SCM Reporting in Mm

7/28/2019 SCM Reporting in Mm

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E-MSGMSTER EN SOFTWARE DE GESTIN DE EMPRESASAP R/3

2003-2004Certificacin MM (7053)Juan Carlos Sarrasi-Xavier RoviraTSCM 50-1 parte (12-13)


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Contents:

Reporting in MM

z Reporting at Document Level

z Reporting with the Logistics Information System (LIS)


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At the conclusion of this unit, you will be able to:

Reporting in MM: Unit Objectives

z Explain the difference between standard reporting

and standard analysis

z Describe the basics of the Logistics Information

System

z Perform basic standard reporting and standard

analyses


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Reporting in Material Management: CourseOverview Diagram

Procurement of StockMaterial

Reporting in Material

Management

External Procurementwith mySAP SCM

Procurement ofExternal Services

Subcontracting

Basic of Procurement

Process

Master Data

Procurement of

Consumable Material


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Reporting in MM: Business Scenario

z Your company monitors all areas regardingpossibilities of reducing cost and improving

efficiency.

z The project team analyzes the reporting

functionality of SAP R/3 at transaction and

document level.

z The project team wants to find out if the SAP R/3

System is capable of providing management with

condensed key indicators for enterprise-relevant

processes in a timely manner.


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Standard reportingStandard reporting

List

Purchase

orderGR doc.

Invoice

Document entryDocument entry

Master dataMaster data

Standard Reporting

MaterialMaterial

VendorVendor

Info recordsInfo records

..........

DocumentDocument

databasedatabase

In Purchasing, you enter a variety of documents. The R/3 System updates these documents and stores

them in database tables. In the R/3 System, you can use Standard Analysis to analyze the information

contained in the documents.

As the employee responsible in Purchasing, you want to obtain an overview of your vendors and

purchasing organizations. For example, you want know:

y Which purchase orders were effected at a particular vendor for a particular period.

y The number of purchase orders for which you have already received goods.

y Whether a vendor complies with his or her delivery dates.

y Whether a goods receipt and invoice receipt are correct.

y The average value of each purchase order for a purchasing group.

You can also carry out analyses for master data, as well as for documents. For example, you can

output a list of all purchasing info records for a material or vendor, or you can obtain an overview of

the material master records in your enterprise, based on particular criteria.

The analyses in the R/3 System provide you with a quick and convenient overview, enabling you to

act accordingly.


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Scope of List and Selection Parameters

Vendor

Purch. organization

Scope of list

Selection parameters

Document type

Purchasing group

Plant

Item category

Acct assgmt cat.

Delivery date

Validity key date

T-L05B03

1000

BEST

INVOICE

1000

Scope of list Description of scope of list

ALL:

::

: :BEST

: :: :

RAHM

SelParam Descript. Selection parameters

A-ERLEDIGT Completed RFQs:Open invoices

::

Open goods receipt

: :INVOICE

: :: :

GR 101

Outline agreements

All

Purchase orders

:

::

Scope of list parameters determine which data is displayed for a document. You can decide whether

you want a list in short form or whether it should contain more information (for example, lines for

open purchase order quantity and value or the validity period of outline agreements). You can

configure scope-of-list parameters in Customizing for Purchasing.

The selection parameter determines which purchasing documents the report evaluates. In this

example, the system will only evaluate purchasing documents for which you have still to receive an

invoice. In Customizing, you can define your own selection parameters.

If, at regular intervals, you carry out a particular list display using the same selections, it is

worthwhile creating a variant. This reduces data entry time and prevents errors during entry.

You can store your own variants or use existing ones. You can define any number of variants for a report.


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SAP List Viewer and ALV Grid Control

SAP List Viewer

ALV Grid Control

The SAP List Viewer and the ALV Grid Control standardize and simplify the handling of lists in

the SAP R/3 System. There is a consistent interface and list format available for the lists. Redundant

functions are therefore avoided. The ALV Grid Control is not only used to display lists (such as

material document lists), but is also used in other transactions (for example, purchase requisitions).

Not all lists in the components of the SAP R/3 System use the complete scope of the SAP List

Viewer. Some lists also offer particular functions that overlap the scope of the SAP List Viewer. You

can change the list display and contents using the layout.

