Scottish Water Access to Live Network · Sheet i Record of Changes ... SCOTTISH WATER ACCESS TO LIVE NETWORK Date October 2013 ... • DOM-WR-FOR-00000101 Impact Assessment Form •

Document Title: Work Procedure – Scottish Water Access to Live Network

Document Reference: DOM-WN-PRC-00000318

Version: B Date: October 2013

Approved By: Asset Management Title: General Manager

DISTRIBUTION, OPERATION and MAINTENANCE STRATEGY ASSET MANAGEMENT WORK PROCEDURE

SCOTTISH WATER ACCESS TO LIVE NETWORK

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Ref: DOM-WN-PRC-00000318

Version: B

DISTRIBUTION, OPERATION and MAINTENANCE STRATEGY ASSET DEVELOPMENT PLANNING

WORK PROCEDURE SCOTTISH WATER ACCESS TO LIVE NETWORK Date October 2013

Page i

FOREWORD Background DOMS stands for ‘Distribution Operation & Maintenance Strategy’ and is being used by Scottish Water to:

safeguard the quality of water to customers ensure that Scottish Water apply due diligence to their Scottish Water distribution

network The DOMS procedures and work instructions affect all functional staff who work on the network, which includes internal employees and employees of external organisations (i.e. planners, operators, delivery teams, Framework Contractors, or any other contractors). Through the application of the DOMS principles in day-to-day network activities, Scottish Water and their approved contractors will operate and maintain their water distribution networks through operational ‘best practice’. This will allow Scottish Water to meet the following objectives:

to maintain water quality; to maintain continuity of supply; to maintain water supply hygiene; to undertake water quality incident management; to maintain a cost-effective water supply. to ensure a course of action for timely network intervention (Capex and/or opex)

to maintain statutory obligations and customer satisfaction. Responsibility The responsibility for adoption and implementation of all DOMS procedures and work instructions rest with Scottish Water General Managers for Scottish Water staff and senior managers of external organisations. It is the responsibility of all Scottish Water employees and those of external organisations to comply with DOMS procedures and work instructions.

Document Control This document is a CONTROLLED DOCUMENT when viewed on ‘Wavelength’.

The document becomes UNCONTROLLED if printed or downloaded from ‘Wavelength’ or any other source. Refer to the ‘Wavelength’ site for the latest version of this document. Change Request A change to this document can be requested by completing a Change Request Form - refer to document ‘DISTRIBUTION OPERATION and MAINTENANCE STRATEGY GOVERNANCE (DOM-WN-GOV-00000001)’ for change request procedure.


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Page ii

Copyright Copyright of this document is owned by Scottish Water. The document may not be copied or reproduced in any way.


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Page iii

CONTENTS

FOREWORD.......................................................................................................................... i CONTENTS ……………………………………………………………………………………....... ii 1 PREAMBLE ………….…………………………………………………………………………. 1

1.1 Procedure Objectives ……………………………………………..……………….…… 1

1.2 Related Parent Documents……………………………………………….……………. 1 1.3 Related External Controlled Documents………………………………….................. 1 1.4 Related Internal Controlled Documents………………………………….................. 1 2 DESCRIPTION…………………………………………….…………………………….……… 2 3. DOMS Training Guidance ……………………………….…………………………….……… 4. Responsibility and necessary training, competencies, procedures, insurances, etc 5. DOMS IAF……………………………….…………………………….……………………….… 6. Complex Shut……………………………….…………………………….………………..…… 7. Non Complex Shut……………………………….……………………………………..……… 8 PROCEDURE SWIMLANE……………………………….………………………………………

1.1 Customer Complaint Generated Emergency Work……………………………………… 1.2 Customer Complaint Generated Planned Work………………………..….……………. 1.3 Multi Functional………………….…………………………………………..….................. 1.4 Out Of Hours Stand-By………………….………………….………………….................. 1.5 External Generated……………….………………….…………………............................ 1.6 Resource Proforma……………….………………….…………………............................


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DISTRIBUTION, OPERATION and MAINTENANCE STRATEGYASSET DEVELOPMENT PLANNING

WORK PROCEDURE SCOTTISH WATER ACCESS TO LIVE NETWORK Date: October 2013

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1. PREAMBLE 1.1 Procedure Objectives This procedure details how Scottish Water manages SW employees or SW Frame work or sub-contractors accessing the live Water Operational network. 1.2 Related Parent Documents None 1.3 Related External Controlled Documents • Health and Safety Management System Manual (OHS/MSM). • Health and Safety Arrangements for External Contractors Access Certificate (OHS/HAS/13). • Health and Safety Arrangements for Confined Spaces (OHS/HAS/01). • SW Water Supply Hygiene Code of Practice (HCOP) 1.4 Related Internal Controlled Documents • DOM-WN-TBT-00000014 DOMS Impact Assessment Form & Guide for Completion for Access too

working on the SW Water Network • DOM-WR-FOR-00000101 Impact Assessment Form • DOM-WN-PRC-00000101 General Requirements For Hygiene • DOM-WN-WIN-00000103 AUTHORISATION CARD ISSUE PROCESS 2. PROCEDURE SWIMLANE • DOMS IAF • General Customer Compliant generated Emergency work • General Customer Compliant generated Planned work • Multi Functional • Out of Hours Stand-By • External Generated • Resource request Form


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3. DESCRIPTION

• The local Customer Service Delivery Water Operations Team & or Leakage Delivery Teams will manage the interventions on the operational water network, which they manage and control through DOMS IAF Impact Assessment Forms.

• The majority of the day-to day operational interventions will be general maintenance and minor new works

e.g. burst repairs and new house connections. These tasks will be assessed and managed by appointed Customer Service Delivery Water Operations Team & or Leakage Delivery Teams and managed via Click.Only those jobs, which are deemed to have a high or critical impact on the Network, will be individually authorised by the Team Leader and or Regional Manager. In those instances, where a WOA or WSZ boundary valve has to be operated the Regional Manager or his designated staff must authorise the work.

• Capital projects will be authorised by the Customer service Deliver Water Operations Team Leader or

Regional Manager or their designated representative. • External Contractors Access / Transfer Certificates must be issued to Contractors, who require access or

temporary control of an operational site e.g. Service Reservoir or Pumping Station. − Refer to: Health and Safety Arrangements for External Contractors Access Certificate, (OHS/HAS/13). − The following categories do not require an Access Transfer Certificate:

∗ Authorised SW personnel from other locations ∗ Authorised visits by members of the public. ∗ Visits by Statutory Authorities. ∗ External contractors visiting the site on a routine basis e.g. security firm, where a pre-determined

operating procedure has been established. ∗ Roads and Streetworks

IMPORTANT CHANGES TO THE HYGIENE CODE OF PRACTICE & DOMS PROCEDURES – RESTRICTED ACCESS AREA DEFINITION.

Restricted Areas - are those where direct contact may be made with partially or fully treated water within water treatment works or with treated water at any stage of its distribution to the point where it is made available to customers and areas where there is no direct contact with water but where a high degree of hygiene is still required. Examples of Restricted Areas are – Filter tanks

Contact tanks

Service reservoirs

Pumping stations when any surfaces normally in contact with treated water are exposed

Surge vessels

Tanks associated with waterworks sludge treatment where water is re-cycled to the works

Excavations where the internal surfaces of existing mains/services (and new mains tie-ins) are exposed to atmosphere and/or there is any possibility of a contaminant entering the system.

Any other area where treated or partially treated water is exposed to the atmosphere Boreholes

Areas where there is no direct contact with water but where a high degree of hygiene is still required e.g. filter walkways around tanks, valve galleries and chemical treatment plants.

For short term, occasional visits by external agencies (telephone companies, non-intrusive surveys by SWS staff etc) Access Certificates, including an associated job specific risk assessment, carried out by the nominated Responsible Person, must be issued for every job. All access by external agencies should be subject to Scottish Waters’ Security Policy.


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Any person working on hatches, cabling or instrumentation associated with Restricted Areas must be subject to Access Certificates, risk assessed by the nominated Scottish Water Responsible Person and ideally supervised whilst the work is being carried out. Where these jobs have the potential or actual contact with treated or partially treated water, then the person/s working on the job must hold the appropriate Authorisation Card and have had DOMS / HCoP training.

. Non - Restricted Areas - are those areas where no direct contact may be made with partially or fully treated water, e.g. control panels within pumping stations, the grounds, offices, and toilet facilities at water installations, etc. It is not a requirement to have an Authorisation Card or DOMS / HCoP training to access these areas.

