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SCHOOL OF MEDICINE
Project Happiness
Post Mortem Final Report
Updated: 19/10/2014
Committee Members
Executive Members
President/Project Manager: Denise Leom
Secretary: Felicia Lee
Vice Secretary: Wilson Wong
Treasurer: Yeo Yen Li
Vice Treasurer: Chitra Ravi
Graphic/Media
1. Minah Faiz (Leader)
2. Lim Min Xian
Refurbishment Team
1. Kuan Lin (Leader)
2. Minah Faiz
3. Lee Yumey
4. Chong Yit Khang
Carnival & Donation Team
1. Desiree (Leader)
2. Lim Min Xian
3. Ong Hwee Chin
4. Yeo Yen Li
5. Wilson Wong
6. Chong Yit Khang
Workshop Team
1. Jared (Leader)
2. Anusha
3. Chitra
4. Chow Wen Li
5. Emelda Rose
1.0 Introduction
We are a team of passionate medical students from Taylor’s University with a belief that
a seed of an idea fertilized by perspiration and perseverance can grow into tree of success.
Therefore, we aim to bring improvement of quality of life to an orphanage named “Pusat
Jagaan Beribuan Kasih”
2.0 Objectives
a) To improve the quality of life of the residents of the orphanage through the process of
refurbishment.
b) To help the orphans improve their intra-personal skills through the 2 days workshop
which will be further discussed below.
c) To raise awareness amongst the public and thereby connecting the willing givers to
this needy orphanage and also to create an opportunity for the founder of the
orphanage to expand her platform of connections to meet their daily needs & more
through a 1 day carnival.
3.0 State of Pusat Jagaan Beirbuan Kasih
a) History
This orphanage was founded by Ms Kavita with a group of friends few years ago. However,
her group of friends eventually let go of the orphanage after managing it for a few years for
family matters. Fortunately, a sponsor was willing to fund the orphanage at that time.
However, after funding the orphanage for 2 years, her sponsored eventually pulled out and
left to the United States. That left Ms Kavita in quite a predicament as she had 10 orphans in
her orphanage at that time. However, Ms Kavita did not have the heart to send the children
away and eventually decided to sustain the orphanage, hoping that things would turn on well.
Currently, the orphanage survives on the mercy of irregular donations of the good public. Ms
Kavita, who is also the only person with a steady income in the centre (she does shift work
when she is not in the orphanage), runs the place with help from a few older children who
was also raised in the orphanage. Whenever financial donations were insufficient, Ms Kavita
would meet that financial need with her own salary. Living conditions are sufficient for
survival but questionable in terms of a healthy environment. She has about 45 residents under
her wing of which there are 25 children of which 5 are disabled children and the rest are
adults without a home.
Refurbishment Report
Prepared by Refurbishment Team
1.0 Introduction
We are a team of medical students with a passion and desire to change the world. We believe
a seed of an idea fertilized by perspiration and perseverance can grow into tree of success.
With this attitude, we aim to bring improvement of quality of life to an orphanage named
“Pusat Jagaan Beribuan Kasih”.
2.0 Objectives
d) To improve the quality of life of the residents of the orphanage through the process of
refurbishment.
e) To raise awareness amongst the public and thereby connecting the willing givers to
this needy orphanage.
f) An effective collaboration with a Tzuchi to show support in their effort as well as
impacting our community.
g) To create a platform of connections for the founder of the orphanage to meet their
daily needs & more.
3.0 State of Pusat Jagaan Beirbuan Kasih
a) History
This orphanage was founded by Ms Kavita. Initially it was funded by a VIP but in just under
a year, her sponsor pulled out. That left her in quite a predicament as she already had 10
children under her roof. Ms Kavita eventually decided that she would push on and hopefully
things would turn on well. Currently, the orphanage survives on the mercy of irregular
donations of the good public. Living conditions are sufficient for survival but questionable in
terms of a healthy environment. She has about 45 residents under her wing.
b) Preliminary Report
• 45 residents in total
• Girls room
- one queen sized bed
- 10 girls in total (most sleeping on floor)
- need aircond repairs (1 repairable, one have to be replaced)
- need beds (raise fan)
- wall fans
- needs repaint
• Boys & old folks room
- a lot of double decker beds
- enough beds
- need aircond
• Living room
- broken cupboards
- need MORE cupboards for books, clothes, donations
- 1 old folk sleeping there because it's more cooling
- 5-8 small boys sleeping on mattress
• Foyer
- need study tables and chairs
• Store Room
- replace door lock
- needs repainting
- window needs to be replaced (wood rotting)
- roof above window needs extending?