To summarize, the essential elements of the SAP List Viewer and the ALV Grid Control are:

consistent design of all lists and tables

cross-application standardized functions with consistent icons

simple creation and change of the layouts

Note: Not all lists in the SAP R/3 System are prepared with one of these display tools.

For more information about the SAP List Viewer, see the SAP R/3 documentation (Cross-

Application Components > General Application Functions; and Basis Components > Basis-

Services/Communication Interfaces).


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Functions of the ALV / SAP Grid Control

Sort (ascending)

Total values

Subtotal

Select detail

Set filter

Sort (descending)

Current layout

The SAP List Viewer and the ALV Grid Control offer the following functions:

y Select detail: You receive further information about a selected line, and other information that isnot shown in the list.

y Set filter: With the filter function, you can only display the lines that fulfill particular criteria in

one or several columns. To set a filter, select one or more columns by clicking on the column

header, and select Set filter. In the dialog box, enter the required restrictions for the selected

columns.

y Sort: Lists can be sorted in ascending or descending order. Select the column and choose one ofthese sort functions.

y Total values: Within a list, you can total one or more selected columns. You can total both value

columns and quantity columns.

y Generate subtotal: If you have generated a sum for at least one column within a list, you can alsogenerate subtotals. Subtotals can be generated for one or more selected columns without value or

quantity columns.

y Layout: You can use layouts to change how your list is displayed. For more information on this,

see the next page.


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Layout and Display Variant

Change layout

Show selected

fields

Functions

Select layout

Change layout

Save layout

Manage layout

Change display

variant

Which fields aredisplayed for the

selected objects and

in which order?

Functions

Select layout

Change layout

Save layout

Manage layout

Change display

variant

Which fields aredisplayed for the

selected objects and

in which order?

Hide selected

fields

You can use layouts to change how lists are displayed. You can then display additional fields from

the column set, or hide unwanted fields from the column selection. You can also put the fields in the

order you choose, and generate totals. You can also adjust the size of the columns.

You have the option of saving these changes as your own layout. You can create your own variants

cross-user or user-specifically. SAP delivers standard layouts for your own lists.

The screen above shows the dialog box Change layoutfor the detail list of the material document

list.

It depends on the particular list whether layouts can be used.


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LISLISLIS

PPISPPISPPISSISSISSIS PURCHISPURCHISPURCHIS INVCOINVCOINVCO

RISRISRISQMISQMISQMIS PMISPMISPMIS WMISWMISWMIS

R1

:

R4

1988

------

------------

1994

------

------------

MM-MM-

PURPURSDSD

QMQM PMPM

PPPPMM-MM-

IMIM

WMWM R/3

SAP Logistics Information System (LIS)

SAP Logistics offers a range of application-related information systems. All have a standard

interface and similar basic functionality.

All Logistics information systems have the same type of data retention. A range of special tools and

ways of working emphasize the typical character of a data warehouse in the LIS.

In Logistics, you can distinguish between the following information systems:

y SIS Sales Information System

y PURCHIS Purchasing Information System

y INVCO Inventory Controlling

y WMIS Warehouse Management Information System

y PPIS Shop Floor Information System

y QMIS Quality Management Information System

y PMIS Plant Maintenance Information System

y RIS Retail Information System


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Qty

Time

Info structures

BusinessIntelligence

SAP R/3SAP R/3 SAP R/2SAP R/2

S012S012

LIS updating

S...S...

S039S039S001S001

OnlineTransactionProcessing

DATAWARE-HOUSE

OLTP

OLAPOnline

AnalyticalProcessing

The Logistics Data Warehouse in the SAP System

The information systems in the LIS are continuously supplied with data from the transaction systems

(Sales and Distribution, Purchasing, Production, Plant Maintenance, and so on). This level is also

known as OLTP (Online Transaction Processing). The data can come from documents in the SAP

R/2 or SAP R/3 system, or from non-SAP systems.

Important information is stored in the SAP Open Information Warehouse's own database, which is

maintained in parallel to the operational systems. As data is updated periodically, the data volume is

reduced quantitatively and the information is reduced qualitatively to the sections relevant to

statistics.

Convenient analysis and reporting tools are available at OLAP level (Online Analytic Processing) for

analyzing data.