Visitors, who are not expected to carry out work that could potentially affect the quality of the water supply, are permitted access to Restricted and None Restricted Areas provided that: (a) They are properly supervised by a competent Scottish Water employee (b) Arrangements are implemented to ensure that the recommendations of the Hygiene Code of Practice are not compromised; including a risk assessment of any proposed activity is carried out by the nominated Responsible Person. If there is a need for further information or assistance with interpretation of Restricted Area Access, contact the

relevant operational area Public Health Team who will provide further guidance. If guidance is required outside of office hours the Public Health Team are on call 24 hours / 7 days a week and contact details are available though the Operational Management Centre and / or the Corporate Satellite System Standby Log.


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DOMS Training Guidelines – Evidence of DOMS Training

In 2007, Scottish Water set the goal that all staff working on the water network receives the relevant DOMS training by the end of the year. The result - over 9,000 people have currently completed DOMS training to support their network activities since it has been introduced within SW.

All staff, both internal and external, who work on the water network, MUST complete the relevant Distribution, Operation and Maintenance Strategy (DOMS) training associated with their specific network activities and as a result MUST carry two cards which confirm their training.

DOMS training is available through a number of approved Training Providers and the registration of the training units taken by individuals is administered through EU Skills.

The first card relates to training given around the Hygiene Code of Practice (HCoP) and the card usually coloured light blue, confirms the cardholder has completed this element, which includes a health screening questionnaire.

The second card, usually coloured white, relates to training given around DOMS and the training units shown on the back of the card detail the type of DOMS related site activities that the cardholder can undertake.

Both cards detail the name of the cardholder, along with their picture, which will allow confirmation that the cardholder is the person holding the card.

Scottish Water staff may and will challenge all internal and external staff working on the water network at anytime to produce both their cards to ensure that cardholder has the relevant training and understanding of DOMS Procedures and Work Instruction for the specific task that they are undertaking.

The following guidelines should be followed for deciding the course of action to take when either internal of external staff were found to be working on the water network, or any infrastructure that will be connected to our network, without the requisite HCoP/DOMS cards confirming training

1) New starts - expectation that they will have their necessary HCoP/DOMS training organised by their employer within the first 4 weeks of them joining their company. They will not be allowed to work on the water network without the HCoP/DOMS training, even though they are being supervised by a person who has gone through the training. There is a minimal health risk here, which the health questionnaire, completed during the HCoP training, will confirm as acceptable or unacceptable.

2) Completed HCoP/DOMS Training but no card issued by EU Skills - staff in this situation can work on the water network as long as they can demonstrate that they have a 'cover note' issued by training providers. If a 'cover note' is produced, then the person challenging can ensure that 'cover note' refers to the actual person by checking the EU Skills web site against name or reference number.

This will be done in conjunction with the relevant DOMS Working Group representative.


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3) Person challenged on site and person has no HCoP/DOMS relevant training - if this scenario occurs then the person who has made the challenge will remove the person from working on the water network and contact the relevant business unit DOMS Working Group representative as the first point of contact. Together, the site contact and the DOMS Working Group representative will make the decision on whether work can or cannot continue after discussions with the employee’s relevant organisation.

4) Person challenged on site and cannot produce HCoP/DOMS relevant training cards, but claims to have undergone training - if no cards can be produced, then the person challenging can not confirm that the person has had the relevant training by checking the EU Skills web site against name or reference number. This will be done in conjunction with the relevant DOMS Working Group representative.

5) Person challenged on site; DOMS CARD EXPIRED. If a DOMS card has expired and the person is waiting to attend a SW DOMS training course, a signed and dated cover note, with the course reference confirmation number and Registration Status clearly shown, must be issued by the person’s line manager, in order to allow access to the network.

The person must present this cover note on site.

(Failure to provide cover note will result in the individual being removed from working on the network until a cover note is issued, or the individual is retrained and re-registered with EUSR) The cover note will only be valid for 3 months after the original card expiry date. After 3 months has elapsed, if the person has not re-registered and is NOT in possession of a new card or a cover note stating the person is awaiting delivery of a new card, then access to work on the network will be refused.

All internal and external staff working on the water network must have completed the relevant training. If the site challenges are made by SW staff (and on occasions the DWQR) for all those working on the network, the message will be sent clearly that

'IF YOU HAVEN’T HAD THE TRAINING – YOU CANNOT WORK ON OUR NETWORK OR ANY INFRASTRUCTURE THAT WILL BE CONNECTED TO OUR NETWORK.’ While we all want to balanced and professional in our company approach to this matter, water quality and customer satisfaction in our product is our paramount concern.

Finally, can all Scottish Water staff note that for out-of-hours advice on public health issues, a representative from the Public Health Team can be contacted 24/7 through the ICC.


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The table below details who is responsible for ensuring that those working on the operational network have the necessary training, competences, procedures, insurances, etc.

SW Employees and contractors employed by SW

Training, competencies, procedures, Insurances, etc which those working on the operational network must adhere to

SW Contractor

Completion of Employee Health Questionnaire with Water Hygiene Training

& the relevant DOMS training modules for work activity to be undertaken.

Hygiene Authorisation and DOMS cards issued by EU Skills on behalf of SW

Yes Yes

Compliance with SW Health and Safety System manual Yes Yes

Task specific health and safety risk assessment Yes Yes

Health and Safety policy of External Company. SW to satisfy itself as to the adequacy of the Company's Health and Safety Policy.

Yes

Operating procedures and competencies of External Company. SW to satisfy itself as to the adequacy of the Company's operating procedures and competencies.

Yes

HAUC trained, where working on public roadway Yes Yes

Company Insurances: Public protection and contract specific. SW to satisfy itself as to the adequacy of the insurances.

Yes

Task related method statement and DOMS impact assessment completed and approved.

Yes Yes

Appropriate up-to-date health and safety and procedural training for each task and the use of any associated plant, chemicals, etc.

Yes Yes

Compliance with SW procedures relating to the task, and in particular the SW Water Supply Hygiene Code of Practice.

Yes Yes

Compliance with CDM regulations, where these apply. Yes Yes

External Contractors' Access / Transfer Certificate, where required. Issued by local Customer Service Delivery Water Operations Team Leader or their designated representative.

Yes

Permit to work, where required. E.g. confined space. Issued by local Customer Service Delivery Water Operations Team Leader or their designated representative.

Yes Yes


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• The table below details who is responsible for ensuring that those working on the Water operational network have the necessary training, competences, procedures, insurances, etc.

Responsibility for ensuring that those working on the operational network have the necessary training, competencies, procedures, insurances, etc

Employee Type Responsibility SW employee SW Team Leader or Line Manager

External contractor directly employed by SW SW person, who is appointed to manage the external contractor

Customer Focus Delivery Staff

Customer Focus Delivery sub-contractor

Customer Focus Delivery Line Manager

Customer Focus Delivery person, who is appointed to manage the external contractor.

Customer Connection

SLO’s Service Laying Organizations

UCP’s Utility Connection Providers

Customer Connections in conjunction with WIRS, including the WIRS Requirements Document;

Capital Investment Delivery seconded employee Capital Investment Delivery appointed Line Manager

Capital Investment Delivery Frame Work Contractor.

Capital Investment Delivery Sub Contractor

Capital Investment Delivery Senior Project Manager

Capital Investment Delivery Frame Work Contractor.

Leakage Delivery Staff

Leakage Delivery sub-contractor

Leakage Delivery Line Manager

Leakage Delivery person, who is appointed to manage the external contractor


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DOMS Impact Assessment Form.

A DOMS Impact Assessment Form (MCL 2628) is the control method for Scottish Water to authorise access to all parties onto its water distribution network. The DOMS IAF must be completed for all planned and unplanned intervention on the water distribution network.

Any DOMS IAF completed must Now also be Risk Assessed For Maintaining Supplies to include any alternative supplies overland requirements, or tankering operations etc to mitigate any risk to both Water Quality and prevent any unnecessary Interruptions To Supply which will or may affect SW OPA Score.

All Authorised DOMS IAF are now required to be sent to the Operation Log for Situational awareness. With a Proposed or Planned start date.

All valve operations on the water network must only be completed by staff trained in DOMS both internal and external (EU Skills registered).

All Boundary Valves will only be Operated by Designated staff who are authorised by the local

Water Operation Regional Manager.

Boundary Valve Authorisation Levels have now been increased (Sept 2012) for all Scottish Water

NSO’s / LFT`s and any other designated staff authorised by the local Water Operation Regional Manager Up To DMA level ONLY..

BV Authorisation and BV Operators

A comprehensive list Of All Staff for both the BV Authorisation and BV Operators will be updated by the Regional Manager and retained by the BV control line for Boundary Valve Management with Any Un- Authorised BV operations being reportable to the Local Water Operation Regional Manager for action.

Complex shuts

Should be undertaken by Scottish Water NSO`s / NSI`s & or Leakage Delivery LFTs or Stand By NSO.