• Kitchen
- all seem sufficient
- they have 2 fridges
• Miscellaneous
- walls could use better touch ups ( needs an expert’s touch)
- toilets need repairs
- 3 showers & 2 toilets (5 in total)
- only 1 that can be used as 1 time because pump is not good (update** only 1
shower not functioning. 1 bathroom leaking)
- in need of van for transportation
- new sign board
- needs monthly help with bills and rent
- need a lot more storage
- needs new sign
• Empty land next lot
- free to use
- convert to soccer/basketball/badminton court
- make a shaded area for them to hang their clothes to dry when it’s raining.
4.0 Plan of Action: Hire a contractor
Item
Description
Rate Qty Unit Amount
(RM)
01
02
03
04
05
06
07
08
09
10
11
Supply labour & material for repair of existing
reinforced concrete flat roof with sikafill liquid
apply waterproofing membrane and 1 layer of
protective screed & forming kerbs. Sikafill
sponsor by Hock Hong - Ah Deng
Electrical Works
i) Checking of mulfunction lighting at store
room.
Dismantle & conceal partially of existing
windows and installation of aluminium fixed
glass window.
Repair of existing damage partitions.
Replastering to existing uneven wall and/or
damage area.
(Outside store room)
Repair of existing damage timber window
frame.
Repair and replacement of existing PVC
water cistern for 1 toilet.
Supply labour and material for painting works.
Grey Colors Paint sponsor by Hock Hong - Ah
Deng
Cabinet works
i) Erection of 150mm high concrete
plinth comprising cement sand
brickwall and recycle refill material
4.00
8
0.00
8
20.00
8
0.00
1
50.00
200.00
1
20.00
776.00
320.00
2,520.00
380.00
1
80.00
440
1
1
1
1
1
1
1
1
1
2
1
Sqft
Sum
Sum
Sum
Sum
Sum
Sum
Sum
Sum
Sum
Nos
L/Sum
1,760.00
80.00
820.00
80.00
150.00
200.00
120.00
776.00
320.00
2,520.00
760.00
180.00
and plastering.
ii) Supply & installation of cabinet 14ft
length
Partially sponsor by Bestmas Furniture Design
S/B
Supply & Deliver Filling Cabinet. (Drawer
Type)
Supply labour & material to replace existing
damage glass door and repair damage runner
track.
Total Amount 7,766.00
Item Description
Rate Qty Unit Amount
(RM)
Ringgit Malaysia : Seven Thousand Seven Hundred Sixty Six Only.
a) 2 majors renovations to note
i) Roof repairs
ii) Window repairs
iii) 14ft Cabinet
5.0 Photos
Roof being repaired
Storage room underneath leaky part of roof. Walls and windows being repaired
Windows of girl’s room were sealed off due to neighbour’s complaints. As a result, there was
no ventilation and the girl’s room was left unused. Leaving most of everyone to sleep outside.
After discussions with neighbour, we have decided on new higher windows with smaller slits
to allow ventilation. The smaller slits and higher level, discourages the smaller kids to throw
rubbish into the other property.
New paint job!
Old cupboard and cabinets for 45 residents!
New and improved storage cabinets! For clothes and books
New Paint Job!
6.0 Conclusion
All repair works were completed as per quotation by contractor (item 4)
Ms Kavitha is especially happy with the installment of the new cabinets
Communications & Media Report
Project Head
Lim Min Xian & Minah Faiz
1.0 Aim
The aim of the Communications & Media team, which was to efficiently
communicate with various media platforms in order to utilize their resources to raise
awareness about the project as well as the orphanage, was effectively achieved.
