other things to consider:• Think beyond state data as the root cause and what can

be used to measure the progress of the goal.

• Is there a way to tie your plan into Marzano Essentials, the Strategic Plan, and other district initiatives?

2015-2016 SIP Goals

It often is the implementation of the innovation that fails and

not the innovation itself.(Gresham, 1989)

Important Dates

• June 15, 2015: 2015-2016 Template will be available

• September 4, 2015: Draft SIP is Due for DA schools

• October 2, 2015: SIP Due for Peer Reviews

• October 5- October 16 SIP Peer Reviews

• October 30, 2015: SIP Submission Due

• October 29, 2015: SAC Membership Due in Data Warehouse

• November 10, 2015: Board Approval for SIP & SAC

Additional Information and Guiding Questions


a. Provide the school's mission statement.

b. Provide the school's vision statement.

• Is the school's mission and vision defined by leadership and communicated, modeled, integrated and focused on high expectations for student learning?

School Mission and Vision I.A.1.


a. Provide the school's mission statement.

A mission statement should:

• Be more specific than a vision statement

• Define what the district or school is trying to accomplish and for whom

• Set in the present tense

• Answer the question- Why do we exist?



b. Provide the school's vision statement.

A vision statement should:

• Provide a compelling picture of what the district or school can become in the future.

• Answer the question- What are we working to become?



a. Describe the school's early warning system and provide a list of the early warning indicators used in the system This list shall include the following:

• Attendance below 90 percent, regardless of whether absence is excused or a result of out-of-school suspension

• One or more suspensions, whether in school or out of school• Course failure in English Language Arts or mathematics• A Level 1 score on the statewide, standardized assessments in

English Language Arts or mathematics



• Data Warehouse- At Risk Report

• Student Pass

• Include what you monitor under the At Risk Report

• What is the process for reviewing the data?

• InSS

• Parent resource teacher or liaison

Early Warning Systems I.A.3. (Suggestions)


a. Describe the process by which the school learns about students' cultures and builds relationships between teachers and students.

Guiding Questions/Connections:• Discuss what ongoing opportunities the students have to learn

about their own and other’s backgrounds/cultures/differences (AdvancED- eleot A.4)

School Environment I.A.2.


• Teacher-student mentors

• Parent/Teacher conferences

• Student- led conferences

• Interview/Hiring Process

• Professional Development

• PTO/A

• SAC

• Donuts with Dad

• Muffins with Mom

• Breakfast of Champions

• ELL Endorsements

• School Recognition programs

• Encouraging family attendance at school events

• Conducting home visits

• Holiday events such as Thanksgiving Feast

School Environment I.A.2 (Suggestions)

• Curriculum Nights

• Open House for Incoming 6th/9th Graders

• Kindergarten Round Up

• Title I Parent Night

• Grade Level Meetings

• Articulation Meetings

• Athletic Events

• Clubs and Afterschool events


b. Describe how the school creates an environment where students feel safe and respected before, during and after school.

Guiding Questions/Connections:• Does the school provide an environment where students feel safe

and respected by teachers and students? (5Es) • Does the school have a formal structure whereby each student is

well known by at least one adult advocate in the student’s school who supports that student’s educational experience? (Accreditation 3.9)

• Discuss how the school maintains facilities, services and equipment to provide a safe, clean and healthy environment for all students and staff. (Accreditation 4.3)



• Positive Behaviors and Interventions Support (PBIS)

• Junior Deputy/DARE

• Safety Patrol

• Youth Relations Deputy

• School Counselor

• School-wide rules, procedures, expectations reviewed on news, parent newsletters, and rules posted throughout the school

• Bus evacuations

• Safety Drills: Fire Drills, Lockdown, Code Yellow, Code Red, Tornado Drills

• Safety Videos

• ID Badges for students

• Champions for Learning

• Extended school library hours

• Secure single point of entry

• Security Cameras

• Accessibility to SBLT, youth deputy, and staff members before, during, and after school (including passing periods)



c. Describe the school-wide behavioral system in place that aids in minimizing distractions to keep students engaged during instructional time.

Guiding Questions/Connections:• This may include, but is not limited to, established protocols for

disciplinary incidents, clear behavioral expectations, and training for school personnel to ensure the system is fairly and consistently enforced.