For all internal & external contractors requiring access to the SW water network which is deemed a Complex shut the Contractors staff will act under the direct instruction and or supervision of the Water Operations NSO`s & or Leakage Delivery LFTs or Stand By NSO to provide support and assistance where required for any Warning Bills / Valve Operations / Pressure tests / Flushing / Water sampling if required.

Back feeding operation which are required for Complex shuts Should be installed within a minimum of 48hs ahead of any planned shut down to make sure the back feed suitable to mitigate any risk to both Water Quality and prevents any unnecessary Interruptions To Supply which will or may affect SW OPA Score while the main has been isolated and taken out of operation.

Complex shuts update

Water Operation & or Leakage Delivery may NOW deem some Complex shuts to be LOW RISK and allow either Internal and External staff to undertake these types of Complex shuts.

The Water Operation & or Leakage Delivery staff member who authorise and deem the shut to be low risk will be responsible for ensuring that all Risk Assessments, Method Statements and Contingency Plans where applicable are checked too their satisfaction and in place ahead of the Complex shut being undertaken.


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The table above shows the number of properties where escalation for planned work on the network requires additional escalation to the various business functions for their information and input when and if required. The Water Operational & or the Leakage Delivery staff authorising and completing the DOMS IAF for a Complex shut are responsible for the communication and liaison between all the relevant business functions above for their information and any input required. The final decision for authorising and allowing any Complex shuts to proceed lies with the Water Operational & or the Leakage Delivery or Standby Staff.

After completion and sign off by Water Operations & or Leakage Delivery the DOMS IAF is valid for 7 days. The work on the network which requires access must occur within 7 days any network access after the agreed start / completion date will require a new IAF to be produced or the original IAF to be amended and counter signed by the appropriate regional Water Operations contact to authorise the access extension.

The person authorised for operating the valves is responsible for updating the Operations log from site on the day of the work being under taken on the water network Pre & Post valve operations with the relevant Interruption To Supply details (Water On / Off Times & Property numbers) and for updating and the completion of the DOMS IAF when the work has been completed.

Scottish Water`s DOMS Impact Assessment Forms must be completed for any valve operations or hydrant operations where there is an impact or risk to the following: • Water quality • The continuity of supply or actual Interruption to Supply • To maintain water supply hygiene All staff either internal or external who are requesting access and raising work on the water distribution network are responsible for initially enabling site and checking all the valves / hydrants on site etc are locatable and are accessible for correctly completing the DOMS Impact Assessment Form for Water Operations & or Leakage Delivery to Authorise. If any Contractor is unable to complete any enabling work on site due to lack of information they must contact the relevant business function within SW for access to a GIS drawing. A DOMS IAF must be completed for the following scenarios where there is the potential for or actually any valve operations or hydrant operations etc are required for any planned or un-planned emergency work on the water distribution network: 1. All mains repairs or any mains intervention on the water distribution network that requires or has the potential for valves to be operated. This includes any mains repaired under pressure which still need valve(s) to be operated or hydrant / scours / washouts opened to reduce the pressure to fit a repair collar. 2. Service reservoirs that require compartments or tanks to be isolated for whatever reason.


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3. Isolation of treated water storage points that require compartments or tanks to be isolated for whatever reason. 4. Mains and hydrant flushing as part of a planned / regular flushing program or as an emergency flushing program as part of an incident. Note Any Mains Flushing as part of any MST does NOT require an IAF but should be updated onto the Operation Log Pre & Post Flushing. 5. De-commissioning or re –commissioning of mains 6. Tankering or bowsers being filled as part of an incident. 7. Non Intrusive Pipe sampling or New Connection above 32mm to the live distribution mains. (Under Pressure branch or Bores) 8. Under Pressure bores / connection either 25mm or 32mm will only require a DOMS IAF if the work is to be undertaken on any main deemed a Complex shut or at SW discretion. All under pressure 25mm or 32mm connection will be completed as per the generic and or any site specific Risk assessment or method statement. 9. All trial excavations must be checked, agreed and validated in advance with Water Operations staff. Any trial excavation on or near (SW discretion) any water main deemed to be a Complex shut. Requires a valid / completed DOMS Impact Assessment Form.

A DOMS IAF is required to be completed for all burst repairs including any communication pipes and service repairs. The only exception is where the individual supply can be isolated without carrying out any valve / hydrant operations on the distribution network. If there is any doubt regarding the isolation of any communication pipe or the service pipe supply a DOMS IAF must be completed. The IAF must have the necessary information supplied for the isolation of the main and the valves must be cleaned and marked out. Complex Shut Criteria is any shut off required which meets any of the following criteria

1. Any Main 200mm or above in size?

2. Is a Strategic or Critical Main going to be affected?

3. Is it a multiple valve change job which requires NSO support (generally 5 Valves or more)?

4. Is Back-feeding required?

5. Is a District Metering Area (DMA) or Boundary Valve going to be operated / changed?

6. Are any Key Customers, Hospitals or Prisons going to be affected?

• Trunk Main Any main greater than or equal to 200mm diameter. • Strategic Main Any main of importance to delivery of the water supply service into an area. This will include those previously referred to as trunk mains but are less than

300mm Dia • Critical Main Any main within the proximity of a geographic feature (e.g. Railway, River, Bridge, Buildings, etc)

Which might cause difficulty of access to effect a speedy repair and the

consequence of failure are therefore severe.


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Note Raw Water Mains are defined by their function, irrespective of diameter, as being any main carrying untreated water from a source to a treatment works or other delivery point.

(These may also be termed ‘Critical’)

If the answer to any of the Questions above are Yes – The network intervention / shut off is deemed to be a Complex shut.

Complex Shuts continued

The Field Customer Service NSO raising a planned work request contacts the (OMC) Risk Technician to schedule for a Water Operations NSO and for a Water Response repair squad after they have checked that the valves required to carry out the work are locatable and have been cleaned out and completed a DOMS IAF to the best of their Knowledge for issue to Water Operation for further ownership and authorisation .

The (OMC) Risk Technician should assign a task to a Water Operations NSO ASAP / minimum 48hrs prior to any planned complex shut to complete any onsite valve checks and back feeds required as part of a complex shut.

All Internal and external contractors who require a NSO resource to attend any site meeting for a

DOMS IAF to be checked, authorised and sign off etc MUST be done using Customer Services Delivery scheduling resource proforma for scheduling a NSO resource through Click.

All requests must have a minimum 3 working days notice, preferably 5 days prior to any initially Planned site meeting & another 3 working days notice, preferably 5 days for any complex shut off with an Auto code / work order number provided for NSO cost & time capture. The same work order will be used in the event a Complex shut has been confirmed and requires either a Water Operations NSO or LFT to complete the complex shut on any planned & agreed date.

All contractors will ONLY contact the CSD Scheduling on 0845 601 8855 to arrange for a NSO resource in EMERGENCY SITUATIONS ONLY.

NSO resource Proforma`s are to be e mailed to the relevant addresses as follow:

'Ayr Work [email protected]'

'Clyde Work [email protected]'

'Don Work [email protected]'

'Forth Work [email protected]'

'Nith Work [email protected]'

'Ness Work [email protected]'

'Tay Work [email protected]'

'Tweed Work [email protected]'

Non Complex Shuts

If the answer to all 6 Complex shut criteria Questions is No the network intervention / shut off is deemed to be a Non-Complex shut.

For Water Response Repair team’s workloads the DOMS IAF will be completed and authorised by the Field Customer Service NSO raising the initial work request after they have checked that the valves required to


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carry out the work are locatable and have been cleaned out, are accessible, operable and are marked up for Water Response Repair team’s.

If 4 valves are required to be operated then all 4 should be cleaned out, checked and accessible.

If there are reasons why any of the above criteria is not met this MUST be recorded in the comments box detailing why and what is required for the work to go ahead.

The (OMC) Risk Technician does not require sending any NSO, as the Water Response repair Squad will complete the Valve Operations as part of a Non Complex shut.

The Water Response Team Leader is responsible for communication / liaison with Water Operation & or Leakage Delivery for any Complex / Non Complex shut off required on the water network with the planned start dates and times of shut offs to the network required.

Authorisation update

Customer Focus Delivery staff and Metering Services Staff are now allowed to complete and Authorise Non Complex shuts for their work, with Water Operation and or Leakage Delivery informed and the Operation Log update accordingly.

Any Complex shuts required by CFD and Metering Services must be Authorised by Water Operation & or Leakage Delivery.

For any internal or external contractors who require onto the Water Network the DOMS IAF will be checked and authorised by Water Operation & or Leakage Delivery staff.

