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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro Project Nr 561847-KA2-CBHE School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro Document type: Minutes Meeting No: 2 nd Project management meeting Date of Meeting: 27 th 29 th March 2017 Meeting Location: University of Donja Gorica Meeting called by: University of Macedonia Facilitator: Prof.dr. Maja Drakic Grgur The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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Page 1: School-to-Work Transition for Higher education students ...trans2work.eu/wp-content/uploads/2017/05/Trans2Work_-2nd-PMM_… · Facilitator: Prof.dr. Maja Drakic Grgur The European

School-to-Work Transition for Higher education students with disabilities

in Serbia, Bosnia & Herzegovina and Montenegro

Project Nr 561847-KA2-CBHE

School-to-Work Transition for Higher education

students with disabilities in Serbia, Bosnia &

Herzegovina and Montenegro

Document type: Minutes

Meeting No: 2nd Project management meeting

Date of Meeting: 27th – 29th March 2017

Meeting Location: University of Donja Gorica

Meeting called by: University of Macedonia

Facilitator: Prof.dr. Maja Drakic Grgur

The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may

be made of the information contained therein.

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

2

1. Participants

1. Lefkothea Kartasidou (UOM);

2. Matjaz Debevc (UM FERI);

3. Danilo Zimsek (UM FERI);

4. Pavel Wdowik (UW);

5. Ioanna Papavasileiou (UOM);

6. Despoina Panagiotopoulou (GNOSI);

7. Katja Kalusch (DEKRA);

8. Maja Drakic – Grgur (UDG);

9. Bojana Malisic (UDG);

10. Tamara Tomic (UDG);

11. Jovana Drobnjak (UDG);

12. Marija Vugdelic (UDG);

13. Ana Basic (UDG);

14. Tatjana Dlabac (UoM);

15. Danilo Nikolic (UoM);

16. Maja Skuric (UoM);

17. Radmila Gagic (UoM);

18. Nikoleta Franovic (UoM);

19. Ana Dragutinovic (UoM);

20. Nikola Pavlovic (UoM);

21. Ljiljana Vuckovic (UoM);

22. Aleksandra Mugosa (EAM);

23. David Percobic (EAM);

24. Djordjo Borovic (EAM);

25. Svetlana Cicvaric (AYDM);

26. Andjela Radovanovic (AYMD);

27. Katarina Kaplarski (BMU);

28. Valentina Paunovic (MBU);

29. Pavle Milenkovic (UNS);

30. Jasna Milosevic (UNS);

31. Lazar Petrovic (UNIKG);

32. Milan Milovic (UNIKG);

33. Milan Jankovic (ASD);

34. Marina Lukic (ASD);

35. Danijela Milosevic (BADEN);

36. Radisav Marjanovic (UNION 2000);

37. Adam Zimonjic (UNION 2000);

38. Ana Bilinovic (UNS);

39. Biljana Kokeza (PROFIL);

40. Almir Sijercic (PROFIL);

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

3

41. Drazenko Jorgic (UBL);

42. Nebojsa Macanovic (UBL);

43. Dragan Matic (UBL);

44. Lejla Hodzic (UNSA);

45. Merima Zukic (UNSA);

46. Biljana Sladoje Bosnjak (UES);

47. Vera Vujevic (UES);

48. Ranka Perucica (UES);

49. Tomislav Novovic (SECONS);

50. Ranko Lazovic (NEO);

51. Vanja Drljevic (NEO).

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

4

The following paragraphs provide a brief summary of the presentations and discussion. The

presentations will be lodged to the Trans2Work platform.

2. Agenda

Day 1 - Date: 27/03/2017

Room: UDG Gallery, ground floor

Time Description

9:45-10:00 Registrations

10:00-13:00 Field Monitoring Visit National Erasmus+ Office Montenegro

13:00-14:00 Lunch Break

14:00-15:00 Debriefing session of the Field monitoring visit

15:00-16:00

MNGT9 Project management - Lefkothea Kartasidou/ University of

Macedonia

Financial management

Reporting

Intermediate report

Special Mobility Strand

16:00-17:00 WP2 Connecting HE with Work for students with disabilities: training on the web tools – Lazar Petrovic University of Kragujevac