2.0 Targeted Audience
Users of social media eg. Facebook, Instagram
Readers of local newspapers eg. The Star
Local community
Students and staff of Taylor's University
Khind Malaysia and other sponsors
3.0 Methods
3.1 Social Media
3.1.1 Facebook
Created a Facebook page promoting the project and the events involved,
namely the carnival.
Created a Facebook page for the orphanage, which can be maintained even
after the end of the project.
https://www.facebook.com/Projecthappiness.tusom
3.1.2 Instagram
Created an Instagram account for the orphanage, which can be maintained
even after the end of the project.
Instagram Id: Pusatjagaaanberibuankasih
Share geo-tagged photos of the orphanage on Instagram, in order to raise
awareness about the orphanage.
3.2 Local Newspapers
Contacted local newspapers and inform them regarding the project and the
orphanage, in order to receive publicity.
Contacted local newspapers regarding the Carnival and encourage them to
promote it as well as to cover the events of the day itself.
Successfully managed to spread word about the Carnival on Star Newspaper
and Bernama News.
Star Newspaper:
Bernama News:
http://education.bernama.com/index.php?sid=news_content&id=10729
18
3.3 Local community
Distributed flyers to the local community, in order to raise awareness about
the project and the orphanage, as well as to encourage them to participate in
the Carnival.
Obtained direct engagement with people from the local community, in order to
raise awareness about the project and the orphanage, as well as to encourage
them to participate in the Carnival.
3.4 Students and staff of Taylor's University
Liaised with the staff at Taylor's University for any equipment and necessary
resources or transportation for the project.
Raised awareness amongst the student and staff via flyers and direct
engagement.
Encouraged students and staff to participate in the Carnival via flyers and
direct engagement.
Encouraged Taylor's University administration to promote the project as well
as the orphanage on the Taylor's University webpage and student portal.
Invited esteemed guests from Taylor's University to participate in the
Carnival.
3.5 Khind Malaysia and other sponsors
Invited esteemed guests from Khind Malaysia and other sponsors to participate in
the Carnival.
Unfortunately, the esteemed guests from Khind Malaysia as well as other sponsors
were unable to participate in the Carnival.
4.0 Budget*
Used for printing of the all the posters, and other necessary media related materials.
Total amount allocated: Rm 50
Total amount spent: RM 46
*refer the budget report for further details
Appendix 1 – Cover pic for Facebook group and event page
Appendix 2 – Coupon design
Appendix 3 – Poster and flyer design for the carnival
Appendix 4 – Invitations
Appendix 5 – Poster design for sponsor a child
Appendix 6 – T-shirt design
Workshop Report
Prepared by Workshop Team
1.0 Introduction
The following workshop activities were done by addressing three main points:
1.1 Lack of confidence and self-identity among the orphans
1.2 Lack of opportunity to receive education on arts
1.3 Financial difficulties of the orphanage
2.0 Activities
2.1 Motivational Talk
2.1.1 Introduction and Goal
Through this activity the children were given advises on how to become a
better individual stressing on self-confidence and the importance of education
as well as extra-curricular activities. This will give them the ability to lead a
brighter life when they grow up and leave the orphanage.
2.1.2 Speaker
Dr.Vinod Lakshmikanth, curently working in Sunway Medical Center took his
time to come and give a talk to the children on personal developement. He is
well known to have long term experience working with youths and he is a
dynamic communicator.
2.1.3 Topics
- Self Confidence
- Moral Support
- Education
- Sports
- Meeting new people
2.1.4 Duration
• Dr Vinod spoke for 45minutes.
2.2 Drawing and colouring competition
2.2.1 Introduction and Goal
The children below the age of 12 were provided with paper and drawing
materials such as colour pencils and drawing blocks. Children between the age
of 10 to 12 years old were given materials to draw freely. Children below the
age of 10 were given drawings to colour. They were given an hour to complete
their artwork while the older children were attending the talk on personal
development as well as recycling. The drawings and colorings were judged by
committee member and prizes were given away during the carnival day. This
served as a platform for the children to be creative and express their emotions
as well as thoughts which might be suppressed because of the poor living
conditions.