• PBIS, MTSS Process



• PBIS

• Class DoJo

• School Pledges

• Student Pass

• Positive Reinforcements/ Positive Referrals

• Student of the Month

• Collier County’s Student Code of Conduct (online or DVD)

• Kagan Cooperative Learning Structures for student engagement



d. Describe how the school ensures the social-emotional needs of all students are being met, which may include providing counseling, mentoring and other pupil services.

Guiding Questions/Connections:• Describe the process in which the school provides, coordinates and

evaluates the effectiveness of services that support the counseling, assessment, referral, educational and career planning needs of all students. (Accreditation 4.8)



• School Counseling

• Translators

• After school tutoring

• iLead

• Co-Enrollment

• Mentors

• Champions for Learning

• AVID

• Friendship Groups

• Grief Groups/Counseling

• Be Cool/Anger Management Program



a. Describe the school's early warning system and provide a list of the early warning indicators used in the system This list shall include the following:

• Attendance below 90 percent, regardless of whether absence is excused or a result of out-of-school suspension

• One or more suspensions, whether in school or out of school• Course failure in English Language Arts or mathematics• A Level 1 score on the statewide, standardized assessments in

English Language Arts or mathematics



b. Provide the following data related to the school's early warning system:

1. The number of students by grade level that exhibit each early warning indicator listed above.

2. The number of students identified by the system as exhibiting two or more early warning indicators.

3. Describe all intervention strategies employed by the school to improve the academic performance of students identified by the early warning system.



2015 Early Warning System in Data Warehouse

1- Log into Data Warehouse

2- Mouse over My RtI

3- Click on 2015 Early Warning

4- Click on Summary



• Teacher-Student Mentors

• Attendance letters (5, 7, 10 days)

• Parent Phone Calls

• Meetings with parents

• Parent-Teacher conferences

• School Counselors

• Analyzing of intervention programs

• MTSS process and data meetings

• Formative assessments

• PLC meetings



• Data Warehouse- At Risk Report

• Student Pass

• Include what you monitor under the At Risk Report

• What is the process for reviewing the data?

• InSS

• Parent resource teacher or liaison



b. Provide the following data related to the school's early warning system:

1. The number of students by grade level that exhibit each early warning indicator listed above.

2. The number of students identified by the system as exhibiting two or more early warning indicators.

3. Describe all intervention strategies employed by the school to improve the academic performance of students identified by the early warning system.



• Teacher-Student Mentors

• Attendance letters (5, 7, 10 days)

• Parent Phone Calls

• Meetings with parents

• Parent-Teacher conferences

• School Counselors

• Analyzing of intervention programs

• MTSS process and data meetings

• Formative assessments

• PLC meetings


Family and Community Involvement

1. Describe how the school works at building positive relationships with families to increase involvement, including efforts to communicate the school's mission and vision, and keep parents informed of their child's progress.

a. Will the school use its PIP to satisfy this question?• If you select Yes- Parent Involvement Plan will be linked• If you select No- Include a description

Guiding Questions/Connections• The system and all of its schools engage families in meaningful

ways in their children’s education and keep them informed of their children’s learning progress. (Accreditation 3.8)

Family and Community Involvement I.B.

Family and Community Involvement

2. Describe the process by which the school builds and sustains partnerships with the local community for the purpose of securing and utilizing resources to support the school and student achievement.

Family and Community Involvement I.B.

Effective Leadership

1. School Leadership Teama. Membership

Identify the name, email address and position title for each member of the school leadership team. (You need to add the user to the CIMS site via “manage users” prior to adding them to the school leadership team.)

b. Duties1. Describe the roles and responsibilities of the members, including how they serve as instructional

leaders and practice shared decision making.

2. Describe the process through which school leadership identifies and aligns all available resources (e.g., personnel, instructional, curricular) in order to meet the needs of all students and maximize desired student outcomes. Include the methodology for coordinating and supplementing federal, state and local funds, services and programs. Provide the person(s) responsible, frequency of meetings, how an inventory of resources is maintained and any problem-solving activities used to determine how to apply resources for the highest impact.