17:00-18:00

EXP8 Exploitation: Delivered outputs/ outcomes and next steps

Bojana Malisic/University of Donja Gorica

E learning seminars

Creation and Use of Accessible data base and website

18:00 Closing the 1st day

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

5

Day 2 – Date: 28/03/2017

Room: UDG Gallery, ground floor

10:00-10:45 will be in two rooms one for the external evaluators and one for meeting with coordinator (S13 and S47)

15:30-16:30 will be in four rooms (S11, S12, S13 and S14)

Time Description

10:00-10:45 QPLN 7.3: Meeting with external evaluators – Partner country RS

10:00-10:45 MNGT9: Management meeting of the coordinator with partners from

Partner Countries

10:45-11:30 QPLN 7.3: Meeting with external evaluators – Partner country BiH

11:30-11:45 MNGT9: Management meeting of the coordinator with partners from

Partner Countries

11:45-12:00 Coffee Break

12:00-12:45 QPLN 7.3: Meeting with external evaluators – Partner country MNE

12:45-13:30 QPLN7.3: Meeting with external evaluators – all partners

13:30-14:30 Lunch Break

14:30-15:30 WP4 Training: plan of the training and the training material, Matjaz

Debev/ University of Maribor

15:30-16:30 Training of academic/ teaching staff – Pawel Wdovik/University of

Warsaw

15:30-16:30 Training of Mentors – Ioanna Papavasileiou/ University of

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

6

Time Description

Macedonia

15:30-16:30 Training of Employers – Despoina Panagiotopoulou/GNOSI

Anaptyxiaki

15:30-16:30 Training of SwD – AYDM, ASD, HO partner, UOM, UM Feri

16:30 Closing the second day

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

7

Day 3 – Date: 29/3/2017

Room: UDG Gallery, ground floor

Time Description

10:00-11:00

WP3 Higher Education and Work based learning: planned and

achieved activities: adaptations and recommendations

from ASD, AYDM, HO partner

11:00-11:30 Discussion on disability issues

11:30-12:00 Coffee break

12:00-12:30 Project Steering Committee – Lead partners from WPs

12:30-13:00 DISS7 Dissemination: Delivered outputs/ outcomes and next steps – Katarina Kaplarski/ Belgrade Metropolitan University

13:00-14:00 WP5 Piloting and evaluating at partner universities and employers: plan and strategy – Biljana Bosnjak/University of East Sarajevo

14:00-14:30 Regional Steering Committee (UES, UNIKG, UDG and UOM)

14:30-15:00 Overall discussion - Closing the meeting

3. Venue

Name University of Donja Gorica (UDG)

Address: Donja Gorica bb, 81000 Podgorica

Tel: +382 20 410 771

WEB: www.udg.edu.me

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

8

4. Introduction

The purpose of the meeting was to: raise the following issues:

WPs and DEVs: current state and future plans

WP2 Connecting HE with Work for students with disabilities: training on web based

tools

WP3 Higher Education and Work based learning: finalizing the WP

Training of stakeholders (WP4 Training)

Training of academic/ teaching staff

Training of mentors

Training of employers

Training of SwD

WP5: Piloting and evaluating at partner universities and employers: plan and strategy

QPLN6: External evaluation

DISS7 Dissemination: overall feedback on developed and planned dissemination

activities

EXP8 Exploitation: planned and achieved activities

E learning seminars

Data base

MNGT9: Management of the project

Intermediate report

Financial Management: supporting documents, purchase of equipment

Special Mobility Strand

Establish a detailed plan and revise the work plan and agree on allocation of tasks and

responsibilities

Discuss the procedures, deliverables, steps, and actions to be taken.

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

9

5. Workpackages

The first day of the meeting was devoted to monitoring the implementation of the Project by the

National Erasmus + Office of Montenegro (NEO MNE). At the beginning of the meeting Ms

Drakic Grgur welcomed the participants and introduced them with the aim of monitoring of the

project. Ms Bojana Malisic presented the main idea of the project, specific and general

objectives, the project consortium, and completed and planned activities and all activities related

to the implementation of the project. Representatives of NEO MNE were asking questions that

they needed more answers too. The discussion was attended by all the partners present. In the

end, Ms Vanja Drljevic from NEO expressed their informal assessment of the monitoring project,

expressing her satisfaction with the cooperation and atmosphere between the partners, past

activities, noting that the formal report will contain some suggestions for improving the process.