2.2.2 Facilitator
• Committee members
2.2.3 Duration
• 1 hour
2.2.4 Equipment and Materials
- Drawing block
- Colour pencils
- Magic pens
- Colouring sheets
2.3 Recycling
2.3.1 Introduction and Goal
We introduced different recycling skills which would both help them to reduce
expenses and earn some income. This can also help in sustaining the
environment.
2.3.2 Facilitator
• Committee members
2.3.3 Content
- Waste management
- Resource management (water, electricity, food)
2.3.4 Duration
• 1 hour
2.4 Dance and Music
2.4.1 Introduction and Goal
Music is the language that connects everyone regardless of any status. We
guided the orphans to form groups and prepare a performance to be showcased
in the carnival day of the project. By doing this, we will be able to get close to
the orphans, bring the joy of music and increase their confidence level to
perform in the public.
2.4.2 Facilitator
• Committee members
2.4.3 Content
• Tamil dance songs, Bara bara
2.4.4 Duration
• 2 hours
2.4.5 Equipments and Materials
Audio System-used mobile phones
2.5 Icebreaking Games
2.5.1 Introduction and Goal
The games were played before starting each workshop session. The children
were very happy to play games and opened up more towards us. It also raised
their confidence when they complete a task in the games.
2.5.2 Facilitator
• Committee members
2.5.3 Content
*Appendix
2.5.4 Duration
15-20 minutes for each game.
3.0 Itinerary
3.1) 1st Day:
8.30am - Preparation
9:00am – Ice breaking
9:30am - Motivational Talk/ colouring contest for children below 12 years old
10.30 – breakfast-end of session
3.2) 2nd Day:
8:30am – Preparation/ breakfast
9:00am – Recyling/ coulouring contest for children below 12 years old
10.00am – Performance practices/music session
11.00am – end of session
4.0 Breakfast
The breakfast for the two workshop days were provided.
5.0 Cost
Things purchased Quantity Cost of one unit
(RM)
Total (RM)
White Board Marker (4pcs) 1 2.90 2.90
Magic Color (18’s) 2 1.90 3.80
DIY Color Frame 15 1.30 19.50
Mentos Kids PA 5 0.60 3.00
Pop 2B Pen 1 3.90 3.90
Cloud 9 (Chocolate wafers) 3 1.20 3.60
Stationary Set 590 1 2.00 2.00
Paper Cups (50’s) 3 6.00 18.00
Styrofoam Plates (100’s) 1 12.90 12.90
Wrapping Paper 3 1.50 4.50
Col Pencils 1 10.90 10.90
BV Super Tape 18 mm 1 2.90 2.90
Big Value Colour Pencils 5 7.50 37.50
Pooh Lunch Box 1 4.40 4.40
C-Deep COLOUR 1 6.90 6.90
BK Pencil BAG 1 5.00 5.00
SW 0555 (Coloring Book) 1 4.50 4.50
U & I Colouring Block 1 2.80 2.80
Stationary Set 1 7.90 7.90
TT Ball (Ping Pong Balls) 3 5.00 15.00
11 oz Mug 1 1.90 1.90
Celophene Tape (3IN1) 1 1.95 1.95
Total 175.75
Food for Workshop
Stringhoppers/Puttumayam (1 set -2) 50 1.40
70.00
Donut 50 0.40
20.00
Curry Puffs 50 0.40
20.00
Drinho Soya Bean 250ml (6’s) 3 16.50
49.50
Thosai + Dhal 100
150.00
Total
309.50
Appreciation Gift for Motivational Speaker
Ceramic Mug with Lid 1 21.00
21.00
Wrapping Paper
1 2.00
2.00
Double sided Tape 1 3.00
3.00
Total
26.00
Total Cost
No. Materials Total Cost (RM)
1. Workshop 175.75
2. Food 309.50
3. Appreciation Gift 26.00
Grand Total 511.25
6.0 Conclusion
In conclusion, the overall workshop organized was a successful one as the goals were
achieved. Although there were some shortcomings whereby the workshop had to be cut short
due to replacement school for the children, we managed to carry out the most beneficial
activities for the children. All colouring materials were given to the children after the
workshop for their own use.