The EUSR Skills number must be confirmed as valid by Water Operation & or Leakage delivery staff for any external staff or contractors before being allowed to operate any valves on the water distribution network as part of any Non Complex shut or any Low Risk Complex shuts as deemed by any Water Operation & or Leakage Delivery.

The contractor’s is responsible for any valve operations as part of a Non Complex or Low risk Complex shuts as per the instruction and detail on the agreed authorised and signed off DOMS IAF.

The table above shows the number of properties where escalation for planned work on the network requires additional escalation to the various business functions for their information and input when required. The Water Operational & or the Leakage Delivery staff authorising and completing the DOMS IAF for a Complex shut are responsible for the communication and liaison between all the relevant business functions above for their information and any input required. The final decision for authorising and allowing any Complex shuts to proceed lies with the Water Operational & or the Leakage Delivery or Standby Staff. The Internal / External contractor is responsible for updating the Operation Log with the agreed / planned start dates and times and MUST also update the Ops Log with the actual Pre & Post valve operation from site with the correct ITS details Off / On times including any property numbers affected.

The Contractor is responsible for updating the Ops Log with there planned where about’s and a copy of the Valid DOMS IAF for their Work Activity


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For all Non Complex shuts undertaken by the Internal / External contractor they are responsible for completing a manual Interruption to Supply ITS profoma and for updating into Scottish Waters CDR Corporate Data Repository.

After the work has been completed all completed DOMS Impact Assessment Forms are to be e mailed into.

[email protected]

For record keeping purposes and any future internal audits or investigations either internally of by the DWQR

All completed DOMS Impact Assessment Forms; E mailed into the above address must have either a Work Order number or Service Request or Auto code with the Location of the site and the date the work was undertaken on the water network and work type.

Example

27 Argyle St Glasgow 24th May 2011 Burst Mains Repair Work Order 22234347

35 Main Street Dundee 20th May 2011 Mains Re-hab (Morrison’s) Auto Code 34585784

DOMS IAF`s especially any Complex shuts are to be reviewed by the Water Operations & or Leakage Delivery person who authorised the network intervention to confirm the water network and all subsequent valves have been returned to the correct status with any issue from site are highlighted and captured for further investigation and resolution.

I.e. Poor pressure, Valve missing, any updates to GIS, No water complaints as a result of the work being carried out etc.

All staff both internal and external should notify SW of any issues incurred during their work activity for SW to action and update it’s corporate GIS..


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DOMS IMPACT ASSESSMENT FORM MCL 2628

POST OPERATIONAL REVIEW

Post Operational Review: Risks encountered but not accounted for during operational activity on the water network, i.e., Unplanned Interruptions to Supply or

Water Quality Issues, Incorrect GIS & Updates Required.& their impact with any property Numbers Locations etc

WATER SAMPLING DETAILS

Water Sample Taken?Please delete either yes /

noYes No LIMS Reference Number

Sampler Name & EUSR number

Contact Centre0131 445 6659Notified with

ITS Details and or Water Quality issues

All Boundary Valves returned to correct status?

Please delete either yes / no

Boundary Valve Control Centre 0845 602 4172

Personnel / Team Notified Pre Valve Shut

Have You Contacted?

Yes / NoNotification By Date / Time Comments

Yes No Comments

CommentsYes No

POST WORK NOTIFICATIONAll Valves returned to

correct status?Please delete either

yes / no

Boundary Valve Control Centre 0845 602 4172

Contact Centre0131 445 6659Notified with

ITS Details and or Water Quality issues

PRE WORK NOTIFICATION

Personnel / Team Notified Pre Valve Shut

Have You Contacted?

Yes / NoNotification By Date / Time Comments

Complex ShutWater Operations AuthorisationName and Designation & date

Complex ShutLeakage Delivery Authorisation Name and Designation & date

Press Local Radio

Visit to Door Loudhailer

Customers HAVE BEEN Notified Yes No Letter

CS Advisor Card Leaflet

Action to Avoid or Lessen Impact

Key

Other

CUSTOMER NOTIFICATIONS INCLUDING KEY AND SENSITIVE CUSTOMERS (Please delete either yes or no and place a 'X' in relevant box) CUSTOMERS TO BE NOTIFIED YES / NO

Customers Details Impact

Sensitive

ReducedPressure

Reduced or Increase in pressure with BVs or PRV's operated

Contact Water Operations or Leakage Delivery to set any PRV's required to correct pressures.Pressure and flow checks on network out with shut area to ensure only customers within the known shut are only affected.

SiteSpecific

SiteSpecific

Discolouration

EXAMPLES Discolouration of water due to known / historical water quality in this areas due to Manganese.Increase in flows / pressures.Flow reversal BV operations

EXAMPLES Flush Identified Fire hydrant for required period to remove discolouration.Night Shift work required.

SiteSpecific

SiteSpecific

Burst

EXAMPLES Possible additional burst mains with Air in the system from main being recharged to quicklyIncrease in pressure with BVs or PRV's being operated

EXAMPLES Leave identified hydrant open to air the system. All valves to be operated as per training allowing sufficient time too recharge.Any Air valve chambers checked

SiteSpecific

SiteSpecific

SiteSpecific

Contamination

EXAMPLES Contamination from possible back siphonage or dirty water entering main during shut down.Air valves with chambers floodedDamaged Sewer / Drains etcWorking in known contaminated land

EXAMPLES Follow HCOP disinfection procedures & Sample mains repairs / interventions not carried out under pressure Adequate sump and pump hole within excavation minimum depth 150mm.Do not shut main if contamination found with in the excavation contact team leader / Public health team. Weather conditions to be taken into consideration.

SiteSpecific

SiteSpecific

RISKS TO THE NETWORKRisk to

Network Impact Action to Avoid or Lessen Impact

Loss of Supply

EXAMPLES Possible loss of supply to customers propertiesPossible shut line valves else where on the network out with planned shut off. PRV Failure.

EXAMPLES Sluice Valves checked before commencing work on site. Pressure and flow checks on network out with shut area to ensure only customers within the known shut are only affected.Overland supplies or Tankering operations implemented if available.PRV Monitored.

SiteSpecific

No of Hydrants to be operated

No of Washouts to be operated

Asset ID Asset Description Asset Location

Yes No

Total No of Valves to be Operated

No of Control Valves to be

operated

No of Boundary Valves to be

operated

Back feed RequiredPlease delete either

yes / noYES No

Back feed installed & checked prior to shut

offPlease delete either

yes / no

All Valves checked & cleaned out in advance to

workPlease delete either yes /

no

Yes NoAny Valves not checked or cleaned out

Information & Comments, action required.

Sign off required

Maintaining SuppliesAlternative Supplies Options

Available & Checked Yes / NO

YES NOPlease Circle Relevant

Alterative Supply / Supplies

Overland Back feeding Tankering Ops Other None Available

Maintaining SuppliesDetails of any Alternative Supply / Supplies to be used & Implemented I.E.

Hydrant locations / Overland Length & Size etc

Contingency Plan RequiredPlease enter yes or no (if unsure

please enter yes)

Boundary Valve Authorisation Level

Please delete as applicable

WOA WSZ DMA BV MovementAuthorised By

Site Supervision RequiredPlease delete either yes / no YES NO

Method StatementRequired

Please delete either yes / no

YES NO

NETWORK ACTIVITY COMPLEX SHUT DETAILS ANY COMPLEX SHUT MUST BE SIGNED OFF BY EITHER THE WATER OPERATIONS AND OR LEAKAGE DELIVER TEAM LEADERS /

MANAGERS PRIOR TO ANY VALVE OPERATIONS Strategic / Critical / Trunk Main

Complex Shut RequiredPlease delete either

yes / noYES NO Actual Number of

Properties Affected

Potential Number of Properties Affected

OtherAuthorised by

Name designation & Signature

Date

ReducedPressure

Reduced or Increase in pressure with BVs or PRV's operated

Contact Water Operations or Leakage Delivery to set any PRVs required to correct pressures.

SiteSpecific

SiteSpecific

Discolouration

EXAMPLES Discolouration of water due to known / historical water quality in this areas due to Manganese.

EXAMPLES Flush Identified Fire hydrant for required period to remove discolouration.

SiteSpecific

SiteSpecific

Burst

EXAMPLES Possible additional burst mains with Air in the system from main being recharged to quicklyIncrease in pressure with BVs or PRV's operated

EXAMPLES Leave identified hydrant open to air the system. All valves to be operated as per training allowing sufficient time too recharge.Any Air valve chambers checked

SiteSpecific

SiteSpecific

SiteSpecific

Contamination

EXAMPLES Contamination from possible back siphonage or dirty water entering main during shut down.Air valves with chambers floodedDamaged sewer / drains etc

EXAMPLES Follow HCOP disinfection procedures & Sample mains repairs / interventions not carried out under pressure Adequate sump and pump hole within excavation minimum depth 150mm.Do not shut main if contamination found with in the excavation contact team leader / Public health team. Weather conditions to be taken into consideration.