The suggestions that NEO made were:

- Career centers at the universities should be involved in training; - Ministries relevant to the topic should be also involved in the local activities, since

these partners are essential for securing sustainability of results in the future; - -Since there are some initiatives in the Employment Agency of Montenegro on the

similar topics, synergy should be enabled.-- Students should be motivated to get involved in the special mobility strand, for which purpose some preparatory English language courses could be organized;

After the opening of the meeting and the opening speech, Ms Kartasidou had a presentation

and discussion with partners regarding the Project Management issues. We discussed on many

issues, such as writing the Intermediate Report for the period of 15th October 2015 to 15th

March 2017; sending supporting documents for the Intermediate report of the Project; financial

issues - particularly with regard to the procedure of procurement of equipment, use of unit costs

and subcontracting costs; use and difficulties in the use of Collaboration platform; activities

related to the Special Mobility Strand and future meetings within the Project. Ms Kartasidou

again reminded partners that according to documents received from partners she will complete

the Intermediate Report. All partners were required to provide all related supporting documents

from financial management occurred within this period since the Intermediate Report must be

send to the EACEA by 15/04/2017.

Also, Ms Kartasidou reminded that it is necessary to sign the Inter-institutional agreement

between all the universities in the three countries in which the student exchange will be realized,

and that it is an obligation to sign the agreement until May 2017, and also she note that some

partners already send their comments regarding SMS. The task of the partners is to check the

contents of the Inter-institutional agreement and propose changes, but Agreement needs to be

done until May 2017. The mobility of students will be realized in the last year of the project, it will

include 32 students and it is necessary to determine criteria for the selection of students who will

be involved in this process. Money designated for SMS is only for this purpose and the student

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

10

will get the necessary money before going to another institution. Students cannot be funded by

two European funds.

During the first day of the meeting Mr. Lazar Petrovic from University of Kragujevac

presented completed and planned activities within WP2 Connecting Higher Education with work

for students with disabilities. Mr. Petrovic presented that Web based tools for employers DEV2.1

is completed, Web based tools for students with disabilities DEV2.2. is completed and also

presented activities need to be done until June 2017 as follows transfer ready web based tools

on server of UDG, completed list of delegated mentors of every institution, training of mentors for

web based tools and translation of the website and platform on Montenegrin and Bosnian having

that website and platform have already translated on English and Serbian. Representative from

UNIKG note that after website and platform will be send to the server provided by UDG will be

created Accessible Data Base with WP8 Exploitation and Sustainability, EXP8.3. After Mr.

Petrovic’s presentation, Ms. Bojana Malisic presented completed and planned activities under

Exploitation and Sustainability. Focus was on creation of first E-Learning seminars that need to

be done three for second year. E-Learning seminars need to be done by UDG, UNIKG and UBL.

UDG, BMU and UBL need to create guidelines for the E-seminars and UNS, UES and UOM final

content for seminars. After discussion first day was closed.

The second day of the meeting began at 10:00. During the day, partners from Partners

countries had meetings with the External Evaluators, Mr. Tomislav Novovic from SECONS and

with representative from DEKRA Akademie, Ms Katja Kalusch, also during the day coordinator

of the project, Ms. Lefkothea Kartasidou, had a meeting with partners individually.The individual

meetings are important in order to discuss and solve face to face any kind of related financial or

management issues as well as project implementation activities. After finished all meetings with

External Evaluators, Mr. Matjaz Debevc presented activities related to the WP4 Training: plan of

the training and the training material, after this presentation trainings were held. The whole

group was divided into 4 groups – training of academic/teaching staff trained by Pawel Wdowik

from UW, training of students with disabilities trained by Danilo Zimsek from UM FERI, Andjela

Radovanovic from AYDM and Lefkothea Kartasidou from UOM, training of mentors trained by

Ioanna Papavasileiou from UOM and training for employers trained by Despoina

Panagiotopoulou from GNOSI.

Third day began earlier at 09:30h. The first sessions began with presentation of the Website

and platform by UNIKG. Mr. Milan Milovic from UNIKG train and presented the main issue

related to the use of website and platform. He showed the main technical issue that mentors will

use. The leaders of the different work packages have presented the so far completed tasks and

the plan for the future. During the third day Association of Student with Disabilities (Serbia)

related to the Terminology and WP3 Higher Education and Web based learning. The discussion

regarding the activities was very helpful and partners agree with what is planned in the coming

months of the project realization.

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

11

5.1 Work package 2

UNIKG as lead partners presented the plan for WP2 as well as the technical issues related to the

development of the web tools.