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Info structure:Info structure: PurchasingPurchasingCharacteristics

Plant

Material

Vendor

Period unit Key figure

Monthly

Weekly

Daily

PO quantity

PO value

No. of deliveries

Last purchase order

Standard info structuresStandard info structures

PurchasingPurchasing ProductionProductionS&DS&D

Logistics Data Warehouse

The physical tables in the SAP Information Warehouse are information structures, or info structures

for short. These have a typical structure.

The objects to be analyzed in the real business world go into info structures as evaluation groups in

the form of characteristics. Statistical information on characteristics, such as vendor, customer, or

material is aggregated. Organizational elements, such as purchasing group, material group, valuation

area, plant, or storage location are also used as characteristics in info structures.

Time base is another option for aggregation. Data is not only aggregated per characteristic, but also

by period. With regard to periodicity, you can aggregate data on a daily, weekly, or monthly basis.

The system updates Logistics key figures for each characteristic combination and periodicity. This

encompasses quantitative factors informing you of measurable subject matters. Key figures can becumulated per evaluation group, for example, order quantity, or production order quantity. They can

also be a single counter, for example, "number of deliveries".

The standard R/3 System contains various info structures for different application areas. You can use

convenient tools to group characteristics and key figures into individual info structures to meet your

requirements and use separate update programs to fill them with data.


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From Document to Analysis

Purch. ord.

Vendor: 1000PO date: May 15, 98

10 pcs M-01 at 1100 UNI 11 000

10 pcs M-02 at 1000 UNI 10 000

Info structurein Purchasing

Vendor

1000

1000

1100

Material

M-01

M-02

M-01

Month

05.98

05.98

05.98

PO val.

11 000

30 000

13 000

Material: M-01Month: May 98

PO value

11 000

13 000

Vendor

1000

1100

Vendor: 1000

Month: May 98

PO value

11 000

30 000

Material

M-01

M-02

When you post a document, as is shown here using a purchase order, the system updates the key

figures of the info structures for the relevant characteristic combinations.

If there is no data record for the characteristic combination in the document, the system creates a new

data record and enters the characteristics and key figures (example: vendor 1000, material M-01,

month 05.98, purchase order value 11 000).

If the characteristic combination already exists in the info structure, the system increases or

decreases the key figures in the data line by the relevant values (example: vendor 1000, material M-

02, month 05.98, purchase order value (old) 20 000 + purchase order value (document) 10 000 =

purchase order value (new) 30 000).

In the various analyses, lists can be created for all possible characteristic combinations on the basisof data in the info structures.


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Flexible analysisFlexible analysis

Standard analysis

Advanced analysisAdvanced analysis

techniquestechniques

zz Selection versionsSelection versions

zz AuthorizationsAuthorizations

zz HierarchiesHierarchies

EWSEWSEarly Warning SystemEarly Warning System

FI

PPMMExternal

data SD

Reporting in the LIS

The standard analyses in LIS offer numerous ways of analyzing data. Standard analyses offer a

multitude of functions that enable a detailed and specific analysis of data.

In each standard analysis, you can use various selection options to determine the scope of data to be

analyzed. You can preset the selection of key figures you want to analyze or it can be carried out

interactively during the analysis.

You can use the Early Warning System (EWS) to look for any unusual situations and react to and

correct these in good time.

Using flexible analyses, you can individually compile and compress key figures. You can also

structure the layout of your report to meet your requirements. For reports, you can also define key

figures composed of computing formulas from existing key figures. This means that you canmultiply key figures or calculate the quotient of two key figures, for example. The data contained in

the list can be converted into graphic format.

The Logistics Data Warehouse is open and therefore allows you to carry out analyses using external

programs, such as MS-EXCEL or native SQL.


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Functions

z ABC analysis

z Classification

z Dual classification

z Pld act. comparison

z Cum. freq. curve

z Correlation

z Time series

Additional

information

z Master data

z Documents

z Info jump

Purchasing group: Morgan

Vendor: Smith LtdMonth PO value

02.1998

03.1998

25 000

35 000

20 000

30 000

Purchasing group: Morgan

Vendor PO value Inv. amnt

60 000

40 000

50 000

40 000

Purchasing group analysis

PO value Inv. amnt

100 000

200 000

90 000

195 000

Drill downby

vendor

Purchasing

group

Morgan

Smith

Drill downby

period

Miller Ltd

Russell Ltd

Inv. amnt

Data selection

z Multiple selection

z Self-defined hierarchies

z Selection options

z Variants

Reporting in Standard Analyses

Standard analyses provide a wide range of functions for creating presentations and analyses for the

data basis in the LIS.