School Leadership Team I.C.1


2. School Advisory Council (SAC)a. Membership: Identify the name, email address and position title for each

member of the school leadership team. (You need to add the user to the CIMS site via “manage users” prior to adding them to the school leadership team.)

a. Add users to Data Warehouse as well

b. Remember you must be in compliance (within 10% of school demographics, the only administrator on SAC is the principal, and less than 50% of the members can be school employees.)

b. Duties1. Provide a description of the SAC's involvement with the following activities, as required by section

1001.452(2), Florida Statutesa. Evaluation of last year's school improvement plan

b. Development of this school improvement plan

c. Preparation of the school's annual budget and plan

2. Describe the use of school improvement funds allocated last year, including the amount budgeted for each project.

3. Verify that the school is in compliance with section 1001.452, Florida Statutes, regarding the establishment requirements and duties of the SAC. (This should be marked as yes. If you are not in compliance contact Dr. Terrie Mitev or Jodi Cronin to assist.)

School Advisory Council I.C.2

http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=1000-1099/1001/Sections/1001.452.html


3. Literacy Leadership a. Membership: Identify the name, email address and position title for each

member of the school-based LLT. (You need to add the user to the CIMS site via “manage users” prior to adding them to the school leadership team.)

b. Duties1. Describe how the LLT promotes literacy within the school.

Literacy Leadership Team (LLT) I.C.3

Public and Collaborative Teaching

D. Literacy Leadership 1. Describe the school's strategies to encourage positive working

relationships between teachers, including collaborative planning and instruction.

2. Describe the school's strategies to recruit, develop and retain highly qualified, certified-in-field, effective teachers to the school.

3. Describe the school's teacher mentoring program, including the rationale for pairings and planned mentoring activities.

Literacy Leadership Team (LLT) I.D

Ambitious Instruction and Learning

1. Instructional Programs and Strategies a. Instructional Programs

1. Describe how the school ensures its core instructional programs and materials are aligned to Florida's standards.

b. Instructional Strategies 1. Describe how the school uses data to provide and differentiate instruction to meet the diverse needs of students. Provide examples of how instruction is modified or supplemented to assist students having difficulty attaining the proficient or advanced level on state assessments.

2. Provide the following information for each strategy the school uses to increase the amount and quality of learning time and help enrich and accelerate the curriculum:

Instructional Programs and Strategies (LLT) I.E.1.a.

Ambitious Instruction and Learning

2. Student Transition and Readinessa. PreK-12 Transition

1. Describe the strategies the school employs to support incoming and outgoing cohorts of students in transition from one school level to another.

b. College and Career Readiness1. Describe the strategies the school uses to advance college and career awareness, which may

include establishing partnerships with business, industry or community organizations. 2. Identify the career and technical education programs available to students and industry certifications

that may be earned through those respective programs.

3. Describe efforts the school has taken to integrate career and technical education with academic courses (e.g., industrial biotechnology) to support student achievement.

4. Describe strategies for improving student readiness for the public postsecondary level based on annual analysis of the High School Feedback Report, as required by section 1008.37(4), Florida Statutes

Instructional Programs and Strategies (LLT) I.E.2.

http://data.fldoe.org/readiness/




• Were your goals relevant to the success of your school?

• Were the goals clear for all stakeholders?

• Were the goals written as a theory of action If (we do this) then, (this will happen).

• Were the targets attached to the goal relevant?

• How will the outcome be measured throughout the year to ensure a successful implementation?

8-Step Planning and Problem-Solving Process- Step 1

2015-2016 SIP Goals

• Step 1: Identify strategic and SMART (targets) goal(s)

• Are there any new goals you would like to add for next year?

• Are there any goals you can remove in next year’s SIP?

8-Step Planning and Problem-Solving Process- Step 1

2015-2016 SIP Goals

• Step 2: Brainstorm resources and barriers • What resources do you currently have to What

resources will you need to make your goals successful?

• What are the barriers your school/teachers face with achieving the goal? (Consider factors that have contributed to success so far and resources at school, community or district, such as: personnel, materials, schedules, curriculum, instruction, funding, leadership, partners, environment, school culture, etc.)


2015-2016 SIP Goals

• Step 3: Prioritize, group, and select barriers• Barriers should be something you can control• Barriers should be written in a positive format


2015-2016 SIP Goals

• Step 4: Brainstorm and prioritize strategies

• Step 5: Identify action steps for strategy implementation

• Step 6: How will the action plan be monitored for fidelity

• Step 7: How will the strategies be monitored for effectiveness to reduce/eliminate the barrier

• Step 8: How will progress toward the goal be monitored?


Documents

School Improvement Planning Fall 2015. Planning for Success: Systematic Strategies Make the Solutions Systemic to Ensure it is Sustainable 8-Step Planning