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

DEV2.3 Piloting the web based tool

Preparation of the piloting of the

web tools (a) translation (RS-

UNIKG, BiH-UBL, MNE-UDG)

(b) connecting with SMS

activities (see SMS and WP5)

May 2017

DEV2.3 Piloting the web based tool

Change of the initial plan:

Piloting will start earlier since we

need to keep up with the

academic calendar and so that

those activities will be combined

with the data base. It was

decided to link both activities so

that the data base can be

finalized and the web tools can

support the development of the

data base

June – September

2017

Comments

Mr Petrovic presented the content of WP2. Mr. Lazar Petrovic from University of Kragujevac presented

completed and planned activities within WP2 Connecting Higher Education with work for students with

disabilities. Mr. Petrovic presented that Web based tools for employers DEV2.1 is completed, Web based

tools for students with disabilities DEV2.2. is completed and also presented activities need to be done until

June 2017 as follows transfer ready web based tools on server of UDG, completed list of delegated

mentors of every institution, training of mentors for webbased tools and translation of the website and

platform on Montenegrin and Bosnian having that website and platform have alredy translated on English

and Serbian. Representative from UNIKG note that after website and platform will be send to the server

provided by UDG will be created Accessible Data Base with WP8 Exploitation and Sustainability, EXP8.3

Also, representative from UNIKG presented technical part of the website and the platform, this mean that

Mr. Milan Milovic presented how website and platform works and how it is created for use by the mentors.

They will send to the partners data so all partners can send feedback related to the web based tools.

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

12

5.2 Work package 3

ASD presented main issue related to the Terminology within the WP3 Higher Education and

Work based learning: planned and achieved activities: adaptations and recommendations

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

DEV3.2 Development of internship

program for SwD

Development of internship program for

SwD: final 14

th February 2017

DEV3.3

Design recruitment

guidelines for employers

opening positions for

SwD/graduate wD

Design recruitment guidelines for

employers opening positions for

SwD/graduate wD: structure and content

(final version)

14th February 2017

Comments

Ms Marina Lukic and Mr Milan Jankovic from Association of Student with Disabilities in Serbia presented

the terminology related to the DEV3.2 Development of internship program for SwD and DEV3.3 Design

recruitment guidelines for employers opening positions for SwD/graduate wD. She expressed the

importance of the terminology in the reports performed within WP3. Final version of the internship program

for SWD is done in cooperation with partners from all three countries, given for feedback to all partners,

and the expected deadline for completion of the final version was February 14th. The partners expresed

there opinion according to this issue but all agree that all partners prepare one paragraphs for MNE, BiH

and SRB about terminology used in all three partner countries. Each partner country will prepare a text of

500 words in english focusing on contextual issues of disability. These texts will be included in an annex

that will be attached to each deliverable summarizing related disability issues in order to help partner

countries develop a certain policy towards disability issues.

5.3 Work package 4

UM Feri as lead partner presented the activities within WP4 in the next period.

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

DEV4.2 Training of employers

Each partner will prepare Annex

as in the training plan and

method for the training (face to

face, virtual etc)

20th February

2017

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

13

DEV 4.3 Training of transition mentors

Each partner will prepare Annex

as in the training plan and

method for the training (face to

face, virtual etc)

20th February

2017

DEV4.4

Training SwD (to manage

their career, develop project,

learn about project

management, etc.)

Each partner will prepare Annex

as in the training plan and

method for the training (face to

face, virtual etc)

20th February

2017

DEV4.1, 4.2, 4.3

& 4.4

Training the trainers (face to

face training)

Training in Podgorica March 2017

DEV4.1, 4.2, 4.3

& 4.4

Training the trainers (face to

face training)

Training in Maribor May 2017

DEV4.1, 4.2, 4.3

& 4.4

Training the trainers (face to

face training)

Training in Greece June 2017

DEV4.5 Evaluation of the training

Final Plan and content of the

evaluation: development of the

questionnaires

end of February

2017

DEV4.5 Evaluation of the training Draft report of the evaluation end of September

2017

DEV4.5 Evaluation of the training Draft report of the evaluation 14th October 2017

Comments

Dr. Debevc pointed out that the aim of WP4 is to give knowledge for improving the quality of transition

from School to Work of SWD, and provide support and training to universities and associations involved in

the project. WP4 is based on WP1, WP2 and WP3. There was a discussion about the translation of

training materials into local languages of the countries involved in the project, and the method of training:

whether that training is organized by each university separately, or to organize a training video to be

recorded or video material that would be used in training. It was suggested that the training is a

combination of face to face training and recorded material that could be set up on the web tool and

distributed. The target population are: academic staff (20 persons from each university), employers (20

persons from each partner country), supervisor (5 mentors for each university) and students with

disabilities. Also, Ms Debevc urged to contact four people to assist in the creation of E-Learning Content,

Courses (management, performing), e-Learning Systems and LMS (technology) and evaluation. Mr.