The data basis for a standard analysis is established when you determine an object to analyze (for

example, purchasing group, vendor, material group, and so on) and make selections.

This data is then organized and can be displayed in an initial list and a variety of drill-down lists.

Each analysis can be archived.

You can use the standard transactions in the application to display the complete master record or

document information from the various drill-down levels of the list.

A wide range of functions can be used to individually examine the key figures and characteristic

values on which the analysis is based from a business perspective. All the functions for statistical

analyses are graphically supported.


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You are now able to:

Reporting in MM: Unit Summary

z Explain the difference between

standard reporting and standard

analysis

z Describe the basics of the Logistics

Information System

z Perform basic standard reporting and

standard analyses


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Reporting in MM - Exercises

Unit: Reporting in MM

Topic: List Displays and the Logistics InformationSystem

At the conclusion of this exercise, you will be able to:

Create list displays for various documents and transactions

Interpret the information in standard analyses

To optimize internal processes, you regularly create list displaysto inform you about the status of your purchase orders, info

records, and other documents in the system. You already use

condensed information from the Logistics Information System for

your reports to management.

1-1 Open goods receipts

Display a list of all the purchase orders for purchasing organization 1000 and plant

1000 for which goods receipts are still open. Limit the search period to the last 24

months.

To do this, choose the Document datefield

(From: Current date24 months To: Current date).

Optional: Define for yourself a variant for the purchase order document overview

in accordance with these specifications.

1-2 Goods receipts that have been posted

You want a list of all material documents for materials T-RM1## to T-RM4##

that were placed into storage in plant 1000 using movement type 101 (goods

receipt into unrestricted-use stock).


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1-3 Analyze purchasing values for purchasing groups

You want to use the Purchasing Information System to determine a standard

analysis for the scope of procurement for purchasing groups T01 to T18 for the

purchasing organization 1000. Limit the analysis period from last month to the

current and previous month.

1-3-1 Change the characteristic display

You want to display both the name of the purchasing group and the key for

the characteristic. Choose the relevant characteristic display.

1-3-2 Add key figures

You need information about the number of purchase order items and the

number of deliveries. Add these two key figures to the standard analysis.

Make a note of the total purchase order value and the total number of

purchase order items for your purchasing group T##.

PO value:______________ No. of purchase orders:____________

What amount has already been settled? __________________

1-3-3 Display vendors for a purchasing group

With which vendors have you effected purchase orders for purchasing group

T##? Make a note of the number of vendors and the total purchase ordervalue.

Number_______________ PO value:________________________

1-3-4 Determine the top five purchasing groups

Which purchasing groups had the five highest purchase order values during

the analysis period? Make a note of the total PO value of the first

purchasing group.

PO value:______________________________________________


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1-3-5 Perform an ABC analysis

Determine the most important vendor in terms of purchase order value for

purchasing organization 1000 and the purchasing groups T01 to T18. To do

this, carry out an ABC analysis for the value keyPurchase order value.

Choose the percentage total of the purchase order value. Segment A is 70 %,

segment B is 20 %, and segment C is 10 %.

Look at the complete list for the ABC analysis of the purchase order value.

Which vendor has the highest purchase order value?

Vendor:_______________________________________________

Before you perform the ABC analysis, make sure you are

in the initial list. From the initial list, you then switch the

drill-down to the vendor.

View Switch drill-down... [X] Vendor

1-3-6 Display the selection log

To interpret the result of your analysis correctly, it is important that you

know the selection criteria used in the analysis. You should therefore look at

the selection log for purchasing group analysis. What is the key and

description of the info structure for this analysis?

Info structure __________________________________________

1-4 Analysis of storage locations

You want to use Inventory Controlling to analyze your storage location stocks and

possibly transfer materials that are stored in the wrong place. Check which stocks

are located in storage location 0001 of plant 1000.

Analysis period:

From the current date minus 12 months up to the current month.

Choose the drill-down by material group and display as a graphic the receipt

quantities per material group.