SiteSpecific

SiteSpecific

RISKS TO THE NETWORKRisk to

NetworkImpact Action to Avoid or Lessen Impact

Loss of Supply

EXAMPLES Possible loss of supply to customers propertiesPossible shut line valves else where on the network out with planned shut off.

EXAMPLES Sluice Valves checked before commencing work on site. Pressure and flow checks on network out with shut area to ensure only customers within shut affected.Overland supplies or Tankering operations implemented if available

SiteSpecific

All Valves checked & cleaned out in advance of work

please delete yes / no

Yes NOAny Valves not checked or cleaned out

Information & Comments, action required.

Sign off required

Maintaining SuppliesAlternative Supplies Options

Available & Checked Yes / NO

YES NoPlease Circle Relevant

Alterative Supply / Supplies

Overland Back feeding Tankering Ops Other None Available

Maintaining SuppliesDetails of any Alternative Supply / Supplies to be used & Implemented

I.E. Hydrant locations / Overland Length & Size etc

Nos of Washouts to be operated

Asset ID Asset Description Asset Location

NETWORK ACTIVITY NON COMPLEX SHUT DETAILS

Total Nos of Valves to be Operated

Nos of Control Valves to be

operated

Nos of Boundary Valves to be operated

Nos of Hydrants to be operated

Complex Shut RequiredPlease delete either yes / no

Actual Number of Properties Affected

Potential Number of Properties Affected

WSZ

DMA

CID Project IDProject Name

Valve Operator Name

WOA

Site Location of the Work to be

undertaken & any Known affected

areas

Company Nameor Business Function

Valve Operator Contact Number

Date / Time Completed

Valve Operator EU Skills Number

SCOTTISH WATER DOMS IMPACT ASSESSMENT FORM MCL 2628

Description of work to be undertaken

Form Completed By Job No / WO No / SR No


Version: B



15

Customer Complaint Generated (Emergency Work In Hours)Field Customer Service NSO assigned task through Click to attend site and investigate initial

complaint. (No Water / Water rising etc)

Field Customer Service NSO Emergency Burst scenario etc COMPLEX SHUT

Field Customer Service NSO contacts Water Ops Team leader & or their own team leader / manager for authorisation.

If required support is needed theyNotify OMC for Water Ops / Leakage Delivery support and Update the

Operations Log. Field Customer NSO then carries out initial valve operations until

support from Water Operations & or Leakage Delivery arrives onsite.

Emergency work is required . i.e. Burst causing No Water or Bad water rising causing Flooding damage or Contamination

Field Customer Service NSO, Attends site and confirms follow on work is required i.e Mains repair.

Field Service NSOEmergency Burst scenario etc

NON-COMPLEX SHUT

Field Customer Service NSO Notifies OMC and Water Response Team leader and Updates the Operations Log

FCS NSO then carries out valve operations to isolate main preventing any further damage etc until the Water Response squad arrive on site.

Field Customer Service NSOCompletes retrospective DOMS IAF and then e mails to the OMC and

Squad if on site with ITS details.

Field Customer Service NSO Closes of his task as per Click

Field Service NSO assigned task through Click for a water sample.

The Field Service NSO is ultimately responsible for the water sample being taken either by himself attending site

or to liaise & organize with the Water Ops NSO if still available on site for a water sample required.

COMPLEX NON-COMPLEX

Work complete

FCS NSO Updates BV control if Required0845 602 4187

NSO confirms if Complex or Non Complex shut off as per criteria.COMPLEX SHUT CRITERIA

1. Any Main 200mm or above in size?2. Is a Strategic Main going to be affected?

3. Is it a multiple valve change job which requires NSO support (generally 5 Valves or more)?4. Is Back-feeding required?

5. Is a District Metering Area (DMA) or Boundary Valve going to be changed?6. Are any Key Customers, Hospitals or Prisons going to be affected?

Water Operations NSO & or Leakage Delivery LFT implement any back feeds required and complete the Complex Shut off

if required and updates Ops log 0131 445 6659.

Close off task as per click

Water Operations NSO & or Leakage Delivery LFT assigned task & complete complex shut re-charge and confirms on site with Squad if a water sample required.

Water Operations NSO & or and Leakage Delivery LFT Up dates BV control if required.

Water Operations & or LFT are responsible for capturing ITS detailsUp dates the Operations Log 0131 445 6659

Post Valve Operation with the ITS detail. 1st valve Op time too Re-Charge main MUST BE recorded by the

NSO completing the recharge on their own work order either being passed the ITS details directly from FCS NSO or from their work

order details or by contacting the Ops logNo ITS details available contact your team leader

Field Service NSO takes the sample and drops off at courier point or takes to a lab or to organize with the Water Ops NSO for the delivery of the sample to the

courier point or to the lab. Closes off task as per Click

Work complete

FCS NSO Updates the operations log 0131 445 6659

After the work has been completed the DOMS IAF are to be reviewed by Water Operations & or Leakage Delivery to confirm the water network and any valves which have been operated have all been returned to their correct status.

Any issue from site must be highlighted and captured on DOMS IAF post Operational review section and raised with with Water Operations Team Leader for resolution. ITS over 6 hours

i.e. Poor pressure , Valve's missing, updates to GIS, No water complaints etc As a result of the work completed etc

Yellow Boxes = Field Customer Services NSOs

White boxes = Water Response teams.

Blue Boxes = Water Operations NSO & or Leakage Delivery

Green boxes = OMC

Water Response Squads Up date the Operations Log 0131 445 6659

Post Valve Operation with the ITS times / Re-Charge main.

ITS stops as per 1st Valve Op time too Re-Charge main

Field Service NSOCompletes retrospective DOMS IAF and then e mails to the OMC and or

to Water Ops NSO & Squad if on site with ITS details

Field Customer Service NSO Closes of his task as per Click

Squad, Contacts Risk Technician and raise a task for water sample ASAP during repair.

Squad completes the repair and re-charge main

YESIf Water Ops NSO is

still on site, they contact OMC and

raise & get assigned a task to

take a water sample.

Or arrange task for A Field Customer

Service NSO to takeSample the

following Day

No

No Sample Required

Work completeSample required


Water Operations & or LFT updates & completes DOMS IAF and e mails to [email protected]

Squad assigned Work Order and complete the repair

Field Service NSO takes the sample and drops off at courier point or takes to a lab or to organize with the

delivery of the sample to the courier point or to the lab. Closes off task as per Click


The Field Service NSO is ultimately responsible for the water sample being taken.

Yes

Sample required

Sample required

BAD Alert Process If there are any issues with shut down, recharge or repair which meet the ‘SHOUT’ Criteria the incident should be escalated to an appropriate Team

Leader

OMC send on DOMS IAF to squad.No IAF,

OMC challenge initial FCS NSO & raise with Team Leader. OMC Raise another work order for NSO to attend site or cancel / reschedule work

Any Manual ITS forms to be submitted to the following local admin.

Ayr & Clyde - Janie Johnstone @ Balmore rd

Don - Aileen McDonald @ Kingshill

Forth - Janet Carthew @ Forth House

Ness - Helen Loughton @ Henderson Drive

Nith - Claire Robison @ Marchmount

Tay - Betty Husband @ Kirkcaldy WWTW

Tweed - Rachael Ketchion @ Fairmilehead

South&WestSupport mailbox.

Water Operations NSO & or LFT Closes off task as per click.

The Squad are responsible for capturing ITS details for all Non Complex shuts on their work order either being

passed the ITS details directly from NSO or from the work order details on IMS or by contacting the Ops log

No ITS details available contact your Team leader

Squad update DOMS IAF and e mail to [email protected]

Was the main repaired under pressure? Is a water sample required?

YESContact Risk Technician to raise work order.

E mail Sample request (highlight Urgent) to Regional Work bank with R/ment details

FCS NSO confirms initial No water complaint times. ITS start time is recorded as 1st No water call time or (Bad Water Rising etc) when the last valve has been closed this information is recorded onto both the work order raised for the squad and also the update too the Ops log

with this same ITS details

Squad assigned Work Order and complete the repairNo IAF Issued with work pack

Squad Contact Risk Technician for DOMS IAF

FCS NSO Updates the operations log 0131 445 6659

FCS NSO confirms initial No water complaint times. ITS start time is recorded as 1st No water call time or (Bad Water Rising etc) when the last valve has been closed this information is recorded onto both the work order raised for the squad and also the update too the Ops log

with this same ITS details


Version: B



16

Customer Complaint Generated ( Planned )

Field Customer Service NSO assigned task through Click to attend site and investigate initial complaint. (Poor Pressure / Water rising etc)

Water Operations NSO & or Leakage Delivery LFT assigned task to complete the complex shut off

required.OMC E Mail updated DOMS IAF to Water Ops NSO.