*Appendix (Games)
Human Bingo: 20-30mins
1. Write 2 things about yourself on 2 papers, one something that is obvious about you,
and the other thing is only something that you know
2. Collect all of it, fold put it in a bowl
3. Next, have ping pong balls with numbers on it (1-25)
4. Divide them into 2 groups randomly.
5. Place bingo grids on floor (25A4 papers with numbers on it stuck together with tape
so it looks like a mat)
6. Get a volunteer to pick a number (eg: 3)
7. Volunteer takes a paper from the bowl and reads it out loud. The person who wrote it
will go stand at box number 3. If it’s a common thing (rmb they wrote one general
and one specific), both the bingos will have 2 ppl standing on each mat.
8. The first group to get a bingo wins.
P.s: If someone wrote I am wearing green today, and there are 10 ppl wearing green, only one
representative from each group can stand on the bingo mat.
Moral of the game: Get to know them better and they can also learn things about their friends
that they never knew.
Human Knot: 5-10mins
Participants get in groups of five, and connect hands so that they form a tangled knot.
Then, each team must try to get out of the knot without letting go of each other's hand.
P.s: Cannot hold the hands of the person next to you
Carnival Team
Prepared by Carnival Team
1.0 Introduction
Carnival day was expected to be held on the final day of the duration of the project at the
orphanage. Many varieties of interesting activities such as fun-filled games, stalls selling
sumptuous food and thirst quenching drinks and beautifully decorated booths of item
donations were planned. We targeted to attract an estimation of 250-300 'attendants'.
Besides that, we are aslo expected to make a large amount of profit which we will then
contribute to the orphanage. In addition to profit, we hope that our event will raise
awareness among the community and public on the importance of charity and that there
is an orphanage that will need everyone’s support and help.
Date: 4th October 2014
Time: 10am – 4pm
1.1 Objectives
- To raise fund for the orphanage.
- To raise awareness about the existence and need of the orphanage.
- To develop the intrapersonal skills, such as communication skills and
responsibility among the orphans.
2.0 Carnival
2.1 Activities
2.1.1 Donation-Exchanging Booth
- A donation cum exchanging booth was set up during the carnival to
allow people from the public community to donate any items* that
they no longer need but are still in good conditions.
- In appreciation of their goodwill, their donation will be exchange
with a hamper that were prepared by the committee members.
* Items that the public can donate/exchange:
1. Clothes
2. Electrical appliances
3. Books & Stationaries
4. Toys
2.1.2 Performance
- The orphanages performed 5 different dances and a song as an
appreciation for the presence and participation of the public
community on the carnival day.
2.1.3 Games
Few games were prepared in order to allow interaction between the
orphans and the public community who participated. Apart from that,
these games helped to generate some funds for the orphanage home.
The public community had to purchase the coupons sold on the
carnival day in order to participate and money from the coupons sale
were all given back to the orphanage home.
- Bowling
Description: Bowling set was set up. Participants are required to use a
bowling to knock down the bowling pins. Points was given with the
highest 5 points to those who strike, 3 points if more than half of the
bowling pins were knocked down while the lowest 1 point for those
who knocked down less than half of the bowling pins. Points were
collected to be redeemed for prizes.
- Table talk
Description: A table with a bowl of water in the middle was set up.
Two participants faced against each other. The game master asked
simple questions, eg. 'What color is the sky?' and the first person who
answers the question correctly picked up the bowl of water and splash
it in the other person's face. It was a fun, fast-paced game that tests the
participants' reflexes and speed. The bowl of water was refilled after
each round. Each game consist of 5 rounds.
- Catch the Duck
Description: Filled a kid's pool with water and place several floating
ducks in it. Each floating duck was marked with a number,
representing the points. Points were collected and accumulated to
redeem gift.