Expand for each month the material group with the greatest receipt quantity and

display the materials for the month that has the greatest receipt quantity.

Create a top-ten list in terms of the consumption quantities.


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Reporting in MM - Solutions

Unit: Reporting in MM

Topic: List Displays and the Logistics InformationSystem

1-1 Open goods receipts

Logistics Materials Management Purchasing Purchase Order ListDisplays By Vendor

Vendor (No entry)

Purchasing organization 1000

Scope of list BEST

Selection parameter WE101

Purchasing group (No entry)

Plant 1000

Document date (Period within the last 24

months)

1-2 Goods receipts that have been posted

Logistics Materials Management Inventory Management Environment List Displays Material Documents

Material T-RM1## to T-RM4##

Plant 1000

Movement type 101


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1-3 Analyze purchasing values for purchasing groups

Logistics Materials Management Purchasing Purchase Order Reporting Purchasing Information SystemStandard Analyses Purchasing Group

Alternatively:

Logistics Logistics Controlling Purchasing Information System Standard Analyses Purchasing Group

Purch. organization 1000

Purchasing group T01 to T18

Analysis period (Current month and previous

month)

1-3-1 Change the characteristic display

Settings Char. display Key and description

If the column width is not sufficient to display the characteristics, you can

increase the width by double-clicking the relevant column and entering a

higher value for the width.

1-3-2 Add key figures

Edit Choose key figures

Select the key figuresPO items and Deliveries in the stock list and add themboth to the selection by choosing [;] .

1-3-3 Display vendors for a purchasing group

Select your purchasing group and expand it by vendor. ( View Drill-down by Vendoror choose [Drill-down by...])

1-3-4 Determine the top 5 purchasing groups

Navigate to the original list for all purchasing groups via View Basiclist

Select the column that shows the purchase order value and choose[Top

n...]. Restrict the number to 5 purchasing groups.


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1-3-5 Perform an ABC analysis

Go to the basic list again and then switch the drill-down to display by

vendor.

Select thePO value column.

Choose Edit ABC analysisand theTotal PO value strategy (%). Accept the proposed segment sizes.

In the graphic displayed, you can look at the segment overview or the

individual segments in the list display.

1-3-6 Display the selection log

Extras Selection log

The info structure is S011 Purchasing groups

1-4 Analysis of storage locations

Logistics Materials Management Inventory Management Environment Inventory Controlling Standard Analyses StorageLocation

Alternatively:

Logistics Logistics Controlling Inventory Controlling Standard Analyses Storage Location

Plant 1000

Storage location 0001

Analysis period (Current month including the

past 12 months)

Switch the drill-down to selection by material group by choosing [Switch drill-

down...](or View Switch drill-down).

To go to the graphic display, choose [Graphic...] (or

Goto

Graphic).Select the group with the highest receipt quantity and expand it by month by

choosing [Drill-down by...] (or View Drill-down by).

Choose the month that has the greatest receipt quantity and expand it by

material.

Select the column that shows the consumption quantities and choose[Top n...].

In theNumberfield, enter the value 10.


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z Brief Explanation of 'Supply Chain Management'

z External Procurement and EBP (overview)

z External Procurement and APO (overview)

z Subcontracting

Contents:

External Procurement with mySAP SCM


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z Specify the main elements of Supply Chain

Management (SCM)

z Outline an external procurement process with

EBP

z Explain an external procurement process with an

APO connection

At the conclusion of this unit, you will be able to

External Procurement with mySAP SCM: Objectives


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External Procurement with mySAP_SCM: CourseOverview Diagram

Procurement of StockMaterial

Reporting in Material

Management

External Procurementwith mySAP SCM

Procurement ofExternal Services

Subcontracting

Basic of Procurement

Process

Master Data

Procurement of

Consumable Material


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Increased reaction to customer requirements with

minimal costs

You company does not assemble ignition systems, you

sent the parts to a subcontractor for assembly.

Manufacturer DistributionVendor

Information flow

Retail Consumer

Optimization of supply chain

CASHFLOW

Transfer Transfer Transfer Transfer

The Supply Chain from Vendor to Customer

Supply Chain Management includes the management of the material, information and capital flows

in a network consisting of vendors, manufacturers, distributors and customers. The coordination and

integration of this flow within a company and between companies are vital for effective supply chain

management.