Debevc remind to all partners that the book needs to be created as a final outcome of the training. For the

book there are coordinators for each training group: for Academic Staff is UNSA (Lejla Kafedzic), for

Employers is UNS (Pavle Milenkovic), for mentors is UES (Biljana Bosnjak) and for students with disability

is UBL (Drazenko Jorgic). During this project meeting was held training of academic/teaching staff trained

by Pawel Wdowik from UW, training of students with disabilities trained by Danilo Zimsek from UM FERI,

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

14

Andjela Radovanovic from AYDM and Lefkothea Kartasidou from UOM, training of mentors trained by

Ioanna Papavasileiou from UOM and training for employers trained by Despoina Panagiotopoulou from

GNOSI.

5.5. Work package 5 UES as lead partner presented the planned activities under Monitoring and piloting

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

DEV5.1

Monitoring and piloting the

strategy and plan of the

companies

Create a plan and the monitoring

strategy to encourage companies

and employers to create placement

opportunities for SwD (all partners

from employment sector as well as

NGOs)

Discussion about

the content and

plan during project

meeting

DEV5.2 Monitoring and piloting the

transition services

Create a plan and the monitoring

strategy to encourage companies

and employers to create placement

opportunities for SwD (all partners

from employment sector as well as

NGOs)

Discussion about

the content and

plan during project

meeting

DEV5.3 Piloting the training effects and

impact

Reporting the training effect during

the piloting year

Discussion about

the content and

plan during project

meeting

DEV5.4 Piloting the training effects and

impact

Monitoring and piloting the effect

and impact of data base and website

Discussion about

the content and

plan during project

meeting

Comments

Ms. Vera Vujevic presented content of this work package and presented to the other partners activities

related to the DEV5.1 Monitoring and piloting the strategy and plan of the companies, DEV5.2 Monitoring

and piloting the transition services, DEV5.3 Piloting the training effects and impact and DEV5.4 Piloting the

training effects and impact.

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School-to-Work Transition for Higher education students with disabilities in Serbia, Bosnia & Herzegovina and Montenegro

Project No: 561847-KA2-CBHE

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5.6. Work package 6

During this meeting partners have meeting with external evaluators from Secons.

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

QPLN6.2 Internal QPLN

Partner evaluation and 2nd project

meeting (prepared by DEKRA and

all partners)

15th April 2017

2nd quality Assurance report

(reporting period 15/10/16-14/10/17)

15th November

2017

QPLN6.3 External QPLN 1st external Quality report 15th April 2017

Comments

During the meeting, partners from Partners countries had meetings with the External Evaluators, Mr.

Tomislav Novovic from SECONS and with representative from DEKRA Academie, Ms Katja Kalusch.

5.4 Work package 7

BMU as lead partner presented the planned dissemination activities.

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

DISS7.2 Website of the project Updating content: BMU, UBL, UDG,

UOM

till end of the

project

DISS7.3

Raising awareness and

motivation to employers and

families

Public debates or media promotion:

ASD, AYDM & HO will coordinate

those activities

Planned activities

till end of October

2017 have been

presented

DISS7.4

Raising awareness and

motivation to HE students with

disabilities

Public debates or media promotion:

each partner country need to decide

about some dissemination activities

Planned activities

till end of October

2017 have been

presented

DISS7.5 Dissemination products and

materials

4th Newsletter: content will be

monitored by Procom end of June 2017

4th Newsletter: prepared by UBL 14th July 2017

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Translation of the 4th newsletter in

all languages: UNIKG, UDG, UBL end July 2017

Comments

Mrs Kaplarski reminded attendees that completed activities and expressed the need for the information on

social networks to be more often and faster published. Next steps should be completed in the coming

period: website analytics; prepare 4th Newsletter until end of June 2017 in the English language, and its

translation into local languages to be finished by July 14th 2017; and also reminded that planned activities

during the second project year, until October 2017 were presented and planned by all partners.