Water Operations NSO or Leakage Delivery LFT. completes shut off then

Closes off task as per click

Field Service NSO, Attends site and confirms follow on work is required i.e Mains repair.

Water Response squads are sent their work pack including the electronic DOMS IAF

Electronically completed DOMS IAF is submitted with the work request to the OMC as

per the current process at present [email protected]

Work complete

Planned Non Complex Shut required

Water Operations NSO & or Leakage Delivery LFT.

Updates the Operations logPre Valve Operation with ITS details


Pre Valve Operation with the ITS off time

Water Operations NSO & or Leakage Delivery LFT Updates BV control centre if applicable

Pre BV Valve Operation





Yes

No

Risk Technician & or Water Response Team leader confirm the planned start date and any

Customer notification required.

Water Operations NSO & or Leakage Delivery LFT updates the BV control

centre if applicable. Post BV Valve Operation

Squads assigned task for the work (repair) Squad completes the Non complex shut off if

required.

Squads, Complete the repair and re-charge main

Complex Shut approved and signed of by all relevant

Functions

For any Complex shut required that have a high risk of

becoming an incident, and where a large numbers of

properties are involved,

onsite supervision is required.

No IAF Issued with work packSquad Contact Risk Technician for DOMS IAF

FCS NSO confirms Non Complex shut . Field Service NSO completes the DOMS IAF after

checking all the relevant valves / apparatus are locatable cleaned out and accessible for squad

to complete shut off. If any valves as part of the planned shut off are

missing the DOMS IAF must be amended to confirm any additional valves required to be

operated.Any valves which are inaccessible must have a separate job line raised to confirm any further

follow on work.

Planned Complex Shut required

Risk Technician assigns FCS NSO if required for warning Notifications to be issued


No


Post Valve Operation with the ITS off time & Re-Charge main.

ITS stops as per 1st Valve Op time too Re-Charge main

No Sample Required

Sample required

Water Operations NSO & or Leakage Delivery LFT assigned task & completes complex shut re-charge and confirms on

site with Squad if a water sample required.



Water Operations NSO & or LFT updates and completes DOMS IAF and e mails to

[email protected]

Risk Technician assigns FCS NSO if required for warning Notifications to be issued.

Work complete


The Field Service NSO is ultimately responsible for the water sample being taken either by himself attending site or to liaise &

organize with the Water Ops NSO if still available on site for the water sample

required.

Field Service NSO takes the sample and drops off at courier point or takes to a lab or to organize with the Water Ops NSO for the

delivery of the sample to the courier point or to the lab.

Closes off task as per Click

Work complete

Work complete

Sample required

Yes

YES


Leader




OMC risk technician raises task for Water Ops NSO & Or Leakage LFT and E mails the initially

completed DOMS IAF

Water Ops NSO & Or Leakage LFT checks site agree / authorise and completes the DOMS IAF

if applicable.Any Complex shut to be escalated for further

authorisation MUST be done through their Team Leader for their Team Leader to liaise with the Regional Manger & or Customer Service Team

Leader / Manager or any other Business function when required due BV category or the number of

properties affected.

Water Operations are responsible for the authorisation / co-ordination / liaison of any

complex shut required with all the various business functions to agree and confirm the

planned start date, customer notifications and any method statements or contingency plans

required from Water Response or any contractor .

The electronically completed DOMS IAF is then e mailed back to the OMC as per the current

process at present [email protected]

Planned COMPLEX SHUTField Customer NSO carries out all valve checks and e mails the electronically completed DOMS

IAF with a work request to the OMC as per the current process. i.e. [email protected]

If Field Customer Service NSO requires support or escalation for authorisation is needed they complete the DOMS IAF for the Complex shut and e mail the electronically completed DOMS IAF

to the OMC stating COMPLEX SHUT. They MUST notify OMC to raises work request for Water Ops and or Leakage Delivery support to

be assigned task to check / update / complete DOMS IAF for complex shut required.The OMC Risk technician should issues this task out to Water Ops and or Leakage Delivery LFT

ASAP / 48 hours prior to the planned work going ahead.

Water Operations NSO or LFT Closes off task as per click.


OMC challenge FCS NSO & raise with their Team Leader. OMC Raise another work order for NSO to

attend site or Cancel / Reschedule work Any Manual ITS forms to be submitted to the following local admin.

Ayr & Clyde - Janie Johnstone @ Balmore rd

Don - Aileen McDonald @ Kingshill

Forth - Janet Carthew @ Forth House

Ness - Helen Loughton @ Henderson Drive

Nith - Claire Robison @ Marchmount

Tay - Betty Husband @ Kirkcaldy WWTW

Tweed - Rachael Ketchion @ Fairmilehead

South&WestSupport mailbox.

Yellow Boxes = Field Customer Services NSOs



Green boxes = OMC

Yes

The Squad are responsible for capturing ITS details for all Non Complex shuts on their work order either

being passed the ITS details directly from NSO or from the work order details on IMS or by contacting

the Ops logNo ITS details available contact your team leader





If Water Ops NSO is still on site, they contact OMC and raise & get

assigned a task to take a water sample.

Or arrange task for A Field Customer Service NSO to

takeSample the following Day

Water Operations & or LFT are responsible for capturing ITS detailsUp dates the Operations Log 0131 445 6659


NSO completing the recharge on their work order either being passed the ITS details directly from FCS NSO or from their work


OMC send on DOMS IAF to the NSONo IAF, submitted the OMC challenge either FCS NSO or Water Ops NSO & raise with the relevant Team Leader.

No IAF Issued with work packNSO Contacts Risk Technician for DOMS IAF

No IAF Issued NSO Contacts Team leader and confirms if shut off is to continue with correct authorisation required or

cancel and reschedule work..

Field Service NSO takes the sample and drops off at courier point or takes to a lab or to organize with the

delivery of the sample to the courier point or to the lab. Closes off task as per Click


The Field Service NSO is ultimately responsible for the water sample being taken.


Version: B



17

Multi Functional NSO Emergency Burst scenario etc

COMPLEX SHUT

Multi Functional NSO Notifies Team Leader and OMC and arranges Squad and Updates the Operations Log. NSO then carries out valve

operations to isolate main preventing any further damage etc until the repair squad arrives on site.


Multi Functional NSO Emergency Burst scenario etc

NON-COMPLEX SHUT

Multi Functional NSO ,Notifies OMC and Water Response and Updates the Operations Log then carries out valve

operations to isolate main preventing any further damage etc until the repair squad arrives on site.

Multi Functional NSO Completes retrospective DOMS IAF and then e mails to

the OMC and Squad on site with ITS details

Multi Functional NSO Closes off task as per click.

Multi Functional NSO Closes of his task as per Click

Work complete

Multi Functional NSO Updates BV control if Required

Multi Functional NSO completes Complex Shut off and implements any back feeds and updates Ops log

0131 445 6659.Close off task as per click

Multi Functional NSO assigned task & completes complex shut re-charge and confirms on site with Squad

if a water sample required.

Multi Functional NSO Up dates BV control if required. 0845 602 4187

Multi Functional NSO Updates the Operations Log0131 445 6659

Multi Functional NSO is responsible for capturing ITS detailsUp dates to the Operations Log 0131 445 6659

Post Valve Operation with the ITS detail. 1st valve Op time too Re-Charge main MUST BE recorded by the NSO completing the recharge on their work order either

being passed the ITS details directly from 1st NSO or from their work order details or by contacting the Ops log

No ITS details available contact your team leader

Work complete

Multi Functional NSO Updates the operations log 0131 445 6659

Yellow Boxes = Multi Functional NSO

White boxes = Repair Squads

Blue Boxes = STAND BY TEAM LEADER / MANAGER

Repair Squads Up dates the Operations Log 0131 445 6659

Post Valve Operation with the ITS times / Re-Charge main ITS stops as per 1st valve Op time too Re-Charge main

Multi Functional NSO Completes retrospective DOMS IAF and then e mails to OMC & the Squad on site with ITS

details

Repair Squad, Contacts OMC to raise a task for water sample ASAP during repair.

Repair Squad completes the repair and re-charge main

No

No Sample Required

Work complete

Sample required

Multi Functional NSO completes DOMS IAF and e mails to [email protected]

Squad assigned Work Order and complete the repair.

Sample required


Leader

Multi Functional

Multi Functional NSO assigned task through flight desk to attend site and investigate initial complaint. (Poor Pressure / Water rising etc)

Multi Functional NSO , Attends site and confirms follow on work is required i.e Mains repair.