- Cans down
Description: 5 Aluminum cans were put at the table at a distance of
about 5 feets away from the participants. Participants were required to
shoot down all the cans. Points were given accordingly with the
highest to those who strike and the lowest who strike less than 3 cans.
Points were then used to redeem for gift.
- Eggs and homies
Description: Ping pong balls were to be thrown to the egg cartons, with
some spaces marked with different colours that indicating different
points to be scored, from a distance of about 5 feets. Points collected
can be used to redeem gift.
- Gift redemption stall
Description: The stall was set up as a platform for participants, who
have collected points from playing game, to redeem their points. 20
points was needed to redeem a draw for the different categories of
prizes, ranged from consolation prizes to platinum prizes. The values
of prizes are proportionate to the prices of the prizes, which ranged
from RM4 to RM35.
2.1.4 Photo Session
- There are 2 photo sessions that will be held.
i. Photo session with the committee members and
lecturers.
Photos of the orphans were taken with the committee
members who were all present and lecturers that were
present on the carnival day itself.
ii. Photo session with the orphanages
A photo session was held at the end of the event where the
orphans would take photos with the medical students
(Taylor’s University) who have helped throughout the event
and with the public who were present at that time.
2.1.5 Food
- Total of 4 stalls selling food items were set up in the foyer of the
orphanage home to generate some funds for the home.
- Food items sold on the carnival day are:
i. Nasi lemak
ii. Pizza (Domino’s Pizza)
iii. Donuts
iv. Cupcakes (sponsored by NRC)
v. Cupcakes (sponsored by Denise’s family)
vi. Bread pudding
vii. Nyonya kuihs
viii. Curry puffs
ix. Corn in a cup
x. Cotton candy
xi. Popcorn
xii. Fruits
xiii. Drinks
xiv. Biscuits
2.1.6 The Gallery
- A photo gallery was set up between the game and food station.
- The photo gallery comprises of:
o The arts and crafts that were prepared by the orphans prior
to the carnival.
o Miss Kavitha’s life story, focusing on how she started the
orphanage and the struggles she has been through.
o Photos from the workshop and refurbishment.
2.1.7 Population that attended
- 16 committee members
- 32 volunteers from Taylor’s University School of Medicine (Batch
2,4,5 and 6)
- 5 NRC volunteers
- 4 lecturers of Taylor’s University School of Medicine
- 50-100 public community
2.2 Work Plan
2.2.1 Items Used
- Three (3) 20x20 feet-sized canopies, One (1) 20x10 feet-sized
canopy
- 50 tables
- 100 chairs
- PA System
2.2.2 Activites
- Food bazaar.
- Game stations.
- Performance by the orphans.
Itinerary
Time Activity
10.00am Arrival of guest
10.30am
11.00am
11.30am
11.45pm
2.00pm
3.30pm
4.00pm
Opening speech by the representative of Taylor’s University School of
Medicine (Prof Ong King Kok, Deputy Dean).
Introductory Speech by Densise Leom Project Manager followed by
distribution of token of appreciation for the generous sponsors and
supporters, followed by speech by Ms Kavitha.
Gallery Showcase and performance by the Kids of the Orphanage
Games & food sales commence (will be ongoing till the end of the
event)
Gallery showcase + Children’s artwork showcase and prize giving
Closing Speech: Project Manager and Photo session
Event End
2.2.3 Human Resources
- Total of 17 committee members.
- Total of 33 volunteers from Taylor’s University School of
Medicine.
- 5 NRC volunteers.
2.3 Evaluation Plan
The success of our project can be evaluated by the:
Number of people who show up on the carnival day.
o There were a total of about 50-100 people that attended the
carnival excluding the committee members and volunteers.
Number of volunteers who help in organizing the carnival.
o A large number of volunteers helped out on the carnival day.
The amount of funds raised on the carnival day.
o RM3805
The amount of donated items from the public.
o There were plenty clothes, curtains, electrical items and coupons
donated by the public for the orphans in this home.
3.0 Conclusion
In conclusion, the carnival event was a success. Although there were some limitations along
the way however we have managed to curb it and the event ran smoothly at the end of the
day. The children and public all had a great time together.