Reasons for supply chain management:

y Decrease in delivery costs for end results and raw materials

y Improvement of customer service

y Significant decrease of warehouse stocks

y Use of all resources to the advantage of the company.


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The mySAP Supply Chain Management Solution

External

Procurement

Procurement Delivery

Sales and

Logistics

Manufacture

Production

Supply Chain Design

Strategy

Sales and

Delivery Planning

Planning

Supply Chain Performance Management

Supply Chain Event Management

SupplyChain

Collaboration

SupplyChain

Collabor

ation

PartnerPartner

CustomerVendor

mySAP Supply Chain Management (SCM) is an extensive solution that enables a company to plan

and realize products or services efficiently throughout the entire life cycle. This solution supports a

synchronized and close interaction between all departments (and people) affected in a supply chain.

In this complete solution, customers, sales, production planning, production, inventory control,

logistics, purchasing, and vendors are involved. An important focal point is the processing of cross-

company and cooperating planning and procurement processes. This processing also enables a link

to open marketplaces.

Within mySAP.com, the mySAP Supply Chain Management solution supports the complete range of

company scenarios and roles in connection with mySAP Enterprise Portal and Marketplaces.

The following cross-company (collaborative) and internet-based (e-)scenarios should also bementioned here:

y Cross-company requirements planning

y Cross-company delivery planning

y Cross-company procurement (EBP, B2C)

y e-quotation processing

y e-order management.


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SCM: Procurement Scenarios

EBP

XML

Vendor

Catalog

Marketplaces

R/3 Back-EndAPO

Invoice

Production

planning

Invoice

Confirmation (GR)

RFQ

Purchase order

Workflow:

approval

Shopping cart

PReq/pur. order

or reservation

Materials planning

FI, CO

Goods receipt or

service entryInventory

Mngmnt


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Enterprise Buyer Professional (EBP)


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Typical Roles in EBP

approve

or reject

RC requests

Manager

navigate through online catalogs

create a shopping cart

place purchase orders or

save the shopping cart

check the status

Employee

receive purchase orders

confirm goods delivery or

supply external services

create invoices

Vendor

accept

articles (GR)

check

invoices Employee

The employees in your company are responsible for the procurement of goods and services that you

need for your work area. The Purchasing department is therefore relieved of this work and can

concentrate on strategic tasks, such as contractual negotiation.

The employees either look in the catalogs for suitable materials or services, or enter the requirement

directly in the entry screen and create a shopping cart. You can either save this requirement or assign

a purchase order.

As soon as an order has been placed, the Enterprise Buyer System checks whether the requirements

coverage request needs to be approved.

If the manager rejects the request, the employee receives this information from a work item in the

inbox. The employees can then process the requirement coverage request directly from the workitem.

The purchase order arrives at the vendor. When the goods have been delivered, or the service has

been performed, the employees confirm this. If business partners enter a confirmation, the system

initiates a workflow and sends the confirmation to the employees' inbox for approval.

The employees check these documents (invoice or confirmation) and release them. If a document

contains errors, the employees can refuse approval. The system informs the vendor or service

provider by e-mail.


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EBP Process (Local)

FI, COMM

CO doc.

(commitment)

Shopping cart

(EBP)

Purchase order

Confirm

goods receipt

Enterprise Buyer R/3 Back-End System

Message

Accounting

doc. IR

Create

invoice

Order

There are only local documents in the 'local' EBP process. Purchase order data and the resulting

follow-on documents (goods receipt, invoice) are only saved in the EBP system and are not

transferred to an R/3 back-end. However, the message is outputted in EBP.

MM is not required in the back-end for local EBP processes. In this case, inventory management

cannot take place (this is not possible in EBP). Therefore, only consumable material procurement

(Indirect Procurement) is possible, stock material procurement (Direct Procurement) is not.

Accounting data cannot be entered in the EBP. Data such as commitments or vendor liabilities is

transferred to the FI back-end.

The Enterprise Buyer Professional can communicate with several back-end systems.


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Back-End Process

FI / COMM

CO doc.