Multi Functional NSO confirms if Complex or Non Complex shut off as per criteria.COMPLEX SHUT CRITERIA




Non Complex Shut required Complex Shut required

The Multi Functional NSO is ultimately responsible for a water sample being taken either by himself attending site

on the day or by arranging for work order being raised for the water sample to be taken by another Multi

Functional NSO the following day etc.

The Multi Functional NSO takes the sample the following day and drops off at courier point or takes directly to a lab.

Planned Work

Follow Planned Work Swim lanes

Multi Functional NSO contacts the Team leader for

Authorisation for Complex Shut





Leader

The Multi Functional NSO is ultimately responsible for a water sample being taken either by himself attending site

on the day or by arranging for work order being raised for the water sample to be taken by another Multi

Functional NSO the following day etc.

The Multi Functional NSO takes the sample the following day and drops off at courier point or takes directly to a

lab.

Sample required

OMC risk technician raises task for Multi Functional NSO and E mails the initially

completed DOMS IAF

Multi Functional NSO & Or Leakage LFT checks site agree / authorise and complete

the DOMS IAF if applicable.Any Complex shut to be escalated for

further authorisation MUST be done through their Team Leader for their Team Leader to

liaise with the Regional Manger & or Customer Service Team Leader / Manager or any other Business function when required

due BV category or the number of properties affected.

Water Operations are responsible for the authorisation / co-ordination / liaison of

any complex shut required with all the various business functions to agree and

they confirm the planned start date, customer notifications and any method

statements or contingency plans required from Water Response or any contractor .

The electronically completed DOMS IAF is then e mailed to the OMC as per the current

process at present [email protected]

YESIf Multi Functiopnal NSO is still on site, they contact OMC and raise and get

assigned a task and take a water

sample.Or arrange task for

another NSO to take Sample the following day.

The Squad are responsible for capturing ITS details for all Non Complex shuts on their work order either being

passed the ITS details directly from NSO or from the work order details on IMS or by contacting the Ops logNo ITS details available contact your team leader





Multi Functional NSO confirms initial No water complaint times. ITS start time is recorded as 1st No water call time or (Bad Water

Rising etc) when the last valve has been closed this information is recorded onto both the work order raised for the squad and also the

update too the Ops log with this same ITS details

Multi Functional NSO confirms initial No water complaint times. ITS start time is recorded as 1st No water call time or (Bad Water

Rising etc) when the last valve has been closed this information is recorded onto both the work order raised for the squad and also the

update too the Ops log with this same ITS details

No IAF Issued with work packSquad Contact Risk Technician for DOMS IAF

Water Response squads are sent their work pack including the electronic DOMS IAF


OMC challenge FCS NSO & raise with their Team Leader. OMC Raise another work order for NSO to attend site or

Cancel / Reschedule work

Squad, Contacts OMC Risk Technician and raise a task for water sample ASAP during repair.


Version: B



18

Stand By NSOEmergency Burst scenario etc

COMPLEX SHUT

Stand By NSONotifies Stand By Team Leader and Flight Desk and

arranges Stand By Water Ops Squad and Updates the Operations Log NSO then carries out valve operations to isolate main preventing any further damage etc until the

Stand By Water Response squad arrive on site.


Stand By NSOEmergency Burst scenario etc

NON-COMPLEX SHUT

Stand By NSO, Notifies flight Desk and Stand By Water Response and Updates the Operations Log then carries

out valve operations to isolate main preventing any further damage etc until the Stand By Water Response

squad arrive on site.

Stand By NSOCompletes retrospective DOMS IAF and then e mails to

the flight deck and Squad on site with ITS details

Stand By NSO Closes off task as per click.

Stand By NSO Closes of his task as per Click

Work complete

Stand By NSO Updates BV control if Required 0845 602 4187

Stand By NSO completes Complex Shut off and implements any back feeds and updates Ops log

0131 445 6659.Close off task as per click

Stand By NSO assigned task & completes complex shut re-charge and confirms on site with Squad if a water

sample required.

Stand By NSO Up dates BV control if required.

Work complete

Stand By NSO Updates the operations log 0131 445 6659

Yellow Boxes = STAND BY NSOs


Blue Boxes = STAND BY TEAM LEADER / MANAGER

Stand By Water Response Squads Up dates the Operations Log 0131 445 6659

Post Valve Operation with the ITS times / Re-Charge main ITS stops as per 1st valve Op time too Re-Charge main.

Stand By NSOCompletes retrospective DOMS IAF and then e mails to

flight desk & the Squad on site with ITS details

Stand By NSO Closes of his task as per Click

Squad, Contacts Stand By NSO raise a task for water sample ASAP during repair.

Stand By Squad completes the repair and re-charge main

No

No Sample Required

Work completeSample required

Squad, Contacts Stand By NSO raise a task for water sample ASAP during repair.

Stand By NSO completes DOMS IAF and e mails to [email protected]


Yes

Sample required

Sample required


Leader

OUT OF HOURS / STAND BY

Standy By NSO assigned task through flight desk to attend site and investigate initial complaint. (Poor Pressure / Water rising etc)

Stand By NSO, Attends site and confirms follow on work is required i.e Mains repair.





Out Of Hours Non Complex Shut requiredOut Of Hours Complex Shut required

The Stand By NSO is ultimately responsible for a water sample being taken either by himself attending site on the day or by arranging for work order being raised for

the water sample to be taken by Field Customer Service NSO the following day etc.

The Stand By NSO takes the sample or Field Service NSO the following day takes the sample and drops off at

courier point or takes directly to a lab.

Non Emergency Work

Follow Planned Work Swim lanes

The Stand By NSO is ultimately responsible for a water sample being taken either by himself attending site on the

day or by arranging for work order being raised for the water sample to be taken by Field Customer Service NSO the

following day etc.

The Stand By NSO takes the sample or Field Service NSO the following day takes the sample and drops off at courier

point or takes directly to a lab.

Stand By NSO contacts the Stand By Team leader for

Authorisation for Complex Shut

Stand By Team leader contacts the Stand By Manager for Authorisation for Complex

Shut if required.

The Squad are responsible for capturing ITS details on their work order either being passed the ITS details directly from

NSO or from the updated Ops Log if Complex shut.No ITS details available contact your team leader

Squad update IAF and e mail to [email protected]








Leader

YESIf Stand By NSO is still on site, they

contact OMC / Flight Desk and raise and

get assigned a task to take a water sample.Or arrange task for

Field Customer Service NSO to takeSample the following

day.

Stand By NSO confirms initial No water complaint times. ITS start time is recorded as 1st No water call time or (Bad Water Rising etc) when the last valve has been closed this information is recorded

onto both the work order raised for the squad and also the update too the Ops log with this same ITS details

Stand By NSO is responsible for capturing ITS detailsUp dates the Operations Log 0131 445 6659


NSO completing the recharge on their work order.either being passed the ITS details directly from FCS NSO or from their work


Stand By NSO confirms initial No water complaint times. ITS start time is recorded as 1st No water call time or (Bad Water Rising etc) when the last valve has been closed this information is recorded

onto both the work order raised for the squad and also the update too the Ops log with this same ITS details


Version: B



19

External Generated Work

Internal or External Contractors who require access to the Water Network to carry out work on the Water distribution network.

IE CID mains Re-Hab / Customer Connections / Solutions etc

All request for a NSO resource to attend any site meeting for DOMS IAF sign off etc MUST be done using the CSD Scheduling resource proforma

for scheduling through Click. All request must have a minimum 3 working days notice, preferably 5 days prior to any planned meeting & or shut off with an Auto code / work order number provided

for NSO cost & time capture.All contractors will ONLY contact the CSD Scheduling on

0845 601 8855 to arrange for a Water Operations NSO resource in EMERGENCY SITUATIONS ONLY .

CID work should have had a pre start meeting with Water Operations & Or Leakage Delivery confirming the scale of the work and locations

with a program of works.

This would have GIS drawings as part of the work packs issued for

the site.

Water Ops NSO confirms if the work

required is a Complex or Non Complex shut.

Contractor meets Water Operations / Leakage Delivery to review agree and authorise all DOMS IAF and any proprietary work required.

All cost for NSO are captured through auto codes or Projects IDs etc especially for Complex shuts to be under taken by Water Ops NSO or LFTs.

All request for NSO resources are completed by the contractor and e mailed to the correct Work request.

The contractor should / will check as per their GIS drawings the physical site to confirm GIS and valve locations are locatable and accessible, Prior to the meeting.

This information is critical for NSO correctly completing DOMS IAF

The contractor will carry out all the work, including warning bills and all valve ops ,

flushing & any samples etc

The contractor will act under the direct instruction & or Supervision of Water

Operations to provide support where required Warning Bills / Valve ops / pressure tests /

flushing / sampling if required

Customer Connection will have more time to plan than any other Business section.