Newsletters need to focus more on already organized and future activities. There is a need to be more

compact by having the format of announcements what is going on in the project. Ms Kartasidou pointed

out the need to have both quantitative and qualitative indicators i.e. nr of employers participated in

workshops etc and at the same time note the changes in the society.

5.5 Work package 8

UDG as lead partner presented planned activities:

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

EXP8.2 E-learning seminars

Finalizing the content and all related issues

for the e learning seminars (final

coordination of the seminars will distributed

to each country: two e seminars will be

coordinated per country for RS UNIKG, for

MNE UDG and for BiH UBL)

till end of December

2017

Creation of tools for the e-learning

seminars (UDG, UNIKG, UBL, BMU, UM):

participation tool, registration tool, e-

learning seminars report tool

end of February 2017

Six e-learning seminars (all partners)

2017 (end of April,

July, September),

2018 (January, April,

September)

EXP8.3 Electronic index of all

stakeholders

Electronic index: distribution of newsletters till end of March 2017

Updating the electronic index: UDG, UBL, May 2017

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BMU, UOM

EXP8.4

Creation and Use of

Accessible Data base

and website

Planning and drafting the content and the

technical issues of the data base (UDG,

UBL, BMU, UNIKG, UOM, UM, UNS,

UNSA UES, UoM)

till end of January

2017

Checking the content and all technical

issues (UDG, UBL, BMU, UNIKG, UOM,

UM, UNS, UNSA UES, UoM)

April 2017

Piloting the data base (UDG, UBL, BMU,

UNIKG, UOM, UM, UNS, UNSA UES,

UoM)

Start

September/October

2017

Finalizing the data base (UDG, UBL, BMU,

UNIKG, UOM, UM, UNS, UNSA UES,

UoM)

mid October 2018

Comments

Ms. Bojana Malisic presented completed and planned activities under Exploitation and Sustainability.

Focus was on creation of first E-Learning seminars that need to be done three for second year. E-

Learning seminars need to be done by UDG, UNIKG and UBL. UDG, BMU and UBL need to create

guidelines for the E-seminars and UNS, UES and UOM final content for seminars. Creation of Accessible

Data Base will be done after the website and platform will put on the server provided by UDG.

5.6 Work package 9

UOM as lead partner has discussed with partners managerial and financial issues.

ACTIVITIES (WP/ DEV) Distribution of Tasks WHEN

MNGT9.1 Managerial issues Tendering procedure: UNS for Serbia,

UNSA for BiH and UDG for MNE

Will start end February

2017

MNGT9.1 Managerial issues Purchase of equipment April/May 2017

MNGT9.2 Consortium

Collaboration Platform Using the collaboration platform

During the lifetime of

the project

MNGT9.3 3rd

Project meeting 2nd project meeting take place in Novi

Sad (host: UNS) September 2017

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MNGT9.4 Project reports Preparing the Intermediate report:

collecting data from partners end of March 2017

MNGT9.4 Project reports Sending the Intermediate report 14th April 2017

Comments

During the meeting some issues concerning financial statement have been discussed especially linked to

the Intermediate Report that will be delivered to EACEA till 14th of April 2017. On the first day a field

monitoring visit took place with the participation of all partners. Ms Bojana Malisic has prepared a

presentation concerning achieved and planned activities and then there was a discussion with the

consortium and NEO of MNE. During the 2nd

day coordinator of the project, Ms. Lefkothea Kartasidou, had

a meeting with partners individually.The individual meetings are important in order to discuss and solve

face to face any kind of related financial or management issues as well as project implementation

activities.

Ms Kartasidou discussed with partners about SMS. It was suggested that during May/ June 2017 HEIs will

plan info days in order to motivate SwD. At this stage it is also crucial that employers will get more actively

involved in this process. There is a need to have the list of requirements from employers so the mentors

need to cooperate with employers in order to check the possible placements.

6. Next meetings

In the next period the meetings should be held according to next plan:

PROPOSED PERIOD WORK PACKAGE CITY OF DESTINATION

May 2017 WP4 Maribor

June 2017 WP4 Thessaloniki

September 2017 MNGT9 Novi Sad

December 2017 QPLN6 Stuttgart

Final dates will be discussed during the next project meeting or via doodle. Next meeting will be in Slovenia (Maribor) hosted by University of Maribor. In this meeting all partners from partner countries will participate and the meeting will focus under the activities of WP4.

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7. Attachments/ Photo

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