(commitment)

Accounting

doc. IRInvoice

Accounting

doc. GR

Enterprise Buyer R/3 Back-End System

Message

Confirm

goods receipt

Purchase order

Shopping cart

Create

invoice

Purchase

requisition

Goods receipt

Order

In the back-end process, one or more back-end documents come from a single shopping cart. These

may be reservations, purchase requisitions or purchase orders. If there are any messages, the system

issues them in the back-end.

You can choose whether further processing of this back-end process takes place in the EBP or in the

R/3 back-end. This means you can choose which system to create goods receipts and/or invoices in.

Whichever system you choose, the follow-on documents are updated in both the EBP shopping cart

and the back-end order.

This scenario requires Materials Management in the R/3 back-end, thus enabling stock material

procurement (Direct Procurement).


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Shop

Purchasing

Description

Product

Shop

Description

Product

You can create your shopping cart items in different ways.

y If you enter the product number directly, the EBP system determines the relevant description,details and, if necessary, a source of supply. A product can be a material or a service.

y You can also create an item without references. If you do this, you must enter a description,

quantity, unit of measure and a product category (= material group) manually.

y If you choose an item from a catalog, the product number and/or description, details, productcategory, vendor, and price are provided.

y You can store items that you always need in a list of favorites.


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Shopping Cart

Phoenix Enterprises

...

Delivery address

Very important..

Internal memo

134 available in plant

3200

Availability

Product ID 100-100

Description ...

Qty 1 piece

...

Basic data

Cost center 1000

Consumption account

400000

...

Acct assgt

File:

description.doc

Asset

Please deliver ...

PO text

Arami-00 23 USD

...

Sources

Detail

The shopping cart itself is not a purchase order. Different follow-on documents are created according

to the completeness of the data (vendor, price) and system configuration. These may be local

purchase orders, back-end purchase orders, or other back-end documents (purchase requisition,

reservation).

For more information, use the detail button:

y Basic data, Account assignment, Purchase order text, Asset, Internal memo, Delivery address,

Availability, Sources.

y If the system cannot determine a source of supply, you can enter a preferred vendor.

y An availability check can take place across plants (APO is not required).

In the Enterprise Buyer Professional, various approval scenarios for shopping carts and other

documents can be implemented with standard workflows.


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Confirm Goods Receipt

Wareneingang besttigen

2

1

3

Confirm Goods Receipt

When you enter goods receipts, refer to the purchase order. If you do not know the purchase order

number, you can search via the material, time period or name of the shopping cart.

With this transaction, you can display confirmations and reversal postings.


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Invoice and Credit Memo

Invoice and Credit Memo

2

1

3

You also create the invoice with reference to the purchase order. If you do not know the purchase

order number, you can search via the material, time period or name of the shopping cart.

In this transaction, you can display invoices and create credit memos.

You can create invoices or credit memos without reference to a purchase order.


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mySAP Supplier Relationship Management

SAPEPR 2 days

mySAP E-Procurement

Overview Course

**BC330 5 days

E-Commerce

Technical Core

Competence

**ITS070 2 days

SAP Internet

Transaction Server:

Administration

D30EPR 2 days

Delta EBP 2.0 after 3.0

*ECO220 5 daysInternet Sales

ECO690 3 days

SAP Online Store

EPR240 3 days

Catalog & Content

Management

EPR210 3 daysEnterprise Buyer

Professional

* See also mySAP CRM Curriculum

** See also mySAP Tech Curriculum

Notes:

y The mySAP E-Procurement solution is included in the mySAP Supplier Relationship Management(mySAP SRM) solution.

y Please note that this curriculum and current information can be found under www.sap.com,

Education.


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mySAP Supplier Relationship Management

Vendors

Enterprise SystemsEnterprise Systems

Vendors

Web BrowserWeb Browser

Exchange-basedintegration

Potentialvendors Portal-based

interaction

Design

Planning

Execution

SAP Markets, the exchange company of the SAP group, presents with mySAP Supplier Relationship

Management (mySAP SRM) a new and extensive software solution for the management of vendor

relationships. Companies can use mySAP SRM to increase the competitiveness and efficiency of

their value chains.

mySAP SRM enables processing of relationships with vendors of all sizes and with a complete range

of technical facilities. Vendors profit from mySAP SRM by having easier system integration and

better cooperation possibilities, and therefore gain higher profits, decrease their sales costs and

ensure greater customer satisfaction. Using external services, small-scale suppliers can process

orders, create invoices or update prices and specifications without having to invest in their own IT

infrastructure. All vendors profit from the increased transparency of the purchasing behavior of their

customers. mySAP SRM reduces transaction costs, increases precision of process flows, helps torecognise new business prospects, and leads to a higher efficiency of sales and distribution

processes.