With an average of 19 days from 1st notification from SLO.

Customer Connections to raise initial task for site meeting with Water Ops NSO / SLO

Work completed Water ops staff review ITS details & DOMS IAF and generate any remedial work. i.e. Valve

leaking or BV re-foaming and tagging etc

Work completed Water Ops staff at weekly meetings review DOMS IAF and any issues

from site.Generate any remedial work. i.e. Valve leaking

or valves lying in the incorrect position etc

Water Ops NSO / LFT Re-Charge main and confirms if sample required.

The contractor will Re-Charge the main and confirm if sample required.

For all CID work as part of a mains Re-hab projects this will be a weekly meeting for

authorisation and review of the work including DOMS IAF

For all CID work as part of a mains Re-hab projects this will be a weekly meeting for

authorisation and review of the work including DOMS IAF

Work complete

Work complete

Sample taken if and when required by Contractor

The contractor updates the Ops Log prior to water being shut off with ITS details.

Water Off Time, Property numbers, Location etc

Contractor Updates the Ops Log on completion of the work with ITS details.

Water Ops NSO / LFT Updates the Ops Log

Water Ops NSO / LFT if required returns Boundary valves to correct status and

updates BV control line

Water Ops NSO / LFT if required updates BV control line and operates

Boundary valves

Water sample taken if and when required by either the Water Ops NSO / LFT or the Contractor

Water Ops NSO / LFT is responsible for capturing ITS details for Complex shuts undertaken. Updates the Ops Log with ITS details.

NSO completes work order & ITS details on IMS or Manual form

CID Contractors Must arrange a weekly meeting

with Water Operations and Or Leakage Delivery

at the local regional Office for DOMS IAF

authorisation and review of planned program of

works

For any Complex shut that has a high risk of becoming an incident, and where a

large numbers of properties are involved, onsite supervision is required.

Method Statements & Or any Contingency Plans for the planned network

intervention should also be checked and authorised for any planned

Complex Shuts Water Operations deem applicable.

The Water Operational & or the Leakage Delivery staff authorising and completing the Complex shut are responsible for escalating

any complex shut for the correct level of authorisation and the communication

between all the relevant business functions .

i.e. Boundary Valve category The number of properties affected as defined below.

Depending on the Numbers of properties involved with a COMPLEX shut additional sign off is now required for the following

number of properties.

Please refer to DOMS tool box talkNo 14

DOMS Impact Assessment FormGuide for the Completion for access

too working on the SW Water network

0 - 400 props: NO sign off required (unless an IAF has been done that flags up a Sensitive

Customer (Hospital, Prison, Care Home, School or Major User) or reputational issue)

Duty Emergency Planning Support should also be contacted and informed of any

Complex shut that has any Sensitive Customers (Hospital, Prison,

Care Home, School or Major User) involved irrespective of property numbers involved

400 - 2,000 props - Team Leaders sign off from Water Ops, Field Customer Services, and Water

Response if applicable.

2000 - 15,000 props -Team Leaders sign off from Water Ops, Field Customer Services, and Water

Response if applicableand the Contact Centre as well as

Emergency Planning and the Water Operations Area / Team manager. sign off

> 15,000 props - Both General Managers for Water Operations and Customer Operations.Team Leaders sign off from Water Ops, Field Customer Services, and Water Response if

applicable. Contact Centre as well as

Emergency Planning and the Water Operations Area / Team manager. sign off

The person operating the valves etc is responsible for updating the Ops log and the completion of the DOMS IAF as well as ITS

data capture.

After completion and sign off by Water Operations & or Leakage Delivery the DOMS IAF is valid for 7 days. The work on the network which requires access must occur within 7 days. Any network access after the agreed completion date will require a

new IAF to be produced or the original IAF to be amended. Water Operations & or Leakage Delivery Update Ops log with Planned shut off date

for contractor. Contractor updates the Operation log with the agreed planned Weekly

Whereabouts.

Water Operations NSO after checking the DOMS IAF that all the relevant valves are locatable and accessible,

He then confirms if it falls into the Complex or Non Complex shut off criteria If any valves as part of the planned shut off are missing the DOMS IAF must be

amended to confirm any additional valves required to be operated.Any valves which are inaccessible must have a separate job line raised to confirm

any further follow on work ASAP.

COMPLEX SHUT CRITERIA1. Any Main 200mm or above in size?

2. Is a Strategic Main going to be affected?3. Is it a multiple valve change job which requires NSO support

(generally 5 Valves or more)?4. Is Back-feeding required?


Water Operations & or and Leakage Delivery

Network analyst Check agree and authorise DOMS IAF Complex

shut

Complex Shut approved Non Complex shut approved

After the work has been completed the ITS details & DOMS IAF are to be reviewed by Water Operations & or Leakage Delivery to confirm the water network and any valves which have been operated have been returned to their correct

status.

Any issue from site must be highlighted and captured for

resolution. i.e. Poor pressure , Valve`s

missing, updates to GIS, No water complaints, ITS above 6 Hours etc

White boxes = Internal or External contractors


Green Boxes = Customer Connection

Updates to GIS

Contractor Completes manual ITS profomaAll ITS data must be submitted within 1

week of the ITS

The contractor completes Work on the network.

The contractor completes Work on the water network.

Contractor completes and updates DOMS IAF and e mails copy to

[email protected]


Leader

NSO resource ProformaThe email addresses are as follow:

'Ayr Work [email protected]''Clyde Work [email protected]''Don Work [email protected]''Forth Work [email protected]''Nith Work [email protected]''Ness Work [email protected]''Tay Work [email protected]''Tweed Work [email protected]'

Customer Connection raise initial task for Water Ops NSO / Multi Functional NSO to attend site.

ASAP when 5 days minimum notice given by SLO when SLO confirms pre Notification stage for

Chlorination / Pressure testing.

Water Ops NSO / Multi Functional checks proposed work and completes the DOMS IAF and confirms any

Complex shuts required.Water Ops NSO / Multi Functional confirms with SLO /

Site contact the start date of planned work.

Water Ops / Multi Functional NSO confirms Complex shut identified. It is then escalated back to Water Ops

Team leader As per Planned work process for authorisation and the communication between all the

relevant business functions.

All NON COMPLEX DOMS IAFs for Customer Connections work are E mailed by the NSO to

[email protected] issue to the relevant SLO to have a copy on site and to [email protected] for info..

Customer Connection will e mail completed & Authorised Non Complex DOMS IAF to SLO for use on

site.


Version: B



20

Requestor Details

Region

& Time

Co-ordinates

E&M / ICAT Information ONLY

number of individuals required to carry out this job? operator on site? all or part of job in a Confined Space? contractor work? category of confined space? has Team Leader Authorised this work? number of individuals required if a confined space? can the site be accessed immediately? shutdown required? can the work commence straight away?

Networks Information Only - Water - Shut Details and Provisions

customers currently with No Water? visible water rising? shutdown required? special needs customers? number of valves? bottled water required? valves checked? complex shut? if so, please give detail -

interruption to supply? if so, water is expected to be off for hours

number of customers affected - domestic -

Networks Information Only - Drainage

recommended squad / contractor

Networks Information Only - Further Information*mark X where applicable

Specialist Plant Required Site Risks / Engineering Difficulties

5 tonne excavator confined space pecker permit to work 3 inch pump high voltage steel plate busy junction other - give detail below other - give detail below

Symology Notification & Excavation Details

the job is in public location so requires a Symology notice

Additional Information ( eg. Comments, sketch, etc)

Admin Only

W/O No CSC Glasgow Contact DetailsW/O Req e mail awaiting form choiceDate telephone 0141 - 355 5118Time Fax 0141 - 355 5468Employee ID

Passed to SWCSCProforma v1.1

Y Co-ordinates

Actual Depth (m)

which are

Length Of Pipe (m) Sewer Type

CLICK Proforma

OD of pipe (mm/inch)

and non domestic -

Ellipse Standard Job DescriptionTask ID(s) (if applicable)

Pipe Size mm / inch(")

Full Address

choose your form >>

Task numberSR number

Employee number

This Form Is For Water

SR Creation Date

Contact Telephone No.

surface type

Estimated Cost

materials required?Attendance Required On Site

Type Of Work

* please state mm or "

excavation category

Same day reinstatement? - this job

traffic management

excavation typeDepth

Type of pipe

E&M TAG Number (if known)

Priority

Submitted Date

Related Work Order

Asset Site / Location of Excavation

Work Description

Site Contact

Contact Name for Site Access and telephone number

X Co-ordinates

Work Category

abc

nondomestic specific (eg. public house, hairdressers, etc)

Requestor

Rechargeable?

Asset ID

Clear