Vendors with existing sales and distribution solutions can be connected using the exchange

infrastructure of mySAP Technology. To summarize, mySAP SRM reduces the costs of business

relationships by automating cross-company processes, for all parties concerned. The exchange

infrastructure of mySAP Technology includes functions for cross-company integration, that were

developed by SAP Markets Partner, Commerce One.


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Advanced Planner and Optimizer (APO)


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l Locations

l Transportation lanes

l External procurement

l Stock transfer

Objects in the Supply Chain Network

TSPMRP

area

Stock transfer

point

Transport.

zone

Vendor Plant DC Cstmr

In APO, vendors, customers and also plants are portrayed as locations. Other location types are

distribution centers (DC), transportation service providers (TSP), transportation zones or MRP areas.

The material flow between locations is modeled using transportation lanes. Transportation lanes

represent the relationship between a source location (such as a vendor) and a destination location

(plant). Each transportation lane is also dependent on the direction of the product flow, and is

assigned all products (materials) that are transported, and available means of transport.

You can extend transportation lanes to external procurement relationships. External procurement

relationships map info records and outline agreements from the R/3 System to the APO System. If

external procurement relationships are included in APO, a source determination takes place in the

planning run in APO."Simple" transportation lanes are used for stock transfers. Transportation costs and capacities can

therefore also be taken into account in planning in APO.


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Vendor's

warehouse

Manufacturer

distribution

centerCustomer

distribution

center

Production process model

Production

plant

Vendor's plant

Beyond Conventional Planning

Supply Network Planning (SNP) integrates the areas Purchasing, Production, Distribution and

Transportation. It is therefore possible to simulate and convert extensive tactical planning decisions

using sources of supply, based on a single global and consistent model.

SNP knows the stocks and previously planned receipts for end results and components of all

connected OLTP systems.

Using various planning methods, cross-location, viable plans can be made for the material flow

along the supply chain, taking constraints and penalties into consideration. The result is optimized

purchasing, production and distribution decisions, reduced warehouse stock, and improved customer

service.

Possible constraints may include material availability and free availability of warehouse, workcenter, transportation, and handling capacities.

Supply Network Planning: Finite, cross-location, medium to long-term production and

procurement planning with simultaneous material planning and capacity planning.


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External Procurement Process with APO: Example

R/3 System

Sales orders,

reservations etc

Purchase req.

with source of supply

Purchase order update/

stock adjustment

Purchase order/

contract release ord.

APO

Confirmation/

purchase order update

Reqmnts planning with

source determination

Goods receipt

Purchase order/

contract release ord.

Enter confirmation

Purchase req.

with source of supply

If there is an external procurement relationship for a product in APO, this is assigned during the

planning run as a source of supply to the purchase requisition, which is then transferred to the R/3

System.

Generate purchase order: The R/3 System converts the purchase requisition to a purchase order, and

transfers the purchase order number to the APO System.

Enter confirmation: Shipping notification takes place in the R/3 System. As soon as the shipping

notification exists in the R/3 System, the system automatically transfers it to the APO System. The

system reduces the requirement quantities in APO to the notified quantity.

Post goods receipt: The goods receipt is posted in the R/3 System. As soon as you have posted the

goods receipt, the system automatically transfers it to APO. APO increases the stock and reduces theopen purchase order quantity. APO reduces the shipping notification (if used) to the goods receipt

quantity.

In this example, only the purchase requisition is created in APO, all further steps, such as conversion

of the purchase requisition into a purchase order take place in the R/3 System. It is also possible to

map the entire procurement process from the Purchasing view to the APO System. Confirmations,

and goods and invoice receipts are never entered in APO.

Note: For more detailed information on external procurement with APO, see the course SCM560

External Procurement with APO.


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z Specify the main elements of Supply Chain

Management (SCM)

z Outline an external procurement process with EBP

z Explain an external procurement process with an

APO connection

You are now able to

External Procurement with mySAP SCM: